CC_2024_04_15_AGENDATHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, April 15, 2024, 6:30 p.m.
220 E. Deerpath
Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL IMMEDIATELY FOLLOWING FINANCE COMMITTEE AT 6:30 p.m.
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Jim Preschlack, Alderman Third Ward
Joseph R. Waldeck, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
2.COMMENTS BY CITY MANAGER
3.OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4.COMMITTEE REPORTS
FINANCE COMMITTEE
1.Approval of the Comprehensive Fiscal Plan for FY2025
PRESENTED BY: Jim Preschlack, Finance Committee Chairman
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the Comprehensive Fiscal Plan
for Fiscal Year 2025 (May 1, 2024 to April 30, 2025).
BACKGROUND/DISCUSSION: The City Council Finance Committee has reviewed various
components of the Comprehensive Fiscal Plan for FY2025 at several public meetings over the
past seven months. The Comprehensive Fiscal Plan includes the annual operating and capital
budget for FY25, but also incorporates other financial related aspects including the Strategic
Plan, financial policies, Five-Year Capital Improvement Program, five-year financial
forecasting, debt obligations, pay plan and personnel. The proposed Comprehensive Fiscal
Plan is presented for final approval this evening. The document has been provided to the City
Council under separate cover and was made available on the City’s web site on April 8, 2024.
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Monday, April 15, 2024, City Council Agenda
Minor changes have been made to the budget figures since the March 11 Finance
Committee meeting, including the following:
• Compensation adjustments associated with the FY25 Pay Plan are now reflected within
the operating department budgets for all funds, and
• FY24 year-end estimates have been reviewed and revised.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council Finance
Committee 3/11/24 Operating Budget Workshop
City Council 2/20/24 Approval of FY25 Water Rates
Committee 1/16/24 Capital Budget Update
City Council 12/4/23 Adoption of Tax Levy; Fees
City Council 11/20/23 First Reading – Tax Levy; Fees
Committee 11/13/23 Capital Budget Workshop; Review
of Tax Levy and Fees
City Council Finance
Committee 10/16/23 Fiscal Policy; Tax Levy Estimate
BUDGET/FISCAL IMPACT: The proposed revenues for FY2025 total $116.8 million compared to
total expenditures for FY2025 of $115.7 million. The proposed plan is balanced with all
operating expenditures covered from current revenues. Capital expenditures are funded from
current revenues and reserves in excess of the City Council’s Fiscal Policy.
COUNCIL ACTION: Approval of the Comprehensive Fiscal Plan for Fiscal Year 2025
2. Consideration of an Ordinance making a Supplemental Appropriation for the Fiscal
Year Beginning May 1, 2023 and Ending April 30, 2024 (First Reading, and if Desired
by the City Council, Final Approval)
PRESENTED BY: Alderman Jim Preschlack, Finance Committee Chairman and
Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: It is recommended that the City Council approve a
supplemental appropriation at the end of each fiscal year for any fund that is anticipated to
exceed the original appropriation. Staff requests first reading and if desired by the City
Council, final approval of an Ordinance making a supplemental appropriation in Fiscal Year
2024.
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BACKGROUND/DISCUSSION: Based on year-end estimates provided by operating
departments during the FY2025 budget development, supplemental appropriations are
anticipated to be required as follows:
Lake Forest Hospital Project Fund - $650,000
Current projections for expenses in this fund would exceed the FY24 appropriation ordinance.
With the completion of the Lake Forest Hospital parking garage project, the associated permit
fees are no longer needed for potential additional costs to the City. Therefore, in FY24, the
permit fee paid of $715,225 can be transferred to the Capital Improvements Fund ($356,700)
and the Water Operating Fund ($358,525). These transfers were not anticipated in the original
FY24 Budget.
Park and Public Land Fund - $350,000
Current projections for expenses in this fund would exceed the FY24 appropriation ordinance.
On December 4, 2023, the City Council approved a contract to construct the Forest Park
Boardwalk. This capital project was not anticipated in the original FY24 budget. A portion of
the project cost is funded from the Park and Public Land Fund, necessitating the supplemental
appropriation.
Emergency Telephone Fund - $35,000
Current projections for expenses in this fund would exceed the FY24 appropriation ordinance.
On July 17, 2023, the City Council approved the purchase of three dual band portable radios
and update of twenty-six existing radios for the fire department. The total purchase of
$124,617 exceeded the FY24 budget allocation of $50,000, necessitating the supplemental
appropriation.
BUDGET/FISCAL IMPACT: The supplemental appropriation required to meet legal compliance
as presented in the proposed Ordinance increases city-wide expenses for FY24 by $1,035,000.
The supplemental appropriation is funded from fund balance reserves in each applicable
fund.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and
grant final approval of the Ordinance (page 20) making a supplemental appropriation for the
fiscal year beginning May 1, 2023 and ending April 30, 2024.
PUBLIC WORKS COMMITTEE REPORT
1. 2024 Patching & Resurfacing Project Overview (for omnibus vote consideration)
- Chairman Ara Goshgarian
ENVIROMENTAL SUSTAINABILITY COMMITTEE REPORT
1. Earth Month Activities, Sustainability Initiatives and Committee Updates
- Chairman Eileen Looby Weber
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of April 1, 2024, City Council Meeting Minutes
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Monday, April 15, 2024, City Council Agenda
A copy of the minutes can be found beginning on page 23.
COUNCIL ACTION: Approval of April 1, 2024, City Council Meeting Minutes
2. Approval of the FY25 Personnel Policies and Practices, Administrative Directives, and
Pay Plan Changes
STAFF CONTACT: Amber Campbell, Director of Human Resources (847-810-3532)
PURPOSE AND ACTION REQUESTED: City staff is seeking City Council approval of the FY25
Personnel Policies, Administrative Directives, and Pay Plan.
BACKGROUND/DISCUSSION: The City’s Personnel Policies and Administrative Directives are
reviewed and updated as needed, then adopted by the City Council. The updates are
designed to keep the City compliant with changing laws and reflect consistency with City
Code and actual practice.
Noted below is a list of key changes made to the Personnel Policies and various Directives.
Complete copies of all documents can be obtained by contacting Director Campbell.
