CC_2024_12_02_AGENDATHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, December 2, 2024
220 E. Deerpath
Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL 6:30pm
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Peter Clemens, Alderman First Ward Alice LeVert, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
A.Approve the Mayor’s Appointment of Andrew Rick as Fire Chief Effective
January 4, 2025
COUNCIL ACTION: Approve the Mayors appointment
2.COMMENTS BY CITY MANAGER
A.Fire Department Ambulance Replacement
-Pete Siebert, Fire Chief
3.OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4.COMMITTEE REPORTS
FINANCE COMMITTEE
1.Gorton Community Center 2025 Budget Presentation
PRESENTED BY: Andrew Trees, Board Chair;
Bob Scales, Finance & Operations Chair/City Director;
and Amy Wagliardo, Executive Director
STAFF CONTACT: Elizabeth Holleb (847-810-3612)
BACKGROUND/DISCUSSION: Pursuant to Section 10.C.3 of the Restated Agreement Relating
to the Gorton Property executed in July 2013, as amended by the First Amendment to
Restated Agreement executed in October 2019, the Finance and Operations Sub-Committee
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Monday, December 2, 2024, City Council Agenda
and the Gorton Executive Director shall submit to the City Manager and Finance Chair of the
City Council for review and recommendation to the City Council the Center’s annual budget
and plans for the use of and programming at the property. The Annual Budget and Plan shall
include a five-year financial forecast. Following review, the City Manager and Finance Chair
shall submit a recommendation for approval, approval with modifications or rejection of the
Annual Budget and Plan to the full City Council. Upon receipt of the recommendation, the
City Council has the right to approve, approve subject to modification, or reject the Annual
Budget and Plan. If rejected, the Center would be authorized to operate and occupy the
property in accordance with the Annual Budget and Plan last approved by the City Council
subject to rate adjustments not exceeding the change in the Consumer Price Index. A copy
of the Annual Budget, Capital Budget and Five-Year Forecast is provided beginning on page
28.
Section 10.D.1.b of the First Amendment to Restated Agreement sets forth GCC’s
maintenance obligations. GCC is required to include in its annual budget and plan sufficient
funding to satisfy the GCC maintenance obligations each year. In any year the GCC’s
endowment falls below $2 million, GCC is required to include in its annual budget and plan at
least $25,000 in that year and maintain that amount until the endowment again reaches $2
million. For 2025, GCC’s endowment exceeds $2 million.
Representatives of Gorton met with Finance Committee Chair Eileen Looby Weber, City
Manager Jason Wicha and Finance Director Holleb on November 12 to review Gorton’s 2025
budget. The Gorton Board approved the 2025 Budget on November 11.
COUNCIL ACTION: It is recommended that the City Council approve the Gorton Community
Center 2025 Budget.
2. Consideration of an Ordinance Restating and Reaffirming Ordinance No. 2013-070 (Self
Limiting Ordinance - Final Reading)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests final approval of an Ordinance restating and
reaffirming Ordinance No. 2013-070.
BACKGROUND/DISCUSSION: The City is a home-rule unit of government pursuant to
referendum. As a home-rule unit of government, the City is not subject to the Property Tax
Extension Limitation Law (PTELL). However, the City Council has adopted ordinances in 2004,
2008 and 2013 setting forth its intent regarding property tax levies and the applicability of
PTELL:
• Ordinance 2004-47 was adopted 8/2/04 prior to the referendum establishing the
position of the City Council of the City of Lake Forest on the use of home rule authority.
• Ordinance 2008-08 was adopted 3/17/08, restating and reaffirming Ordinance No.
2004-47.
• Ordinance 2013-070 was adopted 12/2/13, restating and reaffirming Ordinance No
2008-08.
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Monday, December 2, 2024, City Council Agenda
Since 2004, the city has been faced with increasing costs to maintain more than $500 million in
capital assets. Beginning with the 2015 tax levy, the city has increased pay as you go
financing of the City’s five-year Capital Improvement Plan (CIP), recognizing that most of
these expenses are ongoing in nature and should be financed with ongoing revenues, not
debt financing. The capital improvements levy is deposited annually into the Capital
Improvements Fund and is a primary funding source of the Five-Year CIP. Most expenditures
included in this plan are ongoing and recurring expenditures, such as street resurfacing,
capital equipment replacement and facility maintenance. Therefore, the City Council
Finance Committee recently discussed a change to include this levy with other ongoing
expenses such as General Fund, Parks and Recreation Fund and Library operations, as well as
mandated pension contributions. This change would result in the 2004 Debt Levy cap (as
adjusted annually) to be impacted only by debt service to be paid from the property tax levy.
At its November 12 meeting, the City Council Finance Committee directed staff to draft an
Ordinance restating and reaffirming Ordinance No. 2013-070, including a change to move the
Capital Improvements Levy to the aggregate levy cap and make the debt levy cap
applicable to the debt service levy only.
BUDGET/FISCAL IMPACT: The proposed Ordinance would allow for the financing associated
with the new police facility project. The proposed 2024 tax levy includes the addition of
$500,000 to begin phasing in the debt service of an anticipated bond issue to finance
improvements to the City-owned property at 1925 Field Court.
COUNCIL ACTION: Grant final approval of an Ordinance Restating and Reaffirming Ordinance
No. 2013-070 (Self Limiting Ordinance) (page 34).
*** OPEN PUBLIC HEARING ON THE CITY’S 2024 PROPERTY TAX LEVY ORDINANCE ***
3. Consideration of an Ordinance Establishing the 2024 Tax Levy (Final Reading – Public
Hearing Required)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests the City Council conduct a public hearing
and approve final reading of an Ordinance establishing the 2024 property tax levy.
BACKGROUND/DISCUSSION: The annual tax levy must be filed with the County Clerk by the
last Tuesday in December. The City has a significant reliance on property tax revenue, which
represents more than 50% of General Fund revenue.
Spreadsheets related to the proposed tax levy for 2024 are attached (page 38) for your
consideration. These include: 1) the tax levy limitations under the tax cap; 2) the tax levy
distributed by fund without new growth and allowances distributed; 3) the tax levy by fund
with new growth and allowances distributed; and 4) an explanation of the tax increase to an
average homeowner.
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Monday, December 2, 2024, City Council Agenda
The tax levy to be approved includes the needs of all City departments, as well as for pensions
and debt service requirements. A summary of the proposed levy is as follows:
School District #67 levy amounts are estimates and subject to final approval by the School
District Board.
The levy for bond funds increases by more than 5.0% over the extended levy of the prior year.
Therefore, in compliance with the Truth in Taxation Statute, a public notice was published in
the November 21 edition of the Lake Forester for a public hearing on the proposed tax levy to
be conducted December 2, 2024.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 11/18/24 First reading of 2024 Tax Levy Ordinance
Finance Committee 11/12/24 Discussion of proposed 2024 tax levy
City Council 11/4/24
Finance Committee 10/21/24 Approval of 2024 Tax Levy Estimate
BUDGET/FISCAL IMPACT: The proposed tax levy for 2024 reflects a 4.67% increase over the 2023
tax levy extensions for the City and Library operating funds and City pension and debt service
funds. This increase is comprised of the 3.40% property tax cap increase on Parks/Recreation
and Library levies; debt service bond levies as previously approved by City Council bond
Ordinances, subject to abatement for debt paid by alternate revenue sources; an increase in
the Capital Improvements levy of $500,000 to begin phase in of debt service related to the
Proposed
FUND 2024 LEVY 2023 Extension $ CHANGE % CHANGE
City General 16,710,325$ 15,905,865$ 804,460$ 5.06%
Pension Funds 7,241,472 7,076,505 164,967 2.33%
Parks and Recreation 6,455,563 6,518,608 (63,045) -0.97%
Recreation & Parks/Specific Purpose 125,000 125,000 0 0.00%
Special Recreation 572,234 553,418 18,816 3.40%
Capital Improvements 2,100,000 1,542,169 557,831 36.17%
Library 4,684,908 4,502,965 181,943 4.04%
Library sites 495,961 479,653 16,308 3.40%
PTAB/CE Recapture 0 144,688 (144,688) -100.00%
Bond Funds 3,106,050 2,790,191 315,859 11.32%
TOTAL TAX LEVY - CITY 41,491,513$ 39,639,062$ 1,852,451$ 4.67%
School District 67- ESTIMATED 41,648,963$ 40,048,649 1,600,314$ 4.00%
GRAND TOTAL 83,140,476 79,687,711 3,452,765$ 4.33%
Ordinance (exclude Bond Funds)$80,034,426
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Monday, December 2, 2024, City Council Agenda
police facility project; increases attributable to new construction; and increases in General
Fund and IMRF pension levy of 2.00%. Police and Fire pension costs are determined by an
independent actuarial valuation and recommendation by the Pension Subcommittee. The
average increase to existing residents ($894,400 home) is projected to be $171 or 4.03%.
*** CLOSE PUBLIC HEARING ON THE CITY’S 2024 PROPERTY TAX LEVY ORDINANCE ***
COUNCIL ACTION: Conduct a public hearing on the proposed 2024 Tax Levy Ordinance. Upon
closing the public hearing, it is recommended that the City Council consider final approval of
an Ordinance Establishing the 2024 Tax Levy (page 42).
PUBLIC WORKS COMMITTEE
1. Award the Low Bid for the Deerpath Watermain Replacement Project to Campanella
& Sons, Inc., and Authorize the City Manager to Execute an Agreement in the
Amount of $1,154,179 and a 10% Contingency in the Amount of $115,418 for a Total
Project Cost of $1,269,597
PRESENTED BY: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council
approval of an agreement with Campanella & Sons for the Deerpath Watermain
Replacement Project in the Amount of $1,154,179 and a Contingency in the Amount of
$115,418 for a Total Project Cost of $1,269,597.
BACKGROUND/DISCUSSION: The project involves upsizing the existing 8” main on Deerpath to
a larger 12” main. Staff recommends replacing this main on Deerpath Road (Green Bay to
Western) prior to the upcoming streetscape project (Oakwood to Western). Replacement of
this project was included in the 2021 Water Masterplan study. Replacing this main prior to the
streetscape investments is highly recommended as portions of the existing main are as old as
1929.
In early 2025, the City plans to begin construction of the Deerpath Streetscape Project. The first
phase of the project will be this locally-funded watermain replacement project under
Deerpath Road, east of Green Bay Road to Western Avenue. The anticipated construction
date is from mid-January to the end of March 2025, or early April as necessary. Following the
completion of the water main construction, the second phase of streetscape improvements
(federally funded thus requiring an IDOT agreement approved by City Council on 11/18/24)
will begin. These streetscape improvements will occur on Deerpath Road from Oakwood
Avenue to Western Avenue. The separate streetscape project originally was anticipated to
begin in April 2025 and has recently been adjusted to a May start date due to a change in the
IDOT bidding date. More detailed project information of both the watermain and the
streetscape project (separate award) can be found on the City’s project webpage at
www.cityoflakeforest.com/deerpathstreetscape
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Monday, December 2, 2024, City Council Agenda
In order to complete all the work for both projects in a single 2025 construction season, it is
necessary to commence the watermain work in January, prior to knowing the streetscape bid
results which is scheduled for March 7, 2025.
This past summer, the City constructed the watermain at Deerpath and Green Bay intersection
as an advanced project prior to the overall watermain and streetscape projects. Staff
identified the magnitude of traffic impacts with the work specifically in the Green Bay
intersection and due to the complexity of the intersection work paired with the traffic impacts,
the intersection project was performed during the second week of August this past year (less
disruptions to the community during summer-break). Having a portion of the watermain
already complete benefits the schedule for the 2025 watermain and streetscape projects by
lessening the traffic impacts and simplifying the logistics.
The remaining 2025 watermain replacement (this project) will start just east of the Green Bay
intersection and extend through Western Ave. The anticipated construction schedule is mid-
January to late March/early April, to ensure this advanced watermain project is complete
prior to the Streetscape contractor starting. The project includes replacement of the main, fire
hydrants, valve vaults, and all water services. The main will be replaced by open-cut
installation which will require closure of the westbound lane which will be detoured to
Westminster via Green Bay and McKinley Roads. The intent is to maintain eastbound traffic
during the full extent of the project as possible. installation of watermain through the Western
Ave intersection, will take place during Spring Break week 2025 while traffic volumes are
significantly lower. Sidewalk access in general will be maintained during the project except
while water services are being installed. The watermain trench will be patched temporarily
with concrete due to the fact that asphalt will not be available while this project is
constructed during the winter months. This local project also includes resurfacing from Green
Bay Road to Oakwood which will be coordinate in October with resurfacing by the
Streetscape Contractor from Oakwood to Western.
The City reached out to all private-utility companies over the last year to encourage any
necessary upgrades or repairs prior to completion of the City’s streetscape investments. Staff is
continuing ongoing coordination with these companies. As of now, North Shore Gas has
expressed interest in upgrading their system between Green Bay and Western. City staff is still
coordinating the logistics of this work and will assist in communicating the work to businesses
and residents within the corridor.
Over the last few months, City Staff including the Communications Department have been
developing and implementing a comprehensive communications plan for both projects. So
far (as of 11/20/24), the project team has met with more than 20 business and property
owners, mailed over 75 letters, sent over 60 outreach emails, hosted a drop-in session for
businesses, conducted door-to-door outreach, and more. As the project enters the
community outreach phase, the team is launching an awareness-building campaign across
the City’s digital channels, temporary signs along the corridor, hosting Pop-up “Cookies and
Construction” info sessions, publishing a cover story in the Winter Dialogue that will be mailed
to all households, and much more.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
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Monday, December 2, 2024, City Council Agenda
Public Works Committee 11/18/2024
City Council 11/18/2024
Finance Committee 11/12/2024
City Council 11/4/2024 Approval of Phase II Change Order
City Council 10/21/2024 Approval of Easements
City Council 7/15/2024
BUDGET/FISCAL IMPACT: The project was placed out to bid in late-October with a subsequent
bid opening on November 14, 2024. Eight contractors picked up plans, with a total of five bids
received. City engineering staff will oversee the contractor and work with the
Communications Manager to ensure progress updates are provided weekly to the public. This
project is part of the comprehensive, overall Deerpath Streetscape communication efforts.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the five bids received:
Campanella & Sons, Inc.$1,154,178.77
This project is funded by the FY2025 Water Fund in the amount of $1,350,000. Originally this
project was anticipated to occur in FY2026 for the amount of $950,000 but was adjusted to
FY2025 in the amount of $1,350,000 during the October Estimated-Actuals Budget process.
Below is an estimated summary of the project budget:
FY 2025 Funding Source
$1,350,000 $1,269,597 N
If necessary, a supplemental appropriation will be presented for City Council approval at the
close of the fiscal year.
COUNCIL ACTION: Award the Low Bid for the Deerpath Watermain Replacement Project to
Campanella & Sons, Inc., and Authorize the City Manager to Execute an Agreement in the
Amount of $1,154,179 and a 10% Contingency in the Amount of $115,418 for a Total Project
Cost of $1,269,597
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Monday, December 2, 2024, City Council Agenda
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the Check Register for the Period of October 26th – November 22, 2024
STAFF CONTACT: Jamese Scott, Staff Accountant (847-810-3618)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments
which denotes the person to whom the warrant is payable. The warrant list detail of invoice
payments shall be presented for review to the Chairperson of the City Council Finance
Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City Council
shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant
list detail as recommended by the Finance Committee Chairperson. The City Council may
approve the warrant list as so recommended by the Finance Committee Chairperson by a
concurrence of the majority of the City Council as recorded through a roll call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
Included in the subtotal denoted as “All other Funds” is $873,431 in Medical and Dental plan
expenditures and $514,603 in Water & Sewer Cap Imp Fund Expenditures.
COUNCIL ACTION: Approval of the Check Register for the Period of October 26th – November
22, 2024
2. Approval of Ordinances Abating 2024 Tax Levies for Various General Obligation
Bond Issues (Final Reading)
Fund Invoice Payroll Total
101 General 992,584 1,845,321 2,837,905
501 Water & Sewer 182,688 217,910 400,598
220 Parks & Recreation 159,978 457,961 617,939
311 Capital Improvements 992,143 992,143
202 Motor Fuel Tax 7,502 7,502
230 Cemetery 53,692 50,796 104,488
210 Senior Resources 19,004 40,400 59,405
510 Deerpath Golf Course 15,079 2,656 17,735
601 Fleet 52,126 66,708 118,833
416 - 434 Debt Funds 0
248 Housing Trust 0
201 Park & Public Land 0
All other Funds 1,731,738 217,018 1,948,756
$4,206,533 $2,898,770 $7,105,303
Check Register for October 26 - November 22, 2024
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Monday, December 2, 2024, City Council Agenda
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests final approval of ordinances abating 2024
debt service property tax levies.
BACKGROUND/DISCUSSION: The proposed Ordinances provide for the abatement (reduction)
of 2024 property taxes levied for the various outstanding general obligation alternate revenue
bond issues. The tax levies for all bond issues are established and recorded with the County
Clerk at the time the bonds are issued. Therefore, in order to reduce the 2024 bond tax levies,
an abatement ordinance must be approved and filed with the County Clerk no later than
March 1, 2025. The abatement of these general obligation alternate revenue bonds is
possible due to the fact these bond funds have an adequate revenue source from water sales
and/or TIF increment. Therefore, the general obligation tax levy can be abated as was
planned at the time the bonds were issued.
The proposed Ordinances (beginning on page 52) are as follows:
• An Ordinance Abating a Portion of the Tax being Levied in 2024 for the Annual
Payment of the Principal and Interest on the General Obligation Bonds, Series 2015
Bond Issue
• An Ordinance Abating the Total Tax being Levied in 2024 for the Annual Payment of the
Principal and Interest on the General Obligation Bonds, Series 2017 Bond Issue
BUDGET/FISCAL IMPACT: A summary of the proposed tax levy abatements is provided below:
COUNCIL ACTION: Approval of Ordinances Abating 2024 Tax Levies for various general
obligation bond issues (Final Reading)
3. Consideration of an Ordinance approving a Fee Schedule and Ordinance Adopting
a New Fee Related to Liquor Licenses (Final Reading)
STAFF CONTACT: Diane Hall, Assistant Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests final approval of the proposed Ordinances.
Levy per County TIF Water Net Levy
2015 638,175.00 (362,937.50)275,237.50
2017 782,727.50 (782,727.50) 0.00
2019 825,962.50 825,962.50
2021 732,100.00 732,100.00
2023 1,272,750.00 1,272,750.00
4,251,715.00 (362,937.50) (782,727.50) 3,106,050.00
1% L/C 4,294,232.15 3,137,110.50
2024 Debt Service Levy and Abatements
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Monday, December 2, 2024, City Council Agenda
BACKGROUND/DISCUSSION: As part of the budget process, all departments are asked to
review their user fees. A comprehensive fee schedule is provided as Exhibit A to the
Ordinance approving a fee schedule, which clearly identifies the proposed fee increases
highlighted in yellow and the proposed new fees highlighted in orange. Fees highlighted in
green are not reflective of changes in existing fees; rather, they are clarifications due to a
review of City Code and current practices or the addition of previously approved fees into the
Fee Schedule.
Departments have provided supplemental memos justifying their proposed fee adjustments
and new fees, which are included in the packet beginning on page 78. New fees require a
separate Ordinance to be submitted by the department proposing the new fee and
accompany the Ordinance approving the fee schedule. The following Ordinances are
submitted for City Council consideration:
• Ordinance approving a fee schedule (page 55)
• Ordinance adopting a new fee establishing a “Class I-2” liquor license (page 82)
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 11/18/24 First reading of proposed ordinances
Finance Committee 11/12/24 Discussion of proposed ordinances
BUDGET/FISCAL IMPACT: Annual revenue for the new and increased fees is estimated to be
$363 in the General Fund, $15,933 in the Parks and Recreation Fund, $54,038 in the Golf Course
Fund and $211,734 in the Water Utility Fund.
COUNCIL ACTION: Grant final approval of an Ordinance approving a fee schedule and
Ordinance adopting a new fee related to liquor licenses.
4. Approval of an Amended and Restated Intergovernmental Service Agreement
between the City of Lake Forest and the Village of Lake Bluff
STAFF CONTACT: Jason Wicha, City Manager
PURPOSE AND ACTION REQUESTED: City staff recommends City Council approval of an
amended and restated Intergovernmental Agreement (IGA) for services provided by the City
to the Village of Lake Bluff.
BACKGROUND/DISCUSSION: The City of Lake Forest and the Village of Lake Bluff have a long
history of collaboration and cooperation. It has been a mutually beneficial relationship
allowing for cost-effective and high-quality services being provided to residents of both
communities. Pursuant to a May 2011 intergovernmental service agreement, which was
amended in 2020, the City provides the following services to Lake Bluff:
• Ambulance/Emergency Medical Services (EMS)
• Building Inspections and Plan Review
• CROYA
• Public Access Television
• Senior Center
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Monday, December 2, 2024, City Council Agenda
During Fiscal Year 2025 budget deliberations, the City Council approved the addition of a
Senior Advocate position to the Senior Services budget. The Senior Advocate had previously
been a contractual position funded by the Lake Forest – Lake Bluff Senior Citizens Foundation.
The foundation graciously agreed to continue to fund this position and a Memorandum of
Understanding (MOU) between the City and foundation was approved, setting forth and
clarifying the funding commitments of the foundation for various components of the Senior
Services budget. This MOU necessitated an amendment to the Lake Bluff IGA.
Also during FY25 budget discussions, CROYA sought to add an additional youth worker position
to meet increasing demands for youth programming and support. The request was not
included in the approved budget pending discussions with Lake Bluff and the school districts
regarding potential cost sharing.
The proposed IGA can be found beginning on page 86. The amended and restated IGA
provides enhanced services to Lake Forest and Lake Bluff youth and senior communities.
Specifically, the amendments provide the following:
• CROYA Services – Previously, CROYA service charges were based on a formula, but
capped at $62,500 per year. Over time, this had resulted in the City funding a
disproportionate share of the CROYA budget. The proposed IGA removes the annual
cap and increases Lake Bluff’s cost share for youth programming. It is anticipated that
during the FY26 budget deliberations, the increase in Lake Bluff CROYA funding can be
combined with increased City funding to allow for the addition of another CROYA
Youth Worker.
• Senior Services – The service charge formula has been amended to mirror the CROYA
formula, which allocates the full Senior Services budget, less program fees and
contributions from the Lake Forest Lake Bluff Senior Foundation, to both Lake Bluff and
Lake Forest based on total membership of the Senior Center. An additional change
provides that if the year end reconciliation results in a credit to Lake Bluff, the credit
amount will remain in the Senior Resources Fund and used for future senior center
activities, rather than being refunded to Lake Bluff.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Lake Bluff Village Board 11/11/24
BUDGET/FISCAL IMPACT: The IGA sets forth the formula and timing of Village payments to the
City for services provided. The IGA allows both communities to provide an excellent level of
service in a cost-effective manner. The proposed change for CROYA will result in additional
annual revenue of approximately $100,000. The change for Senior Services will reduce Lake
Bluff’s contribution annually, which is offset by increased foundation contributions. The
agreement would be effective November 1, 2024, resulting in additional funding for only one-
half of the current fiscal year.
COUNCIL ACTION: Approval of the Proposed Amended and Restated Intergovernmental
Service Agreement between the City of Lake Forest and the Village of Lake Bluff
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Monday, December 2, 2024, City Council Agenda
5. Approval to Extend the City’s Grant Services Agreement with The Ferguson Group for
Grant Research/Writing Services for 2025
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approval to extend the City’s
agreement with The Ferguson Group for calendar year 2025.
BACKGROUND/DISCUSSION: The City’s FY21 Budget allocated funds for a Finance Department
initiative to improve grant administration and to provide assistance to City departments in
seeking grant funding from federal, state and local sources. In September 2020, the Finance
Department issued a Request for Proposals (RFP) for grant services. The RFP sought proposals
for both grant writing and grant administration services. Respondents could provide proposals
for either or both services and the City reserved the right to award portions of the services to
multiple respondents to provide the most advantageous overall strategy for the City. The City
received five (5) proposals for consideration and a proposal review committee was created
with representation from multiple City departments. In January 2021, the City Council
approved the Committee’s recommendation to enter into agreements with The Ferguson
Group for Grant Research/Writing and with Carahsoft for eCivis grant administration software:
Grant Research – The Ferguson Group offers three tiers of service for grant identification and
research services. The City contracted with The Ferguson Group for Tier 2 at $2,000/month for
2021-2024, with the option to purchase Tier 3 services on an hourly basis, as needed. This
approach is again recommended for 2025, with The Ferguson Group seeking a modest
increase in the monthly fee to $2,100/month for the renewal year.
Grant Writing – The Ferguson Group proposes fees for grant writing based on the type and
length of grant. As a client of The Ferguson Group for grant research, the City receives a 15%
discount on grant writing. The City can contract with The Ferguson Group for grant writing on
a case-by-case basis, since City staff have become fairly well versed in preparing grant
applications. The Ferguson Group has provided grant application review services on an hourly
basis since 2022.
Grant Administration – Grant administration is provided through eCivis software. The City
licenses five (5) users, and The Ferguson Group has one (1) user license.
The Finance Department will provide a comprehensive report on the 2024 Grant Program at
the January 21 City Council Finance Committee meeting. The City has been very successful in
obtaining grant funding awards in 2021-2024.
Staff recommends approval to extend the City’s current agreement with The Ferguson Group
for 2025 at the proposed rate of $2,100/month, per the attached offer letter (page 93).
BUDGET/FISCAL IMPACT: Costs associated with the proposed agreement have been included
in the City’s Fiscal Year 2025 budget.
Has City staff obtained competitive pricing for proposed goods/services? YES
Below is an estimated summary of the project budget:
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Monday, December 2, 2024, City Council Agenda
FY2025 Funding Source
$30,000 $30,000* Y
* The Ferguson Group Tier 2 ($25,200/year) plus an allocation for Tier 3 services on an hourly
basis. Grant writing and/or application review services would be engaged on a case-by-case
basis in addition to the costs summarized above.
COUNCIL ACTION: Approval to Extend the City’s Grant Services Agreement with The Ferguson
Group for Grant Research/Writing Services for 2025
6. Award of the contract for 2025 GIS Services to MGP, Inc. in the not-to-exceed
amount of $126,998 and 2025 Plotting Costs in the not-to-exceed amount of $2,299
for a Total Cost of $129,297
STAFF CONTACT: George Issakoo, Assistant City Manager (847-810-3680)
PURPOSE AND ACTION REQUESTED: Staff recommends awarding the contract for Geographic
Information System (GIS) Services to MGP, Inc. in the not-to-exceed amount of $126,998 for
calendar year 2025 and 2025 GIS associated plotting costs in the not-to-exceed amount of
$2,299. The 1-year agreement is from January 1, 2025, through December 31, 2025.
BACKGROUND/DISCUSSION: In 2010, the City joined the GIS Consortium (GISC). The GIS
Consortium is a public entity consisting of local governments that work collectively to achieve
the benefits of GIS and related technologies.
Currently there are 41 members in the GISC including nearby communities such as Highland
Park, Deerfield, Glenview, and Skokie. The GIS Consortium is based on an innovative approach
that manages staffing costs by sharing professional resources. The mission of the Consortium is
to create value for its members by identifying opportunities for minimizing cost and risk.
MGP, Inc. is the current service provider for the City's Geographic Information Systems
program and provides technical support services to the entire GIS Consortium. A site specialist
is assigned to each community to manage the day-to-day GIS operations in that community.
The GISC staffing model was reduced two years ago from 100% staffing to 50% staffing for
Lake Forest. This will be the third year of implementing the 50% staffing allocation model. Under
the new allocation, City staff have been able to effectively move projects forward with the
on-site analysts and look to continue with this model moving forward. MGP staff will be onsite
about eight days a month to provide GIS services to city staff, the public and consulting firms
as needed.
Innovation is an important emphasis for the contract with GIS going forward and therefore
MGP agreed to hosting routine lunch-and-learns with City Staff to discuss opportunities for
additional innovative approaches with GIS.
Each municipality is responsible for approving an annual service provider contract with MGP
to reflect the specific needs and budget of the individual community.
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Monday, December 2, 2024, City Council Agenda
BUDGET/FISCAL IMPACT: The GIS Consortium Service Provider Contract for MGP in Lake Forest
for Calendar Year 2025 is for services not to exceed $120,198 for staffing costs. Additionally, the
City also pays $6,800 for fixed-costs that MGP incurs with this contract for a total of $126,998.
The 2025 staffing costs of $120,198 is an increase of 4.5% ($5,176) from the 2024 GIS contract.
The annual ESRI licenses (due October 31) of $6,505 is not included as budgeted separately by
IT/Finance.
Services provided will include direct management, development, and the operation and
maintenance of the City’s GIS system. MGP also provides investigation, research and
development of new functionality and capability to benefit all GIS Consortium members.
