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CC_2022_07_18_MINUTES (2)The City of Lake Forest CITY COUNCIL MEETING Proceedings of the Special, Monday, July 18, 2022 first Session City Council Meeting - City Council Chambers 220 E Deerpath CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 5:00pm, and the City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber. Alderman Notz attended via phone. Absent: None CALL TO ORDER AND ROLL CALL 1. EXECUTIVE SESSION pursuant to 5ILCS120/2(c), 11 The City Council will be discussing pending litigation Alderman Rummel made a motion to adjourn into Executive pursuant to 5ILCS120/2(c), 11 The City Council will be discussing pending litigation, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Morris, Karras, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried. Adjournment into Executive Session at 5:00 pm Reconvene into Regular Session and recessed at 6:06pm NOTE: The City Council will recess until the Finance Committee begins at 6:30 pm The City Council recessed until 6:30pm. CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the first session to order at 7:31pm, and the City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Karras, Alderman Rummel, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber. Absent: Alderman Notz PLEDGE OF ALLEGIANCE was recited. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Pandaleon read the following Board and Commission appointments and reappointments. A. 2022-2023 Board and Commission Appointments and Reappointments Proceedings of the SPECIAL, Monday, July 18, 2022 First Session City Council Meeting AUDIT NAME OF MEMBER APPOINT/REAPPOINT WARD Terence Mieling APPOINT 1 Fritz Hirsch APPOINT 3 Tighe Magnuson REAPPOINT 2 Tara Janos REAPPOINT, APPOINT AS CHAIR 2 Mark Dillon REAPPOINT 1 BUILDING REVIEW BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Sally Downey REAPPOINT 1 Richard Walther REAPPOINT 4 CEMETERY NAME OF MEMBER APPOINT/REAPPOINT WARD Robert Worobow APPOINT 3 Robert Thornbough REAPPOINT 1 CROYA NAME OF MEMBER APPOINT/REAPPOINT WARD Christine Carr REAPPOINT LB Stephanie Mannarino REAPPOINT 2 Megan Engelberg REAPPOINT 1 GORTON NAME OF MEMBER APPOINT/REAPPOINT WARD Mike Slover APPOINT 2 Bill Moskoff REAPPOINT 1 HOUSING TRUST NAME OF MEMBER APPOINT/REAPPOINT WARD Chris Baker REAPPOINT n/a Proceedings of the SPECIAL, Monday, July 18, 2022 First Session City Council Meeting LEGAL NAME OF MEMBER APPOINT/REAPPOINT WARD Art Mertes APPOINT 1 LIBRARY NAME OF MEMBER APPOINT/REAPPOINT WARD Josh Jackson APPOINT 1 Robert Shaw APPOINT 4 HISTORIC PRESERVATION COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Robin Petit REAPPOINT 3 PLAN COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Steve Lamontagne APPOINT 2 Jamie Moorhead REAPPOINT 1 SENIOR RESOURCE COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Dennis Herrmann APPOINT 4 Gale Strenger Wayne REAPPOINT AS CHAIR 3 Jill Rosa REAPPOINT LB PARKS & RECREATION BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Bill Sheridan APPOINT 2 Timo Berger APPOINT 4 Marc Silver REAPPOINT, APPOINT AS CHAIR 2 Kaci Spirito REAPPOINT 2 ZONING BOARD OF APPEALS NAME OF MEMBER APPOINT/REAPPOINT WARD Proceedings of the SPECIAL, Monday, July 18, 2022 First Session City Council Meeting Henry Kleeman APPOINT 1 Arthur Miller APPOINT 3 Pete Clemens REAPPOINT 3 Lisa Nehring APPOINT AS CHAIR 3 COUNCIL ACTION: Approve the Mayor’s Appointments and Reappointments Alderman Karras made a motion to approve the Mayors Appointments and Reappointments, seconded by Alderman Preschlack. Motion carried unanimously by voice vote. Mayor Pandaleon thanked the Caucus for all their work. COMMENTS BY CITY MANAGER City Manager Jason Wicha introduced the topic, noting that cancelling the event due to the tragic events in Highland Park had financial repercussions. He then introduced Rick Amos to give the City Council an update for the 4th of July. A. Community Spotlight - Friends of Lake Forest Parks and Recreation Foundation July4th Update Rick Amos, Executive Director of Events Mr. Amos shared a brief history of the Events that are managed by the Friends of Lake Forest Parks and Recreation Foundation. He reviewed the financial implications of the cancellation and estimated revenue loss that would impact future 2022 events. He reported that many of the Festival’s costs had been paid in advance to meet requirements of vendors and entertainers. He shared preliminary financial information but noted that the Friends continues to work with vendors to minimize the cost impact. In the case of the fireworks, the Foundation was successful in having the cost carry over to next year’s event, with a small financial penalty. The headline entertainer required payment upfront with no recourse for event cancellation. The City Council had lengthy discussion on annual events, vendor payments, estimated revenue loss and ticket sales. The City Council encouraged the Foundation to continue to fund raise and work with vendors on payments. There was consensus among the City Council to offer support in an amount not to exceed $300,00. City staff was asked to bring this item forward at the August 1 meeting. