CC_2024_01_16_AGENDATHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
** Tuesday, January 16, 2024, 6:30 p.m.
220 E. Deerpath
Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL immediately following the Finance Committee at 6:30 p.m.
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Jim Preschlack, Alderman Third Ward
Joseph R. Waldeck, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. 2024-2025 Board and Commission Appointments and Reappointments
LIBRARY BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Vince Sparrow APPOINT 3
A copy of Volunteer Profile sheets are available at City Hall.
COUNCIL ACTION: Approve the Mayors Appointments and Reappointments
B. Discussion of Potential Bus Regulations
2. COMMENTS BY CITY MANAGER
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4. COMMITTEE REPORTS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
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Tuesday, January 16, 2024, City Council Agenda
1. Approval of December 4, 2023, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 14.
COUNCIL ACTION: Approval of December 4, 2023, City Council Meeting Minutes
2. Approval of the Check Register for the Period of November 25 – December 31, 2023
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments
which denotes the person to whom the warrant is payable. The warrant list detail of invoice
payments shall be presented for review to the Chairperson of the City Council Finance
Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City Council
shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant
list detail as recommended by the Finance Committee Chairperson. The City Council may
approve the warrant list as so recommended by the Finance Committee Chairperson by a
concurrence of the majority of the City Council as recorded through a roll call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
This month’s check register total is higher than usual due to debt service principal and interest
payments in December. The amount denoted as “All other Funds” includes $303,351 in Water
Capital Fund expenses and $491,762 in medical and dental plan expenses.
Fund Invoice Pay roll Total
101 General 872,911 1,856,785 2,729,696
501 Water & Sewer 1,908,172 221,882 2,130,054
220 Parks & Recreation 155,748 450,977 606,725
311 Capital Improvements 3,815,769 3,815,769
202 Motor Fuel Tax 312,337 312,337
230 Cemetery 162,835 43,737 206,572
210 Senior Resources 13,661 31,577 45,237
510 Deerpath Golf Course 111,582 2,814 114,396
601 Fleet 117,539 65,886 183,425
416 - 434 Debt Funds 3,811,191 3,811,191
248 Housing Trust 0
201 Park & Public Land 348,930 348,930
All other Funds 1,021,631 193,308 1,214,939
$12,652,306 $2,866,967 $15,519,273
Check Register for November 25 - December 31, 2023
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Tuesday, January 16, 2024, City Council Agenda
COUNCIL ACTION: Approval of the Check Register for the Period of November 25 – December
31, 2023
3. Approval of a Resolution Amending the Authorized Signers for the Golf Course
Operating Bank Account
STAFF CONTACT: Diane Hall, Assistant Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests approval of a resolution authorizing a change
in signers for the golf course operating account.
BACKGROUND/DISCUSSION: Pursuant to the management agreement between the City and
Kemper Sports Management (KSM) regarding operations of the Deerpath Golf Course, the
City is required to open a separate bank account to be utilized by KSM to deposit golf
revenues, pay operating expenses and transfer funds to support payroll obligations. The City
Council approved the establishment of this bank account and authorized signers on January
5, 2015. Due to changes in staffing at Kemper, Lake Forest Bank and Trust Company requires a
resolution be approved by the City Council to authorize a change in signers on the account.
BUDGET/FISCAL IMPACT: N/A. There is no fiscal impact of this action.
COUNCIL ACTION: Approval of a Resolution Amending the Authorized Signers for the Golf
Course Operating Bank Account (page 21).
4. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection
with Holding a Raffle in the City of Lake Forest for the School of St. Mary (Approval by
Motion)
STAFF CONTACT: Margaret Boyer, City Clerk (847-810-3674))
PURPOSE AND ACTION REQUESTED: Staff requests City Council consideration of waiving the
fidelity bond requirement in connection with a proposed raffle from the School of St. Mary.
BACKGROUND: In January 2020 the City Council approved an Ordinance Amending Chapter
110, titled “Licenses and Miscellaneous” related to Raffles, to align these sections with recent
State of Illinois Legislation. Section 110.0149, J, allows the raffle manager designated by the
organization to seek a waiver of the bond requirement from the City Council.
At this time the School of St. Mary is requesting a waiver of the bond requirement and has
submitted a request. A copy of the request can be found beginning on page 24
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Consideration of a Request to Waive the Fidelity Bond Requirement in
Connection with Holding a Raffle in the City of Lake Forest for the School of St. Mary. (Approval
by Motion)
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Tuesday, January 16, 2024, City Council Agenda
5. Award of a Design Service Agreement To 845 Design Group for Continued
Improvements and Upgrades at the Public Safety Building in the Amount of $34,400,
to Include a Contingency in the Amount of $2,600, for a Grand Total Amount of
$37,000
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: To allow the City to take advantage of a grant
opportunity, City staff requests that City Council authorize the City Manager to enter into a
design service agreement with 845 Design Group as part of the ongoing work to maintain and
complete modest upgrades to the City’s Public Safety Building. The request is in the amount of
$34,400, to include a contingency in the amount of $2,600, for a grand total amount of
$37,000.
