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CC_2024_06_17_MINUTESThe City of Lake Forest CITY COUNCIL MEETING Proceedings of the Monday, June 17, 2024 City Council Meeting – City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Tack, Alderman Novit, Alderman Clemens, Alderman Notz, Alderman Powers, Alderman Goshgarian, Alderman LeVert, Alderman Weber, and Alderman Walther. Absent: None CALL TO ORDER AND ROLL CALL Mayor Tack welcomed Tucker Devisetty to the dais as Mayor for a Day. Mayor Tack stated Tucker is a rising 4th grader from Lake Forest Country Day School, he enjoys playing baseball on a local travel team, and understands he is very good at pitching! Mayor for a Day – Tucker Devisetty asked all to rise and join him in the pledge of allegiance. PLEDGE OF ALLEGIANCE was recited by all. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Introduction of Mayor for a Day, Tucker Devisetty B. Swear in Patrol Officer Sarahi Rivera-Martinez Mayor Tack invited Interim Chief of Police to give background information on Patrol Officer Sarahi Rivera- Martinez. Then Mayor Tack and Mayor for a Day – Tucker Devisetty invited the Patrol Officer up to be sworn in. Photos were taken. Before the Mayor excused the members of the Police Department, Manager Wicha thanked both Union and City Staff negotiators for putting together the MAP contract that will be on the omnibus agenda this evening. C. 2024-2025 Board & Commission Appointments and Reappointments Mayor Tack made the following appointments. CROYA NAME OF MEMBER APPOINT/REAPPOINT WARD Katie Donovan APPOINT 1 Ann Kiesling APPOINT 2 LIBRARY NAME OF MEMBER APPOINT/REAPPOINT WARD Proceedings of the Monday, June 17, 2024 City Council Meeting Garth Pearson APPOINT 2 COUNCIL ACTION: Approve the Mayor’s Appointments and Reappointments Mayor Tack asked for a motion to approve the Mayor’s appointments. Alderman Novit made a motion, seconded by Alderman Weber. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER City Manager Jason Wicha introduced CROYA Manager Todd Nahigian, noting the positive impacts of the organization and acknowledging the importance for the community. A. “Spirit of CROYA” Margot Martino Essay Contest Winner - Todd Nahigian, CROYA Manager CROYA Manager Todd Nahigian introduced Tyler Klien as the Margot Martino essay contest winner. Tyler was unable to make it to Council and Mr. Nahigian played a video. The CROYA manager then gave an overview of the work and service that CROYA continues to assist in, noting field trips, academic opportunities, and other community-service activities with the schools in Lake Forest and Lake Bluff. B. Lake Forest-Lake Bluff Senior Citizens Foundation Memorandum of Understanding Overview City Manager Jason Wicha introduced the item and reported that the City and the Foundation have had a partnership since 1997, the Foundation has and continues to play a critical role in providing supplemental funding for Dickinson Hall and includes fundraising, and capital improvements. As part of the relationship, the Foundation funded a previously contracted advocate. Now with this MOU, there is an opportunity for an in- house Senior Advocate. City Manager Wicha reviewed responsibilities and the role of the advocate, noting that it is made possible by the support of the Foundation. City Manager Wicha expressed appreciation and gratitude, recognizing Steve Potsic, Gayle Strenger- Wayne and Steve Lemieux, and City staff. Steve Potsic, President of the Senior Foundation offered his comments on the Foundations role in the MOU that was heard earlier. The City Council had discussion on aging, aging in place, Medicare and resources focused on seniors. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL COMMITTEE REPORTS FINANCE COMMITTEE 1. Consideration of the Annual Appropriation Ordinance for FY2025 and Approval of Rollovers (First Reading) Elizabeth Holleb, Finance Director reported that while the annual municipal budget represents the City’s financial plan for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of expenditures. She noted that rollovers will be included in the ordinance for its final reading, and that the ordinance must be filed by the end of July. Ms. Holleb also noted the differences between the budget and Appropriation Ordinance. The Appropriation Ordinance includes the Library, which was not included in the budget approved at the April 15, 2024, City Council meeting. The Library expenses are approved by the Library Board. Debt service payments Proceedings of the Monday, June 17, 2024 City Council Meeting are included in the budget but are excluded from the Appropriation Ordinance. The ordinances approving the bond issues serve as the legal authorization for these annual expenditures. Additionally, School District 67 does not recognize the Appropriation Ordinance in their budgeting or auditing standards. However, due to the fact they are a special charter district, their budget must be included in the City’s Appropriation Ordinance. School District 67 numbers are estimates and subject to change, but they are not available until second and final reading of the Ordinance. She also stated that on July 15 there will be a public hearing. Mayor Tack asked if anyone from the public would like to comment. Seeing none he asked for a motion. COUNCIL ACTION: Approve first reading of the FY2025 Appropriation Ordinance Alderman Goshgarian made a motion to approve first reading of the FY2025 Appropriation Ordinance, seconded by Alderman Powers. The following voted “Aye”: Alderman Novit, Alderman Clemens, Alderman Notz, Alderman Powers, Alderman Goshgarian, Alderman LeVert, Alderman Weber and Alderman Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the June 3, 2024, City Council Meeting Minutes 2. Approval of a Memorandum of Understanding between the City of Lake Forest and the Lake Forest-Lake Bluff Senior Citizens Foundation 3. Approval of Metropolitan Alliance of Police (MAP) Collective Bargaining Agreement between the City and the Lake Forest Police Officers 4. Approval of a Recommendation from the Public Works Committee to Award a Design Services Agreement to Larson & Darby Group for the Waveland Park Pavilion Project in the Amount of $69,300, to Include a 5% Contingency in the Amount of $3,465, for a Grand Total Amount of $72,765 5. Approval of a Recommendation from the Public Works Committee to Award the Thermoplastic Lane Marking Bid to Superior Road Striping, Inc. in the Amount of $85,000 6. Approval of a Recommendation from the Public Works Committee to Award of Bid for the Recreation Center Rooftop HVAC Unit Replacements Project to Cahill Heating & Air Conditioning, in the Amount of $66,100, to Include a 10% Contingency in the amount of $6,610, for a Total Cost of $72,710 7. Approval to Authorize the City Manager to enter into a contract with Sports Surface Pros for Everett Park Tennis Court Resurfacing Services, in the Amount of $55,000 to include a Contingency in the Amount of $5,000 for a Total Cost of $60,000 8. Consideration of a Waiver of Permit Fees Related to the Addition of Farm Buildings and a Commercial Kitchen at Elawa Farm, 1401 Middlefork Drive. (Approval by Motion) 9. Consideration of Ordinances Approving Recommendations from the Building Review Board for 890 Oak Knoll Drive and 1129 Griffith Road (First Reading, and if Desired by the City Council, Final Approval) Proceedings of the Monday, June 17, 2024 City Council Meeting 10. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals in Support of Zoning Variances for 1129 Griffith Road. (First Reading, and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approve the ten (10) omnibus items as presented Alderman Walther made a motion to approve the ten (10) Omnibus items as presented, seconded by Alderman Clemens. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. OLD BUSINESS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS The Mayor and members of the City Council thanked Tucker Devisetty for a job well done as Mayor for the day! ADJOURNMENT There being no further business Mayor for a Day, Tucker Devisetty asked for a motion to adjourn. Alderman Powers made a motion to adjourn, seconded by Alderman Notz. Motion carried unanimously by voice vote at 7:30pm p.m. Respectfully Submitted, Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.