CC_2024_06_17_AGENDATHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, June 17, 2024
220 E. Deerpath
Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL 6:30 pm
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Peter Clemens, Alderman First Ward Alice LeVert, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. Introduction of Mayor for a Day, Tucker Devisetty
B. Swear in Patrol Officer Sarahi Rivera-Martinez
C. 2024-2025 Board & Commission Appointments and Reappointments
CROYA
NAME OF MEMBER APPOINT/REAPPOINT WARD
Katie Donovan APPOINT 1
Ann Kiesling APPOINT 2
LIBRARY
NAME OF MEMBER APPOINT/REAPPOINT WARD
Garth Pearson APPOINT 2
A copy of the volunteer profile sheet is available at City Hall upon request.
COUNCIL ACTION: Approve the Mayors Appointments and Reappointments
2. COMMENTS BY CITY MANAGER
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Monday, June 17, 2024, City Council Agenda
A. “Spirit of CROYA” Margot Martino Essay Contest Winner
- Todd Nahigian, CROYA Manager
B. Lake Forest-Lake Bluff Senior Citizens Foundation Memorandum of
Understanding Overview
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4. COMMITTEE REPORTS
FINANCE COMMITTEE
1. Consideration of the Annual Appropriation Ordinance for FY2025 and Approval of
Rollovers (First Reading)
PRESENTED BY: Elizabeth Holleb, Finance Director (847) 810-3612
PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of the FY2025
appropriation ordinance. Rollovers will be included in the appropriation ordinance for
final reading.
BACKGROUND/DISCUSSION: While the annual municipal budget represents the City’s
financial plan for expenditures over the course of the fiscal year, the annual
Appropriation Ordinance is the formal legal mechanism by which the City Council
authorizes the actual expenditures of funds budgeted in the annual budget. It
appropriates specific sums of money by object and purpose of expenditures. State
statutes require the passage of an Appropriation Ordinance by the end of July, which
must be filed with the County Clerk within 30 days of approval.
There are some differences between the budget and Appropriation Ordinance. The
Appropriation Ordinance includes the Library, which was not included in the budget
approved at the April 15, 2024 City Council meeting. The Library expenses are approved
by the Library Board. Debt service payments are included in the budget but are
excluded from the Appropriation Ordinance. The ordinances approving the bond issues
serve as the legal authorization for these annual expenditures.
The Appropriation Ordinance provides for a 10% “contingency” above the budgeted
expenditures. Each separate fund includes an item labeled “contingency” with an
appropriate sum equivalent to 10% of the total funds budgeted. This practice has been
followed for many years and has worked very efficiently, while still providing for City
Council control over budgeted expenditures. It is important to note that the City Council
and City staff follow the adopted budget as its spending guideline, not the Appropriation
Ordinance. Without the contingency, the City Council would have to pass further
modifications to the Appropriation Ordinance to cover any unforeseen expenditures
exceeding the budget throughout the year.
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Monday, June 17, 2024, City Council Agenda
In order to provide more accurate and efficient accounting and budgeting of City funds,
an annual rollover of funds is requested as part of the Appropriation Ordinance. This
eliminates both under and over budgeting of funds in the new fiscal year. Rollovers
consist of projects that were appropriated in FY2024 and will not be completed until
FY2025. Since the City is still paying invoices attributable to FY2024, the rollovers will be
added to the Appropriation Ordinance for final approval in July.
School District 67 does not recognize the Appropriation Ordinance in their budgeting or
auditing standards. However, due to the fact they are a special charter district, their
budget must be included in the City’s Appropriation Ordinance. School District 67
numbers are estimates and subject to change, but they are not available until second
and final reading of the Ordinance.
Exhibit A of the Appropriations Ordinance is included to address requirements of the
Illinois Pension Code and Illinois Administrative Code.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council April 15, 2024 Adoption of FY25 Comprehensive Fiscal Plan
BUDGET/FISCAL IMPACT: The attached Appropriation Ordinance Worksheet (page 15)
demonstrates the reconciliation of the FY2025 Adopted Budget to the Appropriation
Ordinance by fund.
COUNCIL ACTION: Approve first reading of the FY2025 Appropriation Ordinance (page
16). A copy of the ordinance is available for review by the public in the City Clerk’s office.
A public hearing will be conducted on July 15, 2024 in conjunction with second reading
of the ordinance.
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the June 3, 2024, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 29.
COUNCIL ACTION: Approval of the June 3, 2024, City Council Meeting Minutes
2. Approval of a Memorandum of Understanding between the City of Lake Forest and
the Lake Forest-Lake Bluff Senior Citizens Foundation
STAFF CONTACT: Jason Wicha, City Manager (847-810-3676)
PURPOSE AND ACTION REQUESTED: Staff recommends City Council approval of the proposed
Memorandum of Understanding (MOU) outlining the partnership between the City of Lake
Forest and the Lake Forest-Lake Bluff Senior Citizens Foundation in meeting the needs of seniors
in the community.
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Monday, June 17, 2024, City Council Agenda
BACKGROUND/DISCUSSION: The Lake Forest-Lake Bluff Senior Citizens Foundation (Foundation)
was created in December 1997 to create awareness of the interests and needs of seniors in
Lake Forest and Lake Bluff. Since that time, the Foundation has made significant contributions
to support the City’s senior center activities, including fund raising for improvements to
Dickinson Hall.
The Foundation also supplements annual funding for Dickinson Hall activities provided by the
City of Lake Forest. Specifically, the Foundation helps to fund programming and services at
Dickinson Hall and the Transportation Program.
In previous years, the Foundation directly funded a Senior Advocate position through an
outside agency. As part of the FY25 Budget development, the City and Foundation discussed
the creation of a full-time City employee Senior Advocate that would be funded by the
Foundation. This additional position was included in the FY25 Budget approved by City
Council on April 15, 2024, contingent upon development of an MOU outlining the funding
arrangement. The Proposed MOU has been approved by the Foundation and reviewed by
the City Attorney; it is attached (page 32) for City Council consideration.
BUDGET/FISCAL IMPACT: The Proposed MOU sets forth the generous funding provided by the
Foundation to supplement senior services. This funding includes a minimum of $70,000 per year
for programming and services, a minimum of $34,000 per year for the Transportation program
and a projected $104,769 in FY25 for the Senior Advocate position. As noted in the MOU, the
Foundation will be billed actual expenses incurred by the City for the Senior Advocate.
COUNCIL ACTION: Approval of a Memorandum of Understanding between the City of Lake
Forest and the Lake Forest-Lake Bluff Senior Citizens Foundation.
3. Approval of Metropolitan Alliance of Police (MAP) Collective Bargaining Agreement
between the City and the Lake Forest Police Officers
STAFF CONTACT: Amber Campbell, Director of Human Resources (847-810-3532)
PURPOSE AND ACTION REQUESTED: The PCA Committee and staff request approval of the
renewal collective bargaining agreement (CBA) between the City and the Police Officers. The
PCA Committee reviewed the proposed terms of the CBA at their May 3, 2024 meeting.