Pay Plan
annual budget process in the budget book. The City Code authorizes the
City Manager to fix all salaries or wages of City Employees not required to
be fixed by City Council pursuant to ordinance. Subject to budgetary
constraints, and pursuant to City Code, the City Manager may adjust the
pay plan and create, consolidate, combine or eliminate offices, positions
or units of the City organizational structure and shall apprise the City
Council of such adjustments.
Personnel Policies and Practices Page #
Section 2: Official Pay Plan
Code.
4.1.0 Holidays with Pay – Current personal days in lieu of holidays now
considered floating holidays. One additional floating holiday added, and
will accrue on May 1, June 1, July 1, and August 1. Upon hire, new the
appropriate pro rata share of floating holiday time will be front-loaded for
regular and temporary fulltime and regular part-time employees.
4.3.0 Holiday Bonus – Updated to include temporary fulltime employees.
5.1.0 Vacation Schedule – Updated vacation schedule. Upon initial hire,
40 hours of vacation time will be front loaded for new regular and
temporary fulltime employees. Regular part-time employees will receive
the appropriate pro-rata share. Language for vacation payout upon
separations updated to be consistent with employment law.
5.2.0 Sick Leave with Pay – Upon initial hire, 48 hours of sick leave will be
front loaded for new regular and temporary fulltime employees. Regular
part-time employees will receive the appropriate pro-rata share.
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5.2.1 Sick Leave Donation Program – Add ability for employees to donate
vacation time.
5.3.0 Parental Leave – Add 80 hours of paid leave for birth or adoption of
a child.
9.12.0 Education Reimbursement Program – Language updated to
separate education reimbursement and training programs.
9.12.1 Training Programs – Language moved from Admin. Dir. 2-9 to
personnel policies.
43-44
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Temporary Personnel Policies and Practices
2.2.0 Positions
3.5.0 Overtime for Designated Holidays – policy updated to reflect past
practice of overtime pay for work on designated holidays which cover
special events.
4.1.0 Vacation Time – language added to reflect new paid leave benefit
for temporary employees, seasonal employees, and regular year-round
temporary employees.
4.2.0 Sick Leave with Pay – language added to reflect new paid sick
leave benefit for regular year-round temporary employees.
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Administrative Directives
2-9 Education Reimbursement Program
• 3.1.6 Satisfactory Education Course Completion – course types
consolidated to graded courses.
• 3.2 Training Programs – moved to personnel policies 9.12.1.
• 3.2.1 Request to Participate in Education Reimbursement Programs
– language adjusted to allow requests throughout the year and
added degree programs, certificate programs and individual
classes.
BUDGET/FISCAL IMPACT: Potential overtime impact of full-time vacation and holiday is $34,370.
Potential impact of part-time paid leave is $84,207.
COUNCIL ACTION: Approval of the FY25 Personnel Policies and Practices and Administrative
Directives, and Pay Plan Changes
3. Approval to authorize the City Manager to Execute a two-year Professional Services
Agreement in a form acceptable to the City Attorney for Concession Services at
Deerpath Community Park with Kemper Sports Management
STAFF CONTACT: Joe Mobile, Interim Director of Parks & Recreation (847-810-3941)
Jim Lockefeer, Assistant Director of Public Works (847-810-3542)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approval to authorize the City
Manager to enter into a two-year contract for the concession services at Deerpath
Community Park with Kemper Sports Management.
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BACKGROUND/DISCUSSION: The Deerpath Park Athletic Field project was officially opened in
the Fall of 2023. As the park buzzed with activity following its inauguration, the finishing
touches were being completed for the commencement of the spring athletic seasons in April
2024. Among these final arrangements was the selection of a vendor to manage and equip
the concession area within the north pavilion.
BUDGET/FISCAL IMPACT: On January 30, 2024 a Request for Proposals (RFP) was released by
the City, published in the Lake County News Sun, and posted on the City’s website. In
addition, an RFP opportunity announcement was emailed directly to multiple vendors who
provide food and beverage services. On February 13, 2024, three submittals were received
and a selection committee, comprised of City staff, was formed to review and evaluate the
written responses based on the vendor’s approach and understanding of services requested,
local experience, qualifications & experience of the vendor & team members, and references
/ results achieved with similar services offered. Additionally, all three firms completed in-person
interviews with the selection committee.
Kemper Sports Management
While this RFP process was extremely competitive and all three firms were viewed as qualified
vendors, Kemper Sports was selected by the selection committee as the successful candidate
vendor. The basis for the selection was as follows:
• Kemper Sports met and surpassed all qualifications outlined in the RFP.
• Kemper Sports has extensive experience within Lake Forest (Deerpath Golf Course &
Forest Park Beach) and in multiple other local municipal settings in successfully
providing a wide range of food and beverage service delivery.
• Kemper Sports shared a thoughtful and flexible approach in meeting the anticipated
dynamic Deerpath Park schedule as well as a marketing plan that would be supported
by the KemperSports team.
• Kemper Sports presented a reasonable management fee and budget projection
associated with their proposed food service delivery at Deerpath Park.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The posted RFP stated that the City is not seeking to generate major revenue via this
concession services agreement. Instead, the City is focused on selecting a vendor to provide
the highest quality of concession products and services for patrons of the park. Additionally,
the goal of the RFP was also to not create any significant operating expenses that would result
in a net cost to the City. The RFP did propose a lease type agreement for which the approved
vendor would operate the Deerpath Park concession space during active park months (April –
October) via a lease agreement in the amount of $200 per month. Rather than a lease
agreement, Kemper Sports Management is proposing the same management fee structure
used in the current Deerpath Golf Course and Lake Forest Beach Concession contracts for the
Deerpath Park Concession agreement. Effective as of the Deerpath Community Park
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Concession Commencement Date, the City shall pay Kemper Sports Management an annual
fee of $15,000 in consideration of Services related to the Deerpath Community Park
Concession. In addition to the management fee, the City will also pay an incentive
management fee, provided Kemper Sports Management complies with the terms of the
agreement, of an amount of 20% by which the gross revenues exceed the operating expenses
during that fiscal year. Staff considered the management fee concept and are comfortable
with this arrangement based on the proposed revenues generated under this model. The RFP
also did acknowledge that the City would be willing to work collaboratively with the
recommended vendor in developing a final agreement.
