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CC_2025_06_16 MINUTESThe City of Lake Forest CITY COUNCIL MEETING Proceedings of Monday, June 16, 2025 City Council Meeting – City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 DEPUTY CITY CLERK WILL ASK FOR A MOTION TO APPOINT ALDERMAN NOTZ AS MAYOR PRO TEM. Alderman Weber made the motion, seconded by Alderman Powers. The motion passed unanimously by voice vote. CALL TO ORDER AND ROLL CALL: Mayor Pro Tem Notz called the meeting to order at 6:30 p.m., and Deputy City Clerk Joyce McAndrews called the roll of Council members. Present: Mayor Pro Tem Notz, Alderman Novit, Alderman Clemens, Alderman Powers, Alderman LeVert, Alderman Weber, and Alderman Walther. Absent: Alderman Bothfeld PLEDGE OF ALLEGIANCE was recited by all those present. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR COMMENTS BY CITY MANAGER City Manager Wicha welcomed Todd Nahigian, CROYA Manager. A. Community Spotlight “Spirit of CROYA” Margot Martino Essay Contest Winner - Todd Nahigian, CROYA Manager Mr. Nahigian shared CROYA’s recent goals and successes, and he shared a video and reported on other programs. He then introduced the recipient of the Margo Martino Essay Contest, Mickala Barry, who read their winning essay. City Manager Wicha introduced Byron Kutz, Superintendent of Engineering. B. Lake Woodbine Bridge Update -Byron Kutz, Superintendent of Engineering Mr. Kutz started with the good news that the City has an existing grant with ISBP for $1,945,000 and an additional grant from IDOT for $1,735,000 for a total of $3,680,000 in available grant funding. He gave a detailed background to the Council on the Lake Woodbine Bridge. He reviewed precast vs. cast-in-place options and used the current bridge design to show costs, then and now. He stated the City Council has two options: Option 1 with construction in 2026, or partial redesign of the current bridge from precast to cast-in- place with construction in 2027/2028. The City Council congratulated the Department on the additional grant funding. The Council had a lengthy discussion to include the topics of other bridge work, lowest bidder, cast-in-place vs. precast, risk of delaying work, contingency, and dollars staying in the Capital Fund, loss of grant dollars. Additionally, the Council talked about alternatives other than precast or cast-in-place, interest dollars staying in the same fund, not to same project. Interest earnings are allocated to the Capital Fund. The Council had consensus for option 1. Mayor Pro Tem Notz offered the opportunity for public comment, seeing none. He moved to the next item. Proceedings of the June 16, 2025 Regular City Council Meeting OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL COMMITTEE REPORTS FINANCE COMMITTEE 1. Consideration of the Annual Appropriation Ordinance for FY2026 and Approval of Rollovers (First Reading) Katie Skibbe, Finance Director, asked for the first reading of the appropriation ordinance and reported that while the annual municipal budget represents the City’s financial plan for expenditures over the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of expenditures. She noted that rollovers will be included in the ordinance for its final reading and that the ordinance must be filed by the end of July. There will be a Public Hearing on July 21 at the City Council meeting. Mayor Pro Tem Notz offered the opportunity for public comment, seeing none. He asked for a motion. COUNCIL ACTION: Approve first reading of the FY2026 Appropriation Ordinance. A copy of the ordinance is available for review by the public in the City Clerk’s office. A public hearing will be conducted on July 21, 2025 in conjunction with second reading of the ordinance. Alderman Walther made a motion to approve the first reading of the FY2026 Appropriation Ordinance. A copy of the ordinance is available for review by the public in the City Clerk’s office. A public hearing will be conducted on July 21, 2025, in conjunction with the second reading of the ordinance, seconded by Alderman Clemens. The following voted “Aye”: Alderman Novit, Alderman Clemens, Notz, Powers, LeVert, Weber, and Walther. