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CC_2024_08_05_MINUTESThe City of Lake Forest CITY COUNCIL MEETING Proceedings of the Monday, August 5, 2024 6:30 pm City Council Meeting – City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Tack, Alderman Novit, Alderman Clemens, Alderman Notz, Alderman Powers, Alderman Goshgarian, Alderman LeVert, Alderman Weber, and Alderman Walther. Absent: None CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Tack invited the community to celebrate the 116th Annual Lake Forest Day festivities including the carnival on Tuesday at West Park and again on Wednesday with the Parade. COMMENTS BY CITY MANAGER A. Draft Strategic Plan Presentation George Issakoo, Assistant City Manager City Manager Jason Wicha introduced George Issakoo, Assistant City Manager. Mr. Issakoo shared a timeline review with the community detailing an overview of where the Strategic Plan has been through processes to date. He also reviewed each section of the Plan in detail. He thanked city staff for their time and efforts. The City Council had discussion on next steps including extending the public opportunity to after Labor Day when residents are back in town, City Council thanked staff for a job well done. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL Diane thanked the City Council for the update on the bike path. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE 1. Storm Event Review - Jim Lockefeer, Assistant Public Works Director and Public Works Chairman, Ara Goshgarian Chairman of the Public Works Committee, Ara Goshgarian requested a review of current weather conditions related to the City’s stormwater management. Jim Lockefeer, Assistant Public Works Director reviewed 2024 rainfall totals and other significant events that showed considerable quantities of rain. Additionally, Mr. Lockefeer shared Public Works responses to these events highlighting significant investments that in turn Proceedings of the Monday, August 5, 2024 City Council Meeting highlighted fewer closures on roads and cancellations in parks. The City Council had discussion on what is next in stormwater management that is budgeted and planned, Federal and State grants, Water Fund revenues and impacts on projects. The City has a long term planning and healthy reserves, most costs are fixed. Chairman Goshgarian noted that several large projects were completed with 19 million dollars in grant funding and that the city’s long term planning allows for flexibility while addressing needs. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the July 15, 2024, City Council Meeting Minutes 2. Approval of the Check Register for the Period of June 29 – July 26, 2024 3. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with Holding a Raffle in the City of Lake Forest for the Spirit of 67 Foundation (Approval by Motion) 4. Consideration of an Ordinance Amending the City of Lake Forest City Code Regarding the Class C-1 and C-3 Liquor License (First reading and if appropriate final approval) 5. Approval of a Resolution Conveying and Dedicating City Property to the State of Illinois for the Waukegan Road and Westleigh Road Intersection Improvements Project between the City of Lake Forest and the State of Illinois Department of Transportation for Highway Purposes for the Sum of Zero Dollars, and Authorizing the Mayor and City Manager to Execute Associated Documents on Behalf of the City of Lake Forest 6. Approval of an Ordinance Dedicating and Accepting City Property for the Waukegan Road and Westleigh Road Intersection Improvements Project for Road Purposes, and Authorizing the Mayor and City Manager to Execute Associated Documents on Behalf of the City of Lake Forest 7. Approval of a Public Works Committee Recommendation to Award of Bid for the North Beach Pavilion Roof Replacement Project to Ridgeline Roofing in the Amount of $35,000 to Include a 10% Contingency in the Amount of $3,500, for a Total Amount of $38,500 8. Approval to Waive the Bidding Process and Authorize a Contract to Rebuild the Soda Kiln at Stirling Hall in the amount of $39,609.00 9. Approval of a Service Contract to Libertyville Tile & Carpet for the Recreation Center Carpet & Flooring Replacement Project in the Amount of $46,902.00 to Include a Project Contingency in the Amount of $5,000.00, for a Grand Total Amount of $51,902.00 10. Consideration of the Donation of the Veterans Monument in Veterans Park from the McKinlock Post Foundation and Directing the City Manager to Execute the Donation Agreement. (Approval by Motion) 11. Consideration of Ordinances Approving Recommendations from the Building Review Board for 1175 Old Colony Road, 632 Grandview Lane and 227 W. Onwentsia Road (First Reading, and if Desired by the City Council, Final Approval) 12. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals in Support of Zoning Variances for 1191 Prairie Avenue. (First Reading, and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approve the twelve (12) omnibus items as presented Proceedings of the Monday, August 5, 2024 City Council Meeting Mayor Tack asked the Council if there were any items to be removed or taken separately. Seeing none, he asked for a motion. Alderman Notz made a motion to approve the twelve (12) Omnibus items as presented, seconded by Alderman Weber. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. OLD BUSINESS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS Mayor Tack noted there will be no further business following executive session, he then asked for a motion to adjourn into EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c)(1), The City Council will be discussing Personnel. Alderman Novit made a motion to adjourn into executive session pursuant to 5 ILCS 120/2 (c)(1), The City Council will be discussing Personnel, seconded by Alderman Notz. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0- Nays, motion carried. Adjournment into Executive Session at 7:07 pm. Reconvened into Regular Session at 7:53 pm. ADJOURNMENT There being no further business Mayor Tack asked for a motion to adjourn. Alderman Weber made a motion to adjourn, seconded by Alderman Novit. Motion carried unanimously by voice vote at 7:54 p.m. Respectfully Submitted, Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.