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CC_2024_05_20_MINUTESThe City of Lake Forest CITY COUNCIL MEETING Proceedings of the Monday, May 20, 2024 City Council Meeting – City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Tack, Alderman Novit, Alderman Clemens, Alderman Powers, Alderman Goshgarin, Alderman LeVert, Alderman Weber, and Alderman Walther. Absent: Alderman Notz. CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Resolution of Appreciation for Retired Chief of Police Karl Walldorf COUNCIL ACTION: Approve the Resolution of Appreciation Alderman Weber made a motion to approve the resolution of appreciation, seconded by Alderman Goshgarian. Motion carried unanimously by voice vote. B. 2024-2025 Board & Commission Appointments and Reappointments PARKS AND RECREATION BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD John Norkus APPOINT 1 COUNCIL ACTION: Approve the Mayor’s Appointments and Reappointments Alderman Powers made a motion to approve the Mayor’s appointment, seconded by Alderman Walther. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER A. Annual Emerging Artists Awards - Morgan Adams, Executive Director at Deer Path Art League Morgan Adams, Executive Director at Deer Path Art League introduced each artist and photos were taken. B. Bank Lane- Streetscape Enhancement Plan - Catherine Czerniak, Director of Community Development Proceedings of the Monday, May 20, 2024 City Council Meeting Catherine Czerniak, Director of Community Development reported on the goal of the Bank Lane Streetscape Enhancement Plan RFP was to develop a plan and timeline for enhancements to Bank Lane to create a distinctive and welcoming walkable corridor. Establish a process, conduct the necessary studies, allocate funding and provide opportunities for public input. Encourage private investment by leading through public investment in infrastructure along this corridor. Ms. Czerniak added that the updated Comprehensive Land Use Plan identifies Bank Lane as an opportunity area and as a priority. Both The Lakota Group and Thomas Engineering are playing critical roles in the Deerpath Streetscape project and have proven to be responsive, sensitive to the character of the community, and creative in addressing challenges. Ms. Czerniak reported that the intersection of Deerpath and Bank Lane is a prominent feature of the Central Business District coordinated planning for this gateway is essential, Community engagement of various stakeholders is a focus of the proposal presented by Lakota/Thomas including design charette exercises, public workshops, and online input opportunities. Importantly, the proposal builds on the work done and discussions had during the recent update to the Central Business District Chapter, while a tight timeline is presented to maintain momentum and interest throughout the planning process and to assure coordination with related projects. And lastly, both firms have a proven track record of working collaboratively and openly with Lake Forest staff and residents on design projects in the past. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL None this evening COMMITTEE REPORTS PUBLIC WORKS 1. Field Court and Spring Lane Watermain Replacement and Valve Repairs - Byron Kutz, P.E., Superintendent of Engineering Byron Kutz, P.E., Superintendent of Engineering reported that the project involves two locations with the first replacing an existing break-prone 12” watermain located on Field Court just north of Route 60. The second location is on Spring Lane to connect the 8” watermains between Lake Road and Mayflower Road which previously were ‘dead end’ mains on each side; connecting these mains helps avoid any water quality issues. Also included with the project is the Valve Repairs project consisting of seven valves throughout the City to be replaced. Bidding and awarding projects of this similar work-type together provides economies of scale. A timeline was shared. 2. McClory Bike Path Resurfacing Project - Byron Kutz, P.E., Superintendent of Engineering Byron Kutz, P.E., Superintendent of Engineering stated that resurfacing the city owned McClory bike path from Illinois to Ryan was budgeted for FY25. The tentative schedule is work starting after school is out for the summer approximately June 10 with an anticipated completion date prior to the July 4 holiday. The bike path will be completely closed during construction for safety, with a signed detour via Westleigh-Sheridan-College. A letter will be sent to residents and businesses within the limits of the project two weeks prior to start of construction. The City’s website, under “Construction Updates”, will also provide details on the construction schedule. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the April 15, 2024, City Council Meeting Minutes 2. Approval of April 29, 2024, Special City Council Workshop Meeting Minutes Proceedings of the Monday, May 20, 2024 City Council Meeting 3. Approval of the May 6, 2024, First Session City Council Meeting Minutes 4. Approval of the May 6, 2024, Second Session City Council Meeting Minutes 5. