CC_2024_09_03_AGENDATHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
***Tuesday, September 3, 2024
220 E. Deerpath
Lake Forest, IL 60045
City Clerk will ask for a motion to appoint Alderman Goshgarian as Mayor Pro-Tem
CALL TO ORDER AND ROLL CALL 6:30 p.m.
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Peter Clemens, Alderman First Ward Alice LeVert, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
A.ELECTION BY THE CITY COUNCIL AND APPOINTMENT BY THE MAYOR AS
REQUIRED BY CHARTER AND CITY CODE page 19
City Marshal, Collector and Police Chief John Burke
B.Swear in Chief John Burke
2.COMMENTS BY CITY MANAGER
A.Community Spotlights
-Lake Forest Open Lands
Holly Meeks, Director of Marketing and Communication
-ICMA Award
Jason Wicha, City Manager
-Elawa Farm Foundation
Laura Calvert, Executive Director
3.OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4.COMMITTEE REPORTS
1
**Tuesday, September 3, 2024, City Council Agenda
PUBLIC WORKS COMMITTEE
1. Deerpath Streetscape Improvement Project
- Michael Thomas, Public Works Director and Dana Olson, Director of
Communications and Community Engagement
OTHER
1. Bank Lane Streetscape Enhancement Plan - Planning and Process Update
- Catherine Czerniak, Director of Community Development
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the August 5, 2024, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 14.
COUNCIL ACTION: Approval of the August 5, 2024, City Council Meeting Minutes
2. Approval of the Check Register for the Period of July 27 – August 23, 2024
STAFF CONTACT: Jamese Scott, Staff Accountant (847-810-3618)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments
which denotes the person to whom the warrant is payable. The warrant list detail of invoice
payments shall be presented for review to the Chairperson of the City Council Finance
Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City Council
shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant
list detail as recommended by the Finance Committee Chairperson. The City Council may
approve the warrant list as so recommended by the Finance Committee Chairperson by a
concurrence of the majority of the City Council as recorded through a roll call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
2
**Tuesday, September 3, 2024, City Council Agenda
Included in the subtotal denoted as “All other Funds” is $675,354 in Medical and Dental plan
expenditures.
COUNCIL ACTION: Approval of the Check Register for the Period of July 27 – August 23, 2024
3. Consideration to Amend the Approved 2024 Regular Meeting Schedule for the Lake
Forest City Council.
STAFF CONTACT: Margaret Boyer, City Clerk (847.810.3674)
PURPOSE AND ACTION REQUESTED: Staff requests City Council consideration to amend its
previously approved schedule of City Council meetings.
BACKGROUND: The current schedule of City Council meetings as approved shows that the
Monday, September 16, 2024 meeting is scheduled as a City Council Workshop. Staff is seeking
to amend the schedule and convert from a Workshop meeting to a Regular City Council
meeting. A copy of proposed amended schedule can be found on page 17, the proposed
change is highlighted.
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Consideration to Amend the Approved 2024 Regular Meeting Schedule for
the Lake Forest City Council
4. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection
with Holding a Raffle in the City of Lake Forest for Northwestern Medicine Lake Forest
Hospital (Approval by Motion)
STAFF CONTACT: Margaret Boyer, City Clerk (847.810.3674)
Fund Invoice Pay roll Total
101 General 784,107 1,836,925 2,621,032
501 Water & Sewer 116,654 218,922 335,576
220 Parks & Recreation 239,567 646,421 885,987
311 Capital Improvements 1,121,728 1,121,728
202 Motor Fuel Tax 10,976 10,976
230 Cemetery 63,801 52,891 116,691
210 Senior Resources 12,342 33,598 45,940
510 Deerpath Golf Course 26,585 2,656 29,241
601 Fleet 106,378 66,672 173,049
416 - 434 Debt Funds 1,000 1,000
248 Housing Trust 0
201 Park & Public Land 68,156 68,156
All other Funds 846,972 205,697 1,052,669
$3,398,265 $3,063,781 $6,462,046
Check Register for July 27 - August 23, 2024
3
**Tuesday, September 3, 2024, City Council Agenda
PURPOSE AND ACTION REQUESTED: Staff requests City Council consideration of waiving the
fidelity bond requirement in connection with a proposed raffle from Northwestern Medicine
Lake Forest Hospital.