BACKGROUND/DISCUSSION: The City and the Police Officers negotiated a successor contract
without utilizing attorneys for the negotiating process and came to tentative agreement on
April 29. The benefit of being able to do this is two-fold. First, it saves the City money by not
paying attorney fees. Second and more importantly, it maintains a harmonious labor-
management relationship which benefits all parties in the long run. The union ratified the
tentative agreement on April 30, and it is now before the City Council for ratification. The
duration of the contract is four years, from May 1, 2024, through April 30, 2028.
Some of the items discussed as part of this new agreement were non-monetary issues
requested by the City’s management negotiating team and some dealt with bringing the
contract into compliance with actual practice.
BUDGET/FISCAL IMPACT: Listed are the sections of the proposed contract that deal with
economic items and other issues of interest:
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Monday, June 17, 2024, City Council Agenda
Pay increases:
Position FY25 FY26 FY27
Police Officer 4.25% 3.75% 3.75%
With other non-negotiated positions, the City Council has periodically allowed the Human
Resources Director extra funds in order to adjust positions that have dropped below the 50th
percentile among comparable communities. The adopted FY2025 budget includes a 3.0%
increase for salaries. With this additional 1.25% increase, the total estimated FY25 budget
impact for the proposed wage adjustment is $150,461.
Longevity Pay: In addition to regular compensation and in recognition of continued service to
the City, employees are eligible for longevity pay, as set forth below. This is paid as a one-time
bonus in December of each year and is not added into the base salary. The estimated FY25
budget impact is $1,151.
Years of Service Current FY25 FY26 FY27 FY28
5-9 $35 $40 $45 $50 $55
10-14 $45 $50 $55
15-19 $60 $65 $70
20+ $100 $105 $110
Field Training Officer (FTO) Pay: This increase is in recognition of the number of new employees
who will need training in the upcoming year. There are currently two openings, with at least
two more anticipated in the near future. There are four (4) FTO’s who assume a significant
amount of extra responsibility to train our new police officers. The estimated budget impact is
$1,015.
FTO Pay
Current $ 3,750
FY25 $ 4,000
FY27 $ 4,200
FY28 $ 4,300
Evidence Technician Pay: There are nine (9) police officers assigned the added duties of
Evidence Technician. The estimated budget impact is $457.
ET Pay
Current $ 1,500
FY25 $ 1,550
FY27 $ 1,650
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Monday, June 17, 2024, City Council Agenda
FY28 $ 1,700
Officer in Charge: There are three (3) police officers assigned the added duties of Officer in
Charge. The estimated budget impact is $1,522.
OIC Pay
Current $ 1,500
FY25 $ 2,000
FY26 $ 2,200
FY27 $ 2,400
FY28 $ 2,600
Night Shift Differential: There are twelve (12) police officers that will be assigned to night shift.
The estimated budget impact is $17,044.
Nights Pay
FY25 $ 1,400
FY26 $ 1,500
FY27 $ 1,600
FY28 $ 1,700
Instructor Certification: There are 10 police officers that will be certified by the state to train
officer in house which reduces the cost and time loss to send officers out for training. The
recent state mandates heavily increased the training requirement for officers. The estimated
budget impact is $14,203.
Instructor Pay
FY25 $ 1,400
FY26 $ 1,500
FY27 $ 1,600
FY28 $ 1,700
Holiday Compensation: Police officers will now receive overtime on the nine designated
holidays in lieu of current holiday bonus. If officers were not scheduled to work on a
designated holiday and were forced back for overtime, they will receive double time. The
estimated budget impact is $4,543.
Uniforms and Equipment: Youth officers and investigators currently receive $250 uniform
stipend every six months. For the duration of the agreement, they will receive $375 every six
months. If watches, eyeglasses or contact lenses are damaged in the line of duty, officers
currently receive $50 for replacement. For the duration of the agreement, they will receive
$250. The estimated budget impact is $1,450.
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Monday, June 17, 2024, City Council Agenda
The FY25 budget included $146,200 for wage adjustments. The total estimate over the FY25
budgeted amount is $45,644. The additional impact can be absorbed within the approved
FY25 budget.
COUNCIL ACTION: Approval of Metropolitan Alliance of Police (MAP) Collective Bargaining
Agreement between the City and the Lake Forest Police Officers
4. Approval of a Recommendation from the Public Works Committee to Award a
Design Services Agreement to Larson & Darby Group for the Waveland Park Pavilion
Project in the Amount of $69,300, to Include a 5% Contingency in the Amount of
$3,465, for a Grand Total Amount of $72,765
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff request City
Council award a design services agreement to Larson & Darby Group for the Waveland Park
Pavilion Project in the amount of $69,300, to include a 5% contingency in the amount of
$3,465, for a grand total amount of $72,765.
BACKGROUND/DISCUSSION: The existing Waveland Park Pavilion was constructed in 1975. The
building is entirely enclosed and features bathrooms and an interior utility room on the west
side of the building, a maintenance garage area on the east side of the building, and a
central open space area. The space is extremely dated, and its use in recent years has been
very limited. Additionally, the exiting bathrooms are not ADA compliant. Prior facility use was
mostly for an occasional Parks & Recreation Department class/program and storage space.
Updating and converting the existing space to an open-air pavilion has long been
considered. This past fall, comments from residents were obtained at the Ward 2 “Coffee in
the Park” event that confirmed a desire to have the existing structure converted to an open-
air pavilion, like other City park pavilions. As part of the Fiscal Year 2025 Capital Improvement
Program budget, funds were approved to complete a design process that would result in the
development of construction plans to convert the existing building to an open-air pavilion via
a renovation or reconstruction process.
Specifically, design services will include the development of conceptual design options that
will inform the renovation versus reconstruction process, cost estimating, final design and
construction documents, bidding documents and bid process support, and project
construction oversight. City staff from the Public Works, Parks & Recreation, and Community
Development Departments will work closely with this design firm throughout the entire design
process as well as during the eventual project construction phase.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 6/3/2024
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Monday, June 17, 2024, City Council Agenda
BUDGET/FISCAL IMPACT: On May 9, 2024, City staff initiated a Request for Proposal (RFP)
process seeking proposals from qualified firms for project design services. On May 23, 2024, the
public RFP process closed and in total, two proposals were received as outlined below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Firm Name Proposal Total
Nurture Architects $116,100
The Larson and Darby Group has considerable experience in providing various municipal
design services. Additionally, the Larson and Darby Group has provided previous favorable
and successful design services for the City for the Beach Crane Replacement Project and the
Public Safety Break Room Renovation Project.
Below is an estimated summary of Project budget:
FY2025 Funding Source Amount Budgeted
$75,000 $72,765 Y
If approved, the conceptual design process to determine a renovation or reconstruction
process would begin immediately to understand the cost-benefit of both approaches. City
staff will also coordinate with the Larson and Darby Group to host a public engagement event
at the park to obtain resident feedback. After the conceptual design process is completed,
efforts will transition to final design and construction cost estimating. A final construction cost
estimate will be prepared for the upcoming fall Capital Improvement Program budget entry.
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award a Design Services Agreement to Larson & Darby Group for the Waveland Park Pavilion
Project in the Amount of $69,300, to Include a 5% Contingency in the Amount of $3,465, for a
Grand Total Amount of $72,765
5. Approval of a Recommendation from the Public Works Committee to Award the
Thermoplastic Lane Marking Bid to Superior Road Striping, Inc. in the Amount of
$85,000
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)and
Matt Brugioni, Streets Section Supervisor (810-3572)
PURPOSE AND ACTON REQUESTED: The Public Works Committee and City staff requests
approval of a bid for thermoplastic lane marking to Superior Road Striping in an amount not-
to-exceed $85,000.
