PUBLIC WORKS COMMITTEE 2026/03/16 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 16, 2026 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
TED NOTZ, CHAIRMAN
RICHARD WALTHER
NANCY NOVIT
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF MARCH 2, 2026, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A
DESIGN SERVICES PROPOSAL FOR THE SOUTH PARK PHASE II PROJECT –
COREY WIEREMA
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A
PROFESSIONAL SERVICES AGREEMENT FOR PLAN REVIEW AND CITY
ENGINEERING SERVICES – BYRON KUTZ
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A
DESIGN SERVICES PROPOSAL FOR THE ONWENTSIA & POPLAR STORM SEWER
IMPROVEMENTS PROJECT – BYRON KUTZ
III. CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – APRIL 6, 2026
VI. ADJOURNMENT
II. NEW BUSINESS / ACTION ITEM:
1. APPROVAL OF MARCH 2, 2026, PUBLIC
WORKS COMMITTEE MEETING MINUTES
1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 2, 2026 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Notz called the meeting to order at 5:30 P.M. Aldermen Richard
Walther and Nancy Novit were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Corey Wierema, Superintendent of
Public Works; Matt Brugioni, Superintendent of Public Works, and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE FEBRUARY 17, 2026, PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Novit moved to approve the February 17, 2026, Public Works
Committee meeting minutes. Alderman Walther seconded the motion, which
carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
GREEN BAY ROAD WATERMAIN CONSTRUCTION PROJECT (LINDEN-GREENWOOD) –
BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
2
The Committee and City staff discussed the project detour route.
Alderman Walther moved to recommend City Council award the low bid for the
Green Bay Watermain Replacement Project to DiMeo Brothers., Inc., and
authorize the City Manager to execute an agreement in the amount of
$1,214,850 and a contingency in the amount of $55,150 for a total project cost of
$1,270,000. Alderman Novitt seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
FY27 ASPHALT PAVEMENT RESURFACING & PATCHING PROGRAM – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic
3
Alderman Novit moved to recommend City Council award of the low bid for the
2026 Patching & Resurfacing Project to Peter Baker & Son Co., and authorize the
City Manager to execute an agreement in the amount not to exceed
$1,580,000. Alderman Walther seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
FY27 CONCRETE STREET & SIDEWALK REPLACEMENT PROGRAM – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
The Committee and City staff discussed the sidewalk survey program and
potential sidewalk grinding and lifting.
Alderman Walther moved to recommend City Council approval of a third year
renewal with Schroeder & Schroeder, Inc., for the 2026 Concrete Streets, Curb,
and Sidewalk Replacement Project, and authorize the City Manager to execute
an agreement in the amount not to exceed $310,000. Alderman Novit seconded
the motion, which carried unanimously.
III. CIP PROJECT SUMMARY CHART
The Committee and City staff discussed the below presentation slides.
4
5
6
7
The Committee and City staff discussed the City’s water distribution system and
following up with the Oak Knoll neighbors to hold a meeting on potential
sidewalk extension.
IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – MARCH 16, 2026
VI. ADJOURNMENT
Alderman Novit moved to adjourn the meeting of the Public Works Committee
at 6:07 P.M. Alderman Walther seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
II. NEW BUSINESS / ACTION ITEM:
2. REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL AWARD OF
A DESIGN SERVICES PROPOSAL FOR THE
SOUTH PARK PHASE II PROJECT – COREY
WIEREMA
SOUTH PARK PHASE II –DESIGN SERVICES
•South Park Master Plan was completed in 2017
•South Park Phase I was completed in 2020
•South Park Phase II – Proposed Improvements
•Splash pad, Ballfield Improvements, Woodland Trail, Open Air Picnic Shelter, 2nd Batting Cage,
Fitness Station, ADA access to the Bike Trail, Bike Repair Station, Table Games, and a Parking
Lot
•Design services will evaluate layout of 40-stall parking lot
•FY27 CIP design budget- $250,000
•Public RFP process; three proposals received
•RVi – Formerly known as the Hitchcock Group, has completed favorable design services for the
City previously; South Park Master Plan, South Park Phase I Design, Northcroft Master Plan
•Design and cost estimate to be completed Fall; Construction to begin Spring 2027.