BACKGROUND: In January 2020 the City Council approved an Ordinance Amending Chapter
110, titled “Licenses and Miscellaneous” related to Raffles, to align these sections with recent
State of Illinois Legislation. Section 110.0149, J, allows the raffle manager designated by the
organization to seek a waiver of the bond requirement from the City Council.
At this time, Northwestern Medicine Lake Forest Hospital is requesting a waiver of the bond
requirement and has submitted a request. A copy of the request can be found beginning on
page 18.
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Consideration of a Request to Waive the Fidelity Bond Requirement in
Connection with Holding a Raffle in the City of Lake Forest for Northwestern Medicine Lake
Forest Hospital. (Approval by Motion)
5. Approval to Renew Agreement for Enterprise Resource Management System
Software Maintenance
STAFF CONTACT: Jim Shaw, Director of Innovation and Technology (847-810-3590)
PURPOSE AND ACTION REQUESTED: Staff requests approval to renew a one (1) year agreement
with Bellefeuil Szur & Associates (BS&A) software which includes maintenance services and
licensing.
BACKGROUND/DISCUSSION: BS&A has been providing The City of Lake Forest services for a
financial and land parcel management system since initial implementation in 2019. This
system is one of the largest software systems to support City operations. It encompasses
payroll, purchasing, general ledger, budget, utility billing, online utility billing payments,
accounts receivable, fixed assets, code enforcement, building permits, business licensing and
land management planning and zoning.
BUDGET/FISCAL IMPACT: Per the initial agreement executed on 01/16/2018, annual license fees
may be increased according to the Consumer Price Index (CPI-U). The proposed renewal
includes a 5.1% CPI increase. This service of support can only be provided by BS&A.
In addition, the new annual cost includes the removal of licensing and support for the CRA
(Citizen Request) module, this functionality is now provided via Cartegraph.
Has City staff obtained competitive pricing for proposed goods/services? No
Administrative Directive 3-5, Section 6.1B – Sole Source
Account Number
IT Operating 101-1315-415-43-37 $43,727 $40,239 Y
4
**Tuesday, September 3, 2024, City Council Agenda
COUNCIL ACTION: Approval to Renew Agreement for Enterprise Resource Management
System Software Maintenance and Licensing
6. Authorize the Office of the City Manager to enter into a one-year extended term
Power Supply Agreement with MC Squared Energy Services, LLC.
STAFF CONTACT: George Issakoo, Assistant City Manager (847-810-3680)
PURPOSE AND ACTION REQUESTED: Staff is requesting the City Council authorize the Office of
the City Manager to enter into a one-year extended term agreement with MC Squared
Energy Services, LLC for the Electric Aggregation Program.
BACKGROUND/DISCUSSION: State statute allows units of local government to negotiate
electricity supply contracts on behalf of the residential and small commercial electricity
accounts served by investor owned utilities like ComEd. The residential and small commercial
electricity account owners then have the option to accept or reject the contract offered
through the municipality. In March 2012, voters approved a referendum to allow The City of
Lake Forest to allow municipal aggregation.
To increase the potential value of municipal aggregation for their residence, the Cities of Lake
Forest, Highland Park, and Park Ridge, and the Villages of Deerfield, Glencoe, Lake Bluff,
Northbrook and Skokie formed the North Shore Electricity Aggregation Consortium
(Consortium). The Consortium was created to act as a collective body of Municipalities to
create and manage municipal electric aggregation services on behalf of their residents and
eligible businesses.
Since 2012, the Consortium has executed multi-year contracts with different retail energy
suppliers to supply power to the eligible residential and small commercial accounts located
within the NSEAC communities. The current contract with MC Squared (initially executed in
2021) will expire in September. To continue with an electricity aggregation program without
interruption, the Consortium members must approve a contract amendment to the current
Power Supply Agreement with MC-Squared.