BACKGROUND/DISCUSSION: The spaces now proposed for modest upgrades were last
renovated in 1996 and due to age, high daily use, and high humidity require attention.
Improvements to meet the requirements of the Americans with Disabilities Act (ADA), replace
flooring, update restroom facilities, and HVAC and electrical improvements are included in
the project. The design services will include the development of design options for staff
consideration, development of final design and construction documents, preparation of
bidding documents, bid process support, and project construction oversight. City staff from
various departments will work closely with this design firm throughout the design process as
well as eventual project construction once all of the necessary permits are in place.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 11/13/23 identified and recommended as a
BUDGET/FISCAL IMPACT: In August of 2023, The City received an Illinois Department of Illinois
Department of Commerce and Economic Opportunity (DCEO) grant allocation in the amount
of $250,000. After obtaining this award, staff recommended the award be used to support
upgrades to the Public Safety Building. At the November 13, 2023, Finance Committee
meeting, this project was identified as a priority 1 funded project with a FY25 construction
budget of $370,000. The $370,000 total budget funding is comprised of the $250,000 DCEO
grant allocation and $120,000 from the City’s Capital fund.
As staff continued to work with the City’s assigned DCEO Grant Manager, it was learned that
the grant allocation had to be utilized for costs incurred by the City prior to June 30, 2024. After
this timeline was learned, staff worked to quickly issue a request for proposal (RFP) and as a
result of that process, recommends award of the contract to 845 Design Group. The RFP
outlined a very specific required schedule to assure that design work can be completed by
the end of February. The project design will then be placed out to bid for construction in
March with the intent to seek construction bid approval at the April 1, 2024, City Council
meeting. Construction would then begin May 1, 2024, with substantial completion occurring
prior to June 30, 2024.
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Tuesday, January 16, 2024, City Council Agenda
Has City staff obtained competitive pricing for proposed goods/services? Yes
Firm Name Proposal Total
Larson & Darby Group $37,400
Senga Architects $46,500
Cordogan Clark $50,860
Valdes Architecture and Engineering $69,500
845 Design Group has considerable large municipal facilities project experience and all
references checked came back very positive. 845 Design Group recently successfully
designed major fire station renovations for Bartlett Fire Protection District and designed newly
constructed fire stations for the Village of Wheeling. Additionally, 845 Design Group has DCEO
grant experience and is currently working on two other projects that are funded with DCEO
grant allocations.
Below is an estimated summary of Project budget:
FY2024 Funding Source Amount Budgeted
$0 $37,000 N
While there are no allocated FY2024 funds to support this design, the FY2025 proposed Capital
Fund budget reviewed at the November 13 capital budget workshop provided for design
services in the amount of $25,000 and construction in the amount of $370,000. Should City
Council approve this request for FY24, the FY25 budget will be reduced by the $37,000 to
accommodate the needed design funding.
City Council approval this evening will allow staff to formally begin the design process. The
overall project timeline from design to construction is very aggressive. It will be very important
to hit project design and construction milestones to ensure use of the DCEO grant. Staff is still
working with its assigned project DCEO Grant Manager to complete all necessary grant forms.
Staff anticipates returning to City Council to seek formal approval of the eventual DCEO grant
agreement.
COUNCIL ACTION: Award of a Design Service Agreement To 845 Design Group for Continued
Improvements and Upgrades at the Public Safety Building in the Amount of $34,400, to Include
a Contingency in the Amount of $2,600, for a Grand Total Amount of $37,000
6. Ratification of an Emergency Purchase of a Police Patrol Vehicle Approved by the
City Manager, to D’Orazio Ford of Wilmington, Illinois in the Amount of $46,959.26
STAFF CONTACTS: James Lockefeer, Assistant Director of Public Works (847-810-3542)
and Kevin Zelk, Deputy Police Chief ( 847-810-3816)
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Tuesday, January 16, 2024, City Council Agenda
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council ratify an emergency
purchase of a police patrol vehicle that was approved by the City Manager on December 12,
2023. The purchase is from D’Orazio Ford of Wilmington, IL in the amount of $46,959.26.
BACKGROUND/DISCUSSION: On October 27, 2023, police car # 2 (2021 Ford Police
Interceptor) was involved in an accident. The City’s police car was traveling southbound on
Route 41 following a stolen vehicle that had just entered the highway from Deerpath. The
stolen vehicle made an abrupt U-turn and started traveling northbound in the southbound
lanes. While trying to follow the stolen vehicle, car 2 struck the center median causing several
airbags to deploy. Car 2 was the only vehicle involved in the crash and the officer sustained
minor injuries. Car 2 was later towed to Municipal Services. The City’s insurance carrier (IRMA
hereafter) evaluated the damage to the vehicle and determined it to be a total loss. IRMA will
reimburse the City the sum of $25,281.00 for the vehicle. The totaled 2021 Ford Police
Interceptor had accrued approximately 75,600 miles.