Recommended Bidder/Proposer is BOLDED
Company Name Annual Projected Revenue
Left Bank Restaurant $ 1,400
Mamma Mia Pizza $ 1,400
The annual projected revenue is assumed on a seven month operating season from April –
October. The two proposals submitted on a lease agreement is calculated by the $200 per
month lease payment over the seven month period. The Kemper Sports proposal is calculated
as the projected net profit after payment of the management and incentive fee as expenses.
Below is an estimated summary of Project budget:
FY2025 Funding Source
220-8089-346.14-02 (revenue) $150,000 $151,607 Y
220-8089-435.35-10 (expense) $150,000 $150,000 Y
COUNCIL ACTION: Approval to authorize the City Manager to Execute a two-year Professional
Services Agreement in a form acceptable to the City Attorney for Concession Services at
Deerpath Community Park with Kemper Sports Management
4. Authorization to Dispose of City Property to the Highest Bidder, Kevin Hill, for the Sale
of the 2003 Freightliner Union City Building Maintenance Section Van in the Amount
of $6,631
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: City staff is requesting City Council authorization to dispose
of surplus equipment. Per Administrative Directive 3-2, any item that has a current value of
$4,000 or more requires City Council approval to sell. The items are sold via the public bidding
process with the required fulfilment of posting, public viewing, and sealed bid submittal. The
invitation to bid was placed on the City’s website and was printed in the Lake County News-
Sun. Anyone is allowed to submit a sealed bid and all items must be paid via cash or cashier’s
check.
BACKGROUND/DISCUSSION: On March 22, 2024, City staff initiated a surplus/used equipment
bid sale for items no longer needed by the City. The only piece of equipment that is being sold
via this bid sale with a value of $4,000 or more is a 2003 Freightliner Union City work van that
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had been previously utilized by the Building Maintenance Section for the past 20 years. The
van has since been replaced after City Council approved of a replacement purchase
occurred at the July 17, 2023, City Council meeting. The new replacement van was recently
placed into operating service which led staff to seek sale of 2003 van via the competitive
public bid process.
BUDGET/FISCAL IMPACT: On April 5, 2024, the bid process closed, and staff received the below
bids for the 2003 Freightliner Union City van:
Kevin Hill $6,631.00
Per Section 3.10 of Administrative Directive 3-2, all revenues received from the sale of this van
will be credited to the Capital Fund from which the van was purchased and carried in
inventory.
COUNCIL ACTION: Authorization to Dispose of City Property to the Highest Bidder, Kevin Hill, for
the Sale of the 2003 Freightliner Union City Building Maintenance Section Van in the Amount of
$6,631
5. Approval of a Purchase of a Replacement Cemetery Section, Medium Sized Utility
Truck, to CIT Trucks (chassis) in the Amount of $54,886 and Lindco Equipment Sales
(body) in the Amount of $28,299 for a Grand Total Cost of $83,185
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff request City
Council approve of a purchase to replace a Cemetery Section medium sized utility truck to
CIT Trucks (chassis) in the amount of $54,886 and Lindco Equipment Sales (body) in the amount
of $28,299 for a grand total cost of $83,185.
BACKGROUND/DISCUSSION: The Cemetery uses their one, medium sized truck daily to
complete many different core tasks and activities. These tasks include but are not limited to
landscaping, burial services, hauling, and other special projects. This recommended purchase
will replace their existing medium sized utility truck that has been in service and utilized by the
Cemetery Section since 2002. The accrued operating miles for the existing truck are over
60,000 miles. After 22 years of in-service operation miles and hours, the truck has exceeded its
estimated useful life.
The most significant concern with the current truck is severe rust and corrosion to the frame,
body, and mechanical components. Additionally, the brake, fuel, and hydraulic lines are
corroding and have created maintenance challenges and failures. Going on 22 years of
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Monday, April 15, 2024, City Council Agenda
service at the Cemetery, the truck has gone above and beyond its estimate useful life and
needs to be replaced.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 11/20/23
Finance Committee 11/13/23
BUDGET/FISCAL IMPACT: The purchase price provided for the body of the truck by Lindco
Equipment Sales is Sourcewell pricing. Sourcewell, formerly National Joint Powers Alliance, was
created by State law as a service cooperative to provide programs and services to members
in education and government. Sourcewell follows the competitive contracting law process to
solicit, evaluate, and award cooperative purchasing contracts for goods and services.
Sourcewell is a public agency governed by an eight-member board. The City has previously
utilized national bids to include Sourcewell, Omnia Partners, State bid, and the Suburban
Purchasing Cooperative for equipment and services.
The City has been utilizing Lindco Equipment Sales for many years and Lindco has successfully
provided these services with no issues.
Has City staff obtained competitive pricing for proposed goods/services (truck body)? No
Administrative Directive 3-5, Section 6.1D – Government Joint Purchase.
The pricing provided by CIT Trucks for the chassis was obtained via a public bid process. On
March 15, 2024, the bid process opened and closed March 29, 2024. In total, two bids were
received as outlined below.
CIT Trucks $54,886
The City has previously utilized CIT Trucks for past equipment purchases. CIT Trucks has
successfully provided these services with no issues.
Has City staff obtained competitive pricing for proposed goods/services (truck chassis)? Yes
Below is an estimated summary of Project budget:
FY2025 Funding Source Amount Budgeted
$100,000 $83,185 Y
City Council approval this evening will allow staff to place the order now with an anticipated
delivery dates to occur post May 1, 2024. Once the new truck is put into service, the City will
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Monday, April 15, 2024, City Council Agenda
place the existing truck up for sale via the competitive bidding process and if a bid of $4,000
or higher is received, staff will return to City Council to approve its official sale.
COUNCIL ACTION: Approval of a Purchase of a Replacement Cemetery Section Medium
Sized Utility Truck to CIT Trucks (chassis) in the Amount of $54,886 and Lindco Equipment Sales
(body) in the Amount of $28,299 for a Grand Total Cost of $83,185.
