PUBLIC WORKS COMMITTEE 2026/04/20 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, APRIL 20, 2026 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
TED NOTZ, CHAIRMAN
RICHARD WALTHER
NANCY NOVIT
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF MARCH 16, 2026, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FY27 SALT
PURCHASE – JIM LOCKEFEER
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FY27 TREE &
PLANT MATERIAL PURCHASE – COREY WIEREMA
III. CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – MAY 4, 2026
VI. ADJOURNMENT
II. NEW BUSINESS / ACTION ITEM:
1. APPROVAL OF MARCH 16, 2026,
PUBLIC WORKS COMMITTEE MEETING
MINUTES
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 16, 2026 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Notz called the meeting to order at 5:30 P.M. Aldermen Richard
Walther and Nancy Novit were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Corey Wierema, Superintendent of
Public Works; Matt Brugioni, Superintendent of Public Works, and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MARCH 2, 2026, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Novit moved to approve the March 2, 2026, Public Works Committee
meeting minutes. Alderman Walther seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A DESIGN
SERVICES PROPOSAL FOR THE SOUTH PARK PHASE II PROJECT – COREY WIEREMA
Superintendent Wierema reviewed the below presentation slide on the topic.
The Committee and City staff discussed the project schedule, funding, and the
proposed design contingency amount.
Alderman Walther moved to recommend City Council approval of design
services for the South Park Phase II Project to Rvi and authorize the City Manager
to execute an agreement in the amount of $180,600 plus a 10% contingency in
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the amount of $18,060 for a total cost of $198,660. Alderman Novitt seconded
the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A
PROFESSIONAL SERVICES AGREEMENT FOR PLAN REVIEW AND CITY ENGINEERING
SERVICES – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic
The Committee and City staff discussed typical services and hours provided via
the agreement, proposals previously received through the Request for Proposal
process, budget, and cost history.
Alderman Novit moved to recommend City Council approval of a 1-year
professional services agreement renewal for plan review and City Engineering
Services with Gewalt Hamilton Associates, Inc. in an amount not to exceed
$45,000. Alderman Walther seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A DESIGN
SERVICES PROPOSAL FOR THE ONWENTSIA & POPLAR STORM SEWER
IMPROVEMENTS PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic.
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The Committee and City staff discussed the existing storm sewer infrastructure,
the project design schedule, and project coordination with IDOT .
Alderman Walther moved to recommend City Council approval of design
engineering services for the Onwentsia Poplar Storm Sewer Improvements Project
to Mackie Consultants, LLC., and authorization for the City Manager to execute
an agreement in the amount of $146,400 to include a 5% contingency in the
amount of $7,320 for a total cost of $153,720. Alderman Novit seconded the
motion, which carried unanimously.
III. CIP PROJECT SUMMARY CHART
The Committee and City staff discussed the below presentation slides.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – APRIL 6, 2026
VI. ADJOURNMENT
Alderman Novit moved to adjourn the meeting of the Public Works Committee
at 6:12 P.M. Alderman Walther seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
II. NEW BUSINESS / ACTION ITEM:
2. REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE FY27
SALT PURCHASE – JIM LOCKEFEER
FY27 ROAD SALT PURCHASE
•Municipal Services salt storage bays hold a total of 2,400 tons
•On average the City uses 2,900 tons of salt per snow season
•2,400 tons represents 83% of total average season usage
•City participates in Lake County’s joint salt purchase bid; City has participated since 2016
•FY26 contract price per ton was $88.69; FY27 price of $96.18 (8.45% increase)
•Seeking purchase of 2,700 tons
•FY27 budget: $169,260
•Budget is based on inventory and actual salt used, not amount purchased (similar to
Fleet's fuel and parts accounts)
•Action Requested: PW Committee Recommends City Council approve a total
purchase of 2,700 tons of road salt from Morton Salt in the amount of $259,686
for the FY ‘27 Winter Season
Salt Tonnage
End of Season Salt Inventory Total 1,200
Total Salt Purchase Amount for Start 2026/2027 Winter +1,200
Total Salt for Start of 2026/2027 Winter 2,400
Tons to be Purchased for 2026/2027 Winter Reserve +1,500
Total Tons Available for Winter 2026/2027 3,900
II. NEW BUSINESS / ACTION ITEM:
3. REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL THE FY27
TREE & PLANT MATERIAL PURCHASE –
COREY WIEREMA
ANNUAL TREE & PLANT MATERIAL PURCHASING – FY2027
•FY27 Budget - $100,000
•Forestry Section completed the annual joint bid with
•City of Highland Park
•Highland Park - Park District
•8 Bids received for over 65 varieties of trees & shrubs
•Average price: $200 for a 2.5” caliper tree
•Multiple vendors will be used to secure required quantities, sizes, and species while
maintaining the City’s quality standards.