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL COMMITTEE REPORTS FINANCE COMMITTEE Proceedings of the SPECIAL, Monday, July 18, 2022 First Session City Council Meeting ***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE*** Mayor Pandaleon asked for a motion to open the Public Hearing at 7:41 pm Alderman Weber made a motion to open the Public Hearing, seconded by Alderman Rummel. The following voted “Aye”: Alderman Morris, Karras, Rummel, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried. OPEN PUBLIC HEARING 1. Consideration of the Annual Appropriation Ordinance for FY2023 and Approval of Rollovers (Final Reading – Public Hearing Required) Elizabeth Holleb, Finance Director reported while the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the expenditure of public funds. It appropriates specific sums of money by object and purpose. State statutes require the passage of an Appropriation Ordinance by the July 31. She stated that the Appropriation Ordinance provides for a 10% “contingency” above the budgeted expenditures. Each separate fund includes an item labeled “contingency” with an appropriate sum equivalent to 10% of the total funds budgeted. Additionally, Ms. Holleb stated in order to provide more accurate and efficient accounting and budgeting of City funds, an annual rollover of funds is requested. This eliminates both under and over budgeting of funds in the new fiscal year. Mayor Pandaleon asked the Council if there were any questions. Seeing none he offered the opportunity for comment. Seeing none, he asked for a motion. COUNCIL ACTION: Conduct a public hearing on the City’s FY2023 Annual Appropriation Ordinance. Upon closing the public hearing, it is recommended that the City Council consider approval of the final reading of the Ordinance (page 38) and the rollovers. A copy of the ordinance is available for review by the public in the City Clerk’s office. Alderman Rummel made a motion to approval the final reading of the Ordinance and the rollovers, seconded by Alderman Karras. The following voted “Aye”: Alderman Morris, Karras, Rummel, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried. CLOSE PUBLIC HEARING Mayor Pandaleon asked for a motion to close the Public Hearing Alderman Preschlack made a motion to Close the Public Hearing, seconded by Alderman Weber. The following voted “Aye”: Alderman Morris, Karras, Rummel, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried. 2. GFOA Certificate of Achievement for Excellence in Financial Reporting Award Presentation Proceedings of the SPECIAL, Monday, July 18, 2022 First Session City Council Meeting James Morris, Finance Committee Chairman informed the Council that the City has received notification that it has once for the 43rd consecutive year been awarded the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for its FY21 Comprehensive Annual Financial Report. In addition to the Certificate of Achievement, an Award of Financial Reporting Achievement is presented by the GFOA to the individual designated as instrumental in their government unit’s achievement of the Certificate. I am pleased to present this award to Diane Hall, Assistant Finance Director. She coordinates the annual audit process and preparation of the City’s annual financial report. The City Council offered their congratulations. 3. Approval of an additional FY22 Transfer out of the General Fund as directed by the City Council in the Amount of $2.1 Million to Fund One-Time Expenditures, to be determined at a later date. Elizabeth Holleb, Finance Director reported that staff is requesting City Council approval of an additional transfer of $2.1 million from the General Fund due to an operating surplus for Fiscal Year 2022 higher than projected. The July 18 meeting is the final meeting the City Council could authorize any change in the City’s FY22 financials. Direction from the City Council as to the specific use of the funds would be determined at a later date, but direction is needed at this time related to the specific funds to receive the additional transfer. As of July 