Has City staff obtained competitive pricing for proposed goods/services? No
If no, indicate the specific exception requested:
Administrative Directive 3-5, Section 6.1I – Existing Relationship
Beginning on page 102 of your packet is the Calendar Year 2025 GIS Consortium Service
Provider Contract for MGP. January through April expenses will be made from the City’s
FY2025 budget, while May through December expenses will be funded from the City’s FY2026
budget.
Below is an estimated summary of Project budget:
FY2026 Funding Source
101-3747-435.35-46 $129,297 $129,297 Y*
*Part of the FY 2026 budget approval process
COUNCIL ACTION: Award of the contract for 2025 GIS Services to MGP, Inc. in the not-to-
exceed amount of $126,998 and 2025 Plotting Costs in the not-to-exceed amount of
$2,299 for a Total Cost of $129,297
7. Approval for annual renewal of Adobe Acrobat Licensing with Hypertec in the
amount of $27,446.
STAFF CONTACT: Cameron Burrell, Interim Director of Innovation and Technology
(847-810-3598)
PURPOSE AND ACTION REQUESTED: Staff requests approval for Adobe Acrobat licensing
agreement with Hypertec which includes maintenance services and additional licensing for
expanded staff support.
BACKGROUND/DISCUSSION: The Adobe suite of products which is used by city employees is an
integral part of day-to-day operations including processing financial documents, building
permitting and planning, as well as utilizing the suite of products to produce marketing
material for programing and initiatives. Adobe facilitates collaboration by enabling users to
annotate and comment on PDFs. Multiple stakeholders can review and provide feedback on
documents, improving and maintaining consistent operational workflow. Additionally,
continuing to use Adobe for our business operations is critical for maintaining our reduction of
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Monday, December 2, 2024, City Council Agenda
paper processes throughout the organization. Adobe Acrobat is a best of breed product and
the industry leader for PDF management and creative software tools.
PROJECT REVIEW/RECOMMENDATIONS:
Milestone Date Comments
RFP Issuance 11/04/2024
Proposals Submitted 11/18/2024
BUDGET/FISCAL IMPACT: Annual licensing for Adobe has been steadily increasing by 6%-7%
year over year. Additionally, we are seeing an increase in usage for Adobe Acrobat Pro across
the organization and are requesting three additional licenses be purchased to accommodate
this.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Our proposal review team identified Hypertec as the vendor that best meets the criteria we
require for working with a vendor on such a critical component of our internal operations. They
provided all requested documentation and an impressive portfolio showcasing their body of
work.
Below is an estimated summary of Project budget:
FY2025 Funding Source
$25,643 $27,446 Y
* The amount requested over budget can be absorbed through other budgetary savings
COUNCIL ACTION: Approval for annual renewal of Adobe Acrobat Licensing with Hypertec in
the amount of $27,446.
8. Request to Approve the Purchase of a Replacement Ambulance by ARV Inc. in the
amount of $360,883.00 equipped with a Stryker Power Load and Cot in the amount of
$77,919.53. The combined requested sum for ambulance and Stryker equipment of
$438,802.53 plus a contingency of 5% for a total not to exceed $460,742.66.
STAFF CONTACT: Andy Rick, Deputy Chief (810-3865)
Jim Lockefeer, Assistant Director of Public Works Public Works (810-3542)
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Monday, December 2, 2024, City Council Agenda
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council’s approval to purchase this
replacement ambulance as part of a larger fleet restructuring plan devised by the Fire
Department. The replacement ambulance will replace a 16-year-old ambulance (2008
International Horton).
BACKGROUND/DISCUSSION: The Fire Department has diligently worked to devise a fleet
restructuring plan over the past few years. The Department believes the plan is fiscally
responsible, while also providing the necessary apparatus for the Department. The fleet
restructuring plan includes updating the Department’s four ambulances over the next several
years and looking to purchase ambulances on a three to four-year replacement cycle. The
Department’s first responders need to have dependable and functional ambulances to
provide the highest level of service possible to the residents and visitors of Lake Forest. The
2008 International Horton Ambulance currently serves as a frontline response vehicle at Station
2 and has exceeded its useful service life of 15 years. Accounting for industry delays in
manufacturing, it will be 20 years old when the replacement ambulance is delivered.
The Fire Department has worked with the Public Works Department to develop a vehicle
replacement plan, which includes replacement of this ambulance. The Department has taken
a measured approach that includes purchasing ambulances on a rotating basis to help
maximize the useful service life of these vehicles.
The Fire Department put together an ambulance committee to work on designing and
purchasing a new ARV ambulance in FY25. The committee was comprised of members of all
ranks, and they worked diligently to design an apparatus that was affordable and suited the
specific needs of our department. The success of the committee in FY25 has led the
department to construct a “twin” of the FY25 purchase, with some minor changes.
ARV was able to provide a vehicle that met the Department’s needs and budget. ARV is a
member of the Helping Governments Across the Country Buy (HGACBuy) Purchasing Program
and meets all the requirements outlined in the City’s purchasing directive.
Stryker Power Load and Cot systems are used on a daily basis to transport patients from
emergency calls. The Power Load system is a high priority for the safety of our patients and our
personnel. Both systems enhance the safety of our ambulances by decreasing the chances of
injuries to those we are caring for, and the paramedics rendering care. Additionally, the
method of securing the cot in the ambulance with the Power Load far exceeds current safety
standards.
BUDGET/FISCAL IMPACT: The funds for this purchase are included in the proposed FY26-30
Capital Improvement Program FY28 budget for $450,000. Currently there is a 30 month delay
from time of order to delivery from ARV. The two-three year wait time is not unique to ARV, as
all custom ambulance builders are reporting similar delays. ARV does not require any payment
until we take delivery of the ambulance, but the price is locked in when we sign the contract
to order the ambulance. ARV typically announces price increases every sixty days, so locking
the purchase price in two years before we take delivery will save the City a substantial amount
of money. $450,000 was budgeted for the ambulance and the purchase of a Stryker Power
Pro 2 Cot and Power Load. The Stryker components will be purchased directly from Stryker
during the manufacturing process in coordination with ARV for installation.
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Monday, December 2, 2024, City Council Agenda
Stryker is reporting 5-10% annual cost increases and has given us a projected quote reflecting
that projection in FY28. While the Power Load and Cot are purchased directly through Stryker,
the timing of the order and install are coordinated with ARV Inc. All installation is included in
the pricing and done during the manufacture process when the ambulance is being built.
When the ambulance is delivered the Stryker components are fully functional and ready for
service.
The contingency is necessary due to the potential price increases associated with the Stryker
components. The order will not take place with Stryker until the ambulance assembly process
is ready for installation. The quote give by Stryker is their estimation of the cost in FY28 and is
not locked until the order is placed. There is also a consideration that in two years the
ambulance may have an option or accessory that would provide added value to safety for
crew or patient that should be addressed.
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific exception requested:
Acknowledge the exception noted in Administrative Directive 3-5, Section 6.1D – Government
Joint Purchases and approve the amount requested. ARV is a member of the HGACBuy
Purchasing Program and complies with the Governmental Joint Purchasing Act, 30 ILCS
525/0.01 et seq., and the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.
Administrative Directive 3-5, Section 6.1B – Sole Source Vendor – All ambulance cots (4)
owned by the department are Stryker brand cots and the Stryker Power Load system must be
used with our current ambulance cots. Having the same equipment in each ambulance
allows us to interchange units, saves money on service contracts, and provides paramedics
with the same work platform in every vehicle. The fire department has an area specific
salesperson from Stryker that we have been working with for many years and look to continue
the excellent working relationship.
Company Name Dollar Amount
ARV $360,883.00
Stryker $77,919.53
Contingency $21,940.13
Total $460,742.66
Below is an estimated summary of the Project budget:
FY2028 Funding Source
Capital Improvement Fund $450,000 $460,742.66 N*
*If approved by the City Council, this amount will be included in the FY28 budget when the
City will take delivery.
COUNCIL ACTION: Advanced Approval of a FY28 Capital Improvement Funding Purchase of a
Replacement Ambulance by ARV Inc. in the amount of $360,883.00 equipped with a Stryker
Power Load and Cot in the amount of $77,919.53. The combined requested sum for
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Monday, December 2, 2024, City Council Agenda
ambulance and Stryker equipment of $438,802.53 plus a contingency of 5% for a total not to
exceed $460,742.66
9. Approval of a Resolution for a Joint Funding Agreement for Federally Funded
Construction with the State of Illinois Department of Transportation for Construction of
the Lake Forest / Cherokee School Sidewalk Connection Project, Section Number
23-00099-00-SW, for a Local Match of at least $100,000 and Authorize the City
Manager to Execute Required Agreements and Additional Paperwork as Required
by IDOT Related to Work on This Project
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and Staff request approval of
an IDOT resolution for a Joint Funding Agreement necessary for federally funded construction
for the Lake Forest/Cherokee School Sidewalk Connection project in Whispering Oaks. In
addition, Staff requests authority to execute required IDOT agreements and any other
paperwork for this project. Approval of the Joint funding agreement (completed and signed
Appropriation Resolution along with the locally executed agreement) is required to proceed
with the state bidding on March 7, 2025. Any costs above the available federal funds in
general would be local capital funds. Attached is the draft IDOT Joint Funding Agreement.
BACKGROUND/DISCUSSION: The City applied for a Safe Routes to School (SRTS) grant and
received $140,000 dated April 28, 2022, for construction of sidewalk improvements in the
Whispering Oaks Subdivision which is just southeast of Cherokee School. The Phase II design is
wrapping up with the project currently scheduled to be bid by the State in March of 2025.
Execution of the Joint Funding Agreement is required now to allow the State to bid out the
project since the project is utilizing federal funds, as well as confirming the City’s financial
commitment to the City’s local match.
Whispering Oaks Subdivision is a well-established neighborhood with mainline sidewalks
throughout; however, the sidewalks are missing defined roadway pedestrian crossings with
striped crosswalks and ADA detectable ramps. The scope includes six specific intersections for
the pedestrian safety improvements. The roadways include Longwood Drive and Morningside
Drive that intersect Grandview Lane, Beverly Place and Western Avenue. As this project will be
partially funded through the federal Safe Routes to School program, all approvals will be
through the IDOT Bureau of Local Roads.
The anticipated schedule is to complete all construction work during the summer months so
not to impact the pedestrian traffic during the school year. In order to do that, design needs
to proceed with a target State construction bidding of March 7, 2025. This date would allow
executing the contracts and having the preconstruction meeting in advance of starting work
in June 2025 once school is out for the summer and completing the improvements prior to the
start of the next school year in August 2025.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
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Monday, December 2, 2024, City Council Agenda
Public Works Committee 11/18/2024 Council Approval of IDOT Funding
Finance Committee 11/12/2024
City Council 3/4/2024
Public Works Committee 2/20/2024 Council Approval of Design
Finance Committee 11/14/2022
BUDGET/FISCAL IMPACT: Construction of this project will be partially funded by the SRTS
funding with the remaining balance to be funded by local capital funds. The City submitted
for a SRTS grant and was notified in April 2022 of an award of $140,000. The local match
represented in the title of this item must match the last accepted project cost-form to IDOT.
Actual costs will not be known until after the March 7, 2025 State Bidding. Any costs above the
available federal funds in general would be local capital funds. The State will pay for the
construction work and will invoice the City for the City’s share of the project (with the final
invoice sometimes not being paid for several years after project completion due to the
extensive amount of closeout paperwork).
Has City staff obtained competitive pricing for proposed goods/services? N/A
Below is an estimated summary of project budget:
FY2026 Funding Source
*$150,000 $100,000 Y**
*The remaining $50,000 not being requested today is reserved for construction engineering
assistance for the extensive IDOT paperwork and closeout process.
**Amount included in preliminary FY26 capital plan
The current estimated construction cost is based on design estimates. Total construction costs
are estimated at $240,000. The City amount requested in the amount of $100,000 is the City’s
estimated local match of the construction costs less the grant amount of $140,000. The City is
directly responsible for any additional local match needed above the available federal grant
funds. From the IDOT Bureau of Local Roads (BLR) Manual for project bids considered within
the anticipated cost range for a project: ‘The local agency must concur with the award. To
expedite the contract award process, form BLR 05310 states that executing the joint
agreement constitutes concurrence in the award of the construction contract to the lowest
responsible bidder. The local agency is responsible for providing the district with verbal
concurrence after the letting.’ For projects with bids that are considered outside the
anticipated cost range for a project, IDOT internally will discuss the issues concerning the
project. If IDOT believes that an award may be possible, the district would then contact the
local agency to obtain their concurrence and notify the Central IDOT office of the local
agency’s consent.
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Monday, December 2, 2024, City Council Agenda
COUNCIL ACTION: Approval of a Resolution for a Joint Funding Agreement for Federally
Funded Construction with the State of Illinois Department of Transportation for Construction of
the Lake Forest / Cherokee School Sidewalk Connection Project, Section Number 23-00099-00-
SW, for a Local Match of at least $100,000 and Authorize the City Manager to Execute
Required Agreements and Additional Paperwork as Required by IDOT Related to Work on This
Project
10. Approval of Two Items Related to the Ringwood Bridge- First: Approval of an Illinois
Department of Transportation Resolution Appropriating $150,000 in Motor Fuel Tax
(MFT) Funds to be used for Phase I Design Engineering Services of the Ringwood
Bridge Project. Second: Approval of Phase I Design Engineering Services for the
Ringwood Bridge Project to Ciorba Group, and Authorize the City Manager to
Execute an Agreement in the Amount of $237,470 to Include a 5% Contingency in
the Amount of $11,874 for a Total Cost of $249,344
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and Staff request approval of
two items tonight with the first being appropriating $150,000 of MFT funds to be used for phase
I design of the Ringwood Bridge. The Illinois Highway Code requires each municipality to
submit a City Council Resolution appropriating MFT funds. The second item is the approval of
Phase I design engineering services to Ciorba in the amount of $237,470 plus $11,874
contingency for a total of $249,344. Staff requests authority to execute necessary IDOT
agreements including the BLR 05530-Local Public Agency Engineering Services Agreement,
and any other paperwork related to the design work.
BACKGROUND/DISCUSSION: The Ringwood Bridge is a single span concrete spandrel arch
bridge over a ravine, located on Ringwood Road just northeast of the Westleigh and Sheridan
intersection. The bridge was constructed in 1913 with a new deck and bridge railings
constructed in 1989. City staff have been monitoring the deteriorating condition, and in
October 2022 submitted for construction grant funds via the Illinois Special Bridge Program
(ISBP) to fund potential future reconstruction of the bridge. Although the grant application was
unsuccessful, IDOT provided positive feedback that the bridge is a good candidate for this
program and would be more favorable for future grant awards following completion of a
Phase I design. The 2022 sufficiency rating of the bridge was 18 (the IDOT Bridge Sufficiency
Rating Scale is from 1 to 100 with 1 being the worst and greater than 50 considered
satisfactory per Federal guidelines). The load rating of the bridge has been previously reduced
(restricting the weight of trucks allowed to cross the bridge) following findings from a thorough
inspection performed as part of the City’s bridge study.
The 2022 study states ‘based on the chloride profiles from previous core samples, concrete
removal and overlay of the deck would need to be deeper than the top layer of
reinforcement, which would require a reinforced overlay, making replacement a reasonable
alternative.’ The project will remove the existing bridge and replace it with a structure that will
recognize and be compatible with the historic character of the surrounding historic district. The
project is proceeding within the context that federal funding will be utilized for construction.
The utilization of federal funds will require an extensive public input process via the National
Environmental Policy Act (NEPA). The public will be given opportunity to provide their opinions
and feedback on the bridge-type.
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Monday, December 2, 2024, City Council Agenda
Regarding the MFT resolution being requested tonight, this resolution is the first step in fulfilling
IDOT’s requirements for the use of MFT funds. The City is required to follow IDOT guidelines in
terms of project design and contract specifications.
Regarding the approval of phase I design engineering services being requested tonight, with
the bridge’s current low Sufficiency rating, staff recommends that the City proceed with
completing Phase I design. Completion of Phase I milestones will better the City’s chances with
future grant applications. Once completed, the design will be submitted to IDOT for their
review and comments. The anticipated phase I duration including review time by IDOT is a
minimum of 24 months. Projects reviewed by IDOT (all federally funded projects) typically have
three distinct phases; Phase I (or the project Study) consists of developing the project scope,
conducting public input, environmental and drainage studies, utility coordination, and
preliminary design of a project. The consultant will provide concepts for different proposed
bridge types, with two or three being recommended to the Historic Preservation Commission
and community.
The first 6-9 months of the Phase I process will be initial set up and IDOT coordination in which
City Council preference for bridge-types would not yet be necessary. This will allow for City
Council decisions to be made first for the Lake Woodbine Bridge project which will then help
guide the aesthetic direction for the Ringwood Bridge.
A Tentative construction date would be determined upon award of federal funds, however, is
estimated around 2029/2030 at the earliest.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 11/18/2024
Council Approval for Appropriating
$150,000 in MFT Funds, and Award of
Phase I Design Engineering to Ciorba
Finance Committee 11/12/2024
Finance Committee 11/13/2023 $225,000 Included in Capital Plan
BUDGET/FISCAL IMPACT: Regarding the MFT resolution portion of this council write-up, this will
initiate the process with IDOT to authorize the use of MFT funds for the phase I design of the
Ringwood Bridge. Construction of this project is currently unfunded and dependent on
receiving an Illinois Special Bridge Program (ISBP) grant award with the remaining balance to
be funded by MFT funds. Any design and construction amount above that would be local
capital funds. The current estimated construction cost is $4,000,000 which is solely a rough
estimate as a bridge-type has not yet been determined.
Regarding the phase I design engineering services approval portion of this council write-up,
the Engineering Section solicited Request for Proposals (RFP) from professional engineering
firms to perform civil/structural engineering design services. Seventeen firms acquired the RFP
package and five submitted proposals. The proposals were reviewed by a committee of staff
members.
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Monday, December 2, 2024, City Council Agenda
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the five proposals received:
Ciorba Group $237,470
Ciorba Group demonstrated in their proposal that they have the historical and technical
expertise necessary for this project based on their successful completion of a historic bridge
replacement in Highland Park.
Phase II design services is not included in the scope and will be solicited separately in the
future.
Below is an estimated summary of project budget:
Funding Source
$25,000 $24,344 Y*
$75,000 $75,000 Y
$150,000 $150,000 Y
*Amount included in preliminary FY26 capital plan
In terms of background for the MFT funding: the Illinois Motor Fuel Tax (MFT) Fund is derived
from a tax on the privilege of operating motor vehicles upon public highways and of
operating recreational watercraft upon the waters of this State, based on the consumption of
motor fuel. The Department of Transportation allocates these monies according to the
provisions outlined in the MFT fund distribution statue, 35 ILCS 505/8 and initiates the process for
distribution of motor fuel tax to the counties, townships, and municipalities. Each month a
warrant is issued to each municipal treasurer in the amount of the municipality’s share of
Motor Fuel Tax Fund collected for the preceding month. Monthly distributions are posted on
the department’s website. City Staff received initial approval from IDOT on July 1, 2024 that
design for the Ringwood Bridge utilizing MFT funds is an applicable stated use.
COUNCIL ACTION: Approval of Two Items for the Ringwood Bridge- First: Approval of an Illinois
Department of Transportation Resolution Appropriating $150,000 in Motor Fuel Tax (MFT) Funds
to be used for Phase I Design Engineering Services of the Ringwood Bridge Project. Second:
Approval of Phase I Design Engineering Services for the Ringwood Bridge Project to Ciorba
Group, and Authorize the City Manager to Execute an Agreement in the Amount of $237,470
to Include a 5% Contingency in the Amount of $11,874 for a Total Cost of $249,344
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Monday, December 2, 2024, City Council Agenda
11. Consideration of Ordinances Approving Recommendations from the Building Review
Board for 744 Northmoor Road, 250 Butler Drive, 1200 Lawrence Avenue and 1124
Fairview Avenue. (First Reading and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendations from the Building Review Board
are presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND
250 Butler Drive - The Board recommended approval of a new single family residence on a vacant
lot and the associated site improvements. In response to testimony from one neighbor, the Board
confirmed that the City Engineer will review the drainage and grading plan prior to the issuance of
any permits and recommended landscape screening near the garage to mitigate the potential
impact of headlights on the neighboring property.
(Board vote - 6 to 0)
1200 Lawrence Avenue - The Board recommended approval of a new single family residence on a
vacant lot and the associated site improvements. One resident spoke noting that the Homeowners’
Association (HOA) for the subdivision has not approved the use of synthetic roof products and also
questioned whether the driveway as proposed provides for adequate access into the garage. The
Board noted that City approval of synthetic roof products does not negate any approval rights the
HOA may have. As a condition of approval, the Board recommended an auto-turn study to assure
that the driveway provides for adequate maneuverability. (Board vote - 6 to 0)
1124 Fairview Avenue - The Board recommended approval of a new single family residence on a
vacant lot and the associated site improvements. In response to testimony from one neighbor, the
Board confirmed that the City Engineer will review the drainage and grading plan prior to the
issuance of any permits. (Board vote - 6 to 0)
744 Northmoor Road - The Board recommended approval of a second story addition over an
existing attached garage. No public testimony was presented on this petition. This petition was also
considered by the Zoning Board of Appeals as detailed in the following agenda item. (Board vote -
6 to 0)
Ordinances approving the petitions as recommended by the Building Review Board with key exhibits
attached are included in the Council packet beginning on page 124. The Ordinances, complete
with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinances approving the petitions for 744 Northmoor Road,
250 Butler Drive, 1200 Lawrence Avenue and 1124 Fairview Avenue in accordance with the
Building Review Board’s recommendations.
12. Consideration of Ordinances Approving Recommendations from the Zoning Board of
Appeals for 744 Northmoor, 854 Highview Terrace and 40 N. Sheridan Road. (First
Reading, and if Desired by the City Council, Final Approval)
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Monday, December 2, 2024, City Council Agenda
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendations from the Zoning Board of
Appeals are presented to the City Council for consideration as part of the Omnibus Agenda along
with the associated Ordinances.
BACKGROUND
744 Northmoor Road – The Zoning Board of Appeals recommended approval of an Ordinance
granting a variance to allow a second story addition, over an existing garage, partially within the
side yard setback. The Building Review Board also considered this petition as detailed in the
previous agenda item. No public testimony was presented on this petition. (Board vote: 6-0)
854 Highview Terrace – The Zoning Board of Appeals recommended approval of an Ordinance
granting a variance from the accessory structure side yard setback to allow a replacement
detached garage generally in the same location as the existing deteriorating garage. Letters of
support were received from two neighboring property owners.
(Board vote: 5-0)
40 N. Sheridan Road – The Zoning Board of Appeals recommended approval of an Ordinance
granting variances to allow a small addition and air conditioning units within the side yard setback.
In response to concerns raised by the neighboring property owner, the Board required the air
conditioning units to be located adjacent to the wall of the house to minimize the extent of
encroachment into the side yard setback and required sound mitigation measures. (Board vote: 5-
0)
Ordinances approving the variances as recommended by the Zoning Board of Appeals, with key
exhibits attached, are included in the Council packet beginning on page 164. The Ordinances,
complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of Ordinances approving variances from zoning setbacks for 744
Northmoor, 854 Highview Terrace and 40 N. Sheridan Road in accordance with the Zoning
Board of Appeals’ recommendations.
13. Consideration of an Ordinance Approving a Recommendation from the Historic
Preservation Commission Granting a Building Scale Variance and Approving an
Addition and Alterations at 121 N. Green Bay Road. (First Reading and if Desired by
the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendation from the Historic Preservation
Commission is presented to the City Council for consideration along with the Ordinance as part of
the Omnibus Agenda.
BACKGROUND
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Monday, December 2, 2024, City Council Agenda
121 N. Green Bay Road – The Commission recommended approval of an Ordinance granting
a building scale variance to allow a garage addition and a pool house. Although the
Commission has final authority over design related decisions, final approval by the City Council
is required for building scale variances. No public testimony was presented to the Commission
on this petition. (Approved 6 – 0)
An Ordinance approving a building scale variance for 121 N. Green Bay Road, with key exhibits
attached, is included in the Council packet beginning on page 188. The Ordinance with complete
exhibits is available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of an Ordinance approving a building scale variance and the design
aspects of a garage addition and pool house at 121 N. Green Bay Road as recommended by
the Historic Preservation Commission.
14. Consideration of a Recommendation from Staff to Approve a Resolution Accepting
Certain Public Improvements in the Oak Knoll Woodlands Subdivision. (Approval by
Motion)
STAFF CONTACT: Catherine Czerniak
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: Consideration of acceptance of certain public
improvements completed to date as part of the Oak Knoll Woodlands Subdivision.
BACKGROUND/DISCUSSION: In 2015, the City Council, based on a recommendation from the
Plan Commission, approved the Oak Knoll Woodlands Planned Preservation Subdivision. The
subdivision improvements were built out on the site over an extended period of time, eleven of
the sixteen homes have been constructed to date with construction of one additional home
now underway.
The subdivision approvals required the installation of various public improvements, utilities,
streets, and landscaping. Installation of the public water and sanitary sewer systems is
complete, inspections have been conducted by City Public Works staff, punch list items
satisfactorily addressed by the developer, and the systems are operating properly. To assure
that going forward these systems are properly monitored and maintained by City crews, City
acceptance of these certain public improvements is recommended at this time. Upon
completion of public improvements in new subdivisions, the City routinely accepts
improvements that are designated as part of the approval process as “public”.
The curbs, streets, streetlights, and parkway landscaping in this subdivision are also public
improvements however, those elements require additional work prior to being ready for City
acceptance. Completion of those elements is anticipated in the spring and following
successful inspection of those elements, acceptance of those items will be presented for
Council consideration.
The Resolution is included beginning on page 201 of the Council packet.
25
Monday, December 2, 2024, City Council Agenda
COUNCIL ACTION: If desired by the City Council, by motion, approve a Resolution Accepting
Certain Public Improvements in the Oak Knoll Woodlands Subdivision.
COUNCIL ACTION: Approve the fourteen (14) omnibus items as presented
6. OLD BUSINESS
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters is included with this agenda following this page.
Office of the City Manager November 27, 2024
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
26
^Qtu^^C^'NA<WA£BT-<^^.Scie^^t^wS^'X.§.. ^..,,.e-..^f-l&ff"^
THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisoryBoards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and SeniorStaff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisionsguided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with thelong-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing servicesand programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on anannual basis and shall be included on all agendas of the City Council and Boards and Commissions.
27
ACTUAL ACTUAL
BUDGET
PROJECTED BUDGET PROJECTED PROJECTED PROJECTED
2022 2023 2024 2025 2026 2027 2028
Fund Balance 1/1 10,255,417 9,198,418 9,373,047 9,425,474 9,488,979 9,554,390 9,621,763
Revenue
Room Rentals/Leases 386,222 470,510 494,917 550,979 567,508 584,534 602,070
Programs and Events 509,287 624,772 754,647 863,040 888,931 915,599 943,067
Children's Learning Center 410,915 459,778 526,328 565,918 582,896 600,382 618,394
Unearned Revenue/Contributions 371,259 387,399 571,699 535,000 551,050 567,582 584,609
Total Revenue 1,677,683 1,942,459 2,347,591 2,514,937 2,590,385 2,668,097 2,748,140
Expenses
Administration 895,068 1,079,546 1,332,323 1,300,237 1,339,244 1,379,421 1,420,804
Programs and Events 339,087 349,814 457,688 564,390 581,322 598,761 616,724
Children's Learning Center 302,557 347,459 411,197 472,447 486,620 501,219 516,256
Fundraising Expenses 84,625 48,536 143,128 165,004 169,954 175,053 180,304
Total Expenses 1,621,337 1,825,355 2,344,336 2,502,078 2,577,140 2,654,455 2,734,088
Operating Income 56,346 117,104 3,255 12,859 13,245 13,642 14,051
Depreciation Expense (309,728)(308,861)(318,084)(327,627)(337,456)(347,579)(358,007)
Temporarily Restricted Activity, Net 44,858 (227,118)(88,268)(90,916)(93,644)(96,453)(99,346)
Permanently Restricted Activity, Net (848,475)593,504 455,524 469,190 483,265 497,763 512,696
Other
Net Income (1,056,999)174,629 52,427 63,506 65,411 67,373 69,394
Fund Balance 12/31 9,198,418 9,373,047 9,425,474 9,488,979 9,554,390 9,621,763 9,691,158
Gorton Center
FIVE YEAR FORECAST
28
Gorton Community Center
2025 Budget
$ Variance % Variance
2021 2022 2023 2024 Budget 2025 2025 Bgt vs 2025 Bgt vs
Actual Actual Actual Projected Budgeted 2024 Refrcst 2024 Refrcst
Operations Income/(Expense):
Room Rentals & Leases 354,688 442,514 470,510 494,917 550,979 56,062 11.33%
Operations Expense *(633,213) 835,068 (1,176,986) (1,332,323) (1,300,237) 32,086 -2.41%
Operations, net (278,525) (103,949) (706,477) (837,406) (749,258) 88,148 10.53%
Programs & Events Income/(Expense):
Income 351,296 304,331 624,772 754,647 863,040 108,393 14.36%
(Expense)(185,832) (159,665) (350,364) (457,688) (564,390) (106,702) 23.31%
Programs & Events, net 165,464 144,666 274,408 296,959 298,650 1,691 0.57%
Drop In Center Income/(Expense):
Income 415,563 215,892 529,778 526,328 565,918 39,590 7.52%
(Expense)(283,941) 272,518 355,313 (411,197) (472,447) (61,250) 14.90%
Drop-In Center, net 131,622 (56,626) 174,464 115,131 93,471 (21,660) 18.81%
Unrestricted Activity - Fundraising:
Income 432,926 396,380 424,548 571,699 535,000 (36,699) -6.86%
(Expense)(78,671) (82,783) (53,803) (143,128) (165,004) 21,876 14.14%
Unrestricted Activity,net 354,256 313,597 370,745 428,571 369,996 (58,575) 3.00%
Income (Loss) from Operations 372,817.42 297,688 113,140 3,255 12,859 9,604 3.23%
* Operations Expense above includes credits for the endowment distribution and Covid relief grants. Below is a reconciliation of these amounts.