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried. PUBLIC WORKS COMMITTEE 1. Approval of a Recommendation from the Public Works Committee to Waive the Public Bid Process and Approve a Five-Year Recycling Material Processing Agreement with Lakeshore Recycling Systems for the Sum of $650,000 Jim Lockefeer, Assistant Public Works Director, gave an overview and background of the City’s recycling materials and how they were collected and transported. Recently, Resource Management notified the City that they are terminating their contract. The City reached out to two firms to negotiate terms on the City’s processing of recycled materials. Important to note: Recycling currently costs more to process than the materials are worth. Currently, the City pays the difference between the market value of recyclables and the cost to process them. Recycling processing fees include both fixed and variable cost components. Current Market Pricing is based on the current market prices for recyclable materials (like aluminum, paper, and plastics). And Recycling Processing Fee is a fixed fee for the material recovery facility’s operations, such as labor, equipment, utilities, and transportation. He reported LRS offers a more efficient and cost-effective solution. By choosing LRS and eliminating the need to haul recyclables to and from the City's Compost & Recycling Center, the City will realize significant cost savings in both transportation and processing. The City Council had a discussion on operational efficiencies. Mayor Pro Tem Notz offered the opportunity for public comment. Proceedings of the June 16, 2025 Regular City Council Meeting Diane offered her opinion to the Council on recycling days and items placed for recycling. City Manager Wicha congratulated the Public Works Department for realizing such great savings, and noted there are no changes to current services offered to residents. Mayor Pro Tem Notz offered the opportunity for public comment, seeing none. He asked for a motion. COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to Waive the Public Bid Process and Approve a Five-Year Recycling Material Processing Agreement with Lakeshore Recycling Systems for the Sum of $650,000 Alderman LeVert made a motion to waive the Public Bid Process and Approve a Five-Year Recycling Material Processing Agreement with Lakeshore Recycling Systems for the Sum of $650,000, seconded by Alderman Powers. The following voted “Aye”: Alderman Novit, Alderman Clemens, Notz, Powers, LeVert, Weber and Walther. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the May 19, 2025 City Council Meeting Minutes 2. Approval of the June 2, 2025 City Council Meeting Minutes 3. Consideration to Amend the Approved 2025 Regular Meeting Schedule for the Lake Forest City Council. 4. Consideration of an Ordinance Amending the City of Lake Forest City Code Regarding the Class D-1 Liquor License (First reading and if appropriate, final approval) 5. Approval of a contract with Camp Nageela Midwest, dba Camp Henry Horner, in the amount not to exceed $37,000. 6. Approval of a Recommendation from the Public Works Committee to Award of Bid for the Recreation Center Rooftop HVAC Unit Replacements Project to Cahill Heating, in the Amount of $34,450, to Include a 10% Contingency in the amount of $3,500 for a Total Cost of $38,950 7. Approval of a Recommendation from the Public Works Committee to Award a Bid Extension to MK Industries, for a One-Year HVAC Preventive Maintenance Contract in the Amount of $63,855 8. Approval to Waive the Bid Process and Approve a Purchase of a Used 2004 1250kw Caterpillar Mechanical Model Generator from Ravelin North Field GP LLC in the amount of $100,000. Item # 2, correction to the minutes, Item # 1 Ward correction. Mayor Pro Tem Notz asked if anyone would like an item removed or taken separately. Seeing none, he asked for a motion. Alderman Clemens made a motion to approve the eight (8) Omnibus items as presented, seconded by Alderman Powers. The following voted “Aye”: Alderman Novit, Alderman Clemens, Notz, Powers, LeVert, Weber and Walther. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried. Proceedings of the June 16, 2025 Regular City Council Meeting Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. OLD BUSINESS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business, Mayor Pro Tem Notz asked for a motion to adjourn. Alderman Weber made a motion to adjourn, seconded by Alderman Walther. Motion carried unanimously by voice vote at 7:46 p.m. Respectfully Submitted, Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.