Once staff learned IRMA had declared the vehicle a total loss, Deputy Police Chief Zelk
began searching for a replacement police vehicle and discovered D’Orazio Ford in
Wilmington, Illinois had a unit available. Due to the extremely high demand for police cars,
D’Orazio Ford would not be able to hold the vehicle until the City’s next Council Meeting on
January 16, 2024. Recognizing not only the Department’s need to have a sufficient fleet for
their daily operations, but with an unknown timeline for delivery of a model year 2024 vehicle,
staff requested approval from the City Manager for an emergency purchase of the 2023 Ford
Interceptor. The purchase was granted with the understanding that staff would request the
purchase be ratified at this evening’s City Council meeting.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Manager December 12, 2023 Reviewed & Approved Emergency
Purchase Request
BUDGET/FISCAL IMPACT: The purchase was made from the FY ’24 Capital Equipment line
account in the City’s Capital Fund. The totaled unit was stripped of all police equipment that
will be repurposed on the new unit. After receiving payment from IRMA, the City will be
responsible for the remaining $21,678.26 which will be funded from Capital Fund reserves. A
supplemental appropriation will be presented for City Council approval at the end of the fiscal
year, if needed.
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific waiver requested: Administrative Directive 3-5, Section 9.1A –
Emergency Purchases Ratification
Below is an estimated summary of the Police Patrol Vehicle budget:
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Tuesday, January 16, 2024, City Council Agenda
Capital Fund
311-5003-475-7502
Insurance Proceeds
311-0000-379.25-00
COUNCIL ACTION: Ratification of an Emergency Purchase of a Police Patrol Vehicle
Approved by the City Manager, to D’Orazio Ford of Wilmington, Illinois in the Amount of
$46,959.26
7. Approval to Waive the Bid Process and Approve of a Purchase of a Replacement
Senior Center 14 Passenger Bus to Midwest Transit Equipment Inc. in the Amount of
$111,625.
STAFF CONTACT: Tricia Schwall, Senior Resources Manager (847-810-4676)
and James Lockefeer, Assistant Director of Public Works (847-810-3542)
PURPOSE AND ACTION REQUESTED: The Senior Resource Commission and City staff request City
Council waive the bid process and approve of a purchase of a replacement Senior Center 14
passenger bus to Midwest Transit Equipment Inc. in the amount of $111,625.
BACKGROUND/DISCUSSION: On June 1, 2023, the current Dickinson Hall bus was involved in
an accident. The bus was being used to transport sixteen Dickinson Hall members and one
staff member to downtown Chicago for an Architectural River Tour. On the way back to pick
the group up from the dock, the driver was instructed to go to a different location due to a
member unable to climb the stairs back up to meet the bus. The driver attempted to navigate
to the new site and after several failed attempts, the driver found a parking garage that could
be used as a pass through to get to the needed street. The bus was too tall for the clearance
and the top of the bus got stuck under the spikes of the clearance bar. There were no injuries
and it took several hours to get the bus unstuck causing even further damage to the bus. The
driver was able to drive the vehicle back to Dickinson Hall and the members were shuttled to
lunch and to the train station to return to Dickinson Hall. The City’s insurance carrier (IRMA
hereafter) evaluated the damage to the vehicle and determined it to be a total loss. IRMA will
reimburse the City the sum of $80,495 for the vehicle. The totaled 2019 bus had accrued
approximately 2,444 miles.
This bus is an important Dickinson Hall asset as it gives flexibility to providing senior
transportation options for excursion offerings. Currently, Dickinson Hall uses a bus 5-6 times per
month. At this time, we have one 21-passenger bus that is used but only have one driver that
has a CDL that can drive that vehicle. We have two other drivers that do not have a CDL
license but can drive a 14-passenger bus. This also gives staff the opportunity to drive a group
if we cannot get a driver.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
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Tuesday, January 16, 2024, City Council Agenda
LF/LB Senior Citizens November 28, 2023 Replacement Bus
Senior Resource
Commission November 9, 2023 Replacement Bus
BUDGET/FISCAL IMPACT: Once staff learned IRMA had declared the vehicle a total loss,
Dickinson Hall and Fleet Section staff worked to identify an available replacement bus.