BACKGROUND/DISCUSSION: The City of Lake Forest, as a member of the Northwest Municipal
Conference (NWMC) can participate in NWMC’s Suburban Purchasing Cooperative (SPC).
The SPC is made up of 134 communities in the Northwest Municipal Conference, the South
Suburban Mayors and Managers Association, the DuPage Mayors Conference, and the Will
County Government League.
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Monday, June 17, 2024, City Council Agenda
One of SPC’s annual joint purchasing initiatives is the thermoplastic lane marking bid for
member agencies. The City has been participating in the thermoplastic lane marking for the
last 23 years. SPC’s lane marking specifications meet Illinois Department of Transportation
(IDOT) standards. Bids and selection of the lowest responsible and responsive bidder are
approved by IDOT.
The 2024 SPC/IDOT thermoplastic lane marking bid was awarded to Superior Road Striping,
Inc. of Melrose Park, Illinois. The current bid pricing is effective from April 2024 through April
2025. This current bid includes three potential, one-year contract extensions.
Under this contract, Superior Road Striping agrees to all terms and conditions as set forth in the
specifications contained within the contract and Superior Road Striping must comply with all
IDOT rules and regulations.
PROJECT REVIEW/RECOMMENDATIONS:
Milestone Date Comments
Public Works Committee 6/3/24 Reviewed and Recommended Approval
BUDGET/FISCAL IMPACT: The table below shows the unit price cost of the contract that City
Council approved in 2023 compared to the recently obtained 2024 bid pricing.
Description UOM
The City of Lake Forest’s thermoplastic lane marking zones are split into four areas. Each zone
includes all City streets, parking lots and crosswalks. Zone 1 (east of McKinley Road) was
completed in 2023.
This year, staff is seeking to complete approximately 120,000 linear feet of thermoplastic
pavement marking within Zone 2 (east of Route 41 and west of McKinley Road) which includes
4”, 6”, 12”, and 24” wide lines, as well as various letters and symbols. Over 80% of the
pavement markings in Zone 2 consist of 4” white and yellow lines.
Has competitive pricing been obtained for proposed goods/services? No
Exception or Waiver requested: Administrative Directive 3-5, Section 6.1D – Government Joint
Purchases
FY2025 Funding Source
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Monday, June 17, 2024, City Council Agenda
Streets Operating
Capital Fund $85,000 $85,000 Y
The total proposed cost for the Fiscal Year 2025 contract for striping and marking will not
exceed $85,000.
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award the Thermoplastic Lane Marking Bid to Superior Road Striping, Inc. in the Amount of
$85,000
6. Approval of a Recommendation from the Public Works Committee to Award of Bid
for the Recreation Center Rooftop HVAC Unit Replacements Project to Cahill Heating
& Air Conditioning, in the Amount of $66,100, to Include a 10% Contingency in the
amount of $6,610, for a Total Cost of $72,710
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council award of bid to Cahill Heating & Air Conditioning for Recreation Center Rooftop
HVAC Unit Replacements Project in the amount of $66,100, to include a 10% contingency in
the amount of $6,610, for a total cost of $72,710.
BACKGROUND/DISCUSSION: The City’s Recreation Center features approximately 20 rooftop
HVAC units that are key components of the facility’s cooling and heating systems. All rooftop
units are serviced twice on an annual basis via the City’s Building Maintenance Section HVAC
maintenance contractual program. These rooftop units have an estimated useful life of 15
years. There are four units that are currently at their end of estimated useful life, ranging from
15 – 20 years old. All four units have been identified and planned for replacement to avoid
future costly repairs or a needed emergency replacement.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 6/3/24
BUDGET/FISCAL IMPACT: On May 9, 2024, City staff initiated a public bidding process for the
Recreation Center Rooftop HVAC Unit Replacements Project. On May 23, 2024, the public bid
process closed and in total, seven bids were received as outlined below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Cahill Heating & Air Conditioning $66,100
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Monday, June 17, 2024, City Council Agenda
Amber Mechanical Contractors $97,370
McDonough Mechanical Service $97,415
R.J. O'Neil $103,300
Cahill Heating & Air Conditioning has considerable HVAC system maintenance, repair, and
replacement experience for residential and commercial clients. Cahill Heating & Air
Conditioning also has completed favorable HVAC work for the City at Elawa Farms and the
Recreation Center. City staff met with Cahil Heating & Air Conditioning and reviewed their bid
submittal in detail to ensure their price accompanied everything included within the bid
posting.
Below is an estimated summary of Project budget:
FY2025 Funding Source Amount Budgeted
$80,000 $72,710 Y
If approved, this replacement work is tentatively scheduled to occur late summer or fall of
2024.
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award of Bid for the Recreation Center Rooftop HVAC Unit Replacements Project to Cahill
Heating & Air Conditioning, in the Amount of $66,100, to Include a 10% Contingency in the
amount of $6,610, for a Total Cost of $72,710
7. Approval to Authorize the City Manager to enter into a contract with Sports Surface
Pros for Everett Park Tennis Court Resurfacing Services, in the Amount of $55,000 to
include a Contingency in the Amount of $5,000 for a Total Cost of $60,000
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: City Staff requests approval to award a contract with Sports
Surface Pros for Everett Park tennis court resurfacing services, in the amount of $55,000 to
include a contingency in the amount of $5,000 for a total cost of $60,000.
BACKGROUND/DISCUSSION: On May 28, 2024, City staff conducted a bid opening for the
resurfacing of the five tennis courts at Everett Park. These courts, last resurfaced in 2018, are
exhibiting signs of normal wear and tear due to weather effects, water pooling and frequent
use. The repair and resurfacing process will include power washing all courts, filling cracks with
crack filler or larger cracks with Armor Crack patching material, grinding of surface to level,
filling all low spots that hold water, and multiple applications of acrylic court surfacing filler and
color coating surfacing compound.
BUDGET/FISCAL IMPACT: Funding for the Everett Park tennis court resurfacing project is
budgeted in the FY2025 CIP (Parks & Public Land Fund). Staff received three bids for the tennis
court resurfacing as detailed below. If this contract is awarded, the work will be completed by
September 30, 2024.
Has competitive pricing been obtained for proposed goods/services? Yes
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Monday, June 17, 2024, City Council Agenda
Recommended Bidder/Proposer is BOLDED
Company Name Dollar Amount Bid
American Sealcoating of Indiana $57,700
Tennis Courts Unlimited $94,150
City staff is recommending that the project be awarded to Sports Surface Pros, LLC, based on
qualifications and reference checks.
Below is an estimated summary of Project budget:
FY2025 Funding Source
201-8457-467.67-37 $50,000 $60,000 Y
The $10,000 budget overage will be addressed by deferring the resurfacing of the Waveland
Park tennis courts, originally budgeted at $40,000 for FY2025, to FY2026.
