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CC_2024_05_06_MINUTESThe City of Lake Forest CITY COUNCIL MEETING FIRST SESSION Proceedings of the Monday, May 6, 2024 City Council Meeting – City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Tack, Alderman Novit, Alderman Waldeck, Alderman Powers, Alderman Notz, Alderman Preschlack, Alderman Goshgarin, and Alderman Weber. Absent: Alderman Walther CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR COMMENTS BY CITY MANAGER A. Deerpath Technology Review - Jim Shaw, Director of Innovation and Technology City Manager Wicha introduced Jim Shaw, Director of Innovation and Technology. Mr. Shaw gave an overview and a demonstration of the Sports Camera in the Parks. The City Council remarked that the results exceeded their expectations. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL Vince Sparrow addressed the Council on behalf of neighbors related to an incident in their neighborhood. Kate Galloway offered her opinion to the Council on crime in general. COMMITTEE REPORTS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the Check Register for the Period of March 23 – April 26, 2024 2. Approval of Ordinance Terminating Special Service Area 29 and Declaring Surplus to be Refunded to Impacted Property Owners (First Reading, and if Desired by the City Council, Final Approval) 3. Consideration of an Ordinance Amending the City of Lake Forest City Code Regarding the Class I-1 Liquor License (First reading and if appropriate final approval) Proceedings of the May 6, 2024 First Session City Council Meeting 4. Approval of a Recommendation from the Parks & Recreation Board and the Public Works Committee to Award the West Park Tennis Court Reconstruction Design Project to Kapur & Associates and Authorize the City Manager to Execute an Agreement in the Amount of $22,650 to Include a 10% Contingency in the Amount of $2,200 for a Total Cost of $24,850 5. Award One Year Extension of the City’s Contract with Wachs Water Services for Valve Exercising Service included in the Operating Capital Budget for the sum of $22,438 6. Award One Year Extension of the City’s Contract with Consulting Engineering, Inc. for Leak Detection Service included in the Operating Capital Budget for the Sum of $22,508 7. Approval of a Recommendation from the Public Works Committee to Award the Walden Ravine Design to Hey and Associates and Authorize the City Manager to Execute an Agreement in the Amount of $119,000 to Include a 5% Contingency in the Amount of $5,595 for a Total Cost of $124,595 8. Approval of a Recommendation from the Public Works Committee to Award the Cemetery Ravine Design to Living Waters Consultants and Authorize the City Manager to Execute an Agreement in the Amount of $49,750 to Include a 5% Contingency in the Amount of $2,400 for a Total Cost of $52,150 Mayor Tack asked members of the City Council if there were any items that they would like removed or taken separately. Seeing none, he asked for a motion. COUNCIL ACTION: Approve the eight (8) omnibus items as presented. Alderman Waldeck made a motion to approve the eight (8) Omnibus items as presented, seconded by Alderman Weber. The following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, Preschlack, Goshgarian, and Weber. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. OLD BUSINESS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS With Thanks and Appreciation Presentation - City Manager, Jason Wicha Jason Wicha, City Manager, presented Alderman Waldeck and Alderman Preschlack each with a certificate for a tree to be planted in their honor, along with a personalized City street sign. 1. Final words for departing Council Members from remaining Council Members for Alderman Waldeck and Alderman Preschlack Proceedings of the May 6, 2024 First Session City Council Meeting The City Council expressed sincere gratitude for the service of departing Alderman Waldeck and Alderman Preschlack, saying a few words regarding each of their service to the City. 2. Final comments from Alderman Waldeck and Alderman Preschlack Alderman Waldeck and Alderman Preschlack made closing remarks to the Council, Residents, and Staff about their tenure and accomplishments on the City Council. ADJOURNMENT There being no further business Mayor Tack asked for a motion to adjourn. Alderman Preschlack made a motion to adjourn, seconded by Alderman Waldeck. Motion carried unanimously by voice vote at 7:48 p.m. Respectfully Submitted, Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. The City of Lake Forest CITY COUNCIL MEETING SECOND SESSION Proceedings of the Monday, May 6, 2024 City Council Meeting – City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 CALL FOR ORGANIZATION OF THE 2024-2025 LAKE FOREST CITY COUNCIL The City Clerk Called for the Organization