Program Benefits. In the early years of municipal aggregation, market conditions allowed the
Consortium to save participating customers more than $36 million while purchasing
Renewable Energy Credits (which represent increased clean energy content in the power
supply). Since then, market conditions have changed and significant cost savings against the
ComEd default supply rate were no longer achievable. In response, the Consortium adjusted
the aggregation program from a “Fixed Price” structure (where the electricity supply rate
stayed constant throughout the contract term) to a “Price Match” structure (where the
electricity supply rate changes every month to exactly match ComEd’s variable monthly
electricity rate from ComEd).
Additionally, the Consortium and its aggregation program has been a key factor in
establishing a partnership with the Metropolitan Mayors Caucus to create the state’s largest
municipally-sponsored community solar program. Operating in parallel with the aggregation
program, the Consortium’s community solar program delivers over 4 megawatts of community
solar credits to residents throughout the six participating communities. Five of the six
5
**Tuesday, September 3, 2024, City Council Agenda
communities purchase community solar credits for their own facilities from the state’s first
community solar facility, Rainy Solar, a 1.18 megawatt, 3,700-panel rooftop solar array in Elgin.
Lastly, in addition to providing eligible residential and small customers with the exact same
rate that they would pay under ComEd’s default service, the retail electricity supplier also
provides a Civic Contribution to each Consortium member community. For The City of Lake
Forest, the Civic Contribution is set aside to be utilized for the funding of initiatives that
enhance the sustainability goals of the City.
Contract Extension Option. Under the Power Supply Agreement, MC-Squared has been
responsible for: i) communicating the aggregation program offer to eligible residential and
small commercial customers; ii) enrolling eligible customers that elect to participate in the
program into an approved energy supply agreement that meets the terms and conditions
approved by the Consortium; iii) charge a rate that is exactly equal to the ComEd variable
monthly price for electricity supply; iv) provide consistent and high-quality customer service
and support system through a local call center; v) provide reporting to the Consortium
members regarding program performance metrics; and vi) providing a Civic Contribution to
each Consortium community.
The current Power Supply Agreement was initially set for a three (3) year term with MC-
Squared and expires in September 2024. The Consortium members in consultation with their
municipal aggregation consultant have determined that extending the current agreement
with MC-Squared for a period of one (1) year provides the best value for Consortium
communities.
An extension to the agreement would provide the following:
Continued ComEd Price Match. Participating accounts will continue to pay a rate
equal to the ComEd variable monthly price.
Ongoing Customer Services. All customer-facing service requirements will remain the
same. Participating customers need to take no action to continue in the program, will
continue to receive a single bill from ComEd, and will not be charged any separate
enrollment or termination fees.
Additional Civic Contribution. The amount of the Civic Contribution is a function of
wholesale market prices for electricity. Under current market conditions, the Civic
Contribution during the proposed one (1) year extension will be lower than the Civic
Contribution provided under the original three (3) year agreement. While lower, the
Civic Contribution is still meaningful to support community sustainability initiatives and
will total $60,000.
Additionally, a one (1) year extension to the agreement will allow City staff the time to
continue working with the Consortium and energy consultants to evaluate the viability of
options presented based on the current market conditions.
Recommendation. In light of the continued benefits of the program, staff recommends that
City Council approve the attached Power Supply Agreement Amendment with MC-Squared
Energy Services. Approving this extension will allow for the program to seamlessly continue
BUDGET/FISCAL IMPACT:
Has City staff obtained competitive pricing for proposed services? Yes
Civic Contribution: $60,000
6
**Tuesday, September 3, 2024, City Council Agenda
COUNCIL ACTION: Authorize the Office of the City Manager to enter into a one-year
extended term Power Supply Agreement with MC Squared Energy Services, LLC.
7. Approval of an additional Three-Year Professional Services Agreement with Invoice
Cloud for credit card processing services and integration with the City’s ERP system.