Operations Expense Detail:
Operations Expense, adj. for grant relief (922,530) (1,016,659) - (1,176,986) (1,332,323) - (1,478,833) - (146,510) - (0)
Grant Relief:
Endowment Distribution 150,345 - - 178,596 178,596 0.00%
Covid Relief Grants 138,972 106,942 - - - - 0.00%
Operations, net (633,213) (909,717) #(1,176,986) (1,332,323) (1,300,237) 32,086 -2.41%
Page 1 of 429
Gorton Community Center
2025 Budget
FY 2025 $ Variance % Variance
2021 2022 2023 2024 Budget 2025 2025 Bgt vs 2025 Bgt vs
Actual Actual Actual Projection Budget 2024 Refrcst 2024 Refrcst Notes
Room Rentals & Leases
4001 · Annual Leases 145,896 157,526.00 150,678 153,955 160,078 6,123 3.98%See Annual Leases subschedule; difference from 2024 is Suite 214 & LL 031.1
4002 · Daily and Contract Rent, Net 73,127 121,040.17 149,075 127,383 156,000 28,617 22.47%5% increase in fees, daytime use is up
4003 · Drop In Center Rent 54,604 56,292.04 56,252 59,679 62,660 2,981 4.99%5% increase over 2024
4004 - Theatre Rent 56,967 76,165.80 76,813 90,523 106,963 16,440 18.16%5% increase in fees
4004 - Technical Fees 24,094 31,490.00 37,692 63,377 65,278 1,901 3.00%3% increase in tech fees
354,688 442,514.01 470,510 494,917 550,979 56,062 11.33%
Operation Expense
5001 · Payroll
5001.01 · Administration 427,905 472,871.88 575,540 677,992 769,683 91,691 13.52%includes 3% increase overall and adjustment to average hours worked
5001.02 · Porter 62,761 76,949.71 68,055 68,586 74,452 5,866 8.55%3% increase to porter payroll and an adjustment to budgeting average hours across the team
5001.03 · Taxes 33,057 36,805.28 42,708 51,821 63,747 11,926 23.01%7.65% of payroll
5001.04 · Payroll Fees 3,651 4,116.30 4,934 9,477 7,800 (1,677) -17.70%$300.00 per 26 pay periods
Total 5001 · Payroll 527,374 590,743.17 691,238 807,876 915,682 107,806 13.34%
5002 · Porter/Cleaning Services 84,380 85,881.56 107,104 99,710 105,000 5,290 5.31%5% increase due to possible change in Vendors
5003 · Copier 5,682 5,560.47 5,969 5,777 6,000 223 3.86%$500/mo includes lease and avg copy charge
5004 · Postage 756 932.01 2,505 996 1,000 4 0.40%Regular Mail Stamps
5006 - Marketing 72,070 81,219.51 94,140 151,848 160,000 8,152 5.37%
5007 · Printing - - 200 200 - 0.00%stationary, Check printing. misc
5008 · Insurance -
5008.02 · Liability Insurance 20,631 38,982.19 18,000 26,960 29,656 2,696 10.00%assuming 10% increase over last year, moved 30% to daycare expense
5008.03 · Workers Compensation Insurance 4,429 5,935.00 5,278 3,436 3,780 344 10.00%assuming 10% increase over last year, moved 30% to daycare expense
5008.05 · Liquor Liability Insurance 80 475.00 900 550 600 50 9.09%assuming 10% increase over last year
5008.04 · Directors & Officers Insurance 21,221 17,372.79 - 1,248 1,373 125 10.02%assuming 10% increase over last year
5008.10 - Reimbursed Health Insurance - 43,971 55,374 56,000 626 1.13%50% Subsidy for Participants
Total 5008 · Insurance 46,360 62,764.98 68,149 87,568 91,409 3,841 4.39%
5009 · Website Maintenance 671 671 - 2,300 2,369 69 3.00%Hearst $150/month plus misc upgrades
5010 · Accounting 11,500 12,100.00 13,897 14,750 15,635 885 6.00%6% increase assumed
5011 · Office Supplies 6,423 5,617.19 9,660 6,064 6,200 136 2.24%3% increase
5012 · Utilities
5005 · Internet 4,947 4,659.16 5,275 5,115 5,724 609 11.91%Comcast $262/mo; Fusion Cloud $215/mo
5012.01 · Gas 14,345 16,143.67 13,597 11,713 12,064 351 3.00%3% increase
5012.02 · Electric 40,816 31,474.09 40,508 34,592 35,630 1,038 3.00%3% increase
5012.03 · Water/Sewer 2,147 2,640.30 2,756 3,028 3,119 91 3.00%3% increase
5012.04 · Telephone 10,791 3,063.49 9,786 7,591 7,819 228 3.00%3% increase/ CLC will pick up $75/mo
Total 5012 · Utilities 73,046 57,980.71 71,922 62,039 64,356 2,317 3.73%
5014 · Building Maintenance
5014.02 · Pest Control 675 405.00 675 405 572 167 41.23%5% increase/Quarterly service
5014.03 · Cleaning Supplies 6,107 7,953.27 9,829 9,458 9,975 517 5.47%5% increase
5014.10 - Theatre Maintenance 3,012 8,379.92 15,115 6,619 6,930 311 4.70%5% increase/annual inspections and supplies
5014.11-Storage Unit 8,700 to pay for the Metro Self Storage unit that was previously donated
5014.08 · Miscellaneous 33,714 32,763.36 33,521 29,148 30,900 1,752 6.01%5% increase over FY 2024/ elevator, HVAC and other building maintenance
Total 5014 · Building Maintenance 43,508 19,130.47 59,140 45,630 57,077 11,447 25.09%Above per Facility Mgr
5015 · Bank/Credit Chg and Late Fees 15,558 15,558 31,853 27,505 15,000 (12,505) -45.46%change in how tickets are processed will mean fewer raw bank fees coming through to this line item.
5017 · Miscellaneous
5017.01 · Dues and Subscriptions 2,217 2,317.97 2,702 1,728 1,800 72 4.17%Annual Report Fee, Filing Fee
5017.02 - Vending Machine (33) (263.92) 73 50 50 - 0.00%Net from Vending Machine
5017.03 - License Fees 1,459 15.00 670 950 1,000 50 5.26%Liquor, Chamber
5017.06 · Exec Director's Discretionary Fund 14,684 9,892.82 3,020 5,787 5,000 (787) -13.60%Exec Director Discretionary Fund, non-budgeted items, Chairman's discretionary
5017.05 - Meeting Expense 2,680 4,111.62 4,209 3,886 4,000 114 2.93%Board Meetings, Staff & Misc Meetings
5017.09 - Educaton/Conferences 113 297.00 3,105 5,968 6,000 32 0.00%MAX Conference,
5017.08 - Staff Development 925 2,128.13 7,546 1,562 1,700 138 8.83%Staff training, staff appreciation & staff meetings
Total 5017 · Miscellaneous 22,046 18,499 21,325 19,931 19,550 (381) -1.91%
5019 · Computer Equip/Maint/Software 18,752 18,752 12,000 11,549 31,000 19,451 168.42%Replace computer equipment and ongoing maintenance; New CRM Software Annual Fee.
5021 - Strategic Planning Contingency - - - - 0.00%
5020 - Non-Capital Items - - 1,759 400 500 100 25.00%carts other miscellaneous
Other Income
4301 · Administrative Fees 5,100 5,100.00 5,100 6,000 6,180 180 3.00%3% increase/DIC Agreement, $515/month for copies, accountant, cr card fees
4302 · Interest 487 591.93 3,507 5,790 5,964 174 3.01%Money Market Acct
4304 · Miscellaneous 10 5,067 30 (30) 0.00%
4306 - Distributions - Endowment Fund 150,345 - - 178,596 178,596 0.00%
4307 - Covid-19 Relief 138,972 106,972.21 - - - - 0.00%
Total Operations Expense 633,213 867,405 1,176,986 1,332,323 1,300,237 (32,086) -2.41%
(278,525) (424,891) (706,477) (837,406) (749,258) 88,148 -10.53%
Programs & Events - Income
Programs
4101 - Sports 12,675 11,895.40 12,424 11,884 18,380 6,496 54.66%
4102 - Joalida Art - - - - 11,120 11,120 0.00%
4103 · Yoga 2,648 10,067.30 12,371 9,642 10,029 387 4.01%
4104- Adult Art - - - - 36,650 36,650 0.00%
4105- Youth Art - - - - 10,608 10,608 0.00%
4106 - Sewing 12,314 12,432.50 23,679 32,587 32,450 (137) -0.42%
4107 · Bridge & Other Games 520 15,217.90 16,839 21,739 22,540 801 3.68%
4109 · Food & Drink Classes 12,475 10,027.70 7,802 14,452 13,755 (697) -4.82%
4111 · Other 52,826 51,980.90 76,195 110,360 24,000 (86,360) -78.25%
4112 · Manners 3,630 7,935.55 6,244 6,268 5,645 (623) 0.00%
4113- Film Camp - - - - 26,250 26,250 0.00%
4115 - Workshops - - - - 3,000 3,000
Page 2 of 430
Gorton Community Center
2025 Budget
FY 2025 $ Variance % Variance
2021 2022 2023 2024 Budget 2025 2025 Bgt vs 2025 Bgt vs
Actual Actual Actual Projection Budget 2024 Refrcst 2024 Refrcst Notes
4125 - Music & Dance Lessons 285 21,219 36,787 42,800 6,013 0.00%
4129 - Wellness (Meditation)- 1,861.00 5,113 6,242 11,365 5,123 0.00%
4100 - Palette & Pours- MOVED TO ADULT ART 1,465 3,858.75 3,068 2,628 - (2,628) -100.00%
4124 - DPAL Art Classes- MOVED TO ADULT ART 18,981 21,027.45 17,036 20,512 - (20,512) -100.00%
4132- Improv & Acting 14,944 44,758.25 90,986 130,737 120,455 (10,282) -7.86%Gorton Drama Studio classes - 2024 projection includes Mr. V classes
4134- Improv & Acting- MR. V Classes - - - - 31,226 45,000 0.00%Mr. V Classes listed seperately
4140 - Stem (Robothink)11,525 17,104.95 19,367 22,440 25,160 2,720 12.12%
144,286 208,168 312,341 426,278 445,433 19,155 4.49%
Events
4117 - Safety Town 14,433 17,890.75 18,810 11,593 14,320 2,727 23.52%
4118 - Dog Day 202 120.00 - 75 - (75) -100.00%
4120 - Film Festival & Series 15,946 28,951.34 41,580 34,552 44,400 9,848 28.50%
4199 - Hughes Distribution 23,616 25,558.12 22,177 23,505 22,268 (1,237) -5.26%
4121 - Family Concerts 6,376 1,680.02 5,606 3,988 50,700 46,712 1171.31%booking more family concerts thanks to Grainger Foundation grant, includes restricted support
4122 - Kids Only Holiday Shoppe 1,673 2,988.75 2,940 3,000 3,000 - 0.00%
4201 - Grotto - 11,303.50 11,240 9,212 11,298 2,086 22.64%
4213 - Rendezvous Arts 1,772 6,192.55 13,483 10,999 12,250 1,251 11.37%
4211 - Storytelling 3,839 4,287.18 1,867 4,545 4,375 (170) -3.74%
4212 - Gorton Center Live 50,564 30,783.84 47,552 52,540 48,250 (4,290) -8.17%
4204 - Other 31,762 38,295.22 - 0.00%
Community Events 18,976 3,279 17,330 428.51%
Performing Arts 52,183 53,662 38,955 -27.41%
4225 - Gorton Producer Program 34,500 47,850.00 39,550 67,832 80,000 12,168 17.94%
4226 - Signature Events 18,872 20,845.80 27,231 42,074 59,450 17,376 41.30%
4202 - Jazz Tickets 3,455 6,647.52 9,235 7,513 11,011 3,498 46.56%
207,010 243,395 312,431 328,369 417,607 89,238 27.18%
Total Program & Event Revenue 351,296 451,562 624,772 754,647 863,040 108,393 14.36%
-
Programs & Events - Expense
Programs
5101 - Sports 8,450 8,775.05 9,629 8,521 10,472 1,951 22.90%
5102 - Joalida Art - - - - 9,452 9,452 0.00%
5103 · Yoga 1,570 5,786.60 6,847 5,586 7,027 1,441 25.80%
5104 - Adult Art - - - - 25,655 25,655 0.00%
5105 - Youth Art - - - - 7,428 7,428 0.00%
5106 - Sewing 9,042 9,187.00 21,563 27,957 23,255 (4,702) -16.82%
5107 · Bridge & Other Games - 10,898.95 10,087 8,999 15,778 6,779 75.33%
5109 · Food & Drink Classes 8,049 7,487.60 5,172 12,707 9,633 (3,074) -24.19%
5111 · Other 27,929 27,433.67 46,515 66,456 16,800 (49,656) -74.72%
5112 - Manners 1,595 6,065.00 5,940 4,839 3,953 (886) 0.00%
5113- Film Camp - - - - 15,750 15,750 0.00%
5115 - Workshops - - - 2,100 2,100 0.00%
5125 - Music & Dance Lessons 15,375 18,506 29,960 11,454 61.89%
5129 - Wellness - - 4,201 3,679 7,957 4,278 0.00%
5130 - Palette & Pours- MOVED TO ADULT ART 952 2,362.50 3,160 1,995 - (1,995) -100.00%
5124 - DPAL Art Classes- MOVED TO ADULT ART 11,664 16,793.56 11,669 14,937 - (14,937) -100.00%
5132- Improv & Acting 11,262 27,497.00 11,463 77,616 88,433 10,817 13.94%Gorton Drama Studio Production expenses/teacher cost/interns
5134-Improv & Acting- Mr. V classes 19,423 To split out Mr. V classes from other GDS classes
5140 - Stem (Robothink)6,172 10,824.35 13,543 16,532 17,612 1,080 6.53%
86,685 133,111 165,164 268,330 310,688 42,358 15.79%
Events
5117 - Safety Town 10,388 3,703.34 6,663 8,188 8,500 312 3.81%
5119 - Dog Day 94 517.71 - - 484 484 0.00%
5120 - Film Festival & Series 13,638 29,829.98 36,277 30,224 40,000 9,776 32.35%
5121 - Family Concerts 6,350 4,850.00 11,124 7,250 28,450 21,200 292.41%booking more family concerts thanks to Grainger Foundation grant
5122 - Kids Only Holiday Shoppe 702 309.14 2,599 2,000 2,533 533 26.65%
5201 - Grotto - - 4,821 4,870 5,220 350 0.00%
5213 - Rendezvous Arts 1,547 3,042.06 9,941 6,855 9,800 2,945 42.96%
5211 - Storytelling 2,325 2,325 1,371 3,000 4,400 1,400 46.67%
5212 - Gorton Center Live 24,706 31,168.55 35,697 45,138 51,100 5,962 13.21%
5204 - Other 35,385 50,659.15 - 0.00%
Community Events 27,353 17,012 15,580 (1,432) -8.42%
Performing Arts 41,851 41,466 28,385 (13,081) -31.55%
5202 - Jazz 1,900 2,200.00 2,790 3,133 7,050 3,917 125.02%
5226 - Signature Event 2,113 36,684.99 4,715 20,222 52,200 31,978 158.13%
99,148 165,290 185,200 189,358 253,702 64,344 33.98%
Total Program & Events Expense 185,832 298,401 350,364 457,688 564,390 106,702 23.31%
Programs & Events, net 165,464 153,161 274,408 296,959 298,650 1,691 0.57%
Children's Learning Center - Income
4401.1 - Enrollment 9,967 12,530.00 10,271 12,834 12,000 (834) -6.50%
4402 · Hourly 245,678 272,350.28 336,126 374,165 404,918 30,753 8.22%
4403 - Lunch Bunch 9,925 8,492.00 9,662 14,966 19,000 4,034 26.95%increase in lunch fee anticipated for fall 2025
4404 · Camp Gorton/Mini Camps 45,372 62,145.21 103,719 124,363 130,000 5,637 4.53%
4405 · Other - - 0.00%
4405.4 · Other-Donations - - 70,000 - - - 0.00%
4405.1 · Book Fair - - - - - - 0.00%
Childcare Restoration Grant/Other 104,622 55,398.00 - - - - 0.00%
Total 4405 · Other 104,622 55,398 70,000 - - - -
Page 3 of 431
Gorton Community Center
2025 Budget
FY 2025 $ Variance % Variance
2021 2022 2023 2024 Budget 2025 2025 Bgt vs 2025 Bgt vs
Actual Actual Actual Projection Budget 2024 Refrcst 2024 Refrcst Notes
Total Revenue, Drop-In Center 415,563 410,915 529,778 526,328 565,918 39,590 7.52%
Chidren's Learning Center - Expense
5401 · Payroll
5401.01 · Drop In Center 185,303 197,103.58 238,902 280,605 324,753 44,148 15.73%Increases to match market rates; increased staff to be in compliance
5401.02 - Remib. Employee Health Insurance 2,998 - (2,998) -100.00%Currently no employees with health ins.
5401.04 · Taxes 14,176 15,078.44 18,276 21,460 24,844 3,384 15.77%7.65% of payroll
5401.05 · Payroll Fees 1,725 1,510.40 1,673 2,280 1,200 (1,080) -47.37%.09% of Payroll
Total 5401 · Payroll 201,203 16,588.84 258,851 307,343 350,797 43,454 14.14%
5402 · Administrative Services 7,083 7,037.62 6,617 6,000 6,180 180 3.00%3% increase/ Payable to GCC for copies, cr card fees, admin
5403 · Rent 54,604 56,252.04 56,252 59,677 62,660 2,983 5.00%5% increase
5404 · Telephone 723 720.00 1,080 720 900 180 25.00%$75/month Ring Expense
5405 · Staff Development/Education 315 301.23 3,863 1,486 1,000 (486) -32.71%Staff Meetings
5406 · Office Supplies 305 713.37 680 586 410 (176) -30.03%Toner, misc supplies
5407 · Classroom Supplies 3,797 3,594.34 4,283 3,268 5,000 1,732 53.00%
5407.1 - Snack Expense 1,252 837.33 1,807 1,785 2,200 415 23.25%
5407.2 - Lunch Expense 7,556 11,253.96 13,150 13,511 17,000 3,489 25.82%Offset by lunch bunch income
5408 · Cleaning & Laundry 4,740 4,853.23 4,685 5,974 6,300 326 5.46%includes 5% increase due to change in Vendor
5409 - Marketing 237 - 1,054 1,000 (54) 0.00%
5410 · Camp 555 524.27 1,932 2,463 4,000 1,537 62.40%Camp Gorton, mini camp expenses
5417 - Liability Insurance 309 3,840 4,500 660 17.19%30% of total Gorton liability insurance
5418 - Workers Compensation Insurance - 4,800 4,800 0.00%30% of Gorton total worker's compensation insurance
5413 · Classroom Equipment 306 450.00 75 1,226 3,500 2,274 185.48%Painting, misc equipment
5414 · Miscellaneous 1,265 2,326.94 1,730 2,264 2,200 (64) 0.00%Food Service Permit, Parent Coffees, health record service
Total Expense, Drop-In Center 283,941 105,453 355,313 411,197 472,447 61,250 14.90%
Drop-In Center, net 131,622 305,462 174,464 115,131 93,471 (21,660) -18.81%
Total Gorton Operations 18,561 33,733 (257,605) (425,316) (357,137) 68,179 -16.03%
5021 - Depreciation Expense (291,017) (296,286.96) (322,086) (318,738) (328,300) (9,562) 3.00%
(272,456) (262,554) (579,691) (744,054) (685,437) 58,617 -7.88%
Unrestricted Activity - Fundraising
Donations - Income
General Donations
4501.01 - 1st Quarter Donations 39,186 58,647.90 26,131 45,777 50,000 4,223 9.23%
4501.02 - Spring Appeal 83,555 44,574.69 57,558 112,496 90,000 (22,496) -20.00%
4501.03 - 3rd Quarter Donations 45,850 21,026.99 64,058 49,821 80,000 30,179 60.57%
4501.04 - Fall Appeal 244,305 246,220.00 238,471 291,450 300,000 8,550 2.93%
4501.80 - In-Kind Donations 20,030 789.85 18,329 12,155 5,000 (7,155) -58.86%Metro Storage unit donation has expired - expense added to operations
4501.30 - Endowment Donations 20,000 50,000 - (50,000) 0.00%2024 donation is the Grainger restricted donation to fund family programs
432,926 371,259 424,548 561,699 525,000 (36,699) -6.53%
Donations - Fundraising Event
10,000 10,000
Sub-Total 571,699 535,000
Donations - Expense 78,671 84,624.99 53,803 143,128 165,004 21,876 15.28%2 Appeals, Event, 2 Development Salaries & Taxes, Annual Report
Unrestricted Donations, net 354,256 286,634 370,745 428,571 369,996 (58,575) -13.67%
-
Unrestricted Activity, net 354,256 286,634 370,745 428,571 369,996 (58,575) -13.67%
Page 4 of 432
Gorton Center
Capital Budget Plan
2020 2021 2022 2023 2024 2025 2026
D. GCC Capital Expenditures
1 Cleaning & Inspection of Auditorium Murals
2 Two entrance signs for Gorton 8,927.00$ -$
3 Entrance Tree/Shrub & Perennials 2,850.00$
4 Update Bathrooms 12,000$ -$
5 DIC Playground Equipment/Flooring Replacement 18,000$
6 Replacement of air conditioner
7 Keyless Access System for Exterior Doors (Note 1)580.10$
8 Wood Floor Refinishing - Nagel Room new wood -$
9 Concrete flooring sealant (all floors in North Addition)7,500$
10 Painting interior of building including public rooms & halls 600$ 9,000$ 11,000.00$ -$ 10,000$
11 Lower level hall and annex cement grinding/staining
12 New Website 12,000$
13 Computer Replacement Budget- SERVER/CAMCORDER/TV 4,000$ 3,280.49$ 8,970.15$ 4,000$
14 Theater Skirt, Stage Panels & Stage Carpeted 5,211.27$
15 Theatre Replacement Projector & Lens 11,720.00$
16 Update Grotto 18,000.00$ 1,575.65$
17 Replace Carpet in Nagel Room and upstairs offices
18 Security cameras and daycare security upgrade 9,000$ 35,338.47$ 1,060.00$ 2,000$
19 Folding Chairs (200 @ $28)
20 Water Heater 3,142.00$
26 Commercial Refrigerator - Not Budgeted
27 2nd floor and lower level kitchen update/appliances 2,000$ 2,000.00$ -$
28 Mac Laptop
29 Handrail for Theater Stairs
30 Stage Monitor Patch/amps 1,370$
31 Hallway wayfinding and security signage
32 Storm Windows
34 Theater Screen - Stuart Room 10,849.00$
35 Custom refrigerated drawer for bar area in Glore solarium 5,000$
36 Theater speakers and microphones 6,500$ 12,010.00$ 5,000$
37 Landscaping
38 Ask Joan building activity system 5,000$
39 Upgrade one classroom with new technology -$
41 Recovering armchairs in Nagel Room 6,000$ -$
43 DILC smart board system for preschool room 10,000$
44 Wireless access points 7,491.00$
45 Miscellaneous theater equipment 1,184.00$ 653.42$
46 replace cyclorama in theater 35,000$
49 patio expansion 20,000$
50 nagel room furniture -$
51 update card room with divider 9,530.00$
52 new phone system 5,645.00$
53 Stuart Room projector replacement 7,350.00$
54 Calendar Software - EVENTS 1,552.00$
55 CRM Implementation - CUEBOX, Inc.3,000.00$
56 Gorton Flags with wooden poles 3,752.12$
57 Water Chiller 2,100.00$
58 Children Learning Center- Craft Bin 581.34$
59 Tenant space carpeting 2,100.00$ -$
600$ 24,500$ 64,870$ 111,902.96$ 54,455.05$ 59,000$
DIDPOSAL of SAMSUNG (616.24)$
Restricted funds - patio:-$ 50,000$
53,838.81$ 109,000$
33
1
THE CITY OF LAKE FOREST
ORDINANCE NO. 2024-__
AN ORDINANCE RESTATING AND REAFFIRMING
ORDINANCE NO. 2013-070
WHEREAS, The City of Lake Forest (the "City") is a home rule, special charter
municipal corporation; and
WHEREAS, prior to the approval of the City's home rule referendum, the then-sitting
City Council of the City (the "2004 Council") adopted Ordinance No. 2004-47, which ordinance
established the position of the 2004 Council on the use of home rule authority, and particularly
pledged to abide by the "property tax cap" limitations of the Illinois Compiled Statutes as set
forth in the Property Tax Extension Limitation Law (35 ILCS 200/18-185 et seq.)(the "Tax Cap
Law"); and
WHEREAS, in evaluating the potential benefits of home rule, the 2004 Council
recognized that flexibility in accessing the bond market was a significant advantage that home
rule status provided over non-home rule status; and
WHEREAS, at the same time, the 2004 Council recognized that misuse of home rule
powers could lead to greater annual debt service payments for City taxpayers in real dollars; and
WHEREAS, in order to take advantage of the benefits of home rule without exposing the
taxpayers of the City to the risks of home rule, the 2004 Council adopted Ordinance No. 2004-
47; and
WHEREAS, the voters of Lake Forest expressed their trust for its local governmental
representatives and their preference for local control by approving a referendum granting the
City home rule status in 2004; and
34
2
WHEREAS, in 2008, the City Council (the "2008 Council") adopted Ordinance No.
2008-8, being "An Ordinance Restating And Reaffirming Ordinance No. 2004-47"; and
WHEREAS, in 2013, the City Council (the “2013 Council”) adopted Ordinance No.
2013-070, being “An Ordinance Restating and Reaffirming Ordinance No. 2008-8”; and
WHEREAS, the current City Council concurs with the 2004 Council, the 2008 Council
and the 2013 Council that, notwithstanding its home rule status, the City should:
(i) with respect to its annual debt service and levies for capital
improvements, not exceed in real dollars $2,589,806, which was
the tax extension in 2004 for debt service amounts, exclusive of
changes in the Illinois Municipal Price Index (the "CPI") as
calculated by the Illinois Institute of Rural Affairs and the Illinois
Municipal League [or, if the Illinois Municipal Price Index is no
longer published, then the "Consumer Price Index" as defined in
the Tax Cap Law] (the "2004 Debt Level"); and
(ii) with respect to its "aggregate levy," being all property taxes levied
by the City except for debt service levies for general obligation
unlimited tax bonds and capital improvement levies, abide by the
limitations of the "property tax cap" law; and
WHEREAS, consistent with sound fiscal planning, and to demonstrate its concurrence
with the 2004 Council, 2008 Council and the 2013 Council, and to express more clearly the
commitment reflected in Ordinance No. 2004-47, Ordinance No. 2008-8 and Ordinance No.
2013-070 with respect to the bonded indebtedness and changes in the CPI, the City Council
desires to restate, reaffirm, and refine the intentions of the 2004 Council, 2008 Council and the
2013 Council to abide by the Tax Cap Law and to articulate affirmatively the intention to
maintain the City's debt service levels consistent with the 2004 Debt Level in real dollars; and
WHEREAS, in recognition that the funding of capital improvements can often be
accomplished more economically by direct levy rather than through the issuance of bonds (which
involve both issuance costs and interest costs), and consistent with the intent of the 2004
35
3
Council, 2008 Council and the 2013 Council, the City Council desires to clarify that paying for
capital improvements on a "pay as you go" basis while maintaining the 2004 Debt Level in real
dollars is in the best interests of the City and its residents;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, LAKE COUNTY, ILLINOIS, as follows:
SECTION ONE: Recitals. The preceding recitals are incorporated into and made a
part of this Ordinance.