6. Award of the Low Bid for the 2024 Patching & Resurfacing Project to Schroeder
Asphalt Services, Inc., and Authorize the City Manager to Execute an Agreement in
the Amount Not to Exceed $1,085,000
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council
approval of the Lake Forest share of the Joint 2024 Annual Patching & Resurfacing to
Schroeder Asphalt in the not to exceed amount of $1,085,000.
BACKGROUND/DISCUSSION: Each year engineering staff develops the resurfacing program
based on visual inspections, pavement testing, and input from Staff and Council. The results
culminate into an annual pavement rehabilitation program identifying the streets to be
resurfaced each year.
City staff has previously briefed the City Council on Municipal Partnership Initiative (MPI), a
program that takes advantage of economies of scale by securing low bid prices among
neighboring municipalities who bid similar projects each year. This year, the City joined forces
again with Lake Bluff to have a joint bid for the Annual Street Resurfacing & Asphalt Patching
Program.
In 2024, the City plans to resurface approximately 2 center-lane miles of streets and 2,500
square-yard of patches. The streets to be resurfaced are:
Upon approval of the contract, Lake Forest and Lake Bluff will meet with the contractor
separately to obtain tentative schedules for each community. The schedule this year for Lake
Forest is work starting any time after May 1 with final completion prior to August 3; McKinley will
start after June 12 due to the adjacency to the High School.
Upon confirming the start date of the project, a letter will be sent to residents and businesses
within the limits of the project two weeks prior to start of construction. The City’s website, under
“Construction Updates”, will also provide details on the construction schedule.
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PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 4/1/2024
City Council 2/5/2024 Approved an MFT resolution
Finance Committee 11/13/2023 Included with FY ’25 Capital Plan
BUDGET/FISCAL IMPACT: The project was placed out to bid in early-March with a subsequent
bid opening on March 28, 2024. Seven contractors picked up plans, with a total of three bids
received. The bid prices consist of bid quantities that are to be completed by both
municipalities, Lake Forest, and Lake Bluff as part of their respective resurfacing and patching
programs. Both municipalities are scheduled to award their respective contracts in Spring
2024. City engineering staff will oversee the contractor in Lake Forest, and work with the
Communications Manager to ensure progress updates are provided weekly to the public. MFT
funds will be utilized for the resurfacing while local capital funds will be utilized for patching.
The Department of Transportation allocates these monies according to the provisions outlined
in the MFT fund distribution statue, 35 ILCS 505/8 and initiates the process for distribution of
motor fuel tax to the counties, townships, and municipalities. Each month a warrant is issued to
each municipal treasurer in the amount of the municipality’s share of Motor Fuel Tax Fund
collected for the preceding month. Monthly distributions are posted on the department’s
website.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the three bids received (Combined amount for Lake Forest and
Lake Bluff):
Schroeder Asphalt Services, Inc.$1,784,660.30
The low bidder, Schroeder Asphalt Services, Inc., performs a lot of work for IDOT and their work
is deemed satisfactory to City staff. Staff recommends awarding the Lake Forest contract at
the full budgeted amount of $1,085,000. This is a unit-price contract in which the contractor is
only paid for the actual quantity of work performed.
Below is an estimated summary of the project budget:
Amount Requested
$1,000,000 $1,000,000 Y
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Monday, April 15, 2024, City Council Agenda
202-3703-439.76-72
Capital Fund
311-3703-467.67-32 $85,000 $85,000 Y
COUNCIL ACTION: Award of the Low Bid for the 2024 Patching & Resurfacing Project to
Schroeder Asphalt Services, Inc., and Authorize the City Manager to Execute an Agreement in
the Amount Not to Exceed $1,085,000
7. Approval of Design Engineering Services for the Scott-Wisconsin and Griffith-
Woodland Storm Sewer Improvements to Gewalt Hamilton Associates Company,
Inc., and Authorize the City Manager to Execute an Agreement in the Amount of
$40,400 to Include a 5% Contingency in the Amount of $2,020 for a Total Cost of
$42,420
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff are requesting
approval of an agreement with Gewalt Hamilton Associates (GHA) to provide civil
engineering design services for the Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvement projects in an amount of $40,400 with a 5% Contingency in the Amount of $2,020
for a Total Cost of $42,420. In addition, authorization for the City Manager to Execute the
Agreement.
BACKGROUND/DISCUSSION: Small storm sewer projects were identified by operations staff due
to the frequency and severity of flooding. Both of these intersections (Scott-Wisconsin, and
Griffith-Woodland) flood during moderate to heavy rains making vehicle travel along the
streets difficult, as well as ponding encroaching onto adjacent private property. The existing
storm sewers need to be upsized to meet the minimum requirements of the Lake County
Watershed Development Ordinance in order to handle approximately a 10-year storm event.
Replacement of the aging and undersized storm sewers to properly convey stormwater and
alleviate flooding consistent with the minimum level of design.
The Scott-Wisconsin project location is currently shown as Priority-1 FY2026 while the Griffith-
Woodland project location is currently shown as Priority-1 FY2027. Proceeding with these
designs now will allow for comprehensive cost-estimates in late September in time for the
budgeting process.
GHA will provide the civil engineering services which include project design and
specifications, preliminary and final cost estimates, and development of construction
documents.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 4/1/2024 Council Approval of Design
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Monday, April 15, 2024, City Council Agenda
Finance Committee 11/13/2023 Included with FY ’25 Capital Plan
BUDGET/FISCAL IMPACT: The Engineering Section solicited Request for Proposals (RFP) from
professional engineering firms to perform civil engineering design services. 16 firms acquired
the RFP package and four submitted proposals. The proposals were reviewed by a committee
of staff members.
The proposal from GHA best fit the needs of the City for providing these design engineering
services. GHA has been consulted previously for storm sewer design services.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the four proposals received:
Gewalt Hamilton Associates, Inc. $40,400
*Note: Staff reached out to James Anderson Company and determined that their proposal
does not include sufficient hours to complete the proposed scope. Therefore, staff is
recommending GHA due to the sufficient number of hours included in their proposal.