STAFF CONTACT: Mark Krygeris, Staff Accountant (847) 810-3617
PURPOSE AND ACTION REQUESTED: Staff requests approval of an additional three-year
professional services agreement for credit card processing and integration associated with the
City’s ERP system.
BACKGROUND/DISCUSSION: In August 2021, City Council approved a contract for three years
to provide online and over the counter credit card processing and integration with the City’s
ERP system BS&A. Invoice Cloud is a partner with BS&A for integration to the ERP and the City’s
credit card provider Automated Merchant Services (AMS) for additional savings.
Staff is requesting approval for an additional three-year renewal at this time. Over the past
three years, staff has been pleased with Invoice Cloud services and have expanded their use
city-wide, resulting in increased efficiencies for both staff and residents.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 8/2/2021
City Council 9/4/2018
BUDGET/FISCAL IMPACT: Credit Card processing fees are assessed to various funds based on
the point-of-sale location and have been included in the FY2025 budget.
Has competitive pricing been obtained for proposed goods/services? Yes
In 2018, staff attained competitive pricing working with the City’s ERP system BS&A, that
included Invoice Cloud/with an alternate processor, Invoice Cloud with Automate Merchant
Services (AMS), and pricing from an additional vendor Point and Pay.
Below is an estimated summary of Project budget:
FY2025-2027 Funding Source
Multiple Funds $46,000 $46,000 Y
COUNCIL ACTION: Approval of an additional Three-Year Professional Services Agreement with
Invoice Cloud for credit card processing services and integration with the City’s ERP system.
7
**Tuesday, September 3, 2024, City Council Agenda
8. Approval of a Recommendation from the Public Works Committee to Award a
Contract to John Keno & Company for the Forest Park Beach Sand Restoration
Project, in the Amount of $258,120 plus 4% Contingency in the Amount of $10,000, for
a Total of $268,120
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry, 810-3565
PURPOSE AND ACTION REQUESTED: The Public Works Committee requests approval to award a
contract with John Keno & Company, Inc., for $258,120 to perform sand nourishment at Forest
Park Beach, as included in the FY2025 C.I.P. plus 4% continency in the amount of $10,000, for a
total of $268,120.
BACKGROUND/DISCUSSION: In May 2021, an engineering firm was retained by the City of Lake
Forest to provide coastal engineering services at Forest Park Beach. The beach consists of a
series of 4 beach cells protected by sheet pile groins and 3 semi-detached breakwaters that
were constructed in the late 1980s. While changes in Lake Michigan’s water levels have
affected the functionality and maintenance requirements of the system throughout its
lifespan, the historic rise in lake levels in recent years has prompted a re-evaluation into the
performance of the beaches and breakwaters.
To address the recent performance concerns and longevity of the beach, the engineering
firm performed a technical coastal study that analyzed local and regional wind, wave,
current, and sediment data. The analysis considered these base conditions and estimated the
performance of the beaches and breakwaters at various water levels and storm conditions.
Using this understanding of the Lake Forest coastal system, the engineering firm proposed
several alternative concepts to mitigate erosion and estimated the impacts these options
would have on the existing littoral transport system (the natural movement of nearshore
sediment by waves and current from north to south in this area of Lake Michigan), as well as
how water level affects the currents along the shoreline.
The study revealed that, overall, the Forest Park beach has performed reasonably well over its
lifetime. Littoral drift has replaced the original bird’s eye sand with finer natural sand. Recent
high-water levels, peaking in record highs in 2020, have induced rapid erosion in the northern
cells, leaving Cell #1(northern cell) and Cell #2 depleted and the shoreline unprotected. High-
water levels also allow for more wave energy to reach the shoreline, creating larger currents
within the cells and a bypass of sand between the cells. Over the past three years the water
level has dropped in Lake Michigan, making this an ideal time to restore sand levels in the cell.