1, the Finance Department has completed entries to close out the 2022 fiscal year and prepare for the independent financial audit that began on July 5. Based on these pre-audit numbers, staff project the FY2022 operating surplus of the General Fund to be $2.658 million, compared to an April 2022 estimate of $.725 million. When adjusted for FY22 rollover requests, the net increase in the General Fund balance would be $2,396,974. The proposed increase is $2.1 million to avoid exceeding the General Fund limit set forth in the FY22 Appropriation Ordinance. With General Fund reserves healthy, the additional funds could be used for a variety of one-time purposes. Staff is recommending that the City Council transfer the additional surplus to the following funds: • Park and Public Land Fund $ 500,000 • Capital Improvements Fund $ 1,600,000 The Park and Public Land Fund provides for park and recreation capital improvements and lacks a reliable ongoing revenue source. The City has made General Fund transfers in both FY21 and FY22 to ensure funding is available for planned projects. The Capital Improvements Fund accounts for the majority of the projects identified in the City’s Five-Year Capital Improvement Program, and funding needs continue to exceed available resources. The proposed transfers would make additional funds available for the City Council’s consideration of future capital expenditures to be reviewed in November 2022. The City Council had discussion on sustainable and Park and Public Land Fund revenue streams and thanked Ms. Holleb and staff. Mayor Pandaleon asked if there was anyone from the public who would like to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of an additional FY22 Transfer out of the General Fund as directed by the City Council in the Amount of $2.1 Million to Fund One-Time Expenditures, to be determined at a later date. Proceedings of the SPECIAL, Monday, July 18, 2022 First Session City Council Meeting Alderman Preschlack made a motion of approval of an additional FY22 Transfer out of the General Fund as directed by the City Council in the Amount of $2.1 Million to Fund One-Time Expenditures, to be determined at a later date, seconded by Alderman Weber. The following voted “Aye”: Alderman Morris, Karras, Rummel, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of June 21, 2022, City Council Meeting Minutes 2. Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions as follows: Vince Sparrow and William McFadden Rommy Lopat Karen Rode Bruce Grieve, Steve Lamontagne and Elizabeth Sperry Anthony Mancini Germaine Arnson and Elizabeth Grob Mark Dillon Nancy Duffy and Paul Best Mike Sieman and Nancy Novit 3. Approval of the Check Register for the Period of June 1-June 30, 2022 4. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading, and if Desired by the City Council, Final Approval) 5. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 6. Consideration of the Waiver of Permit Fees for the Splash Pad at Townline Park Located at 1555 Townline Road. (Approval by Motion) Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately. Seeing none, he asked for a motion. Alderman Goshgarian made a motion to approve the six (6) Omnibus items as presented, seconded by Alderman Rummel. The following voted “Aye”: Alderman Morris, Karras, Rummel, Preschlack, Goshgarian, Buschmann, and Weber. The following voted “Nay”: None. 7-Ayes, 0 Nays, motion carried Proceedings of the SPECIAL, Monday, July 18, 2022 First Session City Council Meeting Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES OLD BUSINESS NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS City Manager Presentation of Fabulous Gifts and Prizes Jason Wicha, City Manager presented Alderman Karras with a beautiful bouquet of flowers, a certificate for a tree to be planted in her honor and personalized City street sign. 1. Final words for departing Council Member from remaining Council Members Each Alderman expressed sincere gratitude for the service of retiring Alderman Karras and Mayor Pandaleon saying a few words regarding her service to the City. 2. Final comments from Alderman Karras Alderman Karras made closing remarks to the Council, Residents and Staff about her tenure on the City Council. ADJOURNMENT Mayor Pandaleon noted that there would be a five-minute break between sessions. There being no further business Mayor Pandaleon asked for a motion. Alderman Karras made a motion to adjourn, seconded by Alderman Goshgarian. Motion carried unanimously by voice vote at 8:33 pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. 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