of the 2024-2025 Lake Forest City Council and asked the Alderman Elect to step forward to have the Oath of Office administered. Photos were taken. CITY CLERK ADMINISTERS THE OATH OF OFFICE TO: First Ward Alderman-Elect - - Nancy P. Novit First Ward Alderman 1 Year Unexpired Term – Peter Clemens Second Ward Alderman-Elect - - Edward U. Notz Jr. Third Ward Alderman-Elect - - Alice LeVert Fourth Ward Alderman-Elect - - Eileen Looby Weber CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 7:55 p.m., and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Tack, Alderman Novit, Alderman Clemens, Alderman Notz, Alderman Powers, Alderman Goshgarin, Alderman LeVert and Alderman Weber. Absent: Alderman Walther Honorable Mayor, Stanford R. Tack Nancy Novit, Alderman First Ward Ara Goshgarian, Alderman Third Ward Peter Clemens, Alderman First Ward Alice LeVert, Alderman Third Ward Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward PLEDGE OF ALLEGIANCE was recited by all those present. ELECTION AND APPOINTMENT OF CITY OFFICERS 1. ELECTION BY THE CITY COUNCIL AND APPOINTMENTS BY THE MAYOR AS REQUIRED BY CHARTER AND CITY CODE City Supervisor Jason Wicha City Treasurer Elizabeth Holleb City Clerk Margaret Boyer Interim City Marshal & Collector Micheal Lange City Attorney Ancel Glink City Surveyor and Engineer Gewalt Hamilton Associates COUNCIL ACTION: Approve the Mayors Appointments Alderman Weber made a motion to approve the Mayors Appointments, seconded by Alderman Powers. Motion passed unanimously by voice vote. Proceedings of the May 6, 2024 Second Session City Council Meeting REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Resolution of Appreciation for Ward 1 Alderman Joseph R. Waldeck Mayor Tack read the resolution, and photos were taken. COUNCIL ACTION: Approve the Resolution of Appreciation Alderman Novit made a motion to approve the Resolution of Appreciation, seconded by Alderman Weber. Motion passed unanimously by voice vote. B. Resolution of Appreciation for Ward 3 Alderman Jim Preschlack Mayor Tack read the resolution, and photos were taken. COUNCIL ACTION: Approve the Resolution of Appreciation Alderman Goshgarian made a motion to approve the Resolution of Appreciation, seconded by Alderman Notz. Motion passed unanimously by voice vote. C. State of The City Mayor Tack made the following statement. As we begin Fiscal Year 2025, I’d like to take a few minutes to celebrate some of the City’s accomplishments from Fiscal Year 2024. We would be here all night if I named every accomplishment, so I’ll stick with a few highlights. • Completed $32 million capital improvement projects, including Deerpath Community Park Improvement Project, Forest Park Bluff Slope Stabilization, and various ravine repairs. • Obtained over $4.3 million in additional grant funding for future capital projects, maximizing the City’s capital investments. o Nearly $20 million in outside funding has been obtained over last five years. • After nearly a year of discussion and public input opportunities, City Council approved an update to Central Business District Chapter of the City’s Comprehensive Plan. • The Community Development Department issued over 4,500 permits. • Special Use Permits for Gorton Center and Elawa Farm were updated and approved, reflecting current and future use demands. • Conducted a Community-Wide Survey in Summer 2023 with 1,450 responses. 98% of respondents rated the quality of life in the City as “excellent” or “good.” • Launched casual Coffee in the Park meetings with Aldermen last fall with strong attendance in each Ward and the Aldermen also hosted Spring Ward Meetings this April. • Piloted “Pizza and Planning in the Park” and “Smores and More” Community Engagement Sessions for the Northcroft Park Master Plan process. Approximately 100 residents of all ages attended both sessions. Proceedings of the May 6, 2024 Second Session City Council Meeting • Celebrated the official opening of Veterans Park and hundreds of people gathered for the Monument Dedication in September 2023. • Completed numerous technological initiatives associated with the Deerpath Park project, including implementation of eight Automated Sports Cameras which live-stream and record Soccer, Baseball, Football, and Lacrosse games at WatchLFSports.com. • In response to strong community interested, partnered with WasteNot to bring a curbside compost collection service to Lake Forest residents, businesses, and schools. • Achieved substantial completion of the Cemetery Memorial Gardens Phase II Project. In addition to the City Council, over 100 Lake Forest resident volunteers serve on 20 Boards and Commissions. These City Boards provide leadership, establish policy, and oversee budgets while working hard to ensure an open and responsive government. The efforts of the