•Action Requested: PW Committee Recommends Approval of Design Services for the
South Park Phase II Project to Rvi and Authorize the City Manager to Execute an
Agreement in the Amount of $180,600 Plus a 10% Contingency in the Amount of
$18,060 for a Total Cost of $198,660.
Firm Total Cost
RVi $180,600
Confluence $222,955
Lakota $306,915
II. NEW BUSINESS / ACTION ITEM:
3. REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL AWARD OF
A PROFESSIONAL SERVICES AGREEMENT
FOR PLAN REVIEW AND CITY
ENGINEERING SERVICES – BYRON KUTZ
CITY ENGINEERING SERVICES/PLAN REVIEW
•Perform Plan-review and serve as City Engineer/Surveyor as-needed to fulfill statutory requirements
•Technical plan-review and approval of permit-projects
•Technical assistance and advisor for the Planning Commission
•Public project plan-review and general professional engineering services as needed
•RFP process in 2025
•One year agreement (5/1/26 - 4/30/27) with one additional one-year optional renewal remaining
•GHA has the experience, qualifications, institutional knowledge, specialized capabilities, and ability to perform on time
•Dan Strahan (GHA) has been in this role since 2013
•Non-Reimbursable Budget: FY2027 $45,000
•Reimbursable Budget: Varies based on number of plan-reviews which is driven by developments (FY2027 projected expenses $40,000)
•GHA Average 4.9% hourly rate increase since last year
Action Requested: PW Committee Recommends City Council Approval of a 1-Year Professional Services
Agreement Renewal for Plan Review and City Engineering Services with Gewalt Hamilton Associates, Inc.
in an Amount Not to Exceed $45,000
II. NEW BUSINESS / ACTION ITEM:
4. REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL AWARD OF
A DESIGN SERVICES PROPOSAL FOR THE
ONWENTSIA & POPLAR STORM SEWER
IMPROVEMENTS PROJECT – BYRON KUTZ
ONWENTSIA & POPLAR AREA STORM SEWER IMPROVEMENTS
DESIGN ENGINEERING SERVICES
•Flooding blocks street access for residents and emergency vehicles
•Project limits on Poplar Road from Basswood to Onwentsia
•Ongoing coordination with IDOT Onwentsia storm sewer project
•Replaces undersized storm sewer to properly convey stormwater and alleviate flooding consistent with the minimum level of design
•Scope includes project modeling, design and specifications, preliminary and final cost estimates, and development of construction documents
•Year 1: modeling and storm-sewer stub design
•Year 2: full storm-sewer design
•Construction: Summer 2028-2029 (FY2029-FY2030)
ONWENTSIA & POPLAR AREA STORM SEWER IMPROVEMENTS
DESIGN ENGINEERING SERVICES
•Staff initiated RFP process; 4 proposals received
•Mackie Consultants performed the initial Phase 1 Design for the adjacent IDOT storm sewer project
•Pre-design due prior to budget in October
•Action requested: PW Committee Recommends City Council Approval of Design Engineering Services for the
Onwentsia Poplar Storm Sewer Improvements Project to Mackie Consultants, LLC., and Authorize the City Manager
to Execute an Agreement in the Amount of $146,400 to Include a 5% Contingency in the Amount of $7,320 for a Total
Cost of $153,720
Consultant
Firm
Year 1
(FY2027)
Year 2
(FY2028)Amount
Budget $50,000 $150,000
Mackie
Consultants $48,000 $98,400 $146,400
CBBEL $83,750 $88,500
$120,800
$121,033
III. CIP PROJECT SUMMARY CHART
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Waukegan & Westleigh Intersection Improvements -
Construction Engineering Road 10%Summer 2026 Private utility relocations underway. Traffic control set up
in anticipation for temporary signal installation.
Deerpath Streetscape – Construction Streetscape 99%January – October Punchlist items still continuing to be addressed.
Walden East Bridge Repairs Design Bridge 15%June – April 2026 Awarded by City Council. Staff held kick-off meeting with
design-team.
Waveland Park Pavilion Project Parks 65%Fall 2025 – Spring 2026
Masonry work and roof truss installation complete. Roof
area under pavilion and MEP rough ins.
Storm Sewer Design Cherokee: Grandview-Forest Hill Storm Sewer – Design 95%May – October Construction budgeted with FY28 funding.