COUNCIL ACTION: Approval to Authorize the City Manager to enter into a contract with
Sports Surface Pros for Everett Park Tennis Court Resurfacing Services, in the Amount of $55,000
to include a Contingency in the Amount of $5,000 for a Total Cost of $60,000
8. Consideration of a Waiver of Permit Fees Related to the Addition of Farm Buildings
and a Commercial Kitchen at Elawa Farm, 1401 Middlefork Drive. (Approval by
Motion)
STAFF CONTACT: Catherine Czerniak
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: As provided for in the City’s Administrative Directives, 3 – 7,
City Council approval is required for the waiver of fees in excess of $5,000.
BACKGROUND/DISCUSSION: Elawa Farm, is owned by the City and leased to and managed,
partially maintained, and operated by the Elawa Farm Foundation. The Elawa Farm
Foundation is in the process of making changes to the property to backfill some of the areas
vacated when the Wildlife Discovery Center ceased operations and to provide an expanded
kitchen to accommodate the expanded food offerings and events authorized through the
recently amended Special Use Permit.
The City Council routinely waives permit fees associated with construction projects on City
owned property.
BUDGET/FISCAL IMPACT: A waiver of the following permit fees for projects underway at Elawa
Farm is requested.
Construction Permit Fees Permit Fees
New Kitchen $7,482.50 $7,482.50
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Monday, June 17, 2024, City Council Agenda
Farm Animal Structures $5,051.00 $5,051.00
COUNCIL ACTION: If desired by the City Council, approve a motion waiving permit fees for
projects at Elawa Farm, a City owned property, in the total amount of $12,533.50
9. Consideration of Ordinances Approving Recommendations from the Building Review
Board for 890 Oak Knoll Drive 1129 Griffith Road (First Reading, and if Desired by the
City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendations from the Building Review Board
are presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND
890 Oak Knoll Drive – The Building Review Board recommended approval of the demolition of the
existing residence and attached garage, and approval of a replacement residence, attached
garage, and related site improvements. No public testimony was presented on this petition. (Board
vote - 7 to 0)
1129 Griffith Road – The Building Review Board recommended approval of the demolition of the
existing residence and detached garage, and approval of a replacement residence, detached
garage, and related site improvements. Two neighboring residents stated support for the project.
This petition was also presented to the Zoning Board of Appeals as detailed in the following agenda
item. (Board vote - 7 to 0)
Ordinances approving the petitions as recommended by the Building Review Board with key exhibits
attached are included in the Council packet beginning on page 37. The Ordinances, complete
with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinances approving the petitions for 890 Oak Knoll Drive and
1129 Griffith Road in accordance with the Building Review Board’s recommendations.
10. Consideration of an Ordinance Approving a Recommendation from the Zoning
Board of Appeals in Support of Zoning Variances for 1129 Griffith Road. (First
Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendation from the Zoning Board of
Appeals is presented to the City Council for consideration as part of the Omnibus Agenda along
with the associated Ordinance.
BACKGROUND:
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Monday, June 17, 2024, City Council Agenda
1129 Griffith Road – The Zoning Board of Appeals recommended approval of variances to allow a
replacement residence to encroach into the front yard setback to align with the established pattern
of homes in the neighborhood and a detached garage to encroach into the side and rear yard
accessory structure setbacks similar to the siting of the existing deteriorating garage which will be
demolished. No public testimony was presented to the Board on this petition. This petition was also
presented to the Building Review Board as detailed in the previous agenda item. (Board vote: 6-0,
approved)
The Ordinance approving the variances from the zoning setbacks as recommended by the Zoning
Board of Appeals, with key exhibits attached, is included in the Council packet beginning on page
57. The Ordinance, complete with all exhibits, is available for review in the Community
Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving variances from zoning setbacks for 1129
Griffith Road in accordance with the Zoning Board of Appeals’ recommendation.
COUNCIL ACTION: Approve the ten (10) omnibus items as presented
6. OLD BUSINESS
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters is included with this agenda following this page.
Office of the City Manager June 12, 2024
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
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Budget
Expenditures Debt
FY2025 Payments Rollovers Library Subtotal Contingency Approp Ord
101 General Fund 42,832,963 42,832,963 4,283,296 47,116,259
120 Flex 7,875 7,875 788 8,663
122 LF Hospital Project 100,000 100,000 10,000 110,000
201 Park & Public Land 110,000 110,000 11,000 121,000
202 MFT 1,150,000 1,150,000 115,000 1,265,000
205 Emergency Telephone 446,236 446,236 44,624 490,860
210 Senior Resources 736,890 736,890 73,689 810,579
220 Parks and Recreation 10,528,100 10,528,100 1,052,810 11,580,910
224 Special Recreation 585,083 585,083 58,508 643,591
230 Cemetery 1,347,472 1,347,472 134,747 1,482,219
245 Foreign Fire Insurance 250,000 n/a 0
247 Police Restricted Funds 145,000 145,000 14,500 159,500
248 Housing Trust 175,000 175,000 17,500 192,500
311 Capital Improvement 17,364,058 17,364,058 1,736,406 19,100,464
322 Laurel/Western Redevelopment TIF 1,509,051 1,509,051 150,905 1,659,956
428 2009 G.O. Bonds - Western Avenue 259,050 (259,050)0 0
429 2010 G.O. Bonds 568,913 (568,913)0 0
432 2013 Refunding 2010A 729,575 (729,575)0 0
433 2015 G.O. Bonds 628,800 (628,800)0 0
434 2023 G.O. Bonds 1,271,750 (1,271,750)0 0
501 Water & Sewer 10,495,933 10,495,933 1,049,593 11,545,526
508 Water and Sewer Capital 4,250,000 4,250,000 425,000 4,675,000
510 Deerpath Golf Course 2,115,258 2,115,258 211,526 2,326,784
601 Fleet 2,263,564 2,263,564 226,356 2,489,920
605 Liability Insurance 1,404,324 1,404,324 140,432 1,544,756
610 Self Insurance 6,510,000 6,510,000 651,000 7,161,000
701 Fire Pension 3,725,830 3,725,830 372,583 4,098,413
702 Police Pension 4,220,830 4,220,830 422,083 4,642,913
709 Trust Care Funds
115,731,555 (3,458,088)0 0 112,023,467 11,202,347 123,225,814
Library 7,244,157 7,244,157 724,416 7,968,573
Rounding Adj
7,244,157 119,267,624 11,926,762 131,194,386
SD 67 N/A 0
Appropriation Ordinance Total 131,194,386
THE CITY OF LAKE FOREST
Appropriation Ordinance Worksheet
Pension/Trust Funds
Total All Funds
Special Revenue Funds
Capital Project Funds
Debt Service Funds
Enterprise Funds
Internal Service Funds
15
AN ORDINANCE MAKING APPROPRIATION FOR CORPORATE PURPOSES AND
FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF
LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
an Illinois special charter and home rule municipal corporation
located in Lake County, Illinois, as follows:
That the following sums, or so much thereof as may be authorized by
law, be and the same are hereby appropriated from the respective fund designated
in this ordinance for the corporate purposes of The City of Lake Forest and for the
objects and purposes stated herein according to departments and other separate
agencies, and for the Public Schools of The City of Lake Forest, County of Lake and
State of Illinois, to defray the necessary expenses of the City and its Public
Schools for the fiscal year commencing May 1, 2024 and ending April 30, 2025.