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with Holding a Raffle in the City of Lake Forest for McKinlock Post 264 6. Approve a One-Year Extension to an Existing Contract with Vogue Printers for Dialogue Newsletter Printing Services in the amount of $26,076 and a 5.0% contingency in the amount of $1,304 for a grand total of $27,380. 7. Authorization for the City Manager to Execute a Grant Agreement Between The City of Lake Forest and The Illinois Department of Commerce and Economic Opportunity for the Purchase of Used Police Vehicles, Subject to Final Review and Approval of the City Attorney 8. Approval of a Change Order for Additional Construction Services to Efraim Carlson & Sons for the Deerpath Golf Course restoration project in the Amount of $10,330.02 9. Authorize the Police Department to purchase FY25 subscription costs from Motorola Solutions associated with the STARCOM21 Communications Network for $26,322.00 plus a 10% contingency for a total of 28,956.00. 10. Approval of a Public Works Committee Recommendation to Purchase of 1,920 Tons of Road Salt from Morton Salt in the Amount of $162,183 for the FY ‘25 Winter 11. Award the Low Bid for the Field Court and Spring Lane Watermain Replacement and Valve Repairs Project to C. Szabo Contracting, Inc., and Authorize the City Manager to Execute an Agreement in the Amount of $990,238 and a Contingency in the Amount of $39,762 for a Total Project Cost of $1,030,000 12. Approval of a First-Year Renewal with Schroeder & Schroeder, Inc., for the 2024 Concrete Street, Curbs, and Sidewalk Replacement Project, and Authorize the City Manager to Execute an Agreement in the Amount Not to Exceed $235,000. 13. Award of the Low Bid for the McClory Bike Path Resurfacing project to Maneval Construction, and Authorize the City Manager to Execute an Agreement in the Amount of $347,189 as well as Approving a Contingency in the Amount of $16,610 for a Total Cost of $363,799 14. Consideration of a recommendation from staff to authorize the City Manager to enter into a contract for planning and design services to support development and preparations for implementation of a Streetscape Enhancement Plan for Bank Lane with The Lakota Group and Thomas Engineering in an amount not to exceed $65,250. 15. Consideration of a Waiver of Permit Fees Related to the Garden Initiative Project at the History Center of Lake Forest – Lake Bluff. (Approval by Motion) 16. Consideration of a Waiver of Permit Fees Related to the Construction of a New Boardwalk Extending from the Forest Park Tableland to the Forest Park Beach. (Approval by Motion) 17. Consideration of Ordinances Approving Recommendations from the Building Review Board for 1015 S. Waukegan Road, 1400 Oak Knoll Drive and 980 Mellody Road (First Reading, and if Desired by the City Council, Final Approval) Proceedings of the Monday, May 20, 2024 City Council Meeting 18. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals for 872 Northmoor Road and 285 Rose Terrace. (First Reading, and if Desired by the City Council, Final Approval) 19. Consideration of a Recommendation from the Plan Commission in Support of an Ordinance Approving an Updated City of Lake Forest Official Zoning Map. (First Reading, and if desired by the City Council, Final Approval) COUNCIL ACTION: Approve the nineteen (19) omnibus items as presented Alderman Powers made a motion to approve the nineteen (19) Omnibus items as presented, seconded by Alderman Weber. The following voted “Aye”: Alderman Novit, Clemens, Powers, Goshgarian, LeVert, Weber, and Walther. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. OLD BUSINESS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS 1. EXECUTIVE SESSION Mayor Tack Asked for a motion to adjourn into EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c)(2), The City Council will be discussing Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of Employees. Alderman Novit made a motion to adjourn into EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c)(2), The City Council will be discussing Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of Employees, seconded by Alderman Weber. The following voted “Aye”: Alderman Novit, Clemens, Powers, Goshgarian, LeVert, Weber, and Walther. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried. Adjournment into Executive Session at 7:23 pm Reconvene into Regular Session at 8:21 pm ADJOURNMENT There being no further business Mayor Tack asked for a motion to adjourn. Alderman Weber made a motion to adjourn, seconded by Alderman Preschlack. Motion carried unanimously by voice vote at 8:22 p.m. Respectfully Submitted, Margaret Boyer, City Clerk Proceedings of the Monday, May 20, 2024 City Council Meeting A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.