Below is an estimated summary of the project budget:
FY 2025 Funding Source
$45,000 $42,420 Y
COUNCIL ACTION: Approval of Design Engineering Services for the Scott-Wisconsin and
Griffith-Woodland Storm Sewer Improvements to Gewalt Hamilton Associates Company, Inc.,
and Authorize the City Manager to Execute an Agreement in the Amount of $40,400 to
Include a 5% Contingency in the Amount of $2,020 for a Total Cost of $42,420
COUNCIL ACTION: Approve the seven (7) omnibus items as presented
6. OLD BUSINESS
7. NEW BUSINESS
1. Consideration of a Resolution Approving a Purchase and Sale Agreement for the
Acquisition of the Building and Property Located at 1925 Field Court for Adaptive
Reuse as a New City of Lake Forest Police Facility, and approval of Contracts for
Building and Site Assessments and a Space Needs Analysis. (Approval of a
Resolution and Approval of Contracts Motion)
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Monday, April 15, 2024, City Council Agenda
PRESENTED BY:
Jason Wicha, City Manager (847-810-3676)
Mike Lange, Deputy Police Chief (847-810-3804)
Kevin Zelk, Deputy Police Chief (847-810-3816)
PURPOSE AND ACTION REQUESTED
City Council is asked to consider the following:
1) A Resolution approving and authorizing the execution of a Purchase and Sale
Agreement with DP West Lake at Conway to acquire the Real Property at 1925 Field
Court for the purchase price of $3,500,000 with a 90 day due diligence period.
2) A contract approving and authorizing the City Manager to enter into a contract with
Concord Group for a whole building and site assessment of 1925 Field Court.
3) A contract approving and authorizing the City Manager to enter into a contract with
FGM Architects for a Space Needs Analysis to identity essential and desirable
components and unique features necessary in a quality Police Facility to position the
Police Department to continue to provide a high level of service to the community for
the next 40 years or more.
The Resolution is included in the Council packet beginning on page 31.
BACKGROUND/DISCUSSION
Current Conditions and Need
The Lake Forest Police Department currently operates out of the Public Safety Building located
at 255 W. Deerpath. The building was constructed in the 1960’s as a combined facility for the
Police and Fire Departments and continues to house personnel, vehicles and equipment for
both departments today. Through the years, the building and site have been adapted
numerous times in an effort to meet the changing needs of both departments with limited
success. Looking to the future, the existing building and site are not adequate to
accommodate both departments in a manner that will allow efficient and effective
operations and the ability to respond to take advantage of modern trends in public safety.
It is critical for Fire Stations to be centrally located near residential neighborhoods and
commercial areas to allow emergency vehicles, fire trucks and ambulances, to respond from
the station, quickly. Due to the nature of policing operations, police officers are routinely
patrolling throughout the community, and as a result, a centralized location is not necessary.
Once a new Police Facility is available, the Fire Department will have the benefit of additional
space in the existing public safety building to better support the department’s needs and
operations.
Exploration Process to Date
Earlier this year, the City Council identified a new police station as a priority and staff began
identifying and evaluating possible locations for a new facility. Available land for a new
building with the necessary on site parking is limited. The search focused on sites that could
accommodate the specialized needs of a Police Facility without conflicting with existing uses
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Monday, April 15, 2024, City Council Agenda
or development in the surrounding area, and without negatively impacting the community’s
character. Studies were conducted of police facilities recently constructed in other nearby
communities. The costs associated with land acquisition, new construction, and adaptive
reuse of existing buildings was researched. Following the approach successfully taken by
other communities, the focus turned to considering opportunities for adaptive reuse of existing
buildings for primarily three reasons: 1) significant cost savings can be achieved by adaptively
reusing an existing building as opposed to building new, 2) the unprecedented availability of
office buildings due to the current depressed state of the office real estate market, and 3)
reuse of existing buildings is more sustainable than building new.
During the exploration process, the criteria for strategic properties as detailed in the City’s
Policy for Acquisition, Inventory, Sale, Lease, and Retention of Public Property were considered
for each of the available properties. As stated in the City’s Policy, a “strategic property” in
summary, is one that offers a unique economic opportunity for the community, meets an
identified public need, is appropriate for the intended public use, is in a location that is
beneficial, and is available.
Description of Building and Site – 1925 Field Court
Focus of the search quickly turned to available office buildings in Conway Park. City staff
walked through and researched available buildings. The three story, 98,304 square foot
building at 1925 Field Court was determined to provide the greatest opportunity for adaptive
reuse to meet the City’s needs. Although the building exceeds the currently anticipated
square footage needed for a Police Facility, it provides flexibility for the future and opens the
door for discussions with other public safety agencies that may be interested in available
office space. A vicinity map highlighting the location of the property is included in the Council
packet on page 28.
The building, built in 2008, lends itself to configuring both publicly accessible and secured
areas both inside the building and outside, on the site. The building has a full underground
garage with 66 parking spaces which is optimum for police vehicles and provides for secure
and safe passage into the building. The underground garage could also accommodate
some specialized needs of a Police Facility. An added benefit to the location is the proximity
of the building to the City’s Municipal Services Facility where police vehicles are maintained
and fueled. In addition, a Police Facility is a compatible and complimentary use to the
established offices uses in Conway Park and is permitted by the current zoning. Both single
tenant corporate headquarters and multi-tenant office buildings are located in the park. The
presence of the Police Facility will be low key but could be significant in attracting new
tenants to the park due to an increased sense of security.
Purchase Sale Agreement
Negotiations with representatives of the seller, DP West Lake at Conway, proceeded quickly
resulting in the Purchase and Sale Agreement that is presented to the City Council for
consideration. The negotiated purchase price is $3,500,000. In 2022, an appraisal determined
the value of the property to be $12,500,000. The opportunity to acquire this property at a
reduced value, as noted above, is the direct result of current market conditions.
Interior buildout of the space would follow acquisition of the property and completion of the
Space Needs Analysis. The Analysis will identify essential elements of a modern Police Facility,
“should haves”, and “nice to have” spaces and components. Planning for the buildout of the
interior would occur as a next step in this process, over the course of several months. The
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Monday, April 15, 2024, City Council Agenda
planning process will engage residents with relevant expertise and invite opinions, ideas, and
questions from the community as has traditionally occurred with significant projects such as
the Water Treatment Plant expansion project and most recently, the Deerpath Park Athletic
Fields.
A summary of the key terms in the Purchase and Sale Agreement was prepared by the City
Attorney and is included in the Council packet beginning on page 29.