•Forestry anticipates planting 350 trees across parkways and City-owned properties; all
purchases will comply with City policy
•Action Requested: PW Committee Recommends City Council Approval of
the Annual Tree Purchasing for FY2027
III. CIP PROJECT SUMMARY CHART
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
NotesProject Timeline% CompleteAsset CategoryProject
Punchlist items still continuing to be addressed. January – October 99%StreetscapeDeerpath Streetscape – Construction
Initial investigation and soil borings have been completed.June – April 202615%BridgeWalden East Bridge Repairs Design
The masonry block walls are complete, the roof trusses
are in place, and crews anticipate completing the roof
installation by April 17. Additional concrete work is
expected to begin soon, including the slab under the
pavilion and the adjacent sidewalk. The interior buildout is
underway, followed by final site restoration. The latest
project completion estimate is late May or early June.
Fall 2025 – Early June 202675%ParksWaveland Park Pavilion Project
Construction budgeted with FY28 funding. May – October95%Storm Sewer – DesignStorm Sewer Design Cherokee: Grandview-Forest Hill
Installation of storm-sewer complete. Concrete base next
week with resurfacing to follow.Spring / Summer 202660%Storm Sewer – Const. Griffith Woodland Storm Sewer Construction
Punchlist items still continuing to be addressed. January – October 99%StreetscapeDeerpath Streetscape – Construction
Highlighted areas represents the project was updated since the March 16, 2026, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – WATER FUND
NotesProject Timeline% CompleteAsset CategoryProject
PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Part of proposed FY28 CIP. Staff submitted Community Project
Funding earmark grant but was unsuccessful.
February – September99%WaterBasswood Watermain Replacement Design (Blackthorn-Westleigh)
Complete.March100%WaterElevated Tank Generator Replacement
Highlighted areas represents the project was updated since the March 16, 2026, PW Committee meeting
FY27 CIP PROJECT SUMMARY CHART – CAPITAL FUND
NotesProject Timeline% CompleteAsset CategoryProject
PWC reviewed & approved 3/2/26; CC reviewed &
approved 3/16/26. Anticipated to begin early May.Summer 20260%RoadAnnual Pavement Resurfacing & Patching Program
Seeking PWC review 4/20/26; CC review 5/4/26. Summer 20260%RoadCrack Sealing Program
PWC reviewed & approved 3/2/26; CC reviewed &
approved 3/16/26. Work will start in early June.Summer 20260%RoadConcrete Streets Repair
Seeking PWC review & approval on 5/4/26; CC review &
approval 5/18/26. Summer 20260%RoadAnnual Longline Striping Program
Private utility relocations underway. Traffic control set up
in anticipation for temporary signal installation. January – July 2026 10%RoadWaukegan & Westleigh Intersection Improvements -
Construction
PWC reviewed & approved 3/2/26; CC reviewed &
approved 3/16/26. Work will start in early June.Summer 20260%Road / SidewalkConcrete Sidewalk/Curb Replacement
Construction started early January. Drilled foundations are
complete as well as pile foundations on the north side.