SECTION TWO: Debt Limits and Property Tax Caps. Notwithstanding the City's
status as a home rule unit, the City Council shall:
(i) not exceed the 2004 Debt Level (as adjusted by the CPI from 2004
to the present) for the City's annual debt service amount, and
(ii) except as provided in part (i) above, abide by the "property tax
cap" for the City's aggregate levy in accordance with the Tax Cap
Law; provided that the City Council may, in any year, increase its
aggregate levy by more than the "property tax cap" (but not more
than 5%) by a three-fourths vote of the City Council, but only if
the moneys raised by such increase in property taxes in excess of
the aggregate levy otherwise authorized under the Tax Cap Law is
used either:
(a) for supplementing the Capital Improvement Fund of the
City; or
(b) to replace revenues lost because of changes in the amount
of the State Revenue Sharing Moneys paid to the City;
unless one of the following occurs:
A. The City Council has determined that a bona fide emergency or
legal requirement dictates said increase, or
B. That an advisory referendum has determined support within the
community for said increase.
36
4
SECTION THREE: Supersedence. This Ordinance supersedes Ordinance No. 2004-
47, Ordinance No. 2008-8 and Ordinance No. 2013-070.
SECTION FOUR: Effective Date. This Ordinance shall be in full force and effect
from and after its adoption.
PASSED this ____ day of December, 2024.
AYES:
NAYS:
ABSENT:
APPROVED this ____ day of December, 2024.
Mayor
ATTEST:
City Clerk
37
Attachment 1
PROJECTED EQUALIZED ASSESSED VALUATION
Based on information from the County Clerk's Office
the projected Equalized Assessed Valuation (EAV) of property
in The City of Lake Forest for the tax year 2024 is as follows:
2023 EAV for The City of Lake Forest 2,538,383,223
Estimated average change to existing property 9.77%
2024 EAV for existing property 2,786,436,426
Total Estimated New Construction Growth for 2024 17,284,003$
Total Projected EAV for 2024 Tax Levy 2,803,720,429$
COMPUTATION OF MAXIMUM TAX EXTENSION FOR UNDER THE PROPERTY TAX
EXTENSION LIMITATION ACT
A.Tax Levy Extensions for the 2023 Tax Year (Excluding Debt 35,939,140$
Service, Special Rec and partial Fire Pension Tax Levy Extension)
B.Total Projected EAV for 2024 Tax Levy 2,803,720,429$
C.Total Estimated New Construction Growth for 2024 17,284,003$
D.CPI Increase for 2024 Levy 3.40%
Step 1 Numerator of Limiting Rate:35,939,140$ X 103.400%=37,161,071$
Step 2 Denominator of Limiting Rate:2,803,720,429$ -17,284,003 =2,786,436,426$
Step 3 Limiting Rate (Per $100 EAV):37,161,071$ /2,786,436,426 =0.01334$
Step 4 Maximum Tax Extension for 2024 Tax Year 2,803,720,429$ X 0.01334$ =37,391,577$
(Excluding Debt Service Tax Levy Extension):
Step 5 Added Tax Levy Extension Based on New =230,507$
Growth (Step 4 minus Step 1)
Aggregate Levy - Truth in Taxation Estimate:104.04%
Tax Cap 3.40%
New Construction 0.64%
4.04%
ESTIMATING EQUALIZED ASSESSED VALUATION, TAX LEVY LIMITATIONS
AND NEW GROWTH PROJECTIONS FOR 2024 LEVY
11/20/2024 taxlevy2024_draft
38
The City of Lake Forest
Tax Levy
2024
Attachment 2
FUND 2024 LEVY 2023 Extension $ CHANGE % CHANGE
General $16,508,660 15,905,865 602,795 3.79%Comms Dept Add
Pension Funds
IMRF/SS - Funded Ratio 96.43%1,416,577 1,388,801 27,776 2.00%
Police Pension - Funded Ratio 57.5%3,451,096 3,284,439 166,657 5.07%Pens Subcomittee
Fire Pension - Funded Ratio 70.7%2,002,795 2,046,952 (44,157)-2.16%Pens Subcomittee
Sub-Total Pension Funds 6,870,468 6,720,192 150,276 2.24%
Other Funds
Recreation and Parks 5,788,841 5,873,809 (84,968)-1.45%Comms Dept Deduct
Recreation and Parks-IMRF/SS 666,722 644,799 21,923 3.40%
Special Recreation 0
Capital Improvements (Cap Applies)1,600,000 1,542,169 57,831 3.75%5-year forecast
Begin Phase in Police Facility 500,000 0 500,000
Recreation and Parks/Specific Purpose 125,000 125,000 0 0.00%
Library 4,656,066 4,502,965 153,101 3.40%
Library-sites 495,961 479,653 16,308 3.40%
Sub-Total Other Funds 13,832,589 13,168,395 664,195 5.04%
TOTAL LEVY UNDER TAX CAP 37,211,718 35,794,452 1,417,266 3.96%
Bond Funds (Cap Applies)
2010/2013/2021 GO Bonds MS/CIP 732,100 729,100 3,000 0.41%
2019 Refunding 825,963 827,463 (1,500)-0.18%
2023 Issue - Deerpath Park 1,272,750 942,256 330,494
Extension Adjustment 0 27,634 (27,634)
2015 GO Bonds - CIP 275,237 263,738 11,499 4.36%
Sub-Total Bond Funds 3,106,050 2,790,191 315,859 11.32%Truth in Taxation
TOTAL TAX LEVY BEFORE
NEW GROWTH and ALLOWANCES 40,317,768 38,584,643 1,733,125 4.49%
Fire Pension PA 93-0689 371,004 356,313 14,691 4.12%
Special Recreation 572,234 553,418 18,816 3.40%
PTAB/CE Recapture 144,688 (144,688)N/A
Plus New Growth 230,507 230,507 N/A Preliminary Estimate
GRAND TOTAL TAX LEVY 41,491,513 39,639,062 1,852,451 4.67%
Ord 2013-70 Debt/Capital Cap 5,206,050 4,332,360 873,690 20.17%Cap $4,304,725
Aggregate Levy (Truth in Taxation)38,385,463 36,704,183 1,681,280 4.58%
DISTRIBUTION OF GROWTH
General Fund Levy -201,665$
Library Levy -28,842
TOTAL NEW GROWTH 230,507$
11/20/2024
taxlevy2024_draft
39
The City of Lake Forest
Tax Levy
2024Attachment 3
FUND 2024 LEVY 2023 Extension $ CHANGE % CHANGE
General $16,710,325 15,905,865 804,460 5.06%2% + new constr
Pension Funds
IMRF/SS 1,416,577 1,388,801 27,776 2.00%
Police Pension 3,451,096 3,284,439 166,657 5.07%Pens Subcomittee
Fire Pension 2,373,799 2,403,265 (29,466)-1.23%Pens Subcomittee
Sub-Total Pension Funds 7,241,472 7,076,505 164,967 2.33%
Agency Funds
Recreation and Parks 5,788,841 5,873,809 (84,968)-1.45%
Recreation and Parks-IMRF/SS 666,722 644,799 21,923 3.40%
Recreation and Parks-Specific Purpose 125,000 125,000 0 0.00%
Special Recreation 572,234 553,418 18,816 3.40%
Capital Improvements 2,100,000 1,542,169 557,831 36.17%$500k Police Fac
Library 4,684,908 4,502,965 181,943 4.04%
Library-sites 495,961 479,653 16,308 3.40%
Sub-Total Agency Funds 14,433,665 13,721,813 711,853 5.19%
AGGREGATE LEVY 38,385,463 36,704,183 1,681,280 4.58%
Bond Funds
2010/2013/2021 GO Bonds MS/CIP 732,100 729,100 3,000 0.41%
2019 Refunding 825,963 827,463 (1,500)-0.18%
2023 Issue - Deerpath Park 1,272,750 942,256 330,494
Extension Adjustment 0 27,634 (27,634)
2015 GO Bonds - CIP 275,237 263,738 11,499
Sub-Total Bond Funds 3,106,050 2,790,191 315,859 11.32%
PTAB/CE Recapture 0 144,688 (144,688)N/A
GRAND TOTAL TAX LEVY 41,491,513 39,639,062 1,852,451 4.67%
11/20/2024 taxlevy2024_draft40
The City of Lake Forest
Tax Levy
2024
Explanation of Homeowner Increase
Attachment 4
2024 LEVY 2023 Extension $ CHANGE % CHANGE
Levy before growth and exclusions 37,211,718$ 35,794,452$ 1,417,266$ 3.96%
Plus growth and exclusions 1,173,745 909,731 264,014$
TOTAL LEVY UNDER TAX CAP 38,385,463$ 36,704,183$ 1,681,280$ 4.58%
PTAB/CE Recapture 0 144,688 (144,688)$
Bond Funds 3,106,050 2,790,191 315,859$ 11.32%
TOTAL TAX LEVY 41,491,513$ 39,639,062$ 1,852,451$ 4.67%
Increase excl new growth/exclusions 40,317,768 38,584,643 4.49%
2024 2023
Forecast Actual
City Equalized Assessed Value ( EAV)2,803,720,429 2,538,383,223
1/3 market value
City Levy 41,491,513 39,639,062
Tax Rate 1.4799 1.5616 levy divided by EAV X 100
Median Home Market Value 894,400$ 814,779$ 9.77%
EAV 298,133 271,593
EAV X Tax Rate/100 4,412$ 4,241$ 171$ 4.03%
This is the impact projected on an average existing home.
This represents 23% (City) and 3% (Library) of the entire tax bill.
(Impacts on individual properties may differ.)
11/20/2024 taxlevy2024_draft
41
TAX LEVY 2024-2025
AN ORDINANCE PROVIDING FOR THE LEVY OF TAXES FOR ALL CORPORATE PURPOSES AND FOR
THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS,
FOR THE FISCAL YEAR COMMENCING MAY 1, 2024 AND ENDING APRIL 30, 2025.
WHEREAS, because of legal requirements relating to pension funding, the City is required to
increase its annual levy to responsibly meet these obligations; and
WHEREAS, because of uncertainties relating to actual and potential Statewide legislation
affecting revenue and tax issues for all municipalities, the City is unable to plan with any levy of
predictability, which creates a bona fide emergency beyond the City's control for purposes
of fiscal planning; and
increase its annual tax levy at levels exceeding the levels set forth in the "tax cap" law,
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND
STATE OF ILLINOIS:
SECTION 1: That the Annual Appropriation Bill, an ordinance making appropriation for the corporate
purposes of The City of Lake Forest and the objects and purposes stated therein according to the departments,
and other separate agencies, and for the Public Schools of The City of Lake Forest, County of Lake and
State of Illinois, for the fiscal year commencing May 1, 2024 and ending April 30, 2025 was duly passed
the 15th of July, 2024 and thereafter published in pamphlet form as provided by law, which ordinance by
reference thereto is hereby made a part of hereof.
SECTION 2: That the sum of eighty million, thirty-four thousand, four hundred twenty-six
dollars ($80,034,426) having heretofore legally appropriated for all corporate purposes of The City of Lake
Forest and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, to be
collected from the taxes levied for the fiscal year commencing May 1, 2024 and ending April 30, 2025 be
and same hereby is levied against all property subject to taxation with The City of Lake Forest as the same
is assessed and equalized for State and County purposes for the said fiscal year.
That the purposes for which the said amount of eighty million, thirty-four thousand,
four hundred twenty-six dollars ($80,034,426) hereto appropriated and hereby levied, respectively are
as follows, to wit:
GENERAL FUND Tax Levy
Appropriation 2024-2025
General Government
Salaries and Benefits 3,513,910$ 2,330,450$
Supplies/Other Services and Charges 5,104,782 3,385,525
Capital Equipment 200,000 132,641
Contingency - to meet expenses of emergencies
and optional expenses not otherwise provided for 4,320,432 -
TOTAL GENERAL GOVERNMENT 13,139,124$ 5,848,616$
DRAFT - 12/2/24 City Council 42
Tax Levy
Appropriation 2024-2025
Legal
Contractual Services 450,000$ 334,207$
TOTAL LAW 450,000$ 334,207$
Community Development
Salaries and Benefits 1,893,203$ -$
Supplies/Other Services and Charges 592,835 -
Capital Equipment - -
TOTAL COMMUNITY DEVELOPMENT 2,486,038$ -$
Public Works Administration
Salaries and Benefits 548,238$ 405,285$
Supplies/Other Services and Charges 129,894 96,024$
TOTAL PUBLIC WORKS ADMINISTRATION 678,132$ 501,310$
Public Buildings
Building Maintenance Administration
Salaries and Benefits 884,233$ 409,060$
Supplies/Other Services and Charges 771,839 357,064
Capital Improvements 150,000 69,392
TOTAL PUBLIC BUILDINGS 1,806,072$ 835,515$
Streets
Salaries and Benefits 1,189,086$ -$
Supplies/ Other Service and Charges 776,863 -
Capital Improvements 691,676
TOTAL STREETS 2,657,625$ -$
Sanitation
Salaries and Benefits 1,455,947$ 913,970$
Supplies/ Other Service and Charges 1,205,996 757,063
TOTAL SANITATION 2,661,943$ 1,671,033$
Storm Sewers
Salaries and Benefits 135,643$ 100,041$
Supplies/ Other Service and Charges 40,929 30,186
Capital Improvements 50,000 36,876
TOTAL STORM SEWERS 226,572$ 167,103$
DRAFT - 12/2/24 City Council 43
Tax Levy
Appropriation 2024-2025
Engineering
Salaries and Benefits 600,036$ 235,041$
Supplies/ Other Service and Charges 253,160 99,166
TOTAL ENGINEERING 853,196$ 334,207$
Fire
Fire Administration
Salaries and Benefits 5,324,493$ 2,698,890$
Supplies/ Other Service and Charges 383,498 194,388
Capital Improvements 50,000 25,344
Sub-Total 5,757,991$ 2,918,622$
Emergency Medical Services
Supplies/ Other Service and Charges 39,800$ 20,174$
Sub-Total 39,800$ 20,174$
Fire Suppression
Supplies/ Other Service and Charges 136,250$ 69,063$
Sub-Total 136,250$ 69,063$
TOTAL FIRE 5,934,041$ 3,007,859$
Police
Salaries and Benefits 7,222,966$ 3,296,389$
Supplies/ Other Service and Charges 1,459,360 666,017
Capital Improvements 105,334 48,072
TOTAL POLICE 8,787,660$ 4,010,478$
TOTAL AMOUNT APPROPRIATED FROM GENERAL FUND 39,680,403$ 16,710,326$
Less: Total amount appropriated from other sources 22,970,077
other than Tax Levy
Sub-Total 16,710,326
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
GENERAL FUND 16,710,326$
DRAFT - 12/2/24 City Council 44
Tax Levy
Appropriation 2024-2025
ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY
For ILLINOIS MUNICIPAL RETIREMENT and SOCIAL SECURITY
(Excludes Water and Sewer Department, Fleet, Deerpath Golf Course,
Cemetery Commission and School District 67)
General Fund - IMRF 735,031$ 708,289$
General Fund - Social Security 842,090 708,288
Parks and Recreation Fund - IMRF 343,220 333,361
Parks and Recreation Fund - Social Security 343,220 333,361
-
TOTAL AMOUNT APPROPRIATED FROM ILLINOIS 2,263,561$ 2,083,299$
MUNICIPAL RETIREMENT AND SOCIAL SECURITY
Less: Total amount appropriated from other sources 180,262
other than Tax Levy
Sub-Total 2,083,299
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY 2,083,299$
FIREFIGHTERS'S PENSION FUND
Other Services and Charges 3,354,826$ 2,002,795$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 372,583 -
TOTAL AMOUNT APPROPRIATED FOR PAYMENT
TO THE FIREFIGHTERS'S PENSION FUND 3,727,409$ 2,002,795$
Less: Total amount appropriated from other sources
other than Tax Levy 1,724,614
Sub-Total 2,002,795
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE FIREFIGHTERS'S PENSION FUND 2,002,795$
Other Services and Charges 371,004$ 371,004$
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE FIREFIGHTERS'S PENSION FUND LAW PA 93-0869 371,004$ 371,004$
DRAFT - 12/2/24 City Council 45
Tax Levy
Appropriation 2024-2025
POLICE PENSION FUND
Other Services and Charges 4,220,830$ 3,451,096$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 422,083 -
TOTAL AMOUNT APPROPRIATED FOR PAYMENT
TO THE POLICE PENSION FUND 4,642,913$ 3,451,096$
Less: Total amount appropriated from other sources 1,191,817
other than Tax Levy
Sub-Total 3,451,096
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE POLICE PENSION FUND 3,451,096$
PARKS AND RECREATION FUND
Parks and Forestry
Administration
Salaries and Benefits 2,518,531$ 2,439,019$
Supplies/ Other Service and Charges 534,752 517,870
Capital Equipment 182,000 176,254
Sub-Total 3,235,283$ 3,133,143$
Grounds Maintenance
Supplies/ Other Service and Charges 434,124$ 420,418$
Sub-Total 434,124$ 420,418$
Athletic Field Plg/Tennis
Supplies/ Other Service and Charges 111,500$ 107,980$
Sub-Total 111,500$ 107,980$
Lake Front Facilities
Supplies/ Other Service and Charges 36,500$ 35,348$
Sub-Total 36,500$ 35,348$
Tree Trimming
Supplies/ Other Service and Charges 82,318$ 79,719$
Sub-Total 82,318$ 79,719$
DRAFT - 12/2/24 City Council 46
Tax Levy
Appropriation 2024-2025
Tree Removal
Supplies/ Other Service and Charges 43,956$ 42,568$
Sub-Total 43,956$ 42,568$
Insect & Disease
Supplies/ Other Service and Charges 23,500$ 22,758$
Sub-Total 23,500$ 22,758$
Tree & Shrub Planting/Care
Supplies/ Other Service and Charges 12,500$ 12,105$
Sub-Total 12,500$ 12,105$
Natural Areas Management
Supplies/ Other Service and Charges 40,000$ 38,737$
Sub-Total 40,000$ 38,737$
TOTAL PARKS AND FORESTRY SECTION 4,019,681$ 3,892,777$
Recreation
Recreation Programs
Salaries and Benefits 3,453,812$ 952,994$
Supplies/ Other Service and Charges 1,841,329 508,069
Capital Equipment - 0
Sub-Total 5,295,141$ 1,461,063$
Recreation and Parks Specific Purpose 125,000$ 125,000$
Recreation Center Capital Equipment 50,000 50,000
Parks and Forestry Tree Replacement and Landscaping 100,000 100,000
Parks and Recreation Capital Asset Replacement Program (CARP)297,000 285,000
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 1,057,326 -
TOTAL RECREATION SECTION 6,924,467$ 2,021,063$
TOTAL AMOUNT APPROPRIATED FROM THE PARKS AND 10,944,148
RECREATION FUND
Less: Total amount appropriated from other sources 8,923,085
other than Tax Levy
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE PARKS AND RECREATION FUND 5,913,840$
DRAFT - 12/2/24 City Council 47
Tax Levy
Appropriation 2024-2025
Special Recreation
Salaries and Benefits 98,077$ 72,281$
Supplies/Other Services and Charges 316,798 233,475
Capital Improvements 361,579 266,478
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 77,645 -
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
SPECIAL RECREATION 854,099$ 572,234$
Capital Improvements Fund
Supplies/Other Services and Charges 3,715$ -$
Capital Equipment 2,912,076
Capital Improvements 18,699,247 2,100,000
Contingency to meet expenses of emergencies and capital
improvements not otherwise provided for 2,161,504
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
CAPITAL IMPROVEMENTS 23,776,542$ 2,100,000$
PUBLIC LIBRARY FUND
Library Services
Salaries and Benefits 2,791,304$ 2,787,108$
Supplies/Other Services and Charges 1,627,280 1,624,834
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 349,416 -
Total Lake Forest Public Library - General 4,768,000$ 4,411,942$
Less: Total amount appropriated from other sources 356,058
other than Tax Levy
Sub-Total 4,411,942
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY - GENERAL 4,411,942$
Social Security and IMRF
Social Security 196,582$ 136,483$
Illinois Municipal Retirement Fund (IMRF)180,804 136,483
Total Lake Forest Public Library - Social Security and IMRF 377,386$ 272,966$
DRAFT - 12/2/24 City Council 48
Tax Levy
Appropriation 2024-2025
Less: Total amount appropriated from other sources 104,420
other than Tax Levy
Sub-Total 272,966
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY - SOCIAL SECURITY AND IMRF 272,966$
Library Building
Salaries and Benefits 329,237$ 57,838$
Supplies/Other Services and Charges 393,950 69,207
Sub-Total 723,187$ 127,045
Capital Equipment -$ -$
Capital Improvements 2,100,000 368,916
Sub-Total 2,100,000$ 368,916$
Total Lake Forest Public Library
Building Maintenance and Repair (Sites and Building)2,823,187$ 495,961$
Less: Total amount appropriated from other sources 2,327,226
other than Tax Levy
Sub-Total 495,961
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
THE LAKE FOREST PUBLIC LIBRARY -
BUILDING MAINTENANCE AND REPAIR 495,961$
Public Schools THE CITY OF LAKE FOREST
School District No. 67**
From the Educational Fund 38,790,628$ 38,787,088$
From the Operations, Building and Maintenance Fund 2,768,614$ 2,442,605
From the Capital Projects Fund 275,000$ -
From the Illinois Municipal Retirement Fund 421,868$ 117,512
From the Social Security Fund 421,867$ 301,758
From the Transportation Fund 1,600,341$ -
TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS
OF THE CITY OF LAKE FOREST (School District No. 67)44,278,318$ 41,648,963$
TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR
PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST
(School District 67)41,648,963$
DRAFT - 12/2/24 City Council 49
Tax Levy
Appropriation 2024-2025
Summary of the Amounts Appropriated From the
the Several Funds
General 39,680,403$ 16,710,326$
Illinois Municipal Retirement Fund (IMRF)1,078,251 1,041,650
Social Security 1,185,310 1,041,649
Firefighter's Pension 3,727,409 2,002,795
Firefighter's Pension law PA 93-0869 371,004 371,004
Police Pension 4,642,913 3,451,096
Sub-Total 50,685,290$ 24,618,520$
Parks and Recreation 10,944,148$ 5,913,840$
Special Recreation 854,099 572,234
Capital Improvements 23,776,542 2,100,000
Public Library 4,768,000 4,411,942
Public Library - Social Security 196,582 136,483
Public Library - IMRF 180,804 136,483
Public Library - Sites and Building 2,823,187 495,961
Sub-Total 43,543,362$ 13,766,943$
The City of Lake Forest School District No. 67 ***
Educational 38,790,628$ 38,787,088$
Operations, Building and Maintenance 2,768,614$ 2,442,605$
Capital Projects Fund 275,000$ -$
Illinois Municipal Retirement Fund 421,868$ 117,512$
Social Security 421,867$ 301,758$
Transportation 1,600,341$ -$
Sub-Total 44,278,318$ 41,648,963$
GRAND TOTAL 138,506,970$ 80,034,426$
*** The City of Lake Forest School District No. 67
will be holding a special meeting and these
tax levy numbers could change.
Section 3: Severability. If any provision of this Ordinance is declared unconstitutional, invalid, or
otherwise unenforceable by a court of competent jurisdiction, then that provision shall be deemed severed
from this Ordinance and the remainder of this Ordinance shall remain in full force and effect.
Section 4: The City Clerk of The City of Lake Forest is hereby directed to file a certified copy of this
ordinance with the County Clerk of Lake County in the State of Illinois as required by law.
DRAFT - 12/2/24 City Council 50
Section 5: This ordinance shall be in force and effect ten (10) days after its passage, approval and publication.
PASSED THIS ____ day of ________________, 2024
____________________________________________
City Clerk
APPROVED THIS ____ day of ________________, 2024
_____________________________________________
Mayor
ATTEST:
______________________________________
City Clerk
That this ordinance be published in pamphlet form and be made available to the
public at the City Hall service counter.
DRAFT - 12/2/24 City Council 51
AN ORDINANCE
ABATING A PORTION OF THE TAX BEING LEVIED IN 2024
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE GENERAL OBLIGATION BONDS, SERIES 2015 BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 3rd
day of August, 2015 authorize the issuance of General Obligation Bonds, Series 2015 in the
amount of $9,780,000 for the purpose of financing capital improvements and provided for the
levy and collection of a direct annual tax for the payment of the principal and interest of said
bonds; and
WHEREAS, the City has funds in the General Obligation Bonds, Series 2015 Bond Fund from
sources other than property taxes; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax
levied for the annual payment of the principal and interest on the General Obligation Bonds,
Series 2015 due in the fiscal year commencing May 1, 2025, therefore a portion of the levy of the
tax provided in the original bond ordinance passed August 3, 2015, a copy of which was filed in
the Office of the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and
directed to abate a portion of the 2024 Tax Levy in the amount of $362,937.50 hitherto provided
for and levied in the ordinance providing for the issuance of $9,780,000 General Obligation
Bonds, Series 2015 of The City of Lake Forest, Lake County, Illinois passed August 3, 2015.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval
and publication as required by law.
PASSED THIS ______ day of __________________, 2024
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2024
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2015
52
AN ORDINANCE
ABATING THE TOTAL TAX BEING LEVIED IN 2024
FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST
ON THE GENERAL OBLIGATION BONDS, SERIES 2017 BOND ISSUE
WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 15th
day of May 2017, authorize the issuance of General Obligation Bonds, Series 2017 in the amount
of $9,295,000 for the purpose of financing capital improvements and provided for the levy and
collection of a direct annual tax for the payment of the principal and interest of said bonds; and
WHEREAS, the City has funds in the General Obligation Bonds, Series 2017 Bond Fund from
sufficient revenues collected from the City owned waterworks and sewerage system; and
WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied
for the annual payment of the principal and interest on the General Obligation Bonds, Series
2017 due in the fiscal year commencing May 1, 2025, therefore the total levy of the tax provided
in the original bond ordinance passed May 15, 2017, a copy of which was filed in the Office of
the County Clerk is unnecessary;
NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows:
SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and
directed to abate the total 2024 Tax Levy of $782,727.50 hitherto provided for and levied in the
ordinance providing for the issuance of $9,295,000 General Obligation Bonds, Series 2017 of The
City of Lake Forest, Lake County, Illinois passed May 15, 2017.
SECTION 2: That this ordinance shall be in full force and effect from and after its approval
and publication as required by law.
PASSED THIS ______ day of __________________, 2024
_________________________________
City Clerk
APPROVED THIS ______ day of _______________, 2024
_________________________________
Mayor
ATTEST:
______________________________
City Clerk
2017
53
Proposed Changes in
Fee Schedule
December 2, 2024
City Council
54
THE CITY OF LAKE FOREST
ORDINANCE NO. 2024-_________
AN ORDINANCE APPROVING A
FEE SCHEDULE FOR THE CITY OF LAKE FOREST
WHEREAS, The City has established various fees and charges as part of its
codes, ordinances, rules, regulations, and policies, which fees and charges are
reviewed from time-to-time; and
WHEREAS, the City Council has reviewed such fees and charges, and
hereby determines that it is necessary to adjust certain existing fees and charges,
and/or to establish formally other fees and charges; and
WHEREAS, the City Council has determined that it is in the best interests
of the City and its residents to adopt this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE
OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of
this Ordinance.
SECTION TWO: Approval of Fee Schedule. The City Council hereby
approves the fee schedule set forth in Exhibit A (“Fee Schedule”). To the extent
any provision of any code, ordinance, regulation, rule, or policy of the City is
55
2
contrary to the Fee Schedule, such provision is hereby deemed amended so that the
Fee Schedule shall control. Any fee or charge not otherwise listed on the Fee
Schedule shall remain unchanged and in full force and effect.
SECTION THREE: Effective Date of Fee Schedule. The fees and
charges set forth on the Fee Schedule shall take effect as of the date noted on the
Fee Schedule.
