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CC_2022_05_02_MINUTESThe City of Lake Forest CITY COUNCIL MEETING Proceedings of the Monday, May 2, 2022 City Council Meeting - City Council Chambers 220 E Deerpath CALL TO ORDER AND ROLL CALL: Honorable Mayor Pandaleon called the meeting to order at 6:33pm, and the City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Pandaleon, Alderman Morris, Alderman Rummel, Alderman Preschlack, Alderman Goshgarian, Alderman Buschmann and Alderman Weber. Absent: Alderman Karras and Alderman Notz CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Pandaleon reported on the ribbon cutting ceremony at the east side train station and welcomed Chalet to Lake Forest. A. Annual Emerging Artists Awards − Cecilia Lanyon, Executive Director Deerpath Art League Mayor Pandaleon introduced Cecilia Lanyon, Executive Director at the Deerpath Art League. Ms. Lanyon gave an overview of the Deerpath Art League and stated how this award used to be in hosted at Gorton in the Leagues’ Gallery space gallery, however due to COVID, many local businesses volunteered their window space to display artwork. Ms. Lanyon introduced each Annual Emerging artist winner. Photos were taken. B. 2022-2023 Board and Commission Appointments and Reappointment’s HISTORIC PRESERVATION COMMISSION GORTON LEGAL Proceedings of the Monday, May 2, 2022 Regular City Council Meeting NAME OF MEMBER APPOINT/REAPPOINT WARD Joy Guscott-Mueller APPOINT AS INTERIM CHAIR 3 Mayor Pandaleon explained that Joe Waldeck, the Chair of the Legal committee has been called upon to serve as a Judge, he will resume the Chairman role in December when he returns. COUNCIL ACTION: Approve the Mayor’s 2022-2023 Board and Commission Appointments and Reappointment’s Alderman Preschlack made a motion to Approve the Mayor’s 2022-2023 Board and Commission Appointments and Reappointment’s, seconded by Alderman Rummel. Motion carried unanimously by voice vote. Mayor Pandaleon read a Proclamation regarding the Municipal Clerk position and recognizing Municipal Clerk week being May 1 – May 7, 2022. COUNCIL ACTION: Approve the Mayor’s Proclamation Alderman Rummel made a motion to Approve the Mayor’s Proclamation, seconded by Alderman Buschmann. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER City Manager, Jason Wicha noted that like past practice, he has created an advisory group made a related to the athletic field improvements to bring balance to the approach. He also acknowledged the efforts of numerous City Staff and the Fire Fighters Union members for negotiating a contract, continuing a strong history of labor management in the organization. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Susan Athenson, President of the Lake Forest Preservation Foundation provided information to the Council on an upcoming program on May 7. Tom Ford provided comments related to 361 Westminster and 705 N McKinley lawsuit to the City Council. Mayor Pandaleon noted no comment as this is a pending matter. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE 1. Route 60 Bike Path Project Update − Jim Lockefeer, Assistant to the Director of Public Works Jim Lockefeer, Assistant to the Director of Public Works provided a brief update regarding the Route 60 bike path update, which is included in the omnibus vote consideration section on the agenda. He explained the design process, RFP, and RFQ process. Mr. Lockefeer stated that construction for this project is not anticipated until the spring or summer of 2024. The City Council thanked the Public Works Department for securing the grant funding for this project. There were additional questions regarding the bike path extending further west. Proceedings of the Monday, May 2, 2022 Regular City Council Meeting 2. Ahwahnee Road Area Storm Sewer Improvements Update − Byron Kutz, Superintendent of Engineering Byron Kutz, Superintendent of Engineering provided an update regarding the Ahwahnee Road storm sewer improvements. He explained that while the Deerpath pumping station has improved flooding in that area, this project would still be needed to improve flooding on Ahwahnee road. Additionally, he provided background on the funding and construction of the project. Mr. Kutz stated that this item was included in the omnibus vote consideration section on the agenda. The City Council asked clarifying questions regarding the Deerpath Golf Course ponds and the IDOT pump station project. Additionally, the City Council asked questions regarding which projects were underfunded and which were being funded with savings. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of April 18, 2022, City Council Meeting Minutes 2. Approval of the Check Register for the Period of March 26 – April 22, 2022 3. Approval a Proclamation Declaring May as Mental Health Awareness Month 4. Approval of Wright Benefit Strategies Benefit Consulting Services for Fiscal Year 2023 in the Amount of $28,750 5. Approval of International Association of Fire Fighters (IAFF) Contract between the City and the Lake Forest Firefighters/Lieutenants 6. Approval of a Recommendation from the Public Works Committee to Award the Rockefeller / McCormick / Loch Ravine Project Design to Gewalt Hamilton Associates and Authorize the City Manager to Execute an Agreement in the Amount of $46,400 to Include a 5% Contingency in the Amount of $2,320 for a Total Cost of $48,720 7. Approval of a Recommendation from the Public Works Committee to Award the Seminary Ravine Project Improvements Design to Hey and Associates, Inc. and Authorize the City Manager to Execute an Agreement in the Amount of $199,050 to Include a 5% Contingency in the Amount of $9,953 for a Total Cost of $209,003 8. Waiver of the Request for Proposal Process and Award Phase II Design Engineering Services for the Route 60 Bike Path Project to Gewalt Hamilton Associates and Authorize the City Manager to Execute an Agreement in the Amount of $132,909 to Include a 5% Contingency in the Amount of $6,645 for a Total Cost of $139,554 9. Approval of Design Engineering Services for the Ahwahnee Road Area Storm Sewer Improvements to Baxter & Woodman, Inc., and Authorize the City Manager to Execute an Agreement in the Amount of $241,000 to Include a 5% Contingency in the Amount of $12,050 for a Total Cost of $253,050 10. Approval of Design Engineering Services for the McLennon-Reed Bridge Repairs Design to Wiss, Janney, Elstner Associates, Inc., and Authorize the City Manager to Execute an Agreement in the Amount of $131,850 to Include a 5% Contingency in the Amount of $6,593 for a Total Cost of $138,443 Proceedings of the Monday, May 2, 2022 Regular City Council Meeting 11. Approve the Purchase of 1,900 Tons of Road Salt from Morton Salt in the Amount of $149,853 for the FY ‘23 Winter 12. Approval to Award a Contract to Zenon Environmental Corporation to Purchase 288 Replacement Membrane Modules Included in the FY ’23 Budget, in the Amount of $205,000 and $10,000 for On-Site Technical Support, for a Total of $215,000 13. Consideration of an Ordinance Approving a Recommendation from the Building Review Board. (First Reading, and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approval of the thirteen (13) Omnibus items as presented Mayor Pandaleon asked members of the Council if they would like to remove any item or take it separately. The City Council had discussion regarding item #6 and #12. Mayor Pandaleon again asked members of the Council if they would like to remove any item or take it separately. Seeing none, he asked for a motion. Alderman Weber made a motion to approve the thirteen (13) Omnibus items as presented, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Morris, Rummel, Preschlack, Goshgarian, Buschmann and Weber. The following voted “Nay”: None. 6-Ayes, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES OLD BUSINESS 1. Approval of a Recommendation from the Publics Works Committee to Award the Architecture/Engineering Services for New Synthetic Turf Field at Deerpath Community Park to Hitchcock Design Group in the mount of $388,000 plus 10% Continency in the Amount of $38,800, for a Total of $426,800 Chuck Myers, Superintendent of Parks and Forestry provided background regarding the RFP process to provide a firm to conduct engineering design for the artificial turf field project. Mr. Myers explained the direction that was provided to staff for the RFP. After the RFP was produced, Mr. Myers explained the staff members included in the process identified the requests of the City Council including stormwater management and green infrastructure. After the RFP was released, the group identified Hitchcock Design Group, a landscape and design firm, as they exceeded the needs outlined in the proposal. Mr. Myers displayed the project timeline, which would begin following approval from the City Council. The City Council had lengthy discussion amongst themselves and with staff regarding the number of proposals, the price differential of the proposals, using cutting edge technology, feedback from other firms, drainage, funding, playability, the total acreage of the project, and the overall design process of the project. Paul Hammond provided comments regarding a referendum prior to the design phase to the City Council. COUNCIL ACTION: Approval of a Recommendation from the Publics Works Committee to Award the Architecture/Engineering Services for New Synthetic Turf Field at Deerpath Community Park Proceedings of the Monday, May 2, 2022 Regular City Council Meeting to Hitchcock Design Group in the Amount of $388,000 plus 10% Continency in the Amount of $38,800, for a Total of $426,800 Hearing no further discussion, Mayor Pandaleon asked for a motion. Alderman Goshgarian made a motion to Approve of a Recommendation from the Publics Works Committee to Award the Architecture/Engineering Services for New Synthetic Turf Field at Deerpath Community Park to Hitchcock Design Group in the Amount of $388,000 plus 10% Continency in the Amount of $38,800, for a Total of $426,800, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Morris, Preschlack, Goshgarian, and Weber. The following voted “Nay”: Alderman Rummel and Buschmann. 4-Ayes, 2-Nays, motion carried. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business Mayor Pandaleon asked for a motion. Alderman Weber made a motion to adjourn, seconded by Alderman Goshgarian. Motion carried unanimously by voice vote at 8:23 pm. Respectfully Submitted Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.