The study showed that the northernmost beach cell (Cell #1) was in the most urgent need of
attention and this cell was addressed with a beach nourishment project in the fall of 2022. The
second beach cell to the south (Cell #2) has experienced accelerated erosion and needs
nourishment as well. The study was presented to the City Council and some of the Alderman
expressed concern over using the coarse birds-eye sand, due to the difficulty of walking on it
and because of the recreational nature of the beach. As a result, the project in Cell #1 used
birds-eye sand offshore and along the revetment stone, but the actual area used by beach
users along the shore used a finer sand. This hybrid approach offered the best protection from
erosion and sand loss in the vulnerable areas while providing a better surface for beach users.
For the sand nourishment in this project, we will be utilizing the same approach with the
courser birds-eye sand being used near the shoreline and into the lake, while finer sand will be
placed in the areas west of the shoreline to the walkway.
8
**Tuesday, September 3, 2024, City Council Agenda
The City hired GZA GeoEnvironmental Engineers earlier this year to optimize the beach
nourishment plan and draft the final construction documents that would enable the City to
perform a bid process. The sand nourishment project involves bringing in 4475 cubic yards of
new sand (approximately 220 truckloads) to Cell #2 and grading as specified. The permitting
for the project with the IDNR, IEPA and ACOE has been completed. If approved by City
Council, the project is expected to begin in October and be completed by the end of the
year.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 08/05/24 Recommend Approval
City Council Finance
Committee Workshop 03/14/22 Review of Beach Improvement Project
and Capital Plan
11/08/21
BUDGET/FISCAL IMPACT: Funding for the beach restoration project is identified in the FY2025
Capital Improvement Plan. On July 9, 2024, City staff released an invitation to bid for the Cell
#2 Beach Restoration Project. The bid opening was on July 25, 2024 and two (2) sealed bids
were received, as detailed below.
Has competitive pricing been obtained for proposed goods/services? Yes
John Keno & Company, Inc.$258,120
After careful review of the bids by City staff, staff is recommending the selection of John Keno
& Company for the project. They meet the required qualifications for the project, and they
have extensive experience with grading at the beach.
Below is an estimated summary of Project budget:
FY2025 Funding Source
$300,000 $268,120 Y
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award a Contract to John Keno & Company for the Forest Park Beach Sand Restoration
Project, in the Amount of $258,120 plus 4% Contingency in the Amount of $10,000, for a Total of
$268,120
9
**Tuesday, September 3, 2024, City Council Agenda
9. Approval of a Public Works Committee Recommendation of an Award of Bid to Otto
Baum Company, Inc. for the Gorton Community Center Chimney Tuckpointing
Project in the Amount of $67,800
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council award of bid to Otto Baum Company, Inc. for the Gorton Community Center
Chimney tuckpointing Project in the Amount of $67,800.
BACKGROUND/DISCUSSION: Tuckpointing is an important process to maintain the integrity of
brick masonry. As mortar deteriorates, it progressively allows more water to seep into the
masonry. The Gorton Community Center chimney features original exterior brick. This original
and historic brick requires the utilization of historic lime mortar which helps to preserve the
brick. It is crucial to use lime-based mortar when completing historic tuckpointing. This is
because lime-based mortar is a softer material than the historic brick. The lime-based mortar
allows the historic brick to flex without crumbling during hot and cold temperatures. Concrete-
based mortar is a much harder material than the historic brick masonry. Concrete-based
mortar does not allow historic brick masonry to flex during those periods of extended hot and
cold temperatures.
After Building Maintenance Section staff identified numerous areas of exterior mortar grout
decay at the Gorton Community Center chimney, staff enlisted the services of Leverett
Masonry Consulting to inspect current conditions of the exterior brick and mortar, develop
design specifications to preserve the historic brick and mortar, and assist with the bidding
process and project oversight. Leverett Masonry Consulting provided similar services on the
recent Elawa, City Hall, and Dickinson Hall Tuckpointing Projects. This exterior tuckpointing and
other minor masonry repairs included in this Gorton Community Center Chimney Project will
help preserve the chimney for many years into the future.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 8/5/2024
BUDGET/FISCAL IMPACT: On July 17, 2024, City staff initiated a public bidding process for the
Gorton Community Center Chimney Tuckpointing Project. On July 23, 2024, a mandatory, pre-
bid meeting was held at the project site. On July 31, 2024, the public bid process closed and in
total, five bids were received as outlined below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Otto Baum Company, Inc. $67,800
10
**Tuesday, September 3, 2024, City Council Agenda
Otto Baum Company is a large concrete, masonry, and restoration company with significant
municipal and school district project experience. References checks were completed, and all
references shared favorable experiences.