Griffith Woodland Storm Sewer Construction Storm Sewer – Const. 5%Spring / Summer 2026 Construction starting spring break (March 23) through
late May.
Highlighted areas represents the project was updated since the March 2, 2026, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline
Water Meter Replacement Purchase & Installation Water 10%FY25-FY29
Basswood Watermain Replacement Design (Blackthorn-Westleigh)Water 99%February – September
Elevated Tank Generator Replacement Water 25%March 6/2/25. Coordinating work with contractor. Work
Elevated Tank Painting Water 10%Spring 2026
Highlighted areas represents the project was updated since the March 2, 2026, PW Committee meeting
FY27 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 0%Summer 2026 Seeking PWC review 3/2/26; CC review 3/16/26.
Crack Sealing Program Road 0%Summer 2026 Seeking PWC review 4/20/26; CC review 5/4/26.
Concrete Streets Repair Road 0%Summer 2026 Seeking PWC review 3/2/26; CC review 3/16/26.
Annual Longline Striping Program Road 0%Summer 2026 Seeking PWC review 4/6/26; CC review 4/20/26.
Waukegan & Westleigh Intersection Improvements -
Construction Road 10%January – July 2026 Private utility relocations underway. Traffic control set up
in anticipation for temporary signal installation.
Concrete Sidewalk/Curb Replacement Road / Sidewalk 0%Summer 2026 Seeking PWC review 3/2/26; CC review 3/16/26.
Lake & Woodbine Bridge Replacement –Construction Bridge 20%January – September 2026 complete with pile foundations starting week of 3/16.
Lake & Spruce Bridge Rehabilitation – Construction Bridge 5%April – September 2026 Construction starting early April.
Highlighted areas represents the project was updated since the March 2, 2026, PW Committee meeting
FY2 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Rec Center HVAC RTU Replacements Facility 0%August 2026 Seeking PWC review 5/18/26; CC review 6/1/26.
Senior Center Chiller Replacement Facility 0%Fall / Winter 2026 Seeking PWC review 5/18/26; CC review 6/1/26.
FS2 Generator Replacement Facility 0%TBD Seeking PWC review 7/6/26; CC review 7/20/26.
South Park Improvements – Design Parks 5%May – October 2026 Seeking PWC review 3/16/26; CC review 4/6/26.
Forest Park Beach Steps Repair Study Parks 0%May – October 2026 Seeking PWC review 3/16/26; CC review 4/6/26.
Townline Park- Safety Netting Installation Parks 0%Fall 2026 Seeking PWC review 8/3/26; CC review 8/26/26.
Everett Park – Athletic Field Improvements Parks 0%Summer 2026 Seeking PWC review 5/4/26; CC review 5/18/26.
Annual Storm Sewer Lining Program Storm Sewer 0%Fall 2026 Seeking PWC review 4/20/26; CC review 5/4/26.
Storm Sewer Design: Woodland (Sheridan- Meadow)Storm Sewer 0%May – October 2026 To be determined
Storm Sewer Pre-Design: Onwentsia & Poplar Storm Sewer 0%May – October 2026 Seeking PWC review 3/16/26; CC review 4/6/26.
Private Fiber Construction Inspection Private Permit 0%April – November 2026 Seeking PWC review 4/6/26; CC review 4/20/26.
Highlighted areas represents the project was updated since the March 2, 2026, PW Committee meeting
FY27 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline
Water Meter Replacement Purchase & Installation Water 10%FY25-FY29
Water Plant Freight Elevator Modernization Water 10%Winter – Summer 2026
Green Bay Watermain Replacement Construction (Linden-
Greenwood)Water 0%Summer 2026 Construction ~
-August 10.
Water Distribution System Analysis Water 0%May – October 2026
Spruce Lift Station Emergency Generator Replacement Water 0%TBD
Valve Repairs Water 0%Summer 2026
Annual Leak Detection Program Water 0%Summer 2026
Annual Valve Turning Program Water 0%Summer 2026
Annual Sanitary Sewer Lining Program Sanitary 0%Fall 2026
Manhole Lining and I&I Repairs Sanitary 0%Fall 2026
Highlighted areas represents the project was updated since the March 2, 2026, PW Committee meeting
IV. PUBLIC COMMENT
V. NEXT MEETING:
APRIL 6, 2026
VI. ADJOURNMENT