SECTION FOUR: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2024
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this __ day of _________________________, 2024
_____________________________
Mayor
ATTEST:
_______________________________
City Clerk
56
3
Exhibit A
Schedule of Fees and Charges
57
City of Lake Forest Fee Schedule - Exhibit A
Add prior approved fees
New Fee
Change to fee
FEE Amount $$
(n/c if %Projected City Code
Fund FY2025 ($)blank)CHANGE Revenue Section
Water Fees:
Water Utility Fees/Charges
Turn Off Water Fee Water 75 51.064
Turn Off Water Fee After Hours Water 100 51.064
Turn On Water Fee Water 75 51.064
Turn On Water Fee After Hours Water 100 51.064
Water Main Taps Water
1 Inch Water 500 51.030(b)
1-1/2 Inch Water 1,000 51.030(b)
2 Inch Water 1,300 51.030(b)
3,4,6 and 8 inch taps Water 900 51.030(b)
Water Meter Fees Water
3/4 Inch Water 470 51.045(e)
1 Inch Water 540 51.045(e)
1-1/2 Inch Water 910 51.045(e)
2 Inch Water 1,165 51.045(e)
3 inch Water 2,615 51.045(e)
4 inch Water 3,950 51.045(e)
6 inch Water 6,840 51.045(e)
Water Meter Contractor Bond - Temporary Meter Water 1,500 0 51.015
Water Plant Investment Fee
New Single Family Home - vacant lot Water 2,900 52.15
Multi-Family Dwelling - new structure Water 2,652 52.15
Residential pools, sprinkler systems Water 459 52.15
Nonresidential buildings - new structures and additions Water 1.02/sq ft of entire 52.15
Water interior area of the building
Institutional buildings - new structure and additions Water .94/sq ft of entire 52.15
only if eligible for fed and state tax exempt status Water interior area of the building
General Fees:
Sticker for Leaf/Grass Bags General 1.00 per sticker 50.016
Sanitation:
Special Pickup General 40 per 2 cubic yard 50.039 ( c)
White Goods General 65 50.015
White Goods W/CFC General 90 50.015
Monthly refuse collection fee General 12 Per Month 50.021
PROPOSED
FY2026 ($)
Public Works
DRAFT - 12/2/24 City Council 1 of 19 58
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PROPOSED
FY2026 ($)
55 Gallon Recycle Cart/Fee for extra cart only General 75
35 Gallon Recycle Cart/Fee for extra cart only General 55
Earth Machine Back Yard Composter General 55
Licenses:
Scavengers - collects and disposes of multi-family and 1,500 per company 50.055
commercial waste
Scavengers - collects and disposes of residential and 750 per company 50.055
commercial roll -offs
Scavengers - collection and cleaning of portable toilets 200 per company 50.055
Sewer System Connection Fee:
Single Family Dwelling 825 N/A
Two - family Dwelling 825 per unit N/A
Multi-family Dwelling 165 per population equiv N/A
1,650 min
Non-Residential Buildings 165 per population equiv N/A
1,650 min
Institutional buildings with Fed and State tax exempt status 825 per connection N/A
Site Grading:
Site Grading - New construction 640 N/A
If no grading, request may be submitted for a waiver of the 240 N/A
requirement of grading plan
Resubmittal 165 N/A
Revisions to approved grading plans 125 N/A
Erosion and sediment control measures 240 N/A
Site grading security (financial guarantee - refundable)3,000 per acre of development N/A
Floodplain Development Permit
1 & 2 FAMILY 355
ALL OTHERS 530
Water Shed Development Fee: Revised Fee Schedule:
General Fees
Sediment and Erosion Control Only
Single Family Residential Lot (See site grading ordinance)see ordinance 151.05
Single Family Residential Lot (within regulatory floodplain)1,040 151.05
Development (<10 acres)2,400 151.05
Development ( ≥ 10 acres)3,560 151.05
Minor Development
Engineering
DRAFT - 12/2/24 City Council 2 of 19 59
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PROPOSED
FY2026 ($)
Without detention 2,120 151.05
With detention or Fee - in - lieu 3,120 151.05
Major Development
With detention or Fee-in-lieu 5,400 151.05
Within regulatory floodplain ( < 10 acres)3,280 151.05
Within regulatory floodplain (≥ 10 acres)8,640 151.05
Wetland Fees
Category I Wetland impacts less than or equal to 1 acre 880 N/A
Category II Wetland impacts greater than 1 acre and less than 2 acres 3,640 N/A
Category III Wetland impacts greater or equal to 2 acres or impacts a HQAR 4,400 N/A
Category IV Wetland impacts involving either restoration, creation 1,440 N/A
or enhancement 2,760 N/A
Resubmittal fee (1/3 of total watershed Dev. Fee + General + wetland fees)347-2,880 N/A
Earth Change Approval 1,720 N/A
Securities - financial guarantee refundable 3,000 per acre of development N/A
Variances 4,240 N/A
Appeals 1,920 N/A
Flood Plain Analysis and Report 35 N/A
Construction Engineering Standards Manual 35 N/A
Water Utility Fees/Charges:
Water Service Inspection Fee Water 50 N/A
Home Inspection Fee Water 150 51.065
Home Inspection Fee - Re-Inspection Water 50 51.065
Home Inspection Waiver Water 25 51.065
General Fees:
Zoning Analysis General 100 159.052
Building & Development Fees:
Service Contracts:
Lake Bluff General Per Agreement N/A
Bannockburn General 5,000 min. & 50% over that N/A
Plan Review :
Remodeling up to $12,000 General 55 150.145
$12,001 to $48,000 Remodeling General 82 150.145
$48,001 - $120,000 Remodeling General 145 150.145
Over $120,000 Remodeling General 246 150.145
Community Development
DRAFT - 12/2/24 City Council 3 of 19 60
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(n/c if %Projected City Code
Fund FY2025 ($)blank)CHANGE Revenue Section
PROPOSED
FY2026 ($)
Additional fee for plan reviews that require more than 2 hours General 55 per additional hour 150.145
New Construction - SFD General 428 150.145
New Construction - 2FD General 246/unit 150.145
New Const. - Com. & Multi. Fam.612+50/150.145
3 or more units 1,000 Sq. Ft. 150.145
Plan Re-Submittal Fee General 140 per re-submittal 150.145
Alterations to Approved Plans General 140 + 55 per hour fee for reviews 150.145
requiring more than 2 hours
Contractor Change General $50 (plu $20 each 150.145
Additional)
Building Scale Calculation Fees:
Single Family residence - first review General 400 150.148
With completed Building Scale worksheet/detailed plans General 200 150.148
Two-family dwelling General 189 per unit 150.148
With completed Building Scale worksheet/detailed plans General 120 150.148
Additional reviews (for revised plans)General 102 150.148
On-site inspection for an existing dwelling General 102 150.148
Office meeting to discuss for building scale calculation General 50 150.148
Building Scale Waiver Request General 100 150.148
Building Review Board Fees:
Signs/Awnings/Landscaping/Lighting/Fences General 75 150.147
Two or more of above General 125 150.147
Storefront Alterations General 100 150.147
New Commercial building, school, hospital or multi-family building General 700 150.147
per building
Alterations or major additions to commercial buildings, schools, General 323 150.147
hospitals or multi-family buildings - per building
New multi-building projects - per building General 850 + 175 for more than 150.147
4 buildings (per building)
Changes to approved building materials General 60 150.147
Demolition with replacement structure General 2,230 150.147
Demolition partial and replacement addition General 1,310 150.147
Demolition w/o Replacement Structure General 1,310 150.147
New Residence on Vacant Property (building scale fee also)General 1,050 155.07
Additions & Alterations to Existing Residence (building scale fee also)General 500 155.07
Replacement/new single family home/duplex structure General 1,310 155.07
Variance from Building Scale Ordinance General 374 155.07
Revisions to Approved Plans General 229 155.07
DRAFT - 12/2/24 City Council 4 of 19 61
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(n/c if %Projected City Code
Fund FY2025 ($)blank)CHANGE Revenue Section
PROPOSED
FY2026 ($)
Historic Preservation Commission Fees:
Demolition (complete) and replacement structure General 2,450 155.07
Demolition (partial) and replacement structure General 1,529 155.07
Removal of less than 50%155.07
Replacement Structure, prior demolition General 1,310 155.07
Demolition w/o Replacement Structure General 1,441 155.07
Changes to approved building materials General 60 39.140
New Residence on Vacant Property (building scale fee also)General 1,050 155.07
Additions & Alterations to Existing Residence (building scale fee also)General 500 155.07
Variance from Building Scale Ordinance General 374 155.07
Revisions to Approved Plans General 229 155.07
Rescission of local landmark designation, amendment of 155.07
local landmark designation or historic map amendment General 2,500 155.07
Signs/Awnings/Landscaping/
Lighting/Fences General 75 155.07
Two or more of above General 125 155.07
Storefront Alterations General 100 155.07
New Commercial building, school, hospital or multi-family building General 700 155.07
per single building
Alterations or major additions to commercial buildings, schools, General 323 155.07
hospitals or multi-family buildings - per building
New multi-building projects - per building General 850 + 175 for more than 155.07
4 buildings (per building)
Project Fees:
Red Tag , per violation, per day (minimum $150 first offense)General 300 150.005
Stop Work Order (Minimum $250 first offense, limited scope)General 750 150.005
Street Obstruction - per 30 lineal feet of public right-of-way General 100 150.005
Re-Inspection all permits (failed/no show)General 175 150.005
Additional Inspections General 50 150.005
Off Hour Inspections General
50 administration fee plus per hour cost
of inspector 150.005
Tree fencing inspection fee 135 N/A
Recording of Right-of-Way agreement General 70 (up to 4 pages, 5 each addl page)150.145
for sprinkler system, driveway apron
Construction Trailer Permit (Commercial Construction Sites only)General 100 per month 150.145
Tree removal without permit General 750 per inch 999.999
Vegetation removal in protected area without permit General 750 per violation 999.999
Recording of Plat of Subdivision General 75 plus Lake County Fee
DRAFT - 12/2/24 City Council 5 of 19 62
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(n/c if %Projected City Code
Fund FY2025 ($)blank)CHANGE Revenue Section
PROPOSED
FY2026 ($)
Const. Codes Comm. Fees:
Variances from Construction Code General 250 150.110
Administrative Appeals General 150 150.110
Material/Product Evaluation General 350 150.110
Demolition Tax Cap Imp &12,000 150.110
Afford Housing
Zoning Board of Appeals:
Variations from Zoning Code General 310 159.02
Administrative Appeals General 150 159.02
Special Use Permit - Existing Developments General 755 159.02
Legal Ad Publication (as required)General 85 159.02
Plan Commission:
Minor Subdivisions-Tentative Approval 2,3 or 4 lots General 2,184 156.026(a)(3)
payable at time of application
Minor Subdivisions-Final Approval General 250+35/lot plus 156.026(a)(3)
engineering and recording fees 156.026(a)(3)
Major Subdivisions-Tentative Approval 5 or more lots General 3,822+35 for each 156.026(a)(3)
General lot over 5 156.026(a)(3)
Major Subdivisions-Final approval paid prior to recording of plat General 400+35/ 156.026(a)(3)
General plus 5/lot 156.026(a)(3)
General over 10; + engineering 156.026(a)(3)
and recording fees 156.026(a)(3)
Planned Preservation Subd Special Use Permit plus minor/major General 2,500 156.026(a)(3)
subdivision fee
Zoning Change General 3,328 156.026(a)(3)
Filing fee for all other developments General 788 156.026(a)(3)
Code Amendment General 3,328 156.026(a)(3)
Extension of Tentative Subdivision Plat Approval General 150 156.026(a)(3)
Administrative Property Line shift General 250 156.026(a)(3)
Special Use Permit General 1,035 156.026(a)(3)
Special Use Permit - Restaurant within 150' of Residential General 500 156.026(a)(3)
Escrow Deposit - 3rd Party Review (Refundable)General 5000
Permits:
Building Permits repair and maintenance under $6,000 General 40 150.145
Building Permits - $100,000 or less General 1.5% of total construction 50 min 150.145
Building Permits - over $100,000
$100,001 - $200,000 General 2% of total construction 150.145
$200,001 - $500,000 General 4,000 + 1% of total cc in excess of 200,000 150.145
DRAFT - 12/2/24 City Council 6 of 19 63
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FEE Amount $$
(n/c if %Projected City Code
Fund FY2025 ($)blank)CHANGE Revenue Section
PROPOSED
FY2026 ($)
$500,001 and above General
7,000 + .5% of total cc in excess of
500,000 150.145
Solar installation/Geo Thermal/Wind/Electric Charging Stations General .05% of construction cost 150.145
Underground storage tank removal General
single family and duplex 150 per tank 150.145
All other properties General 250 per tank 150.145
Permit Extensions - After Final Expiration General
150 administration fee plus 20% of the
original 150.145
permit fee - 6 month extension 150.145
Sign General 1.5% construction cost 50 min 150.145
Administration Demolition Approval - Life Safety/Nuisance General 500 150.145
Driveway Permits:
Driveway Resurfacing Permit (not required for sealcoating)General 50 150.145
Driveway Bond General 250 150.485
Plumbing /Electric/HVAC:
Irrigation Systems General 2.00 per head 60 min 150.145
Plumbing - base charge General 60+5.50/fix. 150.145
Sanitary Sewer General 50 min + 1.00/ft over 50 ft 150.145
Storm Sewer General 50 min + 1.00/ft over 50 ft 150.145
Electrical General
100, plus 1 per unit beyond 100 total
units 150.145
Electrical Service General 75 150.145
Electric - motors General 75 + .50 per horsepower 150.145
HVAC
Residential - New or replacement
1 or 2 units General 52 150.145
Each additional unit General 45 150.145
Duct work General 52 150.145
Commercial New General 52 per 1,500 sq ft of floor area 150.145
Commercial - replacement of existing units General same as residential 150.145
Purchase of Parking
Space per Zoning Code General to be set by City Council at the time 150.145
of approval based on market costs 150.145
Elevators:
Elevator Inspection Fee General Variable 150.145
Elevator Permits - New elevators General 65 150.145
DRAFT - 12/2/24 City Council 7 of 19 64
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(n/c if %Projected City Code
Fund FY2025 ($)blank)CHANGE Revenue Section
PROPOSED
FY2026 ($)
Licenses - Annual:
Health -Restaurant (20 or Less)General 250 113.03(d)(1)
Health - Restaurant (21-99)General 350 113.03(d)(2)
Health - Restaurant (100 + Seats)General 600 113.03(d)(3)
Health - Itinerant Restaurant General 250 113.03(d)(4)
Health - Food Store General 100 113.21(d)
Health - Limited Food Store (selling candy)General 50 113.21(d)
Health - Mobile Food/Beverage Vendor General 100 113.21
Food Vendor (delivery)General 150/Veh. 113.21(d)
Milk Vendor (delivery)General 100/Veh. 113.21(d)
Ice Vending Machine per machine General 110 95.061
Food Vending Machine per machine General 55 113.21(d)
Candy Vending Machine per machine General 55 113.21(d)
Pop/Soft drink Vending Machine per machine General 55 113.21(d)
Milk Vending Machine per machine General 55 113.21(d)
Tobacco vending machine per machine General 50 135.136
Amusement Machine per machine General 110 110.104
HVAC Contractor General 60 150.145
Electrical Contractor General 60 150.145
Juke Box General 25 110.083
Pool Table General 25 112.095(b)(1)
Tree and Vegetation Removal:
Application Review Fee General 40 99
Removal of Heritage Tree General 40 per tree 99
Removal of tree 10" DBH or larger within the streetscape preservation General 40 per tree 99
area, the front yard or the corner side yard 99
Removal of trees or vegetation from a Conservation Easement General 35 per 1 1/2 acre site 99
Removal of trees from a Tree Preservation or No Disturbance area General 40 per tree 99
Removal of trees or shrubs from any ravine or bluff General 40 per 1 1/2 acre site 99
Removal of trees or shrubs from a public right of way General 40 per 1 1/2 acre site 99
or other public property 99
Ash tree removals, dead or hazardous trees (application fee only)General No Fee 99
Bonds: Refundable Upon Timely/Satisfactory Completion
Permit Renewal - for projects with estimated construction General 20% of permit fee 0 150.145
costs of $200,000 or less refundable upon completion
of project within one year
Permit Renewal - for projects with estimated construction General 22% of permit fee 0 150.145
costs of more than $200,000 refundable upon completion
of project within 20 months
DRAFT - 12/2/24 City Council 8 of 19 65
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FY2026 ($)
Street Opening Bond General 500 98.058
Public Sanitary/Storm Sewer or Water Main Bond/R.O.W. (each)General 500
New Curb Cut and Temporary Curb Crossing General 500
Fire Protection Fees:
Life Safety Plan Review Fee - New Constr/Addition General 500 min or .05 sf includes all floors 150.145
Life Safety Plan Review Fee - Remodel/Alteration General 60 min or .05 sf includes all areas 150.145
Fire Suppression Systems (Plan review and 2 inspections)
Single Family/Duplex Residential
New General 120 or .05 per sf whichever is greater 150.145
Addition/Alteration General 60 or .05 per sf for scope of work area 150.145
whichever is greater 150.145
Hot work General 100 150.145
Commercial/Multi Family
New General 500 or .05 per s.f. whichever is greater 150.145
Addition/Alteration General
250 or .05 s.f. for scope of work area
whichever is greater 150.145
Specialized Suppression (FM 200, clean agent)General
150 per system ( in addition to above fees
for the overall system) 150.145
Stand pipe riser General 100 150.145
Hood and Duct Extinguishing System - New General 300 per system 150.145
Hood and Duct Extinguishing System - Alteration General 100 per system 150.145
Fire Alarms
Single Family/Duplex Residential General 75 or .05 per s.f. whichever is greater 150.145
Commercial/Multi Family - New General 500 or .05 per s.f. whichever is greater
Commercial/Multi Family - Addition/Alteration General 75 or .05 per s.f. whichever is greater 150.145
Inspections/Tests
Annual & New Underground Flush test Water
75 + cost per gallon of water at current
rate as approved by the City Council
based on pipe size 150.145
Annual & New Fire Pump Test Water
175 + cost per gallon of water at current
rate as approved by the City Council
based on pump size 150.145
150.145
Small Wireless Facilities:
Application for Collocation - Installation of facility General 650
Application for Collocation - Installation of multiple facilities General 350 per facility
DRAFT - 12/2/24 City Council 9 of 19 66
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FY2026 ($)
Application for installation of new utility pole or support structure General 1,000
Annual recurring rate for collocations on a City utility pole
located in the right-of-way. (* Or the City's actual, direct, and
reasonable costs related to the wireless provider's use of space
on the City utility pole)General 200
Other:
Alternative Letter of Credit Review General 100 per review 150.145
Conditional Certificate of Occupancy - Landscape only due to season General 300 per unit 150.145
(single family and duplex)
Conditional Certificate of Occupancy (single family and duplex)General 550 150.145
Conditional Certificate of Occupancy (multi-family and commercial)General
25 per square foot, whichever is greater,
to a maximum of 2,000 150.145
Estate Sale - Non-Resident operator General 50
Water Utility Fees/Charges:
Water Sales/1,000 Gallons
Effective with Water Bills mailed on or after May 1, 2025
Lake Forest Residential - to 10,000 Gallons per Quarter Water 4.50 51.061(a)
Lake Forest Residential - 10,001 to 60,000 Gallons per Quarter Water 6.20 51.061(a)
Lake Forest Residential - over 60,000 Gallons per Quarter Water 7.00 51.061(a)
Lake Forest All Other Users Water 6.50 51.061(a)
Lake Forest - Billable City Accounts Water 3.25 51.061(a)
Del Mar Woods Water 9.15 51.061(a)
Other Non resident users Water 9.15 51.061(a)
Sewer Charge/1,000 Gallons (winter usage)Water 1.16 51.061(a)
Customer Charge - Water (Inside)
5/8" to 1.5" meter Water 57/quarter 60/quarter 5.26%51.061(b)
2" to 4" meter Water 215/quarter 220/quarter 2.33%51.061(b)
6" and above meter Water 945/quarter 955/quarter 1.06%51.061(b)
Benefit Access Program Discount - must renew annually Water N\A
Customer Charge - Water (Outside)
5/8" to 1.5" meter Water 75/quarter 51.062(b)
2" to 4" meter Water 240/quarter 51.062(b)
6" and above meter Water 1000/quarter 51.062(b)
Customer Charge - Sewer
5/8" to 1.5" meter Water 5/quarter 52.15€(1)
Finance
211,734
DRAFT - 12/2/24 City Council 10 of 19 67
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FY2026 ($)
2" to 4" meter Water 20/quarter 52.15€(1)
6" and above meter Water 100/quarter 52.15€(1)
Beach Parking Fee:
Beach Parking
Temporary (Resident)General 85 73.45
Temporary (Non-Resident)General 910 73.45
Parking Permits:
Resident-Full Year Parking 313 73.27(c)(7)
Resident-Monthly Parking 30/Month 73.27(c)(7)
Resident - Unlimited Parking 1,000 73.27(c)(7)
Employer Purchased-Full Yr. Parking 180 73.27(c)(7)
Employer Purchased-Monthly Parking 20/Month 73.27(c)(7)
Non-Resident-Full Year Parking 700 73.27(c)(7)
Non-Resident - Monthly Parking 60/Monthly 73.27(c)(7)
Daily Parking Fee-Telegraph Parking 3 73.27(c)(7)
Daily Parking Fee-All Other Parking 3 73.27(c)(7)
Licenses:
Car and Lt Truck General 85 74.179(b)
Heavy Truck (8,000+ lbs.)General 110 74.179(b)
Motorcycles General 45 74.179(b)
Senior Citizen 65 and over General no discount N/A
Transfers General 5 74.184 & 185
Penalties General 50% 74.179(b)
Auto Dealer License General 50+20/Veh 74.183
Disabled vehicle sticker (Benefit Access Program)General 45 N/A
Real Estate Transfer Tax Cap Imp 4.00 per 1,000 39.155(b)
Non-sufficient funds Fee General 25 10.99
Credit Card Service Fees:
Daily Parking General .25 per transaction 73.27(c)(7)
Development Related Fees General 2.95% (Minimum 1.95)N/A
Cemetery Related Fees Cemetery 2.95% (Minimum 1.95)N/A
Public Safety Pension Fee:
Residential Utility Accounts General 20 per Quarter N/A
All Other Utility Accounts (exclude irrigation only services)General 70 per Quarter N/A
DRAFT - 12/2/24 City Council 11 of 19 68
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FY2026 ($)
Golf Course Fees/Charges:
Seasonal Fees-Resident: effective January 1, 2025
Class A -Adult Single DPG 1,650 1,800 9.00%5,100 97.051
Class B -Adult Combo DPG 2,900 3,200 10.00%1,800 97.051
Class D -Junior DPG 750 825 10.00%1,000 97.051
Class F - Senior Citizen DPG 1,200 1,350 12.50%3,000 97.051
Seasonal Fees (Non-Resident) effective January 1, 2025
Class A -Adult Single DPG 2,200 2,420 10.00%1,000 97.051
Class B -Adult Combo DPG 2,900 3,200 10.00%0 97.051
Class D -Junior DPG 750 825 10.00%250 97.051
Class F - Senior Citizen DPG 1,400 1,550 10.00%1,600 97.051
Daily Fees-Resident: effective January 1, 2025
Weekday-9 DPG 41 50 4.00%2,371 97.051
Weekday-18 DPG 54 85 6.00%15,000 97.051
Weekend 9 DPG 46 63 5.00%1,693 97.051
Weekend -18 DPG 67 110 5.00%7,380 97.051
Electric Golf Carts: effective January 1, 2025
9 Holes Single Rider DPG 17 20 18.00%2663 97.052
18 Holes Single Rider DPG 22 25 14.00%5623 97.052
Range Balls
Small Bucket DPG 10 12 20.00%1,512 97.051
Medium Bucket DPG 15 17 13.00%2,326 97.051
Large Bucket DPG 22 97.051
Pull cart
9 holes DPG 8 10 25.00%0 97.051
18 hoes DPG 10 12 20.00%0 97.051
USGA Handicap Fees - Members DPG 45 50 11.00%0 97.051
Permanent Tee Time - Weekend DPG 500 525 5.00%1,000 97.051
Lockers
18 inch DPG 160 200 25.00%720 97.051
12 inch DPG 140 150 7.00%0 97.051
Parks and Recreation
DRAFT - 12/2/24 City Council 12 of 19 69
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FY2026 ($)
Park Fees
Park Picnic Permits
0 - 149 People Parks/Rec 100 125 25.00%2025 N/A
150 or more People Parks/Rec 150 175 17.00%2100 N/A
Picnic Tables Parks/Rec 25 per table
Grills Parks/Rec 85 per grill
Boating and Beach Fees - effective February 1, 2025
Watercraft Ramp/Sailboat Permits-Recreation
Watercraft Ramp (R)Parks/Rec 565 582 3.00%1105 97.066
Watercraft Ramp 2nd boat/ half season Parks/Rec 283 292 3.00%189 97.066
Watercraft Ramp (R) (Sen.) Parks/Rec 451 465 3.00%252 97.066
Watercraft Ramp (R) (Sen) 2nd boat/ half season Parks/Rec 227 234 3.00%28 97.066
Watercraft Ramp (NR) Parks/Rec 1,130 1,164 3.00%204 97.066
Watercraft Ramp (NR) (Sen) 2nd boat/ half season Parks/Rec 565 582 3.00%34 97.066
Year round compound storage Resident Parks/Rec 2,482 2,556 3.00%521 97.066
Year round compound storage Resident senior Parks/Rec 2,002 2,062 3.00%300 97.066
Year round compound storage non-resident Parks/Rec 3,755 3,868 3.00%0 97.066
Seasonal compound storage Resident Parks/Rec 1,695 1,746 3.00%0 97.066
Seasonal compound storage Resident Senior Parks/Rec 1,355 1,396 3.00%82 97.066
Seasonal compound storage Non-resident Parks/Rec 2,540 2,616 3.00%0 97.066
Year round watercraft rack storage resident Parks/Rec 684 705 3.00%210 97.066
Year round watercraft rack storage resident senior Parks/Rec 549 565 3.00%48 97.066
Year round watercraft rack storage non-resident Parks/Rec 1,130 1,164 3.00%0 97.066
Seasonal watercraft rack storage resident Parks/Rec 400 412 3.00%504 97.066
Seasonal watercraft rack storage resident senior Parks/Rec 319 329 3.00%130 97.066
Seasonal watercraft rack storage non-resident Parks/Rec 757 780 3.00%46 97.066
Year round watercraft sand storage resident Parks/Rec 847 873 3.00%52 97.066
Year round watercraft sand storage resident senior Parks/Rec 678 698 3.00%0 97.066
Year round watercraft sand storage non-resident Parks/Rec 1,270 1,308 3.00%0 97.066
Seasonal watercraft sand storage resident Parks/Rec 519 535 3.00%16 97.066
Seasonal watercraft sand storage resident senior Parks/Rec 415 427 3.00%12 97.066
Seasonal watercraft sand storage non-resident Parks/Rec 779 802 3.00%23 97.066
South Beach Parking Permit (R)Parks/Rec 167 172 3.00%545 97.066
South Beach Parking Permit (R) (Sen.)Parks/Rec 131 135 3.00%388 97.066
South Beach Parking Permit (NR)Parks/Rec 910 97.066
South Beach Parking Permit Employee/Retiree Parks/Rec 100 97.066
Daily Boat Launch resident Parks/Rec 65 97.066
Daily Boat Launch nonresident Parks/Rec 80 97.066
Resident Guest Daily Parking Pass, limit 5 per season Parks/Rec 15 97.066
DRAFT - 12/2/24 City Council 13 of 19 70
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FY2026 ($)
Nanny Parking Pass Parks/Rec 85 97.066
Senior Caregiver Parking Pass Parks/Rec 85 97.066
Non resident beach fee, weekends and holidays Parks/Rec 25 97.069
Fitness Center Fees - effective May 1, 2025
Individual resident rate Parks/Rec 504 528 4.80%3,240
Individual resident rate - 1 months Parks/Rec 50 53 6.00%36
Individual non-resident rate Parks/Rec 636 660 3.80%0
Individual non-resident rate - 1 months Parks/Rec 63 66 4.80%0
Couple resident rate Parks/Rec 876 912 4.10%1,152
Couple resident rate - 1 month Parks/Rec 87 91 4.60%12
Couple non-resident rate Parks/Rec 1,056 1,104 4.50%0
Couple non-resident rate - 1 months Parks/Rec 106 111 4.70%0
Family resident rate Parks/Rec 1,176 1,224 4.10%432
Family resident rate - 1 months Parks/Rec 117 122 4.30%10
Family non-resident rate Parks/Rec 1,392 1,464 5.20%0
Family non-resident rate - 1 months Parks/Rec 139 146 5.00%0
Senior resident rate Parks/Rec 384 396 3.10%720
Senior resident rate - 1 months Parks/Rec 38 40 5.30%12
Senior non-resident rate Parks/Rec 456 480 5.30%48
Senior non-resident rate - 1 months Parks/Rec 46 48 4.30%0
Senior couple resident rate Parks/Rec 624 648 3.80%360
Senior couple resident rate - 1 months Parks/Rec 62 65 4.80%6
Senior couple non-resident rate Parks/Rec 780 828 6.20%48
Senior couple non-resident rate - 1 months Parks/Rec 78 82 5.10%0
Student resident rate Parks/Rec 384 396 3.10%72
Student resident rate - 1 month Parks/Rec 38 40 5.30%8
Student non-resident rate Parks/Rec 456 480 5.30%0
Student non-resident rate - 1 month Parks/Rec 46 48 4.30%0
Matinee resident rate Parks/Rec 288 300 4.20%468
Matinee resident rate - 1 month Parks/Rec 29 30 3.40%3
Matinee non-resident rate Parks/Rec 336 360 7.10%24
Matinee non-resident rate - 1 month Parks/Rec 34 36 5.90%0
All-inclusive - member - effective December 6, 2012 Parks/Rec 408 420 2.90%468
All-inclusive - non-member - effective December 6, 2012 Parks/Rec 865 908 5.00%0
General Fees & Charges:
Birth certificates (January 1, 2010)General 10 first/4 additional 5.36
Death certificates (January 1, 2013)General 14 first/6 additional 5.36
OCM
DRAFT - 12/2/24 City Council 14 of 19 71
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FY2026 ($)
On-line data entry fee by city staff ( January 1, 2010)General 10 N/A
Solicitor/Peddler Permit Original Application General 55 117.01(b)
Solicitor/Peddler Permit Renewal General 40 117.40
Electric Car General 1 per Hour N/A
Licenses:
Raffle License General 40 110.150
Tobacco License General 500 135.138(f)
Landscape License (March 1 to Feb 28)General 100 110.217
Penalties - Landscape License Applications after June 1 General 25 110.217
Auctioneers License General 5 Daily & 1.00 per employee 110.026
Factories and Slaughterhouses General 500 110.047
Mobile Auto Service General 50 per unit 110.200
Athletic Contests General 50 per day 112.0029B)
Bowling Alley General 10 per lane per year 112.025
Circuses General 100 per day circus conducted 112.041
Circuses - Side Show General 50 per day circus conducted 112.042
Motion Pictures - Establishment capacity 500 or more persons General .50 per seat 112.075
Public Dances General 500 112.112
Theatrical Performances - less than 500 persons General 100 112.126
Theatrical Performances - more than 500 persons General 150 112.126
Theatrical Performance not covered by 112.126 General 25 per day 112.127