Below is an estimated summary of Project budget:
FY2025 Funding Source Amount Budgeted
$55,000 $67,800 Y
The amount exceeding budget will be funded from Capital Fund reserves. If necessary, a FY25
supplemental appropriation will be submitted for City Council approval at the close of the
current fiscal year. If approved, this work may begin this upcoming fall (weather permitting).
COUNCIL ACTION: Approval of a Public Works Committee Recommendation of an Award of
Bid to Otto Baum Company, Inc. for the Gorton Community Center Chimney Tuckpointing
Project in the Amount of $67,800.
COUNCIL ACTION: Approve the eight (8) omnibus items as presented
6. OLD BUSINESS
7. NEW BUSINESS
1. EXECUTIVE SESSION
Adjournment into Executive Session
Reconvene into Regular Session
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters is included with this agenda following this page.
Office of the City Manager August 28, 2024
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
11
**Tuesday, September 3, 2024, City Council Agenda
12
^Qtu^^
C^'NA<WA£BT-<^
^.Scie^^t^wS^'X.
§.. ^..,,.e-..^
f-l&ff"^
THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
13
The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Monday, August 5, 2024 6:30 pm
City Council Meeting – City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City
Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Tack, Alderman Novit, Alderman Clemens, Alderman Notz, Alderman Powers,
Alderman Goshgarian, Alderman LeVert, Alderman Weber, and Alderman Walther.
Absent: None
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Tack invited the community to celebrate the 116th Annual Lake Forest Day festivities including the
carnival on Tuesday at West Park and again on Wednesday with the Parade.
COMMENTS BY CITY MANAGER
A. Draft Strategic Plan Presentation
George Issakoo, Assistant City Manager
City Manager Jason Wicha introduced George Issakoo, Assistant City Manager. Mr. Issakoo shared a timeline
review with the community detailing an overview of where the Strategic Plan has been through processes to
date. He also reviewed each section of the Plan in detail. He thanked city staff for their time and efforts. The
City Council had discussion on next steps including extending the public opportunity to after Labor Day when
residents are back in town, City Council thanked staff for a job well done.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
Diane thanked the City Council for the update on the bike path.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
1. Storm Event Review
- Jim Lockefeer, Assistant Public Works Director and Public Works Chairman, Ara
Goshgarian
Chairman of the Public Works Committee, Ara Goshgarian requested a review of current weather conditions
related to the City’s stormwater management. Jim Lockefeer, Assistant Public Works Director reviewed 2024
rainfall totals and other significant events that showed considerable quantities of rain. Additionally, Mr.