GENERAL FUND
Salaries and Benefits 3,946,998$
Supplies/Other Services and Charges 5,047,494
Capital Equipment 200,000
Contingency - to meet expenses of emergencies
and optional expenses not otherwise provided for 4,283,296
TOTAL GENERAL GOVERNMENT 13,477,788$
Law
Contractual Services 450,000$
TOTAL LAW 450,000$
Community Development
Salaries and Benefits 2,121,450$
Supplies/Other Services and Charges 521,657
Capital Equipment -
TOTAL COMMUNITY DEVELOPMENT 2,643,107$
Public Works Administration
Salaries and Benefits 615,383$
Supplies/Other Services and Charges 129,894
TOTAL PUBLIC WORKS ADMINISTRATION 745,277$
DRAFT - First Reading 6/17/24CC 16
Appropriation
Public Buildings
Building Maintenance
Salaries and Benefits 994,705$
Supplies/Other Services and Charges 737,241
Capital Improvements 150,000
TOTAL PUBLIC BUILDINGS 1,881,946$
Streets
Salaries and Benefits 1,332,139$
Supplies/ Other Service and Charges 766,913
Capital Improvements 545,000
TOTAL STREETS 2,644,052$
Sanitation
Salaries and Benefits 1,629,998$
Supplies/ Other Service and Charges 1,205,996
TOTAL SANITATION 2,835,994$
Storm Sewers
Salaries and Benefits 150,721$
Supplies/ Other Service and Charges 40,929
Capital Improvements 50,000
TOTAL STORM SEWERS 241,650$
Engineering
Salaries and Benefits 669,213$
Supplies/ Other Service and Charges 253,160
TOTAL ENGINEERING 922,373$
Fire
Administration
Salaries and Benefits (see Exhibit A)5,403,785$
Supplies/ Other Service and Charges 3,020,057
Capital Improvements 50,000
Sub-Total 8,473,842$
Emergency Medical Services
Supplies/ Other Service and Charges 39,800$
Sub-Total 39,800$
DRAFT - First Reading 6/17/24CC 17
Appropriation
Fire Suppression
Supplies/ Other Service and Charges 136,250$
Sub-Total 136,250$
TOTAL FIRE 8,649,892$
Police
Salaries and Benefits (see Exhibit A)7,426,731$
Supplies/ Other Service and Charges 5,125,849
Capital Improvements 71,600
TOTAL POLICE 12,624,180$
TOTAL AMOUNT APPROPRIATED FROM THE GENERAL FUND 47,116,259$
FLEX FUND
Supplies/Other Services and Charges 7,875$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 788
TOTAL AMOUNT APPROPRIATED FROM FLEX FUND 8,663$
LF Hospital Project
Supplies/Other Services and Charges 100,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 10,000
TOTAL AMOUNT APPROPRIATED FROM FLEX FUND 110,000$
PARK AND PUBLIC LAND FUND
Park Improvements 110,000$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 11,000
TOTAL AMOUNT APPROPRIATED FROM THE
PARK AND PUBLIC LAND FUND 121,000$
MOTOR FUEL TAX FUND
Capital Improvements 1,150,000$
Contingency to meet expenses for emergencies and capital
DRAFT - First Reading 6/17/24CC 18
Appropriation
improvements not otherwise provided for 115,000
TOTAL AMOUNT APPROPRIATED FROM THE
Police
Salaries and Benefits -$
Supplies/ Other Service and Charges 321,236
Capital Equipment 125,000
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 44,624
TOTAL POLICE 490,860$
TOTAL AMOUNT APPROPRIATED FROM THE
TELEPHONE FUND 490,860$
SENIOR RESOURCES COMMISSION FUND
Salaries and Benefits 553,708$
Supplies/Other Services and Charges 183,182
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 73,689
TOTAL AMOUNT APPROPRIATED FROM THE
SENIOR RESOURCES COMMISSION FUND 810,579$
Recreation Programs
Salaries and Benefits 3,827,248$
Supplies/ Other Service and Charges 2,141,836
Capital Equipment 50,000
Sub-Total 6,019,084$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 1,052,810
TOTAL RECREATION SECTION 7,071,894$
Parks and Forestry
Administration
Salaries and Benefits 2,831,535$
DRAFT - First Reading 6/17/24CC 19
Appropriation
Supplies/ Other Service and Charges 711,083
Capital Improvement 182,000
Capital Equipment -
Sub-Total 3,724,618$
Grounds Maintenance
Supplies/ Other Service and Charges 434,124$
Sub-Total 434,124$
Athletic Field Plg/Tennis
Supplies/ Other Service and Charges 111,500$
Sub-Total 111,500$
Lakefront Facilities
Supplies/ Other Service and Charges 36,500$
Sub-Total 36,500$
Tree Trimming
Supplies/ Other Service and Charges 82,318$
Sub-Total 82,318$
Tree Removal
Supplies/ Other Service and Charges 43,956$
Sub-Total 43,956$
Insect & Disease
Supplies/ Other Service and Charges 23,500$
Sub-Total 23,500$
Tree & Shrub Planting/Care
Supplies/ Other Service and Charges 12,500$
Sub-Total 12,500$
Natural Areas Management
Supplies/ Other Service and Charges 40,000$
Sub-Total 40,000$
TOTAL PARKS AND FORESTRY SECTION 4,509,016$
TOTAL AMOUNT APPROPRIATED FROM THE
DRAFT - First Reading 6/17/24CC 20
Appropriation
SPECIAL RECREATION FUND
Salaries and Benefits 98,077$
Supplies/Other Services and Charges 316,798
Capital Improvements 170,208
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 58,508
TOTAL AMOUNT APPROPRIATED FROM THE
Salaries and Benefits 654,331$
Supplies/Other Services and Charges 443,141
Capital Improvements 250,000
Contingency to meet expenses of emergencies and operational
expenses not otherwise provided for 134,747
TOTAL AMOUNT APPROPRIATED FROM THE
CEMETERY COMMISSION FUND 1,482,219$
PUBLIC LIBRARY FUND
Library Services
Salaries and Benefits 3,122,927$
Supplies/Other Services and Charges 1,627,280
Building Maintenance - Supplies/Other Services and Charges 393,950$
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 724,416
Sub-Total 5,868,573$
Capital Equipment -$
Capital Improvements 2,100,000
Sub-Total 2,100,000$
TOTAL AMOUNT APPROPRIATED FROM THE
Supplies/Other Services and Charges 145,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 14,500
TOTAL AMOUNT APPROPRIATED FROM POLICE RESTRICTED FUND 159,500$
DRAFT - First Reading 6/17/24CC 21
Appropriation
HOUSING TRUST FUND
Supplies/Other Services and Charges 175,000$
Capital Improvements -
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 17,500
TOTAL AMOUNT APPROPRIATED FROM THE HOUSING TRUST FUND 192,500$
CAPITAL IMPROVEMENTS FUND
Salaries and Benefits -$
Supplies/Other Services and Charges 3,715
Capital Equipment 1,565,076
Capital Improvements 15,795,267
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 1,736,406
TOTAL AMOUNT APPROPRIATED FROM THE
Supplies/Other Services and Charges 1,409,051
Capital Improvements 100,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 150,905
TOTAL AMOUNT APPROPRIATED FROM THE
General Government
Salaries and Benefits 275,290$
Supplies/Other Services and Charges 5,306,060
Debt retirement 786,055
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 1,049,593
TOTAL GENERAL GOVERNMENT 7,416,998$
Public Works
Salaries and Benefits 2,545,316$
Supplies/Other Services and Charges 1,323,212
Capital Improvements 260,000
DRAFT - First Reading 6/17/24CC 22
Appropriation
TOTAL PUBLIC WORKS ADMINISTRATION 4,128,528$
TOTAL AMOUNT APPROPRIATED FROM THE
Capital Equipment -$
Capital Improvements 4,060,000
Contingency to meet expenses for emergencies and capital 190,000$
improvements not otherwise provided for 425,000
TOTAL AMOUNT APPROPRIATED FROM THE
Administration
Salaries and Benefits 567,906$
Supplies/Other Services and Charges 349,950
Capital Equipment 40,000
Capital Improvements 125,000
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 211,526
TOTAL ADMINISTRATION 1,294,382$
Course Maintenance
Salaries and Benefits -$
Supplies/Other Services and Charges 123,710
TOTAL COURSE MAINTENANCE 123,710$
Clubhouse