Piers are being prepared and poured over the next few
weeks on the north side.
January – September 202620%BridgeLake & Woodbine Bridge Replacement – Construction
Construction started this past week with the installation of
silt fence and tree protection.April – September 20265%BridgeLake & Spruce Bridge Rehabilitation – Construction
Highlighted areas represents the project was updated since the March 16, 2026, PW Committee meeting
FY27 CIP PROJECT SUMMARY CHART – CAPITAL FUND
NotesProject Timeline% CompleteAsset CategoryProject
Seeking PWC review 5/18/26; CC review 6/1/26.August 20260%FacilityRec Center HVAC RTU Replacements
Seeking PWC review 5/18/26; CC review 6/1/26.Fall / Winter 20260%Facility Senior Center Chiller Replacement
Seeking PWC review 7/6/26; CC review 7/20/26.TBD0%Facility FS2 Generator Replacement
CC approved 4/6/26. Design to begin May 1, 2026May – October 20265%ParksSouth Park Improvements – Design
Firm identified and design efforts to begin soon.May – October 20260%ParksForest Park Beach Steps Repair Study
Seeking PWC review 8/3/26; CC review 8/26/26. Fall 20260%ParksTownline Park- Safety Netting Installation
Seeking PWC review 5/4/26; CC review 5/18/26.Summer 20260%ParksEverett Park – Athletic Field Improvements
Seeking PWC to review on 5/4/26; CC to review 5/18/26.Fall 20260%Storm SewerAnnual Storm Sewer Lining Program
To be determinedMay – October 20260%Storm Sewer Storm Sewer Design: Woodland (Sheridan- Meadow)
PWC review & approved 3/16/26; CC review & approved
4/6/26. May – October 20260%Storm Sewer Storm Sewer Pre-Design: Onwentsia & Poplar
Seeking PWC review 5/4/26; CC review 5/18/26. April – November 20260%Private PermitPrivate Fiber Construction Inspection
Highlighted areas represents the project was updated since the March 16, 2026, PW Committee meeting
FY27 CIP PROJECT SUMMARY CHART – WATER FUND
NotesProject Timeline% CompleteAsset CategoryProject
632 meters installed. 475 additional letters sent to property
owners for replacement.FY25-FY2915%WaterWater Meter Replacement Purchase & Installation
CC reviewed and approved 2/2/26. Preliminary work underway.Winter – Summer 202620%WaterWater Plant Freight Elevator Modernization
PWC review & approved 3/2/26; CC reviewed &
approved 3/16/26. Construction ~ June 8-August 10.Summer 20260%WaterGreen Bay Watermain Replacement Construction (Linden-
Greenwood)
Discussed at the 3/9/26 Finance Committee. Seeking City Council
approval on 4/20/26May – October 20260%WaterWater Distribution System Analysis
Seeking PWC review 5/18/26; CC review 6/1/26.TBD0%WaterSpruce Lift Station Emergency Generator Replacement
PWC reviewed & approved 3/2/26; CC reviewed & approved
3/16/26.Summer 20260%WaterValve Repairs
PWC review 5/18/26; CC review 6/1/26.Summer 20260%WaterAnnual Leak Detection Program
Seeking PWC review 5/18/26; CC review 6/1/26.Summer 20260%WaterAnnual Valve Turning Program
Seeking PWC review 5/4/26; CC review 5/18/26.Fall 20260%SanitaryAnnual Sanitary Sewer Lining Program
Seeking PWC review 5/4/26; CC review 5/18
/26.Fall 20260%SanitaryManhole Lining and I&I Repairs
Highlighted areas represents the project was updated since the March 16, 2026, PW Committee meeting
IV. PUBLIC COMMENT
V. NEXT MEETING:
MAY 4, 2026
VI. ADJOURNMENT