Lockefeer shared Public Works responses to these events highlighting significant investments that in turn
14
Proceedings of the Monday, August 5, 2024
City Council Meeting
highlighted fewer closures on roads and cancellations in parks. The City Council had discussion on what is next
in stormwater management that is budgeted and planned, Federal and State grants, Water Fund revenues and
impacts on projects. The City has a long term planning and healthy reserves, most costs are fixed. Chairman
Goshgarian noted that several large projects were completed with 19 million dollars in grant funding and that
the city’s long term planning allows for flexibility while addressing needs.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the July 15, 2024, City Council Meeting Minutes
2. Approval of the Check Register for the Period of June 29 – July 26, 2024
3. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with
Holding a Raffle in the City of Lake Forest for the Spirit of 67 Foundation (Approval by Motion)
4. Consideration of an Ordinance Amending the City of Lake Forest City Code Regarding the Class
C-1 and C-3 Liquor License (First reading and if appropriate final approval)
5. Approval of a Resolution Conveying and Dedicating City Property to the State of Illinois for the
Waukegan Road and Westleigh Road Intersection Improvements Project between the City of
Lake Forest and the State of Illinois Department of Transportation for Highway Purposes for
the Sum of Zero Dollars, and Authorizing the Mayor and City Manager to Execute Associated
Documents on Behalf of the City of Lake Forest
6. Approval of an Ordinance Dedicating and Accepting City Property for the Waukegan Road and
Westleigh Road Intersection Improvements Project for Road Purposes, and Authorizing the
Mayor and City Manager to Execute Associated Documents on Behalf of the City of Lake Forest
7. Approval of a Public Works Committee Recommendation to Award of Bid for the North Beach
Pavilion Roof Replacement Project to Ridgeline Roofing in the Amount of $35,000 to Include a
10% Contingency in the Amount of $3,500, for a Total Amount of $38,500
8. Approval to Waive the Bidding Process and Authorize a Contract to Rebuild the Soda Kiln at
Stirling Hall in the amount of $39,609.00
9. Approval of a Service Contract to Libertyville Tile & Carpet for the Recreation Center Carpet &
Flooring Replacement Project in the Amount of $46,902.00 to Include a Project Contingency in
the Amount of $5,000.00, for a Grand Total Amount of $51,902.00
10. Consideration of the Donation of the Veterans Monument in Veterans Park from the McKinlock
Post Foundation and Directing the City Manager to Execute the Donation Agreement.
(Approval by Motion)
11. Consideration of Ordinances Approving Recommendations from the Building Review Board for
1175 Old Colony Road, 632 Grandview Lane and 227 W. Onwentsia Road (First Reading, and if
Desired by the City Council, Final Approval)
12. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of
Appeals in Support of Zoning Variances for 1191 Prairie Avenue. (First Reading, and if Desired
by the City Council, Final Approval)
COUNCIL ACTION: Approve the twelve (12) omnibus items as presented
15
Proceedings of the Monday, August 5, 2024
City Council Meeting
Mayor Tack asked the Council if there were any items to be removed or taken separately. Seeing none, he
asked for a motion.
Alderman Notz made a motion to approve the twelve (12) Omnibus items as presented, seconded by
Alderman Weber. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert,
Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council
Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
Mayor Tack noted there will be no further business following executive session, he then asked for a motion to
adjourn into EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c)(1), The City Council will be discussing
Personnel.
Alderman Novit made a motion to adjourn into executive session pursuant to 5 ILCS 120/2 (c)(1), The City
Council will be discussing Personnel, seconded by Alderman Notz. The following voted “Aye”: Alderman Novit,
Clemens, Notz, Powers, Goshgarian, LeVert, Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-
Nays, motion carried.
Adjournment into Executive Session at 7:07 pm.
Reconvened into Regular Session at 7:53 pm.
ADJOURNMENT
There being no further business Mayor Tack asked for a motion to adjourn. Alderman Weber made a motion
to adjourn, seconded by Alderman Novit. Motion carried unanimously by voice vote at 7:54 p.m.
Respectfully Submitted,
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To,
then click on View, then choose Archived Meetings Videos.
16
2024 City Council and Finance Committee Dates
** = This date represents a change from the traditional dates, due to holiday or other conflicts
Meeting dates highlighted in blue represent Workshop Meeting dates
BOLDED represent Finance Committee meetings (FC)
January 2, 2024
**January 16, 2024
February 5, 2024
**February 20, 2024
March 4, 2024
**March 11, 2024 5:00 Operating Budget WS
March18, 2024
April 1, 2024
April 15, 2024
May6, 2024
May 20, 2024
June 3, 2024
** June 17 2024
July 15, 2024 COUNCIL CHAMBERS follow
August 5, 2024
August 19, 2024 NO MEETING NO MEETING
**September 3, 2024
October 7, 2024
October 21, 2024 follow
November 4,2024
November 18, 2024
December 2, 2024
December 16, 2024 NO MEETING NO MEETING
6/28/2024- Proposed change 9/3/2024
17
18
19