Whole Building and Site Assessment and Space Needs Analysis
In anticipation of possible Council action to enter into a Purchase Sale Agreement, the City
issued Requests for Proposals (RFP). The RFPs were issued recognizing that the Purchase Sale
Agreement would require the City to move quickly to comprehensively assess the condition
and suitability of the building and site for a new Police Facility and gain an understanding of
the estimated short and long term costs associated with the site and building. The specific
building being considered was not disclosed in the RFPs.
The first RFP invited qualified firms to submit proposals to conduct a whole building and site
assessment. The assessment includes, but is not limited to, evaluating the structure of the
building, the various mechanical systems, elevators, life safety components, and
environmental conditions. The second RFP requested proposals from firms with expertise in
conducting space needs analyses specifically for Police Departments. This analysis will involve
working closely with Police Department personnel to understand operations, needs, and the
deficiencies of the current space. The outcome of the analysis will provide the framework for
developing plans for buildout of the interior space identifying essential spaces and facilities,
desirable, “should haves”, and “nice to haves.
Both RFPs were issued using the standard City processes for soliciting proposals and were
posted through online databases as well as sent directly to firms known to have expertise in
the topic areas. Importantly, both RFPs highlighted the importance of an expedited process
to assure that comprehensive information is provided to the City Council within the due
diligence period provided to allow an informed decision to be made on whether to proceed
with the purchase of the property.
Four firms responded to each RFP. A team of City staff from various departments reviewed the
proposals based on qualifications of team members, experience, understanding of the scope
of the project, expertise in the topic areas, and cost. Team members also contacted
references. The selection team was unanimous in the decision to recommend the lowest
bidder in both cases.
Concord Group $19,950
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Monday, April 15, 2024, City Council Agenda
The Concord Group is comprised of an experienced and skilled group of engineers. Recent
projects include buildings assessments for the City of Chicago, City of Racine, WI, and the
Village of Elmwood Park. These assessments included evaluation of structural elements,
mechanical systems, life safety systems, ADA compliance and more with a focus on current
conditions and life expectancy of the various building components as well as evaluation of
the outdoor elements of the site. Of note, The Concord Group has a professional cost
estimator in house to provide valuable information on anticipated short term repair,
replacement, and maintenance costs as well as longer costs as building components reach
the end of life.
Police Headquarters - Space Needs Analysis
Firm Name Cost of Study
Dewberry Architects $36,360
Larson & Darby Group $40,450
Cordogan Clark $66,000
FGM Architects is a leader in the planning and design of police facilities. Members of the FGM
firm regularly participate in public safety conferences leading discussions and educating
others on this topic. Lake Forest Police Department personnel have benefited from these
sessions and have seen members of the firm in action and have been impressed. Current and
recent projects, in a long list of FGM projects, include a space needs analysis for the Village of
Wilmette Police Department and leading the Village of Rosemont in adapting a large office
building for the Police Department. In 2020, FGM designed the award-winning Mount
Prospect Police Facility which was an adaptive reuse of an existing building.
If authorized by the City Council, the work of both consultants would proceed concurrently
and quickly. The RFPs clearly indicated the expedited time frame within which the work must
be completed. Given the expedited time frame and the fact that the RFPs did not disclose
the specific site but only generally described the property and building, a larger than normal
contingency amount, 25 percent, is recommended.
BUDGET/FISCAL IMPACT
Purchase of 1925 Field Court
The City has available cash reserves on hand for the purchase price of $3,500,000. An earnest
money deposit of $100,000 is required within two business days after execution of the Purchase
and Sale Agreement.
Award of Contracts for Consultants
Has City staff obtained competitive pricing for proposed goods/services? Yes
FY 2025 Funding Source Amount Budgeted
$200,000 $155,450 Y
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Monday, April 15, 2024, City Council Agenda
The Fiscal Year 2025 Capital Fund includes an allocation of $200,000 for professional services
for due diligence related to a new Police Facility. Given the tight timeline, once contracts are
executed with the consulting firms, work will begin immediately and possibly prior to the start of
the 2025 fiscal year. To allow work to commence prior to May 1, 2024, Council authorization is
needed to advance 2025 funding to cover work, if any, completed prior May 1, 2024.
COUNCIL ACTION
By motion:
1) Approve a Resolution approving and authorizing the execution of a Purchase and Sale
Agreement with DP West Lake at Conway to acquire the Real Property at 1925 Field
Court for the purchase price of $3,500,000 with a 90 day due diligence period and
authorizing payment of an earnest money deposit in the amount $100,000.
2) Authorize the City Manager to enter into a contract with FGM Architects for a Space
Needs Analysis for the Police Department in the amount of $24,400 plus a $6,100
contingency for a total of $30,500.
3) Authorize the City Manager to enter into a contract with Concord Group for a whole
building and site assessment at 1925 Field Court Department in the amount of $19,950
plus a $5,000 contingency for a total of $24,950.
4) Authorize an advance from 2025 funding to cover work completed, if any, prior to May
1, 2024.
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters is included with this agenda following this page.
Office of the City Manager April 10, 2024
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
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THE CITY OF LAKE FOREST
ORDINANCE NO. _________
AN ORDINANCE MAKING A SUPPLEMENTAL APPROPRIATION FOR
THE FISCAL YEAR BEGINNING MAY 1, 2023
AND ENDING APRIL 30, 2024
WHEREAS, on July 17, 2023, The City of Lake Forest adopted Ordinance No.
2023-025 entitled “An Ordinance Making Appropriation for Corporate
Purposes and for the Public Schools of the City of Lake Forest, County of Lake
and State of Illinois, for the Fiscal Year Commencing May 1, 2023 and Ending
April 30, 2024” (“Appropriation Ordinance”); and
WHEREAS, there is either additional revenue available to the City or
estimated to be received by the City, which additional revenue became available or
was estimated to be received subsequent to the adoption of the Appropriation
Ordinance, or there is revenue available to the City from fund balances available
when the Appropriation Ordinance was adopted but that were not appropriated at
that time; and
WHEREAS, pursuant to 65 ILCS 5/8-2-9, the Mayor and City Council have
determined that it is proper and necessary to appropriate such revenue through the
adoption of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF
ILLINOIS, as follows:
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SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of this
Ordinance.