Recognizing the need to have a sufficient bus for Dickinson Hall operations, but also limited low
floor cut away bus supply, it is recommended to proceed with is purchase by waiving the bid
process. Staff is very comfortable with the price of this bus after researching different bus models
and their manufacturer's suggested retail price. Additionally, the 2019 bus purchase approval
was also approved to Midwest Transit Equipment Inc. by City Council on December 2, 2019. This
approval by City Council also included waiver of the bidding process at that time. Midwest
Transit Equipment Inc. currently holds numerous State of Illinois bus contracts and supplies the
State with similar bus models. Midwest Transit Equipment Inc. has agreed to hold this
replacement bus, that is currently in stock, until January 17, 2024, to allow for City Council
consideration and potential approval.
Has competitive pricing been obtained for proposed goods/services? No
Administrative Directive 3-5, Section 9.2 –Waiver of Procedures (requires 2/3 vote).
Below is an estimated summary of the budget:
$0 $111,625 N
The purchase price of the replacement bus is $111,625. This includes an applied Ford
manufacturer discount for governmental agencies of $3,800. After receiving payment from
IRMA of $80,495, the City will be responsible for the remaining $31,130 which will be funded
from Senior Resources Fund reserves transferred to the Capital Fund and the LF/LB Senior
Citizen’s Foundation via a 50/50 funding share ($15,565 each). A supplemental appropriation
will be presented for City Council approval at the end of the fiscal year, if needed.
COUNCIL ACTION: Approval to Waive the Bid Process and Approve of a Purchase of a
Replacement Senior Center 14 Passenger Bus to Midwest Transit Equipment Inc. in the Amount
of $111,625
8. Approval of a Purchase of a Replacement Rear-Load Refuse Truck to Truck Center
Companies (chassis) in the Amount of $213,672 and McNeilus Truck Manufacturing
(body) in the Amount of $135,134 for a Grand Total Cost of $348,806
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (847-810-3542)
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Tuesday, January 16, 2024, City Council Agenda
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff request City
Council approve of a purchase to replace a Sanitation Section rear-load refuse truck to Truck
Center Companies (chassis) in the amount of $213,672 and McNeilus Truck Manufacturing
(body) in the amount of $135,134 for a grand total cost of $348,806.
BACKGROUND/DISCUSSION: There are six total rear load refuse trucks included in the
Sanitation Section fleet. This recommended purchase will replace an existing rear-load refuse
truck that has been in service and utilized by the Sanitation Section since 2004. The accrued
operating hours for the existing truck are over 33,000 hours. After 20 years of significant in-
service operation hours, the truck has exceeded its estimated useful life.
The most significant concern with the current truck is the hydraulic system is worn out which
results in difficulty creating enough pressure to operate the multiple functions of the collection
and dump systems. The steel body and sub frame have been patched multiple times and the
suspension and steering are worn, needing components replaced. The motors are tired,
needing valve and ring replacements. The truck has been a very reliable Sanitation fleet asset,
but like all the City’s refuse trucks, the heavy use on a week-to-week basis takes its toll.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 11/20/23
Finance Committee 11/13/23
BUDGET/FISCAL IMPACT: The purchase price provided by both Truck Center Companies and
McNeilus Truck Manufacturing Sourcewell pricing. Sourcewell, formerly National Joint Powers
Alliance, was created by State law as a service cooperative to provide programs and services
to members in education and government. Sourcewell follows the competitive contracting
law process to solicit, evaluate, and award cooperative purchasing contracts for goods and
services. Sourcewell is a public agency governed by an eight-member board. The City has
previously utilized national bids to include Sourcewell, Omnia Partners, State bid, and the
Suburban Purchasing Cooperative for equipment and services. The City has been utilizing the
Truck Center Companies (Autocar) truck chassis and McNeilus refuse bodies for many years.
The City has experienced excellent success with each of these products with their
longstanding wear, responsive parts delivery, and service when needed.
Has City staff obtained competitive pricing for proposed goods/services? No
Administrative Directive 3-5, Section 6.1D – Government Joint Purchase.
Below is an estimated summary of Project budget:
FY2025 Funding Source Amount Budgeted
$350,000 $348,806 Y
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Tuesday, January 16, 2024, City Council Agenda
City Council approval this evening will allow staff to place the orders now with an anticipated
delivery date for the chassis during the winter of 2025 with a completion date of summer of
2025. Once the new refuse truck is put into service, the City will place the existing truck up for
sale via the competitive bidding process, and assuming a bid of $4,000 or higher is received,
staff will return to City Council to approve its official sale.
COUNCIL ACTION: Approval of a Purchase of a Replacement Rear-Load Refuse Truck to Truck
Center Companies (chassis) in the Amount of $213,672 and McNeilus Truck Manufacturing
(body) in the Amount of $135,134 for a Grand Total Cost of $348,806.
9. Consideration of a Waiver of Permit Fees Related to the Renovations and Upgrades