Junk Yard or Junk Shop General 75 114.22
Junk Dealer collected by vehicle General 20 per vehicle 114.23
Pawnbroker General 100 116.03
Expressmen and Draymen General 25 118.156
Alcoholic and Beverages:
Class A-1 General 2,700 111.036
Class A-2 General 1,500 111.036
Class A-3 General 275 111.036
Class B-1 General 2,500 111.036
Class C-1 General 2,600 111.036
Class C-2 General 3,000 111.036
Class D-1 General 2,500 111.036
Class E-1 General 3,000 111.036
Class F-2 General
100 for each 48 hour period or any part
thereof: 50 not for profit with proof of
501 ( c)3 status 111.036
DRAFT - 12/2/24 City Council 15 of 19 72
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PROPOSED
FY2026 ($)
Class F-3 General
75 for each 48 hour period or any part
thereof: 50 not for profit with proof of
501 ( c)3 status 111.036
Class F-4 General
500 per vendor for the duration of the
sporting event 111.036
Class F-5 General 1,100 111.036
Class F-6 General 600 111.036
Class G-1 General 200 111.036
Class G-2 General 600 111.036
Class I-1 General 0 150 100.00%111.036
Class I-2 General 0 100 100.00%111.036
Class I-3 General 100 111.036
Class J General 500 111.036
Class K General 40/each 7 day license period 111.036
Annual Renewal General
150 renewal existing or change in owners
or officers 111.036
Application Fee General 300 new license 111.043
Application for Change in Owners or Officers General 100 111.043
Liquor License Penalty Fee General 25 111.036
Impact Fees:
Library Library see ordinance 150.023
Fire and Emergency Services General see ordinance 150.023
Park Site PPL see ordinance 150.023
Park Development PPL see ordinance 150.023
Police General see ordinance 150.023
Public Works General see ordinance 150.023
School District 67 (information only)pay School see ordinance 150.023
High School District 115 (information only)pay School see ordinance 150.023
Fines & Penalties:
Overtime Parking - Lot (base fee - 1st Offense)General 25/75/125 73.99
Improper Parking - Lot (base fee - 1st Offense)General 25/75/125 73.99
Parking in Prohibited Area- Lot (base fee - 1st Offense)General 25/75/125 73.99
Overtime Parking - Other (base fee - 1st Offense)General 25/75/125 73.99
Improper Parking - Other (base fee - 1st Offense)General 25/75/125 73.99
Parking in Prohibited Area- Other General 25/75/125 73.99
Parking at Boat Ramp (base fee - 1st Offense)General 125/250/350 73.46
No Vehicle License (base fee - 1st Offense)General 75/100/125 74.179
Police
DRAFT - 12/2/24 City Council 16 of 19 73
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PROPOSED
FY2026 ($)
No parking east of Sheridan Road (base fee - 1st Offense)General 125/150/175 73.99
No Animal License (base fee - 1st Offense)General 15/25/35 91.032
Dog-At-Large (base fee - 1st Offense)General 40/50/100 91.050
Code Violations General variable Variable
Motor Code Violations General variable Variable
Recreational Powered Device Violation General 100 - 300 79.11
Dog Barking (base fee - 1st Offense)General 40/50/100 91.004
Dog Impound General 25 91.014
Leaf Burning General 100 94.2
Handicapped Parking General 250 73.21
Dog Public Nuisance General 100/500/750 91.053
Burglar Alarm Fees General 0/50/100/250 110.125
Vehicle Immobilization fee General 100 73.50
E-911 Surcharge E911 Fund 0.65 39.181
Copies of Accident Reports General 5 71.032
FOIA copy fees >50 pages General .15 per page 33.3
Transient Merchant License General 100.00 117.20(f)
General Fees & Charges:
Ambulance-Resident ALS transport General 1,300.00 94.51
Ambulance-Resident ALS2 transport General 1,400.00 94.52
Ambulance-Resident BLS transport General 1,200.00 94.53
Ambulance-Non Resident ALS transport General 1,700.00 94.54
Ambulance- Non Resident ALS2 transport General 1,800.00 94.55
Ambulance-Non Resident BLS transport General 1,600.00 94.56
Ambulance - Mileage General 11.00 per mile 94.58
Fireworks Permit General 250 94.5
Open Burn Permit General 100 94.5
Bonfire Permit General 100 94.5
Fire Watch General Overtime hourly Rate 94.5
Annual Fire Pump Test General/Water 10 Admin Fee + Water Usage 94.5
Annual Inspections - 4th re-inspection General 100 94.5
Annual Inspections - 5th re-inspection General 200 94.5
Annual Inspections - 6th re-inspection General 400 94.5
Fire Alarm Fees General 0/50/100/250 110.125
Hazardous Substance Incident
Fire
DRAFT - 12/2/24 City Council 17 of 19 74
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PROPOSED
FY2026 ($)
Level I Hazardous Substance Incident General
250 per day during hazard substance
incident occurs or removal activities 41.01
Level II Hazardous Substance incident General
500 per day during hazard substance
incident occurs or removal activities 41.01
Level III Hazardous Substance incident General
1,000 per day during hazard substance
incident occurs or removal activities 41.01
Miscellaneous Materials Cost - Level I incident General 50 41.01
Miscellaneous Materials Cost - Level II incident General 100 41.01
Miscellaneous Materials Cost - Level III incident General 500 41.01
Reimbursable Costs General 100% of cost incurred 41.01
Membership Dues:
Residents of Lake Forest, Lake Bluff and unincorporated
Lake Forest and Lake Bluff Senior Resources 35 per person 97.087
55 per family 97.087
Outside of Lake Forest and Lake Bluff Senior Resources 45 per person 97.087
75 per family 97.087
Circuit Breaker participants Lake Forest and Lake Bluff Senior Resources 10 per person 97.087
residents only 15 per family 97.087
Car and Bus rides Senior Resources 3/fee each direction 97.087
6 round trip 97.087
Taxi subsidy- Lake Forest and Lake Bluff residents Senior Resources 16 coupons/month 97.087
living within the Lake Forest High School District for a value of 3/each
Special Event Fees:
Application Fee General 50 10.13
Application Fee - Late Fee General 50% of fee per 30 days 10.13
Escrow Deposit - Special Events General 500 10.13
Police Officer hourly rate General 99 103 4.00%187 10.13
Firefighter/Paramedic hourly rate General 96 99 3.13%52 10.13
Police and Fire Vehicle General 110 10.13
Public Works hourly rate General 76 78 2.63%62 10.13
Parks hourly rate Parks/Rec.76 78 2.63%62 10.13
Special Event Inspection General 100 94.5
Tent Permit General 100 or .05 per sq ft 94.5
A-Frame Barricades General 5 98.011
Barricades 1 - 10 General 40 98.011
Parking Cones General 1 98.011
Bleacher keep in park General 50 10.13
Special Events
Senior Resources
DRAFT - 12/2/24 City Council 18 of 19 75
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PROPOSED
FY2026 ($)
Bleacher move to another location General 195 10.13
Litter Barrels 1 - 6 General 14 10.13
Picnic Tables 1 - 6 General 32 10.13
Grills General 195 10.13
Inflatable amusement inspection General 100 94.5
Carnival rides General 200 94.5
Filming Class A - Application General 150
Filming Class B - Application General 100
Filming Class C - Application General 50
Filming Class A - Permit General 475
Filming Class B - Permit General 375
Filming Class C - Permit General 125
Filming Class A - Deposit (Refundable)General 1000
Filming Class B - Deposit (Refundable)General 500
DRAFT - 12/2/24 City Council 19 of 19 76
Supplemental Memos
Regarding Proposed
Fee Adjustments
77
To: Diane Hall, Assistant Finance Director
From: John Westly, Deerpath Golf General Manager
CC: Mike Wick, Director of Parks and Recreation
Date: October 21, 2024
Re: Deerpath Golf Course FY26 Proposed Fee Changes
PURPOSE AND ACTION REQUESTED: City Staff and KemperSports Management Staff are
bringing forward the Deerpath Golf Course fees for FY26.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Deerpath Golf Course
for FY26. We analyzed several factors including utilization and surrounding facilities fees while
putting together the fees schedule. KemperSports Management and City Staff are
recommending the following:
• Membership Fees: Increase resident and non-resident Single and Senior Annual Pass fee
to allow for estimated revenue increase in both classifications of 3% for FY2 6.
• Greens Fees: Increase the rate for weekday and weekend fees. The rate for weekday’s
would be capped $85 (green fee / cart fee) while weekend cap would be $110 (green
fee / cart fee) . Allow the dynamic pricing model to set prices based off of the utilization
of the course. This will allow the green fee prices to fluctuate and take advantage of
times of increased demand. Golf rates will be adjusted during th e season based on
marketplace demands.
• Other Fees: Increase the 9 -hole weekday cart fee from $17 to $20 and increase the 18-
hole cart fee from $22 to $25 per player. In addition, raise the small range bucket from
$10 to $12, medium range bucket from $15 to $17 while keeping the large at current
rate. I also propose with lockers being fully rented in the new locker facility to increase
locker rental prices from $160 to $200/year
BUDGET/FISCAL IMPACT: Projected revenue impact on fees collected will be an additional
$54,038 from FY25 . Current tee time utilization is measured at 75% occupation on weekdays,
and 86% weekends. With limited tee sheet supply we must increase pricing slightly to keep up
with inflation and payroll increases.
City Staff and Kemper Sports Management are requesting the approval of the proposed FY26
Deerpath Golf Course fee structure.
78
M E M O R A N D O M
To: Diane Hall, Assistant Finance Director
From: Joe Mobile, Superintendent of Recreation
Date: October 23, 2024
Subject: Lake Forest Recreation Department FY26 Proposed Fee Changes
PURPOSE AND ACTION REQUESTED: The Parks and Recreation Board and City Staff are bringing
forward the Lake Forest Recreation Department fee changes, including Fitness Center fees,
Lakefront fees and pavilion rental fees for fiscal year 2026. The Park and Recreation Board has
approved the fee schedule on October 15, 2024, and request that the proposed FY2026 fee
structure be forwarded to City Council for approval as presented.
BACKGROUND/DISCUSSION: Attached is the proposed fee structure for the fitness center,
Lakefront and pavilion rental fee changes for FY2026.
Fitness Center Fee Changes:
Staff have analyzed several factors including membership trends, and surrounding facilities fees
while putting together the fees schedule. The Fitness Center’s memberships fluctuate
considerably throughout the year. As a result, staff takes a conservative approach for revenue
growth by assuming membership levels will remain the same throughout the year based on
membership totals in September. City Staff are recommending the following:
Fitness Center Fees: Staff are recommending increasing all membership fees by an adjusted 5%
for FY26 to cover increases to expenses to manage the Fitness Center. The 5% increase was
taken over FY25 fees and then adjusted to be divisible by 12 months so that our registration
software system can use the automatic monthly billing for all annual memberships. This
adjustment to the increase will provide a consistent amount to be drawn each month providing
our members a smooth and understandable transaction.
Lakefront Fee Changes:
Staff have analyzed several factors including usage trends and surrounding community’s
lakefront fees while putting together the fees schedule. Staff are recommending an increase to
most fees allowing us to remain competitive with other lakefronts. The fee increases are based
on actual usage as of September.
Lakefront Fees: Staff is recommending increasing the Lakefront permit fees by 3% for FY2026
with a few exceptions that will remain the same as in fiscal year 2025; nanny/caregiver parking
pass ($85), resident guest daily pass ($15), non-resident beach access fee ($25) and non-
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resident daily boat launch fee ($65). The 3% increase was taken over FY25 approved fees. Staff
feel that a 3% increase is necessary to help cover increases in expenses to operate the facility.
Pavilion Rental Fee Changes:
Staff have analyzed several factors including utilization, and surrounding facilities fees while
putting together the fees schedule. Staff is taking a conservative approach for revenue growth
by assuming that participation levels will remain constant with FY25 usage. The Pavilion Rental
fees have not been increased since 2019, at which time they were increased $25 per rental.
City Staff are recommending the following:
Pavilion Rental Fees: Increase all Pavilion Rental fees by $25 for FY26. The litter deposit and
additional hour fees will remain constant with FY25. The not-for-profit rental fee will also
increase $25 per reservation but will remain $25 less than the normal price. Northcroft and
Townline Park fees will increase to $175 per reservation while all the other pavilion fees will
increase to $125.
BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $7,119 over FY25
budgeted fees with the 5% increase to the Fitness Center fees. Also, staff anticipate an increase
of $4,689 over FY25 budgeted fees for the Lakefront Permit fees. The revenue increases are
based upon actual usage from September 2024 and will fluctuate with FY26 usage. Staff
anticipates a positive revenue differential of $4,125 over FY25 budgeted fees for the Pavilion
Rental fees. All pavilion rental fees will become effective February 1, 2025, in line with the start
of permitting season.
RECOMMENDED CITY COUNCIL ACTION: The Parks and Recreation Board and City Staff are
bringing forward the Lake Forest Recreation Department fee changes, including Fitness Center
fees, Lakefront permit fees and Pavilion Rental fees for fiscal year 2026 for approval.
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Page 1 of 1 October 22, 2024
MEMORANDUM
TO: Elizabeth Holleb, Director of Finance
FROM: Margaret Boyer, City Clerk
DATE: October 22, 2024
SUBJECT: Establishing a fee that was inadvertently left off of the Fee schedule
and increasing another.
In recent months while auditing OCM fees, it was discovered that the Class I-2 Liquor
license and fee was inadvertently left off the fee schedule. The Class I-1, I-2 and I-3 are
related to “bring your own beverage”, BYOB. Specifically, the I-1 and I-2 are related to
corkage fees. There are no proposed changes to the Class I-3.
In summary, this license Class allows established license holders to allow patrons to
BYOB.
• I-1 includes beer, wine and spirits.
• I-2 includes beer and wine only.
Both classes allow for a corkage fee of an amount not-to-exceed $ 10.00. The BYOB
corkage fee is established by the State. The fees shown below are like surrounding areas
that have BYOB as an option.
Staff is seeking the change shown below
CLASS CURRENT RECOMMENDED CODE SECTION
I-1 $0 $150.00 111.036
I-2 Establish $100.00 111.036
The Establishing Ordinance attached. Staff is seeking to add an additional fee and
increase an established fee.
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THE CITY OF LAKE FOREST
ORDINANCE NO. 2024 -
AN ORDINANCE ESTABLISHING A NEW FEE
RELATED TO “CLASS I-2” LIQUOR LICENSE
WHEREAS, The City of Lake Forest is a home rule, special charter municipal
corporation; and
WHEREAS, the City Council, on an annual basis reviews fees and charges
related to liquor licensing and having done so, hereby determines that it is necessary to
establish a new fee in the Class I-2 liquor license; and
WHEREAS, the City Council has determined that it is in the best interest of the
City and its residents to adopt this Ordinance.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF
ILLINOIS AS FOLLOWS:
SECTION ONE. Recitals. The foregoing recitals are incorporated as
the findings of the City Council and are hereby incorporated into and made a part of this
Ordinance.
SECTION TWO. Approval of New Fee Related to I-2 Liquor Licensing.
The City Council hereby approves the fee as set forth in Exhibit A, New Fee Related to
Class I-2 liquor license and directs that said fee shall be incorporated into the
Supplemental Fee Schedule for the City of Lake Forest and reviewed and adjusted on an
annual basis as part of the Supplemental Fee Schedule as determined to be necessary by
the City Council.
SECTION THREE: Effective Date of the New Fees Related to I-2 Liquor
Licensing. The fees and charges set forth in Exhibit A shall take effect as of January 1,
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2025, consistent with the date of the Fee Supplemental Schedule for FY 2025 as adopted
by the City Council.
SECTION FOUR: Effective Date. This ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the manner
provided by law.
Passed this day of , 2024
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this day of , 2024
Mayor
ATTEST:
City Clerk
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FOR INCORPORATION INTO THE SUPPLEMENTAL FEE SCHEDULE FOR
THE CITY OF LAKE FOREST
EXHIBIT A
New Fee Related to Class I-2 Liquor License
❖ New Fee I-2 $ 150.00
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MEMORANDUM
TO: Elizabeth Holleb, Director of Finance
FROM: Diane Hall, Assistant Finance Director
DATE: October 25, 2024
SUBJECT: Special Event Hourly Rate Increases
Purpose and Action Requested
The purpose of this memorandum is to present a request to amend certain fees associated with
Special Events. City staff is seeking City Council approval of fee adjustments proposed in this
memorandum for personnel hourly rates related to special event fees and support.
Background
The City of Lake Forest processes and issues several different types of special event permits
through Community Development. City staff regularly reviews these processes and their
associated fees in an effort to ensure they remain compliant with both local and statutory
regulations, consistent with internal administrative directives and policies, align with the City’s
costs to provide services and promote customer-friendly business practices.
From time-to-time, community organizations seek to utilize City-owned property or request
special city services (e.g. equipment rentals/delivery) and City employees (e.g. general event
support, security, or emergency medical services) to support their event. Pursuant to the City
Code (§10.13), fees for these City services may be imposed in connection with recovering costs
related to the personnel time associated with this support.
Rates for City employees are set based on an average total compensation (includes salaries and
benefits) for employees in the workgroup. Traditionally, the City has adjusted these rates to
reflect changes in union contracts and special contractual rates for special time worked or
overtime. Rates proposed for FY2026 reflect approved changes to salaries and benefits as
outlined in the City’s official Pay Plan and bargaining unit contract, if applicable. Accordingly,
City staff is requesting to adjust rates to reflect these contract amounts, as follows:
Personnel Classification
Current
Rate
Proposed
Rate % Change
Projected
Revenue
Police Officer Hourly Rate $99.00 $103.00 4.00% $187.00
Firefighter/Paramedic Hourly Rate $96.00 $99.00 3.13% $52.00
Public Works Hourly Rate $76.00 $78.00 2.63% $62.00
Parks Hourly Rate $76.00 $78.00 2.63% $62.00
Please do not hesitate to contact me directly if you have questions concerning these proposed fee
changes for FY2026.
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1
AMENDED AND RESTATED INTERGOVERNMENTAL SERVICE AGREEMENT
BETWEEN THE CITY OF LAKE FOREST AND THE
VILLAGE OF LAKE BLUFF
THIS AGREEMENT entered into this _____ day of _________, 2024, by and between the Village
of Lake Bluff, Illinois (hereinafter referred to as “Lake Bluff”) and The City of Lake Forest, Illinois
(hereinafter referred to as "Lake Forest"):
WITNESSETH
WHEREAS, Lake Bluff is a home rule municipal corporation of the State of Illinois as defined
within the Illinois Constitution of 1970; and
WHEREAS, Lake Forest is a special charter, home rule municipal corporation of the State of
Illinois as defined within the Illinois Constitution of 1970; and
WHEREAS, the two communities have shared a long history of collaboration and cooperation
which has provided a higher quality of life for residents in both communities; and
WHEREAS, the parties hereto have heretofore entered into Agreements whereby Lake Forest has
furnished Lake Bluff with the following Municipal Services, to-wit:
• Ambulance Services
• Building Inspections and Plan Review Services
• CROYA Services
• Public Access Television Services; and
• Senior Center Services
WHEREAS, the most recent agreement between the parties was dated September 1, 2020 (“2020
IGA”); and
WHEREAS, the parties have determined that it is in the best interests of the parties to amend and
restate the 2020 IGA to incorporate the agreed-upon changes as set forth in this amended and
restated agreement.
NOW, THEREFORE, it is the intention of each of the parties, and each of the parties’ covenant,
and hereby agreed to by and between Lake Forest, acting through its duly elected City Council and
Lake Bluff, acting through its duly elected Board of Trustees, that commencing November 1, 2024,
The City of Lake Forest, Illinois shall provide and furnish to the Village of Lake Bluff, Illinois the
following municipal services as set forth herein.
TERM
The services provided herein shall be for a period commencing on the first day of November 2024,
and ending on the 30th day of April, 2029. Unless terminated or modified as provided for herein,
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the services provided herein shall automatically be renewed each May 1 on an annual basis in
accordance with the prescribed service charge.
SERVICES PROVIDED
Each service shall be considered a separate service, apart from the others that may be continued,
terminated or modified by the parties in whole or in part, as set forth herein.
A. Building Inspections and Plan Review Services
1) SCOPE OF SERVICE
Lake Forest shall furnish personnel to review plans and inspect the construction,
repair, restoration, demolition or other activities requiring a building permit from
Lake Bluff. Such services shall be based upon Lake Bluff Building Code. Services
shall be furnished in a prompt and timely manner generally consistent with the Lake
Forest target turnaround times for regular and fast track permits. The Village
Administrator of Lake Bluff and The City Manager of Lake Forest shall meet
annually in the first quarter of the calendar year to determine the scope of service
to be provided by Lake Forest to Lake Bluff in accordance with this agreement.
Lake Forest reserves the right to require Lake Bluff to contract out the services set
forth herein if the scope of one or more projects would compromise the ability of
Lake Forest to perform said services without engaging additional personnel.
2) SERVICE CHARGE FORMULA
Lake Bluff shall pay Lake Forest fifteen, percent (15%) of the annual building
permit fees collected by Lake Bluff for normal inspectional services provided by
Lake Forest, not less than $30,000 or more than $90,000 in any one year unless
otherwise approved by both parties. "Normal" inspectional services shall consist
of no more than two times the required number of inspections specified on the
building permit. Any additional inspections, beyond two times the required number
of inspections, including, but not limited to, inspections requested by the property
owner or contractor due to phasing of a project, requests for on-site consultations,
a determination during a required inspection that the work inspected was not
completed or was not completed in accordance with the applicable Codes, shall be
assessed an "additional inspection" fee. A reinspection fee will be charged
regardless of the total number of inspections in all cases where upon arrival at the
site, the inspector was unable to access the work to be inspected or an appropriate
representative of the project is not on site. Additional inspection fees and
reinspection fees, shall be assessed as follows.
Additional inspections -- $50.00 per inspection
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Re-inspections -- $175.00
An annual escalator of no more than the rate of inflation in the national Consumer
Price Index (CPI) or 5%, whichever is less, will be applied towards both the
$90,000 cap and the $30,000 minimum charge each year, effective May 1 2011 and
each May 1 thereafter this agreement is in effect.
For each plan review conducted under this agreement, Lake Bluff shall pay Lake
Forest a Plan Review Fee
The City of Lake Forest's Plan Review Fees are subject to change, and as of May 1,
2011, they are as follows:
Plan Review Fee
New Commercial $500.00 plus $45.00 per $1,000 sq. ft.
Remodeling up to
$12,000)
$55.00
Remodeling ($12,001-
$48,000)
$ $82.00
Remodeling ($48,001-
$120,000
$ $138.00
Remodeling (Over
$120,000)
$230.00
Single Family Dwelling $ $400.00
Duplex/two family
dwelling
$230.00 per unit
For all the above: Plus $55 per hour fee for
reviews requiring more than 4 hours. Multi-Family Dwelling $ $572.00 plus $50 per 1,000 sq. ft.
B. CROYA Services
1) SCOPE OF SERVICE
Lake Forest shall run the Committee Representing Our Young Adults (CROYA)
youth activities program for the benefit of the youth of Lake Forest and Lake Bluff.
Lake Forest shall have the full authority and responsibility for the planning and
implementation of such program for the youth of Lake Forest and Lake Bluff. Lake
Bluff youth shall be allowed full participation in such programs. One Lake Bluff
resident appointed by the Lake Bluff Village President shall serve on the CROYA
Board, established to help promote youth programming in Lake Forest and Lake
Bluff.
2) SERVICE CHARGE FORMULA
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The annual CROYA operating budget including benefits and overhead less
contributions and donations toward said operating costs by local school districts, or
other social service agencies, times the percent of Lake Bluff student residents, to
the total student enrollment at School District #115. This percentage shall be set as
of the date of this agreement and continue for the term unless otherwise modified
as set forth herein.
C. Public Access Television Services
1) SCOPE OF SERVICE
Lake Forest no longer provides public access television services to Lake Bluff as
such services are now provided to each municipality through separate agreement
between the vendor and each individual municipality. However, Lake Forest agrees
to provide Lake Bluff with reasonable access to relay the broadcast signal for its
public access channel through Lake Forest City Hall.
2) SERVICE CHARGE FORMULA
There is no charge for this service as service is now provided through separate
agreement between the vendor and each individual municipality.
D. Senior Center Services
1) SCOPE OF SERVICE
Lake Forest shall have the full authority and responsibility for the planning and
implementation of such programs for the Senior Center, and Lake Bluff residents
shall be allowed full participation in such programs. Three Lake Bluff residents
appointed by the Lake Bluff Village President shall serve on the Senior Resources
Commission, established to help promote senior citizen programming in Lake
Forest and Lake Bluff.
2) SERVICE CHARGE FORMULA
The annual Senior Center operating budget including benefits and overhead, less
program fees and contributions toward said operating costs by the Lake Forest Lake
Bluff Senior Foundation or other sources, times the percentage of Lake Bluff
resident members to the total membership of the Senior Center. This percentage
shall be set as of the date of this agreement and continue for the term unless
otherwise modified as set forth herein.
E. Ambulance Services
1) SCOPE OF SERVICE
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Lake Forest shall furnish ambulance services to Lake Bluff, excluding the
Sanctuary area, plus Arden Shore North Fire Protection District, Arden Shore
South Fire Protection District, and Shore Acres Golf Club on the same basis as it
is provided to the residents of Lake Forest. Lake Forest shall furnish all
equipment and at least one emergency medical technician and one paramedic
personnel. Lake Bluff shall provide a minimum of one Emergency Medical
Technician to meet any applicable rule or regulation. If Lake Bluff cannot
provide the necessary additional personnel for any Advance Life Support (ALS)
or Basic Life Support (BLS) ambulance call, Lake Forest shall increase the cost
of that call by two times the net cost per call set forth below.
2) SERVICE CHARGE FORMULA
The annual Fire Department budget plus City overhead and vehicle
replacement cost divided by the total calls responded to by the Lake Forest
Fire Department on average for the three most recently completed fiscal
years shall equal the budgeted fully loaded cost per call. Ambulance fees
collected, less third party collection fees, based on the current Lake Bluff
resident rate and the prior fiscal year call type average shall be subtracted
from the fully loaded cost per call to determine the budgeted net cost per
call.
The fully loaded cost per call shall be capped as follows:
The fully loaded cost per call cap shall be $2,396 as of May 1, 2020, and
adjusted annually by 4%. In any applicable fiscal year, the fully loaded cost
per call to be billed to Lake Bluff shall be the lesser of: a) the fully loaded
cost per call cap applicable for that year, or b) the fully loaded cost per call
calculated at year end based on actual Fire Department expenses and total
calls responded to by the Lake Forest Fire Department.
