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CC_2022_09_06_MINUTESThe City of Lake Forest CITY COUNCIL MEETING Proceedings of the Special, Tuesday, September 6, 2022 City Council Meeting - City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL Mayor Pandaleon called the meeting to order at 5:00p.m, and City Clerk Margaret Boyer called the roll of Council members Present: Alderman Morris, Alderman Novit, Alderman Rummel, Alderman Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann, and Alderman Weber. Absent: None. Alderman Rummel made a motion to adjourn into executive session pursuant to 5ILCS120/2(c), 11 The City Council will be discussing pending litigation, seconded by Alderman Goshgarian. The following voted “Aye”: Alderman Morris, Novit, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried 1. EXECUTIVE SESSION pursuant to 5ILCS120/2(c), 11 The City Council will be discussing pending litigation Adjournment into Executive Session at 5:03p.m. Reconvene into Regular Session at 6:08 p.m. Note: the City Council recessed until 6:30 pm CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon reconvened the meeting to order at 6:30pm, and the Deputy City Clerk Joyce Reda called the roll of Council members. Present: Alderman Morris, Alderman Novit, Alderman Rummel, Alderman Notz, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann, and Weber. Absent: None CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Pandaleon shared the sad news of the passing of Karl Nagel and Sue Dixon, and extended the City Councils heartfelt sympathies to the families on behalf of the City of Lake Forest. COMMENTS BY CITY MANAGER A. Community Spotlight Proceedings of the SPECIAL, Tuesday, September 6, 2022 City Council Meeting - Lake Forest Open Lands Association - Ryan London, President City Manager Jason Wicha introduced Ryan London, President of the Lake Forest Open Lands Association. Mr. London presented a slideshow highlighting 25 years of internship classes, training over 160 future conservation leaders, 68,000 students, and preserving over 900 acres of land. He gave an overview of upcoming events including Bagpipes and Bonfire on September 25, the Fall Tree sale on October 29, weekly guided hikes, bird watching lessons, monthly conservation cocktail meetings, and Native Voices, a yearlong program starting in 2023 aimed at celebrating the culture and heritage of Native Americans. Mr. London finalized with a QR code for social media and updates, which are also all available on their website. The City Council thanked Mr. London and the organization for the work they continue to put into preservation and the engagement of the public on nature. B. Forest Park Beach Restoration Project -Chuck Myers, Superintendent Cemetery, Parks & Forestry City Manager Jason Wicha introduced Chuck Myers, Superintendent of Parks and Forestry, to give a brief update on the omnibus request item related to the Forest Park Beach Restoration Project. He reported that the project expects to begin in October with a permit approval. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL COMMITTEE REPORTS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of August 1, 2022, City Council Meeting Minutes 2. Approval of the Check Register for the Period of July 23 – August 26, 2022 3. Approval of an 18-month Contract Extension with Lake Forest Bank and Trust for Banking Services 4. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with Holding a Raffle in the City of Lake Forest for the Lake Forest/Lake Bluff Chamber of Commerce (Approval by Motion) 5. Approve the purchase of complete “System” that includes Body Worn Cameras (BWC), Squad Car Mobile Video System (MVS), Taser 7 tasers and a Cloud Based Digital Evidence Management Software (DEMS) included in the FY2023 Capital Equipment Budget, from the National Sourcewell low bidder Axon, in the Amount of $120,395.00. 