Salaries and Benefits 243,328$
Supplies/Other Services and Charges 665,364
TOTAL CLUBHOUSE 908,692$
TOTAL AMOUNT APPROPRIATED FROM THE
Salaries and Benefits 878,356$
Supplies/Other Services and Charges 1,385,208
DRAFT - First Reading 6/17/24CC 23
Appropriation
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 226,356
TOTAL AMOUNT APPROPRIATED FROM THE FLEET FUND 2,489,920$
LIABILITY INSURANCE FUND
Supplies/Other Services and Charges 1,404,324$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 140,432
TOTAL AMOUNT APPROPRIATED FROM THE
SELF INSURANCE FUND
Supplies/Other Services and Charges 6,510,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 651,000
TOTAL AMOUNT APPROPRIATED FROM THE
Other Services and Charges 3,725,830$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 372,583
TOTAL AMOUNT APPROPRIATED FROM THE
POLICE PENSION FUND
Other Services and Charges 4,220,830$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 422,083
TOTAL AMOUNT APPROPRIATED FROM THE
From the Education Fund -$
From the Operations, Building and Maintenance Fund -$
DRAFT - First Reading 6/17/24CC 24
Appropriation
From the Capital Projects Fund -$
From the Illinois Municipal Retirement/Social Security Fund -$
From the Transportation Fund -$
TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS
General 47,116,259$
Flex 8,663
LF Hospital Project 110,000
Park and Public Land 121,000
Motor Fuel Tax 1,265,000
Emergency Telephone 490,860
Senior Resources Commission 810,579
Parks and Recreation 11,580,910
Special Recreation 643,591
Cemetery Commission 1,482,219
Public Library 7,968,573
Alcohol Asset Forfeiture 159,500
Affordable Housing 192,500
Capital Improvements 19,100,464
Laurel/Western Redevelopment 1,659,956
Water and Sewer 11,545,526
Water and Sewer Capital Fund 4,675,000
Deerpath Golf Course 2,326,784
Fleet 2,489,920
Liability Insurance 1,544,756
Self Insurance 7,161,000
Firefighters' Pension 4,098,413
Police Pension 4,642,913
Sub-Total 131,194,386$
The City of Lake Forest School District No. 67
Education -$
Operations, Building and Maintenance -$
Capital Projects -$
DRAFT - First Reading 6/17/24CC 25
Illinois Municipal Retirement/Social Security -$
Transportation -$
Sub-Total -$
GRAND TOTAL 131,194,386$
Section 2: That any sum of money heretofore appropriated and not expended
now in the Treasury of The City of Lake Forest, or that hereafter may come into
the Treasury of The City of Lake Forest, is hereby reappropriated by this
Ordinance.
Section 3: That the funds derived from sources other than the 2023 tax levy
and other revenue pledged for specific purposes may be allotted by the Mayor
and City Council to such appropriations and in such amounts respectively,
as said Corporate Authorities may determine within the limits of said
appropriations, respectively, insofar as doing same does not conflict with
the law.
Section 4: That any unexpended balances of any items of any general appropriation
made by this Ordinance may be expended in making up any deficiency in any other
item in the same general appropriation made by this Ordinance and is hereby
appropriated therefore.
Section 5: That any sum of money received for a specific purpose or category
of expenditure from any source other than real estate taxes (including without
limitation grants and donations) that is not specifically authorized by this
appropriation ordinance shall be authorized for expenditure upon acceptance of such
sum of money by the City, provided that such expenditure is approved in accordance with
applicable City ordinances and procedures.
Section 6: That the sum of money that the Corporate Authorities of the City
(or such subordinate body of the City empowered to authorize the expenditure
of funds) have approved, or will approve, to satisfy a lawful debt of the City,
and for which money is available in the Treasury (or in the specific fund
over which a subordinate body may have authority) at the time of such
approval, is hereby appropriated by this ordinance.
DRAFT - First Reading 6/17/24CC 26
Section 7: That if any item or portion thereof of this Appropriation Ordinance
is for any reason held invalid, such decision shall not affect the validity of the
remaining portion of such item or the remaining portions of this Ordinance.
Section 8: The City Council shall at any time have the power,
to make transfers of sums of money appropriated for one corporate object
or purpose, but no appropriation for any object or purposes shall thereby
be reduced below any amount sufficient to cover all obligations incurred
or to be incurred against such appropriation.
Section 9: At any time during the fiscal year when an expenditure
shall exceed the amounts set forth in this ordinance and there are funds available
in the City's Treasury, the City Council may approve such expenditure
and grant a supplemental appropriation for such purpose contemporaneously.
Section 10: This ordinance shall be in force ten (10) days from and after its
passage, approval and publication.
PASSED THIS ____ day of ________________, 2024
____________________________________________
_____________________________________________
ATTEST:
______________________________________
City Clerk
That this ordinance be published in pamphlet form and be made available to the
public at the City Hall service counter.
DRAFT - First Reading 6/17/24CC 27
CITY OF LAKE FOREST, ILLINOIS
APPROPRIATIONS ORDINANCE
FISCAL YEAR 2025 (May 1, 2024 – April 30, 2025)
EXHIBIT A
In accordance with §3-125.1 of the Pension Code and §4402.30 of the Administrative Code, the City shall
annually establish pensionable salary for all City employees covered by Article 3 of the Pension Code in the City’s
Appropriations Ordinance. Salary attached to rank for officers covered by Article 3 of the Pension Code are as
follows:
POSITION Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Police Officer $76,488 $81,649 $86,810 $91,517 $96,652 $101,788 $114,272
Police Sergeant $123,422 $126,025 $128,629 $131,233 $133,836 $136,440 $139,044
Police Commander Salary Range $149,668 - $161,321
Deputy Police Chief Salary Range $163,099 – 177,276
Police Chief Base Salary $194,415
In accordance with §4-118.1 of the Pension Code and §4402.30 of the Administrative Code, the City shall
annually establish pensionable salary for all City employees covered by Article 4 of the Pension Code in the City’s
Appropriations Ordinance. Salary attached to rank for officers covered by Article 4 of the Pension Code are as
follows:
POSITION Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Firefighter $72,693 $78,679 $80,757 $88,162
Firefighter Paramedic $78,938 $83,525 $88,753 $95,249 $100,210 $106,493 $114,161
Fire Lieut. Paramedic $117,679 $121,907 $123,790 $125,676 $127,560 $129,446 $131,330
Fire Battalion Chief Salary Range $140,968 - $151,942
Fire Division Chief Salary Range $140,968 - $151,942
Deputy Fire Chief Salary Range $163,099 – 177,276
Fire Chief Base Salary $194,415
28
The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Monday, June 3, 2024
City Council Meeting – City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
City Clerk Margaret Boyer asked the Council for a motion to appointment Alderman Goshgarian as Mayor
ProTem for the meeting.