Lake Forest will bill Lake Bluff on a quarterly basis, based on the budgeted fully
loaded cost per call and the budgeted net cost per call, applied to the actual Lake
Bluff calls for the quarter, at the following rates:
1. Transports -- billed at budgeted net cost per call
2. Non-Transports -- billed at 43% of budgeted fully loaded cost per call
3. Lift Assists -- billed at 33% of budgeted fully loaded cost per call
4. Cancelled Calls -- billed at 12.5% of budgeted fully loaded cost per call
5. No Lake Bluff EMT -- billed at two times the budgeted net cost per call
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At year-end, the quarterly billings will be adjusted to reflect actual Fire Department
expenses, actual calls and actual ambulance fees collected to determine whether an
additional billing or a refund is due pursuant to the “Financial Reports” section of
the IGA.
F. Overhead Charge
For each service charge set forth above, the overhead charge shall be 7.0% of salary and
wages.
PAYMENT
As for payment for such services, the Village of Lake Bluff agrees to pay The City of Lake Forest
within 45 days, upon receipt of quarterly invoice.
FINANCIAL REPORTS
Lake Forest shall submit to Lake Bluff by March 1 a report of the proposed operational expenses
for the next fiscal year for the subject service area.
Lake Forest shall prepare a reconciliation report by no later than November 30 whether or not Lake
Bluff owes, or is due, additional monies to or from Lake Forest based upon the final expense
reports for the fiscal year. Any credit or debit will be applied to the next quarter's billing, with the
exception of Senior Center services.
In the event the reconciliation of Senior Center services in any given year results in a credit to
Lake Bluff, the credit amount shall remain in the City of Lake Forest Senior Resources Fund and
be used for future Senior Center activities.
AMENDMENTS
Lake Forest and Lake Bluff agree, acknowledge and understand that this Service Agreement may
not be modified, changed, altered, amended, added to or terminated unless in writing duly signed
by an agent of each municipality, pursuant to a resolution or ordinance lawfully adopted by each
municipality's corporate authority.
RECONVENING THE SERVICE AGREEMENT COMMITTEE
At the request of either Lake Forest or Lake Bluff, two representatives of each municipality shall
be appointed by their respective governing body to represent their community on the Lake Forest
and Lake Bluff Service Agreement Committee. The members shall be prepared to meet within
sixty (60) days or such lesser time as is agreed upon, following written notice by either community.
The place of meeting shall be by agreement of the representatives, or a majority thereof.
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TheFergusonGroup.com • 1901 Pennsylvania Ave. NW • Suite 700 • Washington, DC 20006 • 202.331.8500
November 22, 2024
Mr. Jason Wicha
City Manager
City of Lake Forest
800 North Field Drive
Lake Forest, Illinois 60045
Re: Letter of Agreement for Tier 2 Grant Services for Calendar Year 2025
Mr. Wicha,
On behalf of The Ferguson Group, LLC (TFG), I want to express our appreciation for the opportunity to provide
grant services to the City of Lake Forest, Illinois. We are excited to continue our partnership. This contract
renewal agreement provides the objectives and terms of TFG’s Grant Services for the City of Lake Forest in
2025.
Scope of Work
TFG will provide Tier 2 Grant Retainer Services to the City of Lake Forest. Services include:
• A dedicated grants expert
• Weekly grants updates and alerts
• Access to TFG’s library of Funding Guides and Grant Profiles
• Access to TFG’s Successful Grant Application Database
• Preparing up to five custom, project specific grant research and funding strategies or conducting an
annual comprehensive grant needs assessment and strategic grant outlook as requested
See attached Overview of Grant Services for additional details on services provided.
Terms of Agreement
Monthly Retainer
TFG will be compensated through a monthly retainer of $2,100 for services rendered during 2025,
commencing January 1, 2025 and extending through December 31, 2025, totaling $25,200. Either the City of
Lake Forest or TFG may terminate this agreement at any time by giving the other party at least thirty (30)
days’ notice, in writing, of such termination.
Additional Services
TFG’s Grant Retainer model is structured to allow for changes to be made throughout our partnership. As a
retainer client, Lake Forest can engage with TFG either on an hourly rate or through a lump sum fee for
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additional services requested beyond the Tier 2 Scope of Work. Add-on services the City of Lake Forest may
request include grant writing, grant advocacy, grant editing and review, and grant training. Should Lake Forest
determine a different Tier of services is preferential, TFG will work with City staff to amend the agreement and
ensure all needs are being met. Additional fees in this regard will be based on the pricing included in the
attached TFG Grants Overview document. TFG will provide a cost proposal for all additional services that is
tailored to the City’s needs.
If the assistance of TFG’s professional advocacy staff is required, outside the scope of grant services, standard
hourly fees for such services shall apply and such services will be clearly delineated in the cost estimate for
each project.
Expenses
TFG fees include all direct labor, overhead (including general and administrative expenses), other direct costs,
subcontractor costs, fixed fees, miscellaneous incidental services, and all applicable taxes. While the TFG
Grants Team usually works electronically, if a client prefers an on-site meeting, travel time and estimated
expenses will be billed in advance.
We are grateful for the opportunity to continue our partnership with the City of Lake Forest, and we look
forward to a productive year ahead. By signing this agreement, you acknowledge and accept all the terms
outlined in this letter.
Sincerely,
W. Roger Gwinn
CEO
ACKNOWLEDGED AND AGREED TO BY:
The Ferguson Group, LLC City of Lake Forest, IL
W. Roger Gwinn, CEO Jason Wicha, City Manager
Date Date
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DATE: January 2024
TFG Grant Services Overview
For over 40 years, TFG has led the way in the federal, state, and private grant space. We offer a full suite of
grant support services, providing our clients a competitive advantage in securing highly sought-after grant
dollars. We specialize in representing public and private entities who share our passion for building strong and
vibrant communities. Competitive grants and loans provide cities, counties, special districts, and other public
agencies, as well as institutions of higher learning, hospitals, and non-profit organizations, with the
opportunity to substantially enhance local resources. Since 2015 alone, TFG has helped our clients secure
over $5.1 billion in competitive federal, state, and foundation funding, not including congressionally
directed spending projects. Whether you are a public agency or a non-profit organization, TFG will be your
most effective advocate and partner in securing funding.
TFG Grant Services
TFG has wide ranging grant abilities and customizes our services to fit your needs. From identifying viable
grant options or full application writing, TFG can help. Below is an overview of the services we offer:
Dedicated Grant Expert/Team
All TFG retainer grant clients are assigned a dedicated grant expert that serves as a liaison to you and your
staff. TFG Tier 3 and Tier 4 grant services retainer clients (see below) are assigned a team of experts, including
an advocacy team member.
Monthly Grant Update Meeting
TFG experts will host monthly grant update calls to discuss grant funding outlook, services provided and
engagement.
Grant Alerts and Weekly Grant Updates
TFG publishes grant alerts on priority grants as they are noticed or published. On high priority grants or those
with a short turnaround, TFG frequently distributes alerts regarding grant opportunities before their official
release. Each Friday, we issue our Weekly Grant Update that provides a recap of federal grant solicitations
that were published that week to ensure you don’t miss any opportunities.
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TFG Grant Funding Hub
Interested in knowing what grants are available on a broad topic? Look no further than TFG’s Grant Funding
Hub which houses TFG’s Grant Guides. TFG’s Grant Guides provides an overview of grant programs in a
specific issue area and document relevant information such as funding levels, match requirements,
eligibility, and use of funds. The Hub includes guides covering a wide array of topics such as:
• Cybersecurity
• Courts
• Law Enforcement & Public Safety
• Housing & Homelessness
• Fire Departments
• Disaster & Emergency Preparedness
• Parks and Recreation
• Broadband & Telecommunications
• Libraries & Museums
• Water and Wastewater
• Transportation
• Economic & Community Development
• Substance Abuse
• Renewable Energy & Grid Modernization
• Electric Vehicle and Charging Technology
• Infrastructure Investment and Jobs Act &
Inflation Reduction Act
TFG’s Grant Funding Hub also includes a robust database of Grant Profiles that provide the key information
you need to match a program with your needs and build a winning grant proposal. We present the
information included in the grant solicitation in an easy-to-follow manner and augment it with additional
background information on the program and the types of projects it has funded in the past.
TFG Grants Showcase
TFG has an internal database of over 2,000 successful grant applications from a variety of programs to help
inspire and guide the preparation of your successful grant submissions. Reviewing past applications also allows
TFG grant experts to identify trends in funded projects that can help frame how to present a project in a
future application under the program. TFG grant retainer clients are provided access to view successful grant
applications through their dedicated grant experts.
TFG Strategic Funding Plan
Succeeding in grants means knowing your priorities and planning ahead. To gain an in-depth understanding of
priority grant projects, TFG established an online project portal where priority project information can be
submitted for grant research support. Based on our team’s knowledge and experience, we will closely identify,
forecast, and monitor relevant funding opportunities that meet your specific needs. Our Strategic Funding
Plan also allows your staff to know what is on the horizon and be prepared when a notice of funding
availability is announced.
TFG Funding Blueprint
Looking for funding for a specific project? TFG conducts grant research on the federal, state, and foundation
levels and will create a customized funding strategy geared to support your project. We will provide you with
relevant grant information, as well as recommendations on funding opportunities to target, that is specifically
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tailored to your project and your community. Our grant research will not only look at open, available
programs, but will also focus on grant programs expected to be released in the future, helping you to stay
“ahead of the game” and be prepared.
Project Development and Readiness
Working alongside your subject matter experts, TFG grants team will provide strategic advice on how to get
your project grant ready. Collectively, we will work to scope or rescope your project, identify background and
technical information needed to support the grant application, and match project goals with funding agency
priorities. You will come out of this process with a list of actionable steps that need to be taken to ensure your
project is grant ready, including where TFG can support your team.
Grant Writing
Preparing winning grant proposals takes time, skill, and knowledge. TFG’s skilled grant writers will take your
defined grant project idea from the start of the application to submission. From filling out federal forms to
crafting a persuasive and compelling grant narrative and corresponding budgets, you can be assured your
application will be complete, competitive, and submitted on time.
Grant Editing and Review
Improve your chance of success by having TFG staff review your grant proposal. TFG staff will expertly review
your application against the funder’s requirements, suggest content edits, and provide recommendations
on how to improve your narrative before you submit. Grant editing and review does not include rewriting
content.
Grant Debriefs
Grant debriefs are important, especially if it turns out that your application didn’t get funded. TFG staff will
help guide you through the grant debrief process and set up consultation with the funding agency to put your
next applications in the best position to effectively compete in future solicitations. As part of this process, TFG
will review your past grant applications, and incorporate feedback from the Federal Agency, so that you know
exactly what needs to change for your future application.
Grant Training
We focus our grant training on building capacity, helping position you for success in the often-complex grant
process. TFG offers training on grant basics, project prioritization, grant researching, and grant writing. TFG
also has established partnerships with other grant training professionals that specialize in post-award
management who can be accessed to support grant management training needs. We can provide training on a
one-one-basis or through larger workshops dependent on your needs.
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Grant Project Advocacy
TFG helps secure congressional support, including support letters, and backing from strategic partners, to
bolster grant applications. Federal grants are highly competitive and, often, broad support for a project
application can make the difference between a winning application and a highly ranked application that does
not make the final list of awardees.
Congressionally Directed Spending (Earmarks)
If your congressional delegation engages in the appropriations earmarking process, TFG can assist in seeking
direct federal support for your priority projects. TFG works within these processes to advance federal
programs of importance and advocates for the adoption of legislative language to help increase access to
federal funding for local communities. In addition to researching grant and financing opportunities for your
projects, TFG will identify and pursue authorization and appropriations opportunities that support your
priorities.
TFG has an extensive track record spanning several decades, demonstrating success in navigating the annual
budget, appropriations, and earmarking processes. In the period preceding the 2010 ban on earmarks, TFG
played a crucial role in assisting its clients in securing an average of $500 million annually through the
appropriations process. Following the reinstatement of earmarks in 2021, TFG has continued to excel, aiding
its clients in securing over $271 million in earmarked funding in just three years.
Post-Award Grant Management Services
TFG is delighted to offer Post-Award Grant Management Services on a per-case basis, ensuring clients receive
comprehensive support. Our services encompass expert guidance in managing grants, overseeing funding
utilization, compliance tracking, and reporting. With TFG's Post-Award Grant Management Services, clients
can navigate the complexities of grant administration seamlessly, allowing them to focus on achieving their
project goals.
Negotiated Indirect Cost Rate Agreements (NICRA)
TFG is committed to supporting organizations in establishing robust proposals for Negotiated Indirect Cost
Rate Agreements (NICRA). Our specialized services encompass thorough analysis, strategic planning, and
expert guidance to ensure compliant proposals and assistance through the negotiation process. By
collaborating closely with clients, we navigate the intricacies of NICRAs, leading to a thorough cost allocation
plan, NCIRA proposal, negotiation, and recovery process. Additionally, we can provide compliance services to
create a streamlined and efficient financial framework that maximizes funding utilization. With TFG's
assistance, clients not only establish favorable NICRA terms through expert negotiation but also foster
financial sustainability for their organizations.
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Grant Services Pricing
Having worked with public sector clients for over 40 years, TFG recognizes that each community is unique and
has differing needs when it comes to grants. As a result, TFG has developed a grant services approach that can
be customized to meet your exact needs and requirements.
Grant Services Retainer
TFG’s Grant Services Retainers offer flexibility in the level of service provided, discounts on additional services,
re and greater budget certainty. The table below outlines the four packages of grant services available and
their respective monthly fees for a single entity. In addition, all retainer clients, regardless of selected tier, will
receive an approximate 15% discount on additional TFG services outlined in the following tables.
Tier 1
(1,000/mo)
Tier 2
($3,000/mo)
Tier 3
($5,000/mo)
Tier 4
($8,000/mo)
Dedicated Grant Expert/Team
Monthly Grant Update Meetings
Grant Alerts & Tracking
Weekly Grants Update
Access to TFG Grant Funding Hub
Access to TFG Grant Showcase
TFG Funding Strategy 15% discount 15%
Project Development and Readiness Hourly
TFG Funding Blueprint 15% discount Up to 3
projects
Up to 5
projects
Up to 6
projects
Grant Writing 15% discount 15%
discount
15%
discount
Up to 3
projects*
Grant Editing and Review Hourly
Grant Debriefs Hourly
Grant Training 15% discount 15%
discount
Grant Project Advocacy Hourly hourly
Congressionally Directed Spending (Earmarks) ** Negotiated Fee Based On
Scope
Post-Award Grant Management
Services** Negotiated Fee Based On
Scope
Negotiated Indirect Cost Rate
Agreements** Negotiated Fee Based On
Scope
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*depending on program complexity
**available only to Tier 3 and Tier 4 retainer clients
Grant Writing – As Needed, Per Grant
To provide greater transparency in the cost of grant writing services, TFG has created the grant writing service
fee table below, which provides the average cost for grant writing services based on the narrative page
limitations imposed in the grant application. Grant applications vary widely with respect to complexity and
level of effort required to complete them. If you are interested in securing these services, TFG will provide you
with a tailored cost proposal that reflects the level of effort required to draft the narrative and non-narrative
elements such as forms, budgets, logic models and Benefit-Cost Analysis. Exceptions do occur based on the
complexity of the grant application, but we work hard to keep costs in line with the pricing guidelines outlined.
Workload
(low to high) Type of Grant Length
Approximate
Average Cost* 15% Retainer
Discount Cost
Level 1 Small, well-defined request 6-10 $6,000 - $7,000 $5,100 - $6,050
Level 2 Small, full grant application 11-15 $12,000 - $13,000 $10,200 -
$11,100
Level 3 Medium, full grant application 16-20 $18,000 - $20,000 $15,300 -
$17,000
Level 4
Large state or national
foundation or medium federal
grant
21-25 $22,000 - $24,000 $18,700 -
$20,400
Level 5 Large federal grant application 26-30 $26,000 - $29,000 $22,100 -
$24,650
Technical Complex/Technical grant
application Varied Custom Custom
greatly based on several factors, including the
, required submittal forms, creation of budgets, project complexity, and other related
Last minute emergency grant writing requests are subject to a 35% markup to the non-
into a grant writing process, such as in the case of a
A La Carte Grant Services
Non-Retainer
Cost
15% Retainer
Discount Cost
TFG Grant Blueprint $5,000/guide $4,250/guide
TFG Funding Strategy $20,000 $17,000
Grant Writing See grant writing table or hourly rate
Project Development and Readiness $300/hour $255/hour
Grant Project Advocacy See below
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Grant Editing and Review $300/hour $255/hour
Grant Debriefs $2,500 $2,125
Grant Training $3,500 - $7,500 $2,975 - $6,375
Congressionally Directed Spending (Earmarks) Negotiated Fee Based On Scope**
Post-Award Grant Management Services Negotiated Fee Based On Scope**
Negotiated Indirect Cost Rate Agreements Negotiated Fee Based On Scope**
**available only to Tier 3 and Tier 4 retainer clients
Grant and Advocacy Team Hourly Rate
Additional services, such as grant research, grant review, and grant training, as well as assistance with all
aspects of grant-related advocacy and policy, may be needed that extend beyond the scope of the base
retainer tier selected. In those cases, TFG will perform requested grant-related services at a rate of $300/hour.
If you are a retainer client and additional services are needed beyond the scope identified, our hourly rate will
be discounted to $255/hour. Last-minute requests for additional grant-related services are subject to a 35
percent mark-up.
If the assistance of TFG’s professional lobbying staff is required for project advocacy and political positioning,
services are billed at the following rates:
• $425 Partner/Principal/Senior Advisor/Of
Counsel
• $240 Senior Associate
• $170 Associate
• $115 Research Assistant
Expenses
TFG fees include all direct labor, overhead (including general and administrative expenses), other direct costs,
subcontractor costs, fixed fees, miscellaneous incidental services, and all applicable taxes. While the TFG Grant
Team usually works electronically and virtually, if a client prefers an on-site meeting, estimated travel time
and expenses will be billed in advance.
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GIS CONSORTIUM SERVICE PROVIDER CONTRACT
This contract (this “Contract”) made and entered into this 1st day of January, 2025 (the
“Effective Date”), by and between the City of Lake Forest, an Illinois municipal corporation
(hereinafter referred to as the “Municipality”), and Municipal GIS Partners, Incorporated, 701 Lee
Street, Suite 1020, Des Plaines, Illinois 60016 (hereinafter referred to as the “Consultant”).
WHEREAS, the Municipality is a member of the Geographic Information System
Consortium (“GISC”);
WHEREAS, the Consultant is a designated service provider for the members of GISC and
is responsible for providing the necessary professional staffing resource support services as more
fully described herein (the “Services”) in connection with the Municipality’s geographical
information system (“GIS”);
WHEREAS, the Municipality desires to engage the Consultant to provide the Services on
the terms set forth herein; and
WHEREAS, the Consultant hereby represents itself to be in compliance with Illinois
statutes relating to professional registration applicable to individuals performing the Services
hereunder and has the necessary expertise and experience to furnish the Services upon the terms
and conditions set forth herein.
NOW, THEREFORE, in consideration of the foregoing and of the promises hereinafter
set forth, it is hereby agreed by and between the Municipality and the Consultant that:
SECTION 1
SCOPE OF SERVICES
1.1 Statement of Work. This Contract contains the basic terms and conditions that will
govern the overall relationship between the Consultant and the Municipality. The Consultant will
provide the Services described in the statement of work attached hereto as Attachment 1
(“Statement of Work”), which shall become a part of and subject to this Contract.
1.2 Supplemental Statements of Work. Any additional services to be performed by the
Consultant may be added to this Contract after the Effective Date by the mutual agreement of the
parties, which agreement will be evidenced by mutual execution of a Supplemental Statement of
Work which shall also be subject to the terms and conditions set forth in this Contract.
1.3 Additional Compensation. If the Consultant wishes to make a claim for additional
compensation as a result of action taken by the Municipality, the Consultant shall give written
notice of its claim within fifteen (15) days after occurrence of such action. Regardless of the
decision of the Municipality Manager relative to a claim submitted by the Consultant, all work
required under this Contract as determined by the Municipality Manager shall proceed without
interruption.
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1.4 Contract Governs. If there is a conflict between the terms of this Contract and the
Statement of Work or any Supplemental Statement of Work, unless otherwise specified in such
Statement of Work, the terms of this Contract shall supersede the conflicting provisions contained
in such Statement of Work.
SECTION 2
PERFORMANCE OF WORK
2.1 All work hereunder shall be performed under the direction of the City Manager or
their designee (hereinafter referred to as the “Municipality Manager”) in accordance with the
terms set forth in this Contract and each relevant Statement of Work.
SECTION 3
RELATIONSHIP OF PARTIES
3.1 Independent Contractor. The Consultant shall at all times be an independent
contractor, engaged by the Municipality to perform the Services. Nothing contained herein shall
be construed to constitute a partnership, joint venture or agency relationship between the parties.
3.2 Consultant and Employees. Neither the Consultant nor any of its employees shall
be considered to be employees of the Municipality for any reason, including but not limited to for
purposes of workers’ compensation law, Social Security, or any other applicable statute or
regulation.
3.3 No Authority to Bind. Unless otherwise agreed to in writing, neither party hereto
has the authority to bind the other to any third party or to otherwise act in any way as the
representative of the other.
SECTION 4
PAYMENT TO THE CONSULTANT
4.1 Payment Terms. The Municipality agrees to pay the Consultant in accordance with
the terms and amounts set forth in the applicable Statement of Work, provided that:
(a) The Consultant shall submit invoices in a format approved by the
Municipality.
(b) The Consultant shall maintain records showing actual time devoted to each
aspect of the Services performed and cost incurred. The Consultant shall permit the authorized
representative of the Municipality to inspect and audit all data and records of the Consultant for
work done under this Contract. The Consultant shall make these records available at reasonable
times during this Contract period, and for a year after termination of this Contract.
(c) The service rates and projected utilization set forth in the applicable
Statement of Work shall adjust each calendar year in accordance with the annual rates approved
by the Board of Directors of GISC which shall be reflected in a Supplemental Statement of Work.
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(d) Payments to the Consultant shall be made pursuant to the Illinois Local
Government Prompt Payment Act (50 ILCS 505/1 et seq.).
(e) The Municipality is a tax-exempt municipality and will provide Consultant
with a copy of the Municipality’s current sales tax exemption certificate. Consultant shall not
charge the Municipality any tax incurred by the Consultant for these Services.
4.2 Service Rates. The fees and/or service rates set forth in the Statement of Work and
Supplemental Statement of Work include all applicable federal, state, and local taxes of every kind
and nature applicable to the Services as well as all taxes, contributions, and premiums for
unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits
and all costs, royalties and fees arising from the use of, or the incorporation into, the Services, of
patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or
inventions. All claim or right to claim additional compensation by reason of the payment of any
such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by
Consultant.
SECTION 5
TERM
5.1 Initial Term. Subject to earlier termination pursuant to the terms of this Contract,
the initial term of this Contract shall commence on the Effective Date and remain in effect for one
(1) year (the “Initial Term”).
5.2 Renewal Terms. The Initial Term may be extended for successive one (1) year
periods or for any other period as mutually agreed to in writing and set forth in a Supplemental
Statement of Work executed by both parties (each, a “Renewal Term”).
5.3 Status of this Contract. The expiration of the Initial Term or a Renewal Term shall
not terminate or affect the obligations of the Parties to each other under any existing Statement of
Work or Supplemental Statement of Work issued pursuant to this Contract, and such Statement of
Work or Supplemental Statement of Work shall continue in full force and effect and shall continue
to be governed by the terms of this Contract until the expiration or completion of such Statement
of Work or Supplement Statement of Work or until such Statement of Work or Supplemental
Statement of Work is itself terminated pursuant to this Contract.
SECTION 6
TERMINATION OF CONTRACT
6.1 Voluntary Termination. Notwithstanding any other provision hereof, (a) the
Municipality may terminate this Contract, any Statement of Work, or any Supplemental Statement
of Work during the Initial Term or any Renewal Term, with or without cause, at any time upon
ninety (90) calendar days prior written notice to the Consultant.; (b) the Consultant may terminate
this Contract, any Statement of Work, or any Supplemental Statement of Work, with or without
cause, at any time upon one hundred eighty (180) calendar days prior written notice to the
Municipality; or (c) following the expiration of the Term of this Agreement, and notwithstanding
Section 5.3 of this Agreement, either Party may terminate any Statement of Work or any
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Supplemental Statement of Work, with or without cause, upon thirty (30) calendar days prior
written notice to the other Party.
6.2 Termination for Breach. Either party may terminate this Contract upon written
notice to the other party following a material breach of a material provision of this Contract by the
other party if the breaching party does not cure such breach within fifteen (15) days of receipt of
written notice of such breach from the non-breaching party.
6.3 Payment for Services Rendered. In the event that this Contract is terminated in
accordance with this Section 6, the Consultant shall be paid for services actually performed and
reimbursable expenses actually incurred.
6.4 Effect of Termination. Termination of any Statement of Work or Supplemental
Statement of Work will have no effect on this Contract. Termination of this Contract will serve to
immediately terminate all open Statements of Work and Supplemental Statements of Work, absent
a written agreement between the parties otherwise. Termination or expiration of this Contract, any
Statement of Work, or any Supplemental Statement of Work will not affect any right or obligation
of a party that comes into effect before, upon, or after such termination or expiration, or otherwise
survives such termination or expiration, which was incurred by such party prior to such termination
or expiration.
SECTION 7
CONSULTANT PERSONNEL AND SUBCONTRACTORS
7.1 Adequate Staffing. The Consultant must assign and maintain during the term of
this Contract and any renewal thereof, an adequate staff of competent employees, agents, or
subcontractors (“Consultant Personnel”) that is fully equipped, licensed as appropriate and
qualified to perform the Services as required by the Statement of Work or Supplemental Statement
of Work.
7.2 Availability of Personnel. The Consultant shall notify the Municipality as soon as
practicable prior to terminating the employment of, reassigning, or receiving notice of the
resignation of, any Consultant Personnel assigned to provide the Municipality with the Services.
The Consultant shall have no claim for damages and shall not bill the Municipality for additional
time and materials charges as the result of any portion of the Services which must be duplicated
or redone due to such termination or for any delay or extension of the time of performance as a
result of any such termination, reassigning, or resignation.
7.3 Use of Subcontractors. The Consultant’s use of any subcontractor or subcontract
to perform the Services shall not relieve the Consultant of full responsibility and liability for the
provision, performance, and completion of the Services as required by this Contract. All Services
performed under any subcontract shall be subject to all of the provisions of this Contract in the
same manner as if performed by employees of the Consultant. Consultant shall be fully responsible
and assumes liability for the acts and omissions of all subcontractors directly or indirectly
employed by, or working at the direction of, the Consultant in the performance of the Services.
7.4 Removal of Personnel and Subcontractors. Municipality may, upon written notice
to Consultant, request that any Consultant Personnel be removed or replaced. Consultant shall
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promptly endeavor to replace such Consultant Personnel and Municipality shall have no claim for
damages for a delay or extension of the applicable Statement of Work as a result of any such
removal or replacement.
7.5 Non-Solicitation of Consultant Employees. The Municipality agrees that during the
term of this Contract and for a period of one (1) year thereafter, it shall not, directly or indirectly,
through any other person, firm, corporation or other entity, solicit, induce, encourage or attempt to
induce or encourage any employee of the Consultant to terminate his or her employment with the
Consultant or to breach any other obligation to the Consultant. The Municipality acknowledges
that the aforementioned restrictive covenant contained in this Section is reasonable and properly
required for the adequate protection of the Consultant’s business.
SECTION 8
ACCOMMODATION OF CONSULTANT PERSONNEL; MUNICIPAL FACILITIES
8.1 Facilities, Equipment, and Records. The Municipality shall provide the Consultant
with adequate and safe office space, furnishings, records, hardware, software and connectivity to
fulfill the objectives of the GIS program including, without limitation, the following:
(a) Office space for the Consultant’s Personnel. This space should effectively
and securely house all required GIS systems, peripherals and support tools. This space must be
available during normal business hours;
(b) Furnishings including adequate desk(s), shelving, and seating for the
Consultant’s Personnel;
(c) Hardware, software, peripherals, internet access, and network connectivity
meeting current minimum technical standards, as determined by Consultant from time to time, to
perform the program objectives efficiently; and
(d) Any Municipality data or record which is necessary for carrying out the
work as outlined in the Contract, Statement of Work or Supplemental Statement of Work.