6. Award of Contract for Bulk Purchase of Mobil Diesel Efficient Fuel to the Suburban Purchasing Cooperative’s Low Bidder, Al Warren Oil Co., Inc. 7. Approval of Resolution Committing Local Funds for the 2022 Illinois Transportation Enhancement Program for The Deerpath Streetscape Project Grant Application and the Authorization of the City Manager to Execute Related Grant Application Documents 8. Approval of a Public Works Committee Recommendation of an Award of Bid to Bruce Brugioni Construction Co. for the Elawa & City Hall Tuck Pointing and Elawa Garden Wall Repair Project Proceedings of the SPECIAL, Tuesday, September 6, 2022 City Council Meeting in the Amount of $115,279 to include a 10% Contingency in the Amount of $11,600 for a Grand Total of $126,879 9. Consideration of a Resolution of Authorization for an OSLAD Grant Program project at South Park. 10. Approval of a Recommendation from the Public Works Committee to Award a Contract to John Keno & Company for the Forest Park Beach Restoration Project, in the Amount of $258,363 plus 4% Contingency in the Amount of $10,000, for a Total of $268,363 11. Consideration of Requests for Waivers of City Fees Relating to Supporting Special Events Organized by the School of St. Mary Parent Association and the Deer Path Art League. (Approval by Motion) COUNCIL ACTION: Approval of the eleven (11) omnibus items as presented. Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion on item # 5. Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately. Seeing none, he asked for a motion. Alderman Weber a motion to approve the ten (10) Omnibus items as presented, seconded by Alderman Notz. The following voted “Aye”: Alderman Morris, Novit, Rummel, Notz, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 8-Ayes, 0 Nays, motion carried Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES OLD BUSINESS 1. Status Report on the Development and Discussions to Date on the Design Options for Synthetic Turf Fields at Deerpath Community Park (Council Direction is Requested) COUNCIL ACTION: Provide direction in support of continuing design development for synthetic turf fields at Deerpath Community Park consistent with the following recommendations as endorsed by the City Manager’s Advisory Group. (No Action Requested – Informal Direction Only) 1. Finalize the field design based on a 9.5-acre synthetic turf configuration. 2. Direct staff to select turf field material options based on evaluation criteria of player safety, playability, maintenance demands, durability, and environmental sensitivity. 3. Continue to develop the Conceptual Vision Plan to provide a framework for future Council decisions. Proceedings of the SPECIAL, Tuesday, September 6, 2022 City Council Meeting Superintendent of Parks and Forestry, Mr. Chuck Myers, began a presentation regarding a status update for the Deerpath Park Synthetic Turf Field project. He provided a background summary of the timeline of events up to the current state, outlining the nine-member advisory group formed by the City Manager. The group advised, challenged, offered insight, and made recommendations to City staff and City consultants, reviewing progress on four focus areas: Design/Sustainability, Programming, Traffic and Parking, and Field Maintenance. The Advisory group is recommending to Council to continue the design process with the 9.5-acre synthetic athletic field layout (shifted East), using City staff’s criteria for materials and support from the long-range Conceptual Vision Plan. He stated that the 9.5-acre (shifted east) option will cost an estimated $12,500,000, not including other structures or amenities. Mayor Pandaleon asked if there was anyone from the public who would like to comment on the topic. Paul Hamman offered his opinion to the City Council in opposition noting health concerns related to heat on the field. Rick Amos offered his opinion to the City Council in favor of the 9.5-acre site, noting that using the 7.6 option may lead to safety issues. Mayor Pandaleon brought back discussion to the council members. The City Council had lengthy discussion on the 9.5-acre plan being optimal, materials used for the buildings and maintenance, the work performed by Johnson consultants, environment repercussions based on materials, cost of the project. The Council had additional discussion on programming and availability, amenities offered, under sizing the field, future asset development and the conceptual vision plan. Mayor Pandaleon summarized the City Council discussion to show support of the Committees recommendation to finalize the field design based on a 9.5-acre synthetic turf configuration, direct staff to select turf field material options based on evaluation criteria of player safety, playability, maintenance demands, durability, and environmental sensitivity and continue to develop the Conceptual Vision Plan to provide a framework for future Council decisions. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business Mayor Pandaleon asked for a motion. Alderman Novit made a motion to adjourn, seconded by Alderman Buschmann. Motion carried unanimously by voice vote at 8:48 p.m. Respectfully Submitted, Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.