Alderman Notz made a motion to appointment Alderman Goshgarian as Mayor ProTem for the meeting,
seconded by Alderman Weber. Motion carried unanimously by voice vote.
CALL TO ORDER AND ROLL CALL: Mayor Pro Tem Goshgarian called the meeting to order at 6:31 p.m., and
City Clerk Margaret Boyer called the roll of Council members.
Present: Mayor Pro Tem Goshgarian, Alderman Novit, Alderman Clemens, Alderman Notz, Alderman Powers,
Alderman LeVert, Alderman Weber, and Alderman Walther.
Absent: Honorable Mayor Tack.
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Pro Tem Goshgarian congratulated the Lake Forest High School Lacrosse Team on winning the State
Championship and congratulated all those who are graduating this year. He encouraged all to attend the Meet
the Fleet event on June 7. Mayor Pro Tem Goshgarian commented on the amount of recent rainfall that Lake
Forest has experienced. He noted that via the community survey stormwater management ranks highest
among residents. He reviewed recent stormwater and ravine projects.
A. Lake Forest Preservation Foundation Annual Preservation Awards
- Marcy Kerr, Executive Director
Mayor Pro Tem Goshgarian introduced Marcy Kerr, Executive Director of the Lake Forest Preservation
Foundation. Ms. Kerr reported that the Foundation has been in existence since 1991. Ms. Kerr highlighted the
award categories to include Preservation: Maintaining the historical integrity and character of a structure or
landscape through conservation, maintenance and repair. Heritage: The Heritage Award is for an older historic
building that has changed character over its long history, such as the 1887 Presbyterian Church. Rehabilitation:
Continuing the use of a historic structure through repair, alterations and additions while protecting its
historical, cultural and architectural character. Includes adaptive reuse. Restoration: Recovering, revealing or
representing the state of a historic structure or landscape as it appeared at a particular time in history.
Reconstruction: Recreating the form, features and details of a historic structure or landscape through new
construction. Infill: Building new construction that demonstrates exemplary contextual compatibility in an
established neighborhood. Photos of the award winners were shared.
COMMENTS BY CITY MANAGER
A. Community Spotlight
- Northwestern Lake Forest Hospital
29
Proceedings of the Monday, June 3, 2024
City Council Meeting
o Seamus Collins, President, Northwestern Lake Forest Hospital and Jeffrey Kopin, MD,
Senior Vice President & Chief Medical Officer, Northwestern Lake Forest Hospital
City Manager Wicha introduced Seamus Collins, President, Northwestern Lake Forest Hospital and Jeffrey
Kopin, MD, Chief Medical Officer, Northwestern Lake Forest Hospital. Mr. Collins shared the rankings that the
quality of care at Northwestern Medicine Lake Forest has, recognized as #10 in Illinois and #10 in Chicago
3 Nationally Ranked Specialties: #34 Neurology and Neurosurgery #43 Geriatrics #49 Pulmonology and Lung
Surgery. Mr. Collins went on to say the expansion project is well-underway and ahead of schedule in
execution, now due to open the two new pavilions in 2026. He went on to explain the details of the expansion:
over 100 additional beds, Four inpatient floors, two in each of the new pavilions, total 96 inpatient beds plus
18 bed observation unit. He offered the same for the Emergency Department all while delivering on a promise
of emphasize on highest quality of care and excellent while never losing sight to be a stellar community
hospital. Dr Kopin spoke to the professionals that make NMLFH their home to include incredible talent
working at the leading-edge of their fields while being compassionate, patient-centered physicians.
The City Council had discussion on the continued excellence in community hospital care in a state of the art
facility.
City Manager Wicha gave an update on the potential Police Station. He reported that since April, the City has
begun conducting its due diligence on the property at 1925 Field Court, which includes conducting a whole
building and site assessment, a space needs analysis, and a Phase 1 environmental site assessment. He went
on to say that the Workshop on July 1, City Council will review the initial reports. And depending on results,
will be discussed at the City Council Meeting on July 15, City Council will decide whether to proceed with
acquiring the property at 1925 Field Court for a new police station. City Manager Wicha gave an additional
update on the Strategic Plan, noting that the Ad-Hoc Working Group is using the feedback gathered through
various engagement opportunities to refine the Strategic Plan focus areas and objectives and those are going
to be shared soon with the community for feedback, and the draft is expected to be seen at the Councils
August 5 meeting with final approve in September.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
Diane thanked the City Staff for the recent Lake Forest 101 course, and the fire and Police academies.
COMMITTEE REPORTS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the May 20, 2024, City Council Meeting Minutes
2. Approval of the Check Register for the Period of April 27 – May 24, 2024
3. Approval to extend the City’s Office Supplies Contract with Warehouse Direct through May 31,
2025 as determined by the Suburban Purchasing Cooperative of the Northwest Municipal
Conference.
4. Approval of a Recommendation from the Public Works Committee to Award a Three-Year
Professional Services Agreement to Eco Clean Maintenance to Provide Janitorial Services at
City Facilities in the Amount of $665,562
5. Award of a Three-Year Contract to Patriot Pavement Maintenance, Inc., for the Crack Sealing
Project and Authorize the City Manager to Execute an Agreement
30
Proceedings of the Monday, June 3, 2024
City Council Meeting
in an Amount Not to Exceed $35,000 per Year
6. Approval of Amendments to the February 5, 2024 Illinois Department of Transportation
Resolution Appropriating $266,487 in Motor Fuel Tax (MFT) Funds and $752,516 in Rebuild
Illinois (RBI) Funds to be used for the 2024 Annual Pavement Resurfacing Program
7. Approval of a Resolution adopting the North Branch Chicago River & Lake Michigan
Watershed-Based Plans
8. Award of Proposal to Alpha Paintworks, Inc. for Fire Hydrant Painting Services Contract
included in the FY2025-2027 Operating Capital Budget for the sum of $55,800.
COUNCIL ACTION: Approve the eight (8) omnibus items as presented
Alderman Novit made a motion to approve the eight (8) Omnibus items as presented, seconded by Alderman
Walther. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber, and
Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council
Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
ADJOURNMENT
There being no further business Mayor Pro Tem Goshgarian asked for a motion to adjourn. Alderman Powers
made a motion to adjourn, seconded by Alderman Notz. Motion carried unanimously by voice vote at 7:26
p.m.
Respectfully Submitted,
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To,
then click on View, then choose Archived Meetings Videos.