SECTION TWO: Supplemental Appropriation. The City Council hereby
approves a supplemental appropriation for the objects and purposes as set forth in
the schedule attached hereto as Exhibit A.
SECTION THREE: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2024 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2024 _____________________________ Mayor ATTEST: _______________________________ City Clerk
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EXHIBIT A:
Supplemental Appropriation Schedule
Lake Forest Hospital Project Fund $650,000 Park and Public Land Fund $350,000 Emergency Telephone Fund $35,000
22
The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Monday, April 1, 2024
City Council Meeting – City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City
Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Tack, Alderman Novit, Alderman Powers, Alderman Notz, Alderman Preschlack,
Alderman Goshgarin, Alderman Weber, and Alderman Walther.
Absent: Alderman Waldeck.
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Tack reminded residents about upcoming Ward meeting dates, time, and locations.
A. Arbor Day Proclamation
Mayor Tack read the Proclamation declaring Friday, April 26 as Arbor Day and urged all citizens to support
efforts to protect our trees and woodlands, to support our City’s forestry program, to plant trees on this day,
and to join in the celebration ceremonies.
COMMENTS BY CITY MANAGER
A. Forest Park Boardwalk Construction Update
- Byron Kutz, P.E., Superintendent of Engineering
Byron Kutz, P.E., Superintendent of Engineering gave a detailed update on the Forest Park Board Walk project,
including reasons for schedule changes. These schedule changes give the City Council two options and considerations
for staff direction. Option one is to start late May and work through beach season with a ribbon cutting late summer.
Option two is to wait and start the work after Lake Forest Day to include Saturdays with a ribbon cutting in October.
The City Council had lengthy discussion of both options, preferences of the programing at the beach, kayak
rentals, the work area, and boating in general. Cost of adding Saturday work to option one.
City Manager Wicha summarized the discussion stating there was clear concurrence of the Council to begin the work
sooner than later (option 1) and agreed to Saturday work.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
None this evening
COMMITTEE REPORTS
23
Proceedings of the Monday, April 1, 2024
City Council Meeting
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of March 18, 2024, City Council Meeting Minutes
2. Approval of the Check Register for the Period of February 24 – March 22, 2024
3. Approval of a Resolution Reallocating 2024 Volume Cap to the Village of Buffalo Grove, Illinois
4. Request to Waive Bid Process and Consider Approval to Purchase a Replacement Core Data
Switch, Installation Services, and Maintenance from Heartland Business Systems in the amount
of $38,897.43
5. Request to Waive Bid Process and Consider Approval of a Three-Year Agreement with
GovernmentJobs.com for NeoGov Human Resources Management System Software
Maintenance in the amount of $105,804.65.
6. Request to Waive Bid Process and Consider Approval of the purchase of new Cisco UCS Blades
for Virtual Machine Computing from Heartland Business Systems in the amount of $34,938.90.
7. Approval to Award a One-Year Contract for Recreation Department Program Bussing Services
to Safeway.
8. Approval of the Annual Tree Purchasing for FY2025 for an Amount Not to Exceed $100,000.
9. Approval of a Recommendation from the Parks & Recreation Board to authorize the City
Manager to enter into a contract with Sundance Lawncare for City-Wide Grounds Maintenance
Services in the Parks FY2025 Budget, for an Amount Not to Exceed $203,000.
10. Consideration of a Waiver of Permit Fees Associated with the Deerpath Park Athletic Turf
Fields Project at 115 W. Deerpath in the Amount of $34,081.64. (Approval by Motion)
11. Consideration of an Ordinance Approving a Recommendation from the Building Review Board
for 766 Highview Terrace. (First Reading, and if Desired by the City Council, Final Approval)
Mayor Tack asked members of the City Council if there were any items that they would like removed or taken
separately. Seeing none, he asked for a motion.
Alderman Goshgarian made a motion to approve the eleven (11) Omnibus items as presented, seconded by
Alderman Powers. The following voted “Aye”: Alderman Novit, Notz, Powers, Preschlack, Goshgarian, Weber,
and Walther. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council
Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
OLD BUSINESS
NEW BUSINESS
24
Proceedings of the Monday, April 1, 2024
City Council Meeting
1. Consideration of an Appeal of a Decision of the Historic Preservation Commission Granting a
Certificate of Appropriateness Approving the Design Aspects of a Replacement Outdoor
Terrace at the Northwest Corner of the Gorton Center at 400 Illinois Road. (Action by Motion)
Mayor Tack reported that the Council will be considering an appeal of a decision of the Historic Preservation
Commission to approve a certificate of appropriateness for a replacement outdoor terrace at the Gorton Center
building. Since the Council does not often hear appeals, he wanted to be sure that all on the Council as well as
the residents who filed this Appeal, and all other interested parties understand what is before the Council for
consideration and importantly, what is not before the City Council. Additionally, Council is not conducting a
public hearing on this appeal, that work has already been done by the HPC. The City Council is not receiving new
evidence in this matter, as explained in the City’s Guidelines for Appeals which are included in the City Council
packet for tonight’s meeting. Mayor Tack went on to say Council will be considering whether to uphold or
overturn the HPC’s approval of a certificate of appropriateness for the replacement outdoor terrace at the
Gorton Center based on the standards contained in the City Code as those standards are applied in the context
of the Council’s other duties and responsibilities to the City. Alternatively, the Council could remand the matter
back to the HPC for further proceedings.
City Attorney, Julie Tappendorf gave a summary of the City Code related to the City Council authority in the
matter and the appeal guidelines. She recapped the role of the HPC in conducting a public hearing and stated
it is a decision-making body. She reiterated that the guideline prohibiting the introduction of new evidence.
And she reviewed the Councils’ motion options.
Mayor Tack invited the appellant, Mary Sanders, to step forward, asking her to adhere to the allotted time. Ms.
Sanders began her presentation and noted it was April Fool’s day, she compared it to Thanksgiving time to
reflect what we're thankful for. She asked the question, on days like this, April Fool’s day - how fallible are we?