8.2 Backup and Recovery Systems. The Municipality shall be responsible for
installing, operating and monitoring the backup and recovery systems for all the Municipality’s
GIS assets that permit the Consultant to continue Services within a reasonable period of time
following a disaster or outage. The Consultant shall be responsible for installing, operating and
monitoring the backup and recovery systems for all Consultant’s assets that permit the
Municipality to continue accessing the GISC Materials and Services within a reasonable period of
time following a disaster or outage.
8.3 Right of Entry; Limited Access. Consultant’s Personnel performing Services shall
be permitted to enter upon the Municipality’s property in connection with the performance of the
Services, subject to those rules established by the Municipality. Consent to enter upon a
Municipality’s facility given by the Municipality shall not create, nor be deemed to imply, the
creation of any additional responsibilities on the part of the Municipality. Consultant’s Personnel
shall have the right to use only those facilities of the Municipality that are necessary to perform
the Services and shall have no right to access any other facilities of the Municipality.
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8.4 Compliance with Law. The Municipality shall comply with all applicable local,
state, and federal laws including those pertaining to safety, harassment, and discrimination.
SECTION 9
CONFIDENTIAL INFORMATION; INTELLECTUAL PROPERTY; FOIA
9.1 Municipal Materials. The Consultant acknowledges and agrees that all trademarks,
service marks, logos, tradenames and images provided by or on behalf of the Municipality to the
Consultant for use in performing the Services and the GIS database (including files created from
the database) created by Consultant hereunder (the “Municipal Materials”) are the sole and
exclusive property of the Municipality. The Consultant acknowledges that this Contract is not a
license to use the Municipal Materials except as needed to perform the Services hereunder.
9.2 Third-Party Materials. If applicable, to the extent the Consultant has agreed to
obtain and/or license Third-Party Materials on behalf of Municipality, the Consultant shall obtain
a license for Municipality to use the Third-Party Materials as part of the Services for the purpose
specified in the applicable Statement of Work. “Third-Party Materials” shall include, but are not
limited to, computer software, script or programming code or other materials owned by third
parties and/or any software available from third parties, that is licensed by Consultant for the
benefit of the Municipality.
9.3 GISC Materials. It is expressly understood that, excluding the Municipal Materials
and Third-Party Materials, all members of GISC and the Consultant may use or share in any
improvements or modifications incorporated into any computer software (in object code and
source code form), script or programming code used or developed by the Consultant in providing
Services hereunder (the “GISC Materials”).
(a) The Consultant herby grants the Municipality a limited, personal,
nontransferable, non-exclusive license to use the GISC Materials solely for the purpose of and in
connection with the Municipality’s GIS. Upon expiration or termination of this Contract, or at
such time the Municipality is no longer a member of GISC or in breach of its obligations hereunder,
the Municipality shall not be entitled to or granted a license in future enhancements, improvements
or modifications in the GISC Materials. The Municipality may grant a sublicense to a third party
that the Municipality engages to maintain or update the GISC Materials in connection with the
Municipality’s GIS; provided that such third party agrees in writing to be bound by the license
restrictions set forth in this Contract.
(b) The Municipality acknowledges that the Consultant is in the business of
providing staffing resource support services and that the Consultant shall have the right to provide
services and deliverables to third parties that are the same or similar to the services that are to be
rendered under this Contract, and to use or otherwise exploit any GISC Materials in providing such
services.
9.4 Confidential Information. In the performance of this Contract, the Consultant may
have access to or receive certain information in the possession of the Municipality that is not
generally known to members of the public ("Confidential Information"). The Consultant
acknowledges that Confidential Information includes, but is not limited to, proprietary
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information, copyrighted material, educational records, employee data, financial information,
information relating to health records, resident account information, and other information of a
personal nature. Consultant shall not use or disclose any Confidential Information without the
prior written consent of the Municipality. Consultant will use appropriate administrative, technical
and physical safeguards to prevent the improper use or disclosure of any Confidential Information
received from or on behalf of the Municipality. Upon the expiration or termination of this
Contract, Consultant shall promptly cease using and shall return or destroy (and certify in writing
destruction of) all Confidential Information furnished by the Municipality along with all copies
thereof in its possession including copies stored in any computer memory or storage medium. The
term “Confidential Information” does not include information that (a) is or becomes generally
available to the public other than as a result of a breach of this Contract by the Consultant; (b) was
in the Consultant’s or Consultant Personnel’s possession on a non-confidential basis from any
source other than the Municipality, which source, to the knowledge of the Consultant, is entitled
to disclose such information without breach of any obligation of confidentiality; (c) is
independently developed by the Consultant without the use of or reference to, in whole or in part,
any Confidential Information; (d) required to be disclosed pursuant to a court order issued by a
court having jurisdiction thereof (subject to Section 9.5); or (e) information subject to disclosure
under FOIA (as defined below in Section 9.6). For avoidance of doubt, it is agreed that the GISC
Materials shall not be considered Confidential Information.
9.5 Dissemination of Confidential Information. Unless directed by the Municipality,
Consultant shall not disseminate any Confidential Information. If Consultant is presented with a
request for documents by any administrative agency or with a subpoena duces tecum regarding
any Confidential Information which may be in Consultant's possession as a result of Services
provided under this Contract, unless prohibited by law, Consultant shall immediately give notice
to the Municipality with the understanding that the Municipality shall have the opportunity to
contest such process by any means available to it prior to submission of any documents to a court
or other third party. Consultant shall not be obligated to withhold delivery of documents beyond
the time ordered by a court of law or administrative agency, unless the request for production or
subpoena is quashed or withdrawn, or the time to produce is otherwise extended. Consultant shall
cause its personnel, staff and subcontractors, if any, to undertake the same obligations regarding
confidentiality and dissemination of information as agreed to by Consultant under this Contract.
9.6 Freedom of Information Act Requests. Within four (4) business days after the
Municipality’s Notice to the Consultant of the Municipality’s receipt of a request made pursuant
to the Illinois Freedom of Information Act (ILCS 140/1 et seq. – herein “FOIA”), the Consultant
shall furnish all requested records in the Consultant’s possession which are in any manner related
to this Contract or the Consultant’s performance of the Services, including but not limited to any
documentation related to the Municipality and associated therewith. The Consultant shall not
apply any costs or charge any fees to the Municipality or any other person, firm or corporation for
its procurement and retrieval of such records in the Consultant’s possession which are sought to
be copied or reviewed in accordance with such FOIA request or requests. The Consultant shall
defend, indemnify and hold harmless the Municipality including its several departments and
including its officers and employees and shall pay all of the Consultant’s Costs associated with
such FOIA request or requests including Costs arising from the Consultant’s failure or alleged
failure to timely furnish such documentation and/or arising from the Consultant’s failure or alleged
failure otherwise to comply with the FOIA, whether or not associated with the Consultant’s and/or
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the Municipality’s defense of any litigation associated therewith. In addition, if the Consultant
requests the Municipality to deny the FOIA request or any portion thereof by utilizing one or more
of the lawful exemptions provided for in the FOIA, the Consultant shall pay all Costs in connection
therewith. As used herein, “in the Consultant’s possession” includes documents in the possession
of any of the Consultant’s officers, agents, employees and/or independent contractors; and “Costs”
includes but is not limited to attorneys’ fees, witness fees, filing fees and any and all other expenses
— whether incurred by the Municipality or the Consultant.
9.7 News Releases. The Consultant may not issue any news releases without prior
approval from the Municipality Manager nor will the Consultant make public proposals developed
under this Contract without prior written approval from the Municipality Manager.
9.8 Survive Termination. The provisions of Section 9.1 and 9.4 through and including
9.8 shall survive the termination of this Contract.
SECTION 10
LIMITATION OF LIABILITY
10.1 THE REPRESENTATIONS SET FORTH IN THIS CONTRACT ARE
EXCLUSIVE AND IN LIEU OF ALL OTHER REPRESENTATIONS AND WARRANTIES,
EXPRESS OR IMPLIED, ARISING BY LAW OR OTHERWISE, INCLUDING BUT NOT
LIMITED TO ANY FITNESS FOR A PARTICULAR PURPOSE OR ANY IMPLIED
WARRANTIES ARISING FROM TRADE USAGE, COURSE OF DEALING OR COURSE OF
PERFORMANCE. UNDER NO CIRCUMSTANCES SHALL EITHER THE CONSULTANT
OR THE MUNICIPALITY BE LIABLE TO THE OTHER FOR ANY INDIRECT,
CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES, INCLUDING LOST SALES
OR PROFITS, IN CONNECTION WITH THIS CONTRACT, EVEN IF IT HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
SECTION 11
CONSULTANT WARRANTY; INDEMNIFICATION; INSURANCE
11.1 Warranty of Services. The Consultant warrants that the Services shall be performed
in accordance with industry standards of professional practice, care, and diligence practiced by
recognized consulting firms in performing services of a similar nature in existence at the time of
the Effective Date.
11.2 Indemnification. The Consultant shall indemnify and save harmless the
Municipality and its officers, employees, and agents from and against any and all loss, liability
and damages of whatever nature, including Workmen’s Compensation claims by Consultant’s
employees, in any way resulting from or arising out of the intentional, willful and wanton,
negligent and/or gross negligent actions or omissions of the Consultant, the Consultant’s
employees and agents.
11.3 Insurance. The Consultant must procure and maintain, for the duration of this
Contract, insurance as provided in Attachment 2 to this Contract.
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11.4 No Personal Liability No official, director, officer, agent, or employee of any party
shall be charged personally or held contractually liable by or to the other party under any term or
provision of this Contract or because of its or their execution, approval or attempted execution of
this Contract.
SECTION 12
GENERAL PROVISIONS
12.1 Equal Employment Opportunity Clause. In the event of the Consultant’s non-
compliance with the provisions of this Section 12.1 or the Illinois Human Rights Act, 775 ILCS
5/1-101, et seq., as it may be amended from time to time, and any successor thereto (the “Act”),
the Consultant may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and this Contract may be
cancelled or voided in whole or in part, and other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation. During the performance of this Contract,
the Consultant agrees as follows:
(a) The Consultant will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital status, order of
protection status, national origin or ancestry, citizenship status, age, physical or mental disability
unrelated to ability, military status or an unfavorable discharge from military service; and, further,
the Consultant will examine all job classifications to determine if minority persons or women are
underutilized and will take appropriate affirmative action to rectify any underutilization.
(b) That, if the Consultant hires additional employees in order to perform this
Contract or any portion of this Contract, the Consultant will determine the availability (in
accordance with 44 Ill. Admin. C. 750.5, et seq., as it may be amended from time to time, and any
successor thereto (the “Applicable Regulations”)) of minorities and women in the areas from
which the Consultant may reasonably recruit and the Consultant will hire for each job classification
for which employees are hired in a way that minorities and women are not underutilized.
(c) That, in all solicitations or advertisements for employees placed by the
Consultant or on the Consultant’s behalf, the Consultant will state that all applicants will be
afforded equal opportunity without discrimination because of race, color, religion, sex, sexual
orientation, marital status, order of protection status, national origin or ancestry, citizenship status,
age, physical or mental disability unrelated to ability, military status or an unfavorable discharge
from military service.
(d) That the Consultant will send to each labor organization or representative
of workers with which the Consultant has or is bound by a collective bargaining or other agreement
or understanding, a notice advising the labor organization or representative of the Consultant’s
obligations under the Act and the Applicable Regulations. If any labor organization or
representative fails or refuses to cooperate with the Consultant in the Consultant’s efforts to
comply with the Act and the Applicable Regulations, the Consultant will promptly notify the
Illinois Department of Human Rights (the “Department”) and the Municipality and will recruit
employees from other sources when necessary to fulfill its obligations under the Contract.
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(e) That the Consultant will submit reports as required by the Applicable
Regulations, furnish all relevant information as may from time to time be requested by the
Department or the Municipality, and in all respects comply with the Act and the Applicable
Regulations.
(f) That the Consultant will permit access to all relevant books, records,
accounts and work sites by personnel of the Municipality and the Department for purposes of
investigation to ascertain compliance with the Act and the Department's Rules and Regulations.
(g) That the Consultant will include verbatim or by reference the provisions of
this Section 12.1 in every subcontract awarded under which any portion of the Contract obligations
are undertaken or assumed, so that the provisions will be binding upon the subcontractor. In the
same manner as with other provisions of this Contract, the Consultant will be liable for compliance
with applicable provisions of this Section 12.1 by subcontractors; and further the Consultant will
promptly notify the Municipality and the Department in the event any subcontractor fails or refuses
to comply with the provisions. In addition, the Consultant will not utilize any subcontractor
declared by the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
12.2 No Collusion. The Consultant represents and certifies that the Consultant is not
barred from contracting with a unit of state or local government as a result of (i) a delinquency in
the payment of any tax administered by the Illinois Department of Revenue unless the Consultant
is contesting, in accordance with the procedures established by the appropriate revenue act, its
liability for the tax or the amount of the tax, as set forth in Section 11-42.1-1 et seq. of the Illinois
Municipal Code, 65 ILCS 5/11-42.1-1 et seq.; or (ii) a violation of either Section 33E-3 or Section
33E-4 of Article 33E of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq.
12.3 Sexual Harassment Policy. The Consultant certifies that it has a written sexual
harassment policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act,
775 ILCS 5/2-105(A)(4).
12.4 Compliance with Laws and Grants. Consultant shall give all notices, pay all fees,
and take all other action that may be necessary to ensure that the Services are provided, performed,
and completed in accordance with all required governmental permits, licenses, or other approvals
and authorizations that may be required in connection with providing, performing, and completing
the Services, and with all applicable statutes, ordinances, rules, and regulations, including without
limitation the Fair Labor Standards Act; any statutes regarding qualification to do business; any
statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed,
color, national origin, age, sex, or other prohibited classification, including, without limitation, the
Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101 et seq., and the Illinois Human
Rights Act, 775 ILCS 5/1-101 et seq. Consultant shall also comply with all conditions of any
federal, state, or local grant received by Municipality or Consultant with respect to this Contract
or the Services.
12.5 Assignments and Successors. This Contract and each and every portion thereof
shall be binding upon the successors and the assigns of the parties hereto; provided, however, that
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no assignment, delegation or subcontracting shall be made without the prior written consent of the
Municipality.
12.6 Severability. The parties intend and agree that, if any paragraph, subparagraph,
phrase, clause, or other provision of this Contract, or any portion thereof, shall be held to be void
or otherwise unenforceable, all other portions of this Contract shall remain in full force and effect.
12.7 Third Party Beneficiary. No claim as a third party beneficiary under this Contract
by any person, firm, or corporation other than the Consultant shall be made or be valid against the
Municipality.
12.8 Waiver. No waiver of any provision of this Contract shall be deemed to or
constitute a waiver of any other provision of this Contract (whether or not similar) nor shall any
such waiver be deemed to or constitute a continuing waiver unless otherwise expressly provided
in this Contract.
12.9 Governing Laws. This Contract shall be interpreted according to the internal laws,
but not the conflict of laws rules, of the State of Illinois. Venue shall reside in Cook County,
Illinois.
12.10 Headings. The headings of the several paragraphs of this Contract are inserted only
as a matter of convenience and for reference and in no way are they intended to define, limit, or
describe the scope of intent of any provision of this Contract, nor shall they be construed to affect
in any manner the terms and provisions hereof or the interpretation or construction thereof.
12.11 Modification or Amendment. This Contract constitutes the entire Contract of the
parties on the subject matter hereof and may not be changed, modified, discharged, or extended
except by written amendment or Supplemental Statement of Work duly executed by the parties.
Each party agrees that no representations or warranties shall be binding upon the other party unless
expressed in writing herein or in a duly executed amendment hereof.
12.12 Attachments. Attachments 1 and 2 are attached hereto, and by this reference
incorporated in and made a part of this Contract. In the event of a conflict between any Attachment
and the text of this Contract, the text of this Contract shall control.
12.13 Rights Cumulative. Unless expressly provided to the contrary in this Contract,
each and every one of the rights, remedies, and benefits provided by this Contract shall be
cumulative and shall not be exclusive of any other such rights, remedies, and benefits allowed by
law.
12.14 Good Faith Negotiation. Before commencing any legal action, the parties agree to
enter into good faith negotiations to resolve any controversy, claim, or dispute (“Dispute”). Such
good faith negotiations shall commence promptly upon a party’s receipt of notice of any Dispute
from the other party and continue for a period of fourteen (14) days or any period of time as
mutually agreed upon.
12.15 Notices. All notices, reports and documents required under this Contract shall be in
writing (including prepaid overnight courier, electronic transmission or similar writing) and shall
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be given to such party at its address or e-mail address set forth below, or at such other address or
e-mail address as such party may hereafter specify from time to time. Each such notice shall be
effective (i) if given by first class mail or prepaid overnight courier, when received, or (ii) if sent
to an e-mail address, upon the sender’s receipt of an acknowledgment from the intended recipient
(such as by the “return receipt requested” function, as available, return e-mail or other written
acknowledgment).
If to Municipality: City of Lake Forest
220 E Deerpath Rd
Lake Forest, IL 60045
Attention: A. George Issakoo
E-mail: issakoog@cityoflakeforest.com
If to Consultant: Municipal GIS Partners, Incorporated
701 Lee Street, Suite 1020
Des Plaines, IL 60016
Attention: Thomas Thomey
E-mail: tthomey@mgpinc.com
12.16 Force Majeure. No party to this Contract shall be responsible or liable for, or
deemed in breach hereof because of, any delay in the performance of its respective obligations
under this Contract to the extent that such delay is due substantially to circumstances beyond the
party’s reasonable control and without the fault or negligence of the party experiencing such delay.
Such circumstances may include, but are not limited to, any act of God, fire or other casualty,
epidemic, quarantine, “stay home” or similar order, strike or labor dispute, embargo, war or
violence, act of terrorism, or any law, order, proclamation, ordinance, demand, requirement, action
or inaction of any national, state, provincial, local, or other government or governmental agency
(each, a “Force Majeure”). Upon the occurrence of a Force Majeure, the party experiencing the
Force Majeure shall notify the other party in writing immediately following such Force Majeure,
but in no case later than three (3) business days after such party becomes aware of the occurrence
of the Force Majeure. The written notification shall provide a reasonably detailed explanation of
the Force Majeure.
12.17 Counterpart Execution. This Contract, Statement of Work or any Supplemental
Statement of Work may be executed in several counterparts, each of which, when executed, shall
be deemed to be an original, but all of which together shall constitute one and the same instrument.
12.18 Tort Immunity Defenses. Nothing contained in the Contract is intended to
constitute, and nothing in the Contract will constitute, a waiver of the rights, defenses, and
immunities provided or available to the Municipality under the Local Governmental and
Governmental Employees Tort Immunity Act, 745 ILCS 10 et seq. or any other applicable State
law.
[REMAINDER INTENTIONALLY LEFT BLANK; SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, the undersigned have placed their hands and seals hereto as
of the date first above written.
CITY OF LAKE FOREST
CONSULTANT: MUNICIPAL GIS
PARTNERS, INCORPORATED
By:
Name: Thomas A. Thomey
Its: President
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Attachment 1
Statement of Work
to
GIS Consortium Service Provider Contract
(see attached)
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www.mgpinc.com
Attachment 1 - Statement of Work
To GIS Consortium Service Provider Contract
About Municipal GIS Partners (MGP)
MGP (the Consultant) is the Service Provider to the GIS Consortium (GISC). It is necessary that each GISC
member enter into an annual agreement with the Consultant (GISC Service Provider) to maintain their
standing as a GISC member.
GISC Membership includes:
• Complete GIS program staffing with technology cost distribution across GISC members
• User and license access to all membership solutions and products
• Access to and participation in collaborative opportunities to share ideas and solutions
The Included Services section below expands on services provided by this agreement.
General Purpose
The Consultant will perform all or part of the City of Lake Forest (the Municipality) geographic
information system (GIS) management, development, operation, and maintenance as directed by the
Municipality. In addition to supporting the GIS program, the Consultant will identify opportunities for
continued program development and enhancement.
Program Staffing
The Consultant provides all the requisite staffing and skillsets required to manage the Municipality
program including:
• Technical professionals assigned directly to the Municipality
• Advanced technical support staff for analysis, system integration, and escalation
• Systems analysts for ensuring product, solution, and infrastructure performance
• Professional program managers for ensuring service levels
Direct Program Hours
Services related to the direct management, development, operation, and maintenance of the
Municipality program required to support the system
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Team Access During Normal Working Hours
The Consultant typically works Monday through Friday 8:00AM to 5:00PM. The Municipality has direct
access to the staff assigned to the Municipality. Alternatively, the Municipality can call the Consultant’s
general telephone number or submit an email to Consultant’s service desk for service.
Emergency Event Support
The Consultant will support Municipality emergency events within a reasonable timeframe of notification
and work to staff the event for its duration. These services are not limited to normal business hours.
The Service Level section below expands on the program staffing services included in this agreement.
Staffing Allocation
Pursuant to the GISC membership agreement and bylaws all members must contract for a service level
consistent with the allocation practices as prescribed by the GISC. The direct program staffing allocation
for the Municipality for this agreement period is:
Fees and Expenses
The fee for the staffing allocation set forth above is per month. The total contract value for
the agreement period is . Such fee does not include taxes or any reimbursable out-of-pocket
expenses that may be incurred by the Consultant.
Included Services
This section identifies the professional staffing, products and solutions, and business structures included
in this service agreement. The Municipality is responsible for identifying and prioritizing the aspects of
the services that are most important. The Consultant is responsible for implementing those priorities and
communicating progress.
Staffing and Program Management
The Consultant provides the required staffing and organization with the skills and expertise to manage,
develop, and maintain the system per the Municipality’s priorities which includes GISC shared
infrastructure, platforms, products and solutions. Services include:
1. Program consulting and reporting with all Municipality departments
2. Data creation, management, and quality control
3. Project identification, management, and delivery
4. Shared solution implementation
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5. ERP and department system GIS integration
6. User training and onboarding
7. Resource management and scheduling
Data Management
The Consultant is responsible for managing the GIS and related data based on priorities as directed by the
Municipality.
Primary Layers:
Addresses, parcels, buildings, streets, railroads, water utilities, sewer utilities, municipal boundary, zoning
districts, planned unit developments, variances, TIF districts, special use permits, annexations, signs,
trees, recreation areas, bike paths, water features, school districts, emergency response boundaries,
refuse collection, and legislative districts.
Municipality Priority Layers
The Consultant’s local government data model has over 260 standard layers. Included in this service is
the identification, creation, and management of layers as directed by the Municipality.
Data Quality
One of the primary accountabilities of the Consultant is to ensure that Primary and Municipality Priority
layers are of high-quality. Practices employed include:
1. Daily data quality reporting and alerting
2. Mistake proofing databases, processes, and productivity tools
3. Address Verification to identify discrepancies between Municipality ERP and department systems
4. Utility system integrity leveling for completeness, field accuracy and timeliness
5. Formation and support of key data stakeholder teams
6. Data management documentation for Municipality layers
Products and Solutions
GISC Membership includes unlimited access to the products and solutions developed by the Consultant
for the GISC and its members. The Consultant is accountable for:
1. Collaboration with third party vendors and partners
2. Deploying shared solutions for the Municipality
3. Identifying and communicating new solution opportunities
4. Managing existing solutions to agreed service levels
5. Infrastructure monitoring, alerting and mitigation
6. Patching, updating, and securing shared infrastructure
7. Researching and evaluating opportunities for development
8. Resource planning and scheduling
9. Scalability planning and right sizing
10. Technical documentation
11. Testing and quality certification
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Solution List
The following are the primary products and solutions provided by the Consultant through membership in
the GISC:
1. Address Pre-Check: A tool to standardize address data in Municipality systems and workflows
2. Address Verification: A product to assess and score community address quality across
department systems
3. Asset Management and Manager Dashboards: A solution that enables the Municipality to
manage and visualize infrastructure data and maintenance
4. Community Map Viewer: A publicly accessible map viewer designed for residents and businesses
5. Community-Portal: An address-based portal that integrates and organizes department data for
staff, residents, and local businesses
6. Emergency Management Suite: A tool to centralize emergency event data collection, monitoring,
and communication for better decision-making and resource planning
7. Local Government Data Model: A database standard developed for, an in partnership with,
members of the GISC
8. myGIS: A secure staff accessible mapping system to discover and analyze all Municipality GIS data
9. Real-Time Solutions: A tool to consume an visualize data from real-time sensors and assets
10. Story Maps: A customizable web application to communicate information to the public in a
simple and meaningful way
Service Level Agreement
The Consultant is responsible for managing the quality and availability of GISC infrastructure and
solutions. These parameters are determined by GISC Board policy and included in these services.
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Attachment 2
Insurance
to
GIS Consortium Service Provider Contract
(see attached)
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Attachment 2 - Insurance
To GIS Consortium Service Provider Contract
Consultant’s Insurance
Consultant shall procure and maintain, for the duration of this Contract, insurance against claims for
injuries to persons or damages to property, which may arise from or in connection with the performance
of the work hereunder by the Consultant, its agents, representatives, employees or subcontractors.
A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability occurrence form CG 0001 with the
Municipality named as additional insured, on a form at least as broad as the ISO
Additional Insured Endorsement CG 2010 and CG 2026.
2. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol
01 “Any Auto” with the Municipality named as additional insured, on a form at least as
broad as the ISO Additional Insured Endorsement.
3. Workers’ Compensation as required by the Labor Code of the State of Illinois and
Employers’ Liability insurance (the policy shall include a 'waiver of subrogation').
B. Minimum Limits of Insurance: Consultant shall maintain limits no less than:
1. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. The general aggregate shall be twice the
required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000
or a project/contract specific aggregate of $1,000,000.
2. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
3. Workers’ Compensation and Employers’ Liability: Workers’ Compensation coverage with
statutory limits and Employers’ Liability limits of $500,000 per accident.
C. Deductibles and Self-Insured Retentions: Any deductibles or self-insured retentions must be
declared to and approved by the Municipality. At the option of the Municipality, either: (1) the
insurer shall reduce or eliminate such deductibles or self-insured retentions as it respects the
Municipality, its officials, agents, employees and volunteers; or (2) the Consultant shall procure a
bond guaranteeing payment of losses and related investigation, claim administration and defense
expenses.
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D. Other Insurance Provisions: The policies are to contain, or be endorsed to contain, the following
provisions:
1. General Liability and Automobile Liability Coverages: The Municipality, its corporate
authorities, officials, officers, agents, employees, and volunteers are to be covered as
insureds as respects: liability arising out of activities performed by or on behalf of the
Consultant; products and completed operations of the Consultant; premises owned,
leased or used by the Consultant; or automobiles owned, leased, hired or borrowed by
the Consultant. The coverage shall contain no special limitations on the scope of
protection afforded to the Municipality, its officials, agents, employees and volunteers.
2. The Consultant’s insurance coverage shall be primary as respects the Municipality, its
corporate authorities, officials, officers, agents, employees, and volunteers. Any
insurance or self-insurance maintained by the Municipality, its officials, agents,
employees and volunteers shall be excess of Consultant’s insurance and shall not
contribute with it.
3. Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the Municipality, its corporate authorities, officials, officers, agents,
employees, and volunteers.
4. The Consultant’s insurance shall contain a Severability of Interests/Cross Liability clause
or language stating that Consultant’s insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the limits of the
insurer’s liability.
5. If any commercial general liability insurance is being provided under an excess or
umbrella liability policy that does not “follow form,” then the Consultant shall be
required to name the Municipality, its corporate authorities, officials, officers, agents,
employees, and volunteers as additional insureds
6. All general liability coverages shall be provided on an occurrence policy form. Claims-
made general liability policies will not be accepted.
7. The Consultant and all subcontractors hereby agree to waive any limitation as to the
amount of contribution recoverable against them by the Municipality. This specifically
includes any limitation imposed by any state statute, regulation, or case law including any
Workers’ Compensation Act provision that applies a limitation to the amount recoverable
in contribution such as Kotecki v. Cyclops Welding. Consultant agrees to indemnify and
defend the Municipality from and against all such loss, expense, damage or injury,
including reasonable attorneys' fees, which the Municipality may sustain as a result of
personal injury claims by Consultant’s employees, except to the extent those claims arise
as a result of the Municipality’s own negligence.
E. All Coverages: Each insurance policy required by this paragraph shall be endorsed to state that
coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after
thirty (30) days prior written notice by certified mail, return receipt requested, has been given to
the Municipality.
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F. Acceptability of Insurers: Insurance is to be placed with insurers with a Best’s rating of no less
than A-, VII and licensed to do business in the State of Illinois.
G. Verification of Coverage: Consultant shall furnish the Municipality with certificates of insurance
naming the Municipality, its corporate authorities, officials, officers, agents, employees, and
volunteers as additional insured’s and with original endorsements, affecting coverage required
herein. The certificates and endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are
to be received and approved by the Municipality before any work commences. The Municipality
reserves the right to request full certified copies of the insurance policies and endorsements.
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