volunteers are instrumental in preserving the character and vitality of our community. Before we consider Board and Commission appointments and reappointments, I want to share some stats regarding what the Boards and Commissions accomplished this year: • City Council approved 45 ordinances that were recommendations from the Building Review Board, Historic Preservation Commission, Plan Commission, and Zoning Board of Appeals. • The Historic Preservation Commission issued 18 Certificates of Appropriateness. • 28 Building Review Board recommendations were forwarded to the City Council for consideration. • 19 Zoning Board of Appeals recommendations were referred to the City Council for consideration. • Each month, there are more than 10 regularly scheduled Board, Commission or Committee meetings with 65+ volunteers who serve in those roles. • Eight Board, Commission, or Committee meetings occur quarterly, with over 36 people serving in those roles. Thank you to all the residents who volunteer to serve on Boards and Commissions. Because of you, the Boards and Commissions process that has shaped the success of Lake Forest for nearly 100 years will continue to do so into the future. Mayor Tack made the following appointments and reappointments: D. 2023-2024 Board and Commission Appointments and Reappointments AUDIT NAME OF MEMBER APPOINT/REAPPOINT WARD Mark Dillon Appoint as Chair 1 Fritz Hirsch REAPPOINT 3 Robert Nowlin APPOINT 4 Proceedings of the May 6, 2024 Second Session City Council Meeting Brian Durkin APPPOINT to own term 2 Joy Larisey APPPOINT to own term 4 BUILDING REVIEW BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Sally Downey REAPPOINT 1 Sarah Lamphere REAPPOINT 1 CEMETERY NAME OF MEMBER APPOINT/REAPPOINT WARD Robert Thornburgh REAPPOINT 1 Robert Worobow REAPPOINT 3 GORTON BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Andra O’Neill REAPPOINT N/A HISTORIC PRESERVATION COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Robin Petit REAPPOINT 3 Geoffrey Hanson REAPPOINT 2 Elizabeth Daliere REAPPOINT 3 Lloyd Culbertson REAPPOINT 4 LIBRARY NAME OF MEMBER APPOINT/REAPPOINT WARD Vince Sparrow APPPOINT to own term 3 Heather Strong REAPPOINT 1 Jim Clifton REAPPOINT 1 PARKS & RECREATION BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Marc Silver REAPPOINT 2 Kaci Spirito REAPPOINT 2 Proceedings of the May 6, 2024 Second Session City Council Meeting William Sheridan REAPPOINT 2 PLAN COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Jamie Moorhead REAPPOINT 1 SENIOR RESOURCE COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Jill Rosa REAPPOINT LB Dennis Herrmann REAPPOINT 4 Wendy McKerian REAPPOINT 3 Mark Dewart APPOINT as CHAIR LB ZONING BOARD OF APPEALS NAME OF MEMBER APPOINT/REAPPOINT WARD Henry Kleeman REAPPOINT 1 Arthur Miller REAPPOINT 3 BOARD OF POLICE AND FIRE COMMISSIONERS NAME OF MEMBER APPOINT/REAPPOINT WARD Matt Davis REAPPOINT as CHAIR N/A HOUSING TRUST FUND BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Chris Baker REAPPOINT N/A Mayor Tack asked for a motion. COUNCIL ACTION: Approve the Mayors appointments and reappointments. Alderman Novit made a motion to approve the Mayors appointments and reappointments, seconded by Alderman Goshgarian. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER City Manager Wicha congratulated and welcomed Alderman Clemens and Alderman LeVert to the City Council noting what a reward public service can be when we all work toward a collective vision. Proceedings of the May 6, 2024 Second Session City Council Meeting OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL COMMITTEE REPORTS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions as follows: Tighe Magnuson as Chair Peter Clemens Stephanie Mannarino, Megan Engelberg Gale Strenger- Wayne as Chair Catherine Waldeck as Chair, Deborah Saran, and Prue Beidler Timo Berger 2. Approval of the Regularly Scheduled Meetings of the Lake Forest City Council for the year 2025 Mayor Tack asked members of the City Council if there were any items that they would like removed or taken separately. Seeing none, he asked for a motion. COUNCIL ACTION: Approve the two (2) omnibus items as presented. Alderman Notz made a motion to approve the two (2) Omnibus items as presented, seconded by Alderman Weber. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert and Weber. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. OLD BUSINESS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT Proceedings of the May 6, 2024 Second Session City Council Meeting There being no further business Mayor Tack asked for a motion to adjourn. Alderman Clemens made a motion to adjourn, seconded by Alderman LeVert. Motion carried unanimously by voice vote at 8:12 p.m. Respectfully Submitted, Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.