31
1
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING (this “Agreement”) is made and
entered into this ___ day of ____________, 2024 by and between THE CITY OF LAKE FOREST
(the City), an Illinois home rule and special charter municipal corporation, and the LAKE
FOREST-LAKE BLUFF SENIOR CITIZENS’ FOUNDATION (“the Foundation”), a non-profit
corporation organized exclusively for the charitable purposes within the meaning of Section
501(c)(3) of the Internal Revenue Code of 1986.
RECITALS
A. The Foundation was established in December 1997 to create an awareness of the
interests and needs of seniors in Lake Forest and Lake Bluff and to provide financial
support to the Lake Forest-Lake Bluff Senior Center (the Senior Center) and Senior
Resources Commission (the SRC).
B. The mission of the Lake Forest-Lake Bluff Senior Center is to provide a Center for
older adults that is welcoming and respectful and to develop high quality and
fiscally responsible programs and services which foster independence and
involvement and respond to the diversity and dynamics of the older population.
C. The City values and appreciates the significant contributions the Foundation has
made over the years to support Lake Forest and Lake Bluff seniors, including fund
raising for renovations to Dickinson Hall.
D. This agreement is set forth to clarify the understanding of the parties as it pertains
to the financing of the Senior Center activities.
NOW, THEREFORE, in consideration of the mutual promises herein stated and other
good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and
the Foundation hereby agree as follows:
1) The City has established a Senior Resources Fund to account for revenues and
expenditures associated with Senior Center activities. Reserves held in the Senior
Resources Fund are to be used exclusively for Senior Center activities as approved
by the City, subject to the terms of this Agreement. The City’s annual budget and
annual comprehensive financial report will reflect the financials of the Senior
Resources Fund.
2) The City has entered into an Intergovernmental Agreement (IGA) with the Village
of Lake Bluff that allows Lake Bluff residents to participate in Senior Center
activities. The IGA sets forth a formula to determine the annual funding to be
provided by the Village of Lake Bluff to partially offset the costs of specified
personnel.
32
2
3) The City-owned property at 100 East Old Mill Road (Dickinson Hall) has served
as the Lake Forest-Lake Bluff Senior Center since June of 2001. The City is
responsible for the maintenance of the building and parking lot. Improvements to
the building are subject to the City’s capital budget processes.
4) The City and Village of Lake Bluff jointly fund three full-time positions: the Senior
Resources Manager, Program Supervisor and Administrative Assistant II. The City
annually budgets a transfer of funds from the General Fund to the Senior Resources
Fund sufficient to cover the salaries and benefits of the three personnel, less the
anticipated contribution from the Village of Lake Bluff. If the City fails to fulfill its
obligations provided for under Sections 1, 3, 4 and 7, then the Foundation will not
be obligated to make the financial donations provided for under Sections 5, 6, and
7 of this Agreement.
5) The Foundation will make an annual donation of at least $70,000 to the City for the
purpose of supplementing the Senior Resources budget for programming and
services at the Senior Center. The donation will be deposited directly to the Senior
Resources Fund and will only be used for Senior Center activities.
6) The Foundation will make an annual donation of at least $34,000 to the City for the
purpose of supporting the Transportation Program at the Senior Center. The
donation will be deposited directly to the Senior Resources Fund and will only be
used for Senior Center transportation programming.
7) The Foundation has previously funded a contracted Senior Advocate through an
outside agency. The funding of the contracted position did not run through the
City’s budget as it was directly funded by the Foundation to the agency. As
recommended by the Foundation and the Senior Resources Commission, the City
has agreed to establish a full-time City employee position of Senior Advocate in its
FY2025 operating budget. The current position description provided by the City is
attached as Exhibit A. The City will, in good faith, consult with the Foundation
prior to making any substantive changes to the Senior Advocate position, and will
take into account the Foundation’s recommendations regarding any such changes
to the Senior Advocate position. The salary and benefits associated with the Senior
Advocate position will be funded by the Foundation, and the City will bill the
Foundation quarterly for actual incurred costs associated with this position. The
City acknowledges that the Senior Advocate will be supervised by the Senior
Resources Manager and that Senior Advocate’s office is in the Senior Center with
the occasional need to make home visits and other outside meetings to enhance
services to seniors. It is understood that the Senior Advocate receives referrals for
assistance for seniors from several sources including other City departments. If the
supervision and/or office location changes for other than brief periods, the
Foundation will only be billed for the time that the Senior Advocate is supervised
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by the Senior Center Manager, is based at the Senior Center and fulfills the tasks in
the position description, Exhibit A.
8) The City acknowledges that the increased cost of the Senior Advocate position as
a City employee and the Foundation's inability to control or cap future salary and
benefits costs places a significant financial burden on the Foundation. As such, the
City agrees that it will in good faith meet annually with the Foundation during the
City’s budget preparation process to discuss the proposed salary and benefits of the
Senior Advocate position.
9) The City and the Foundation may jointly fund mutually agreed upon improvements
to Dickinson Hall or other expenditures related to Senior Center activities.
10) Financial Reporting: The City shall provide financial reports of the Senior
Resources Fund on a quarterly basis. The Foundation shall provide an annual
financial presentation to the City’s Audit Committee.
11) The City’s annual adopted budget of the Senior Resources Fund will include
projected revenues pursuant to Sections 5, 6 and 7 of this agreement. If the
Foundation fails to make the full donation provided under Sections 5 and 6 of this
Agreement or fails to pay a quarterly bill for the costs of the Senior Advocate
position as provided in Section 7 of this Agreement, then the City may in its sole
discretion (1) draw on the reserves held in the Senior Resources Fund and use them
for any lawful public purpose; (2) eliminate the Senior Advocate position; and/or
(3) reduce service levels at the Senior Center to offset the reduction in projected
revenues.
12) The City agrees to make its annual budgeted General Fund contribution to fund
personnel costs in the Senior Resources Fund. At the end of each fiscal year, any
unspent amounts from the General Fund transfer will remain in the Senior
Resources Fund and be used only for Senior Center activities pursuant to Section 1
of this Agreement.
13) The term of this Agreement shall be for a period of five (5) years. Following the
initial five-year term, this Agreement will automatically renew for additional one
(1) year terms unless either party provides notice of its intent not to renew this
Agreement at least ninety (90) days prior to the end of the then-existing term.
14) Nothing in this Agreement shall be construed to constitute any party to this
Agreement as an agent, representative or employee of any of the other party hereto.
Nor shall anything contained in this Agreement be construed in any manner to
create any relationship between the City and the Foundation other than what is
expressly specified herein, and the City and the Foundation shall not be considered
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partners or co-ventures for any purpose on account of this Agreement. No claim as
a third-party beneficiary under this Agreement by any person, firm, or corporation
shall be made or be valid against the City or the Foundation. Nothing contained
herein shall be construed to provide the Foundation with any property interest or
control over Dickinson Hall or the Senior Center activities.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their respective and duly authorized representatives and caused their respective corporate seals
to be affixed hereunto.
THE CITY OF LAKE FOREST LAKE FOREST-LAKE BLUFF SENIOR
CITIZENS’ FOUNDATION
By: By:
Jason Wicha, City Manager Its: _____________________
Dated: ________________________ Dated: __________________
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EXHIBIT A
Senior Advocate Position Description
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