She stated they were not infallible in their appeal for the HPC's approval. She stated that they are asking for a
remand, not to show that HPC is wrong, or they failed or they made a mistake, but to note this situation is
unique. She went on to say that the developer is not an ordinary private developer or an ordinary citizen. The
developer is the owner, is the landlord, is the petitioner, is the approver of the ordinances, the provider of the
findings, and in support of this is an unusual situation, and the developer in and of itself, all in this chamber this
is the developers chamber. Ms. Sanders went on to speak about two books, the story line and how they relate
to Lake Forest in her perception. Ms. Sanders noted the proximity of the terrace to the homes, streetscapes and
ravine location.
Chris Draska offered additional comments in support of the appeal based on liquor consumption and noise being
issues. Mayor Tack offered clarity to Ms. Sanders by the Mayor for no “proxy vote” i.e., reading a letter from
Ms. Winnett. Lana Winnett also offered comments in support of the appeal noting she moved to Lake Forest for
the peace and she was not looking for all that noise outside her window.
Mayor Tack reported that the HPC will be represented by Catherine Czerniak, Director of Community
Development.
Ms. Czerniak reviewed the HPC considerations that included design aspects that included Visual Compatibility
to Historic Gorton Building, Architectural Detailing, Materials, that there are no variances involved and
compliance with 17 Standards. She went on to detail the twelve conditions that were established. Those
included height, directional expression, proportions, scale, solids to voids, walls of continuity spacing on street
rhythm, materials, compatibility, textures, and preservation.
Ms. Czerniak stated that the Historic Preservation Commission’s decision voted 6 to 0 to grant a Certificate of
Appropriateness. She reviewed the Councils’ motion options.
Mayor Tack offered the opportunity for public comment.
There was none.
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Proceedings of the Monday, April 1, 2024
City Council Meeting
Mayor Tack stated, at this point, we will bring this matter back to Council for any questions Council members
might have of the Appellants, the HPC Designee or any other parties before the Council discusses and takes
action on the appeal.
The City Council had lengthy discussion on the use of the terrace including furniture, seasonal use, music,
alcohol. Gorton’s recent update to its Special Use Permit was discussed and noted that takes into consideration
for passive use, not active use and the conditions of the approval such as the doors remaining closed from the
Stuart and Nagel rooms and onsite monitoring.
Based on no further discussion, Mayor Tack asked the Council for a motion to uphold, remand or reject the
matter.
COUNCIL ACTION: Options for Council motions are offered below.
1. Deny the appeal and uphold the Historic Preservation Commission’s decision to grant a Certificate of
Appropriateness approving a replacement terrace at the northwest corner of the Gorton Center.
OR
2. Grant the appeal and overturn the Historic Preservation Commission’s decision and direct that
written findings in support of the City Council’s decision be prepared and presented to the Council for
final action at the next meeting.
OR
3. Remand the matter to the Historic Preservation Commission for further consideration, public
testimony, and action. If the City Council desires to remand the matter back to the HPC, it should
provide direction to the HPC on specific issues it should consider on remand.
Alderman Goshgarian made a motion to deny the appeal and uphold the Historic Preservation Commission’s
decision to grant a Certificate of Appropriateness approving a replacement terrace at the northwest corner of
the Gorton Center, seconded by Alderman Powers. The following voted “Aye”: Alderman Novit, Notz, Powers,
Preschlack, Goshgarian, Weber, and Walther. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion
carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
Mayor Tack noted there will be no further business following executive session, he then asked for a motion to
adjourn into EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c)(1), Personnel, and (5), Purchase or lease of
real property for the use of the public body, and (6), Disposition of property and the consideration for the
sale or lease of property owned by the Public Body.
Alderman Weber made a motion to adjourn into executive session pursuant to 5 ILCS 120/2 (c)(1), Personnel,
and (5), Purchase or lease of real property for the use of the public body, and (6), Disposition of property and
the consideration for the sale or lease of property owned by the Public Body, seconded by Alderman Novit.
The following voted “Aye”: Alderman Novit, Notz, Powers, Preschlack, Goshgarian, Weber, and Walther. The
following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried.
Adjournment into Executive Session at 7:35 pm.
Reconvened into Regular Session at 8:10 pm.
ADJOURNMENT
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Proceedings of the Monday, April 1, 2024
City Council Meeting
There being no further business Mayor Tack asked for a motion to adjourn. Alderman Weber made a motion
to adjourn, seconded by Alderman Preschlack. Motion carried unanimously by voice vote at 8:11 p.m.
Respectfully Submitted,
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To,
then click on View, then choose Archived Meetings Videos.
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Summary of Key Terms of the Proposed Agreement
for Purchase and Sale of Real Propertv of 1925 West Field Court {PSA)
Property Address: 1925 West Field Court, Lake Forest Illinois.
Seller: DP West Lake at Conway ("Seller")
Buyer: City of Lake Forest ("City")
Purchase Price: $3,500,000 due at closing.
Closing Date: 60 days after the examination period has expired.
Initial Earnest Money Deposit: $100,000 delivered to the Escrow Agent within 2 business days
after execution and delivery of a signed PSA by both parties.
Examination Period:
•Begins upon execution of the PSA by both parties ( effective date of PSA) and expires 90
days from the effective date of PSA (July 17, 2024).
•The City can, in its discretion, extend the due diligence period for an additional 30 days
upon payment of an additional earnest money deposi t of $100,000 ($50,000 of which is
non-refundable).
•Seller is required to provide access to due diligence records to the City within one day of
the effective date of the PSA.
•During the examination period, the City will review the survey, title, and other due
diligence records and raise objections with Seller.
City Ac cess to Property During Examination Period:
•During the examination period, the City and its employees, agents, and representatives
have the right to enter the property and building to conduct inspections and assessments as
described in the PSA, including structural, roof, health, security, mechanical, garage CO
fan system, plumbing, electrical, data and technology, generator, fire pump/sprinkler, fire
alarm, elevator, etc.
•City agrees to provide 48 hours-notice to Seller by email before accessing the
property /building.
•City agrees that its inspection activities will not damage the property and to maintain
insurance during the examination period.
Right to Terminate:
•The City has the right to terminate the PSA for any reason or no reason prior to the
expiration of the examination period and receive a refund of its earnest money deposit
( except for the non-refundable portion of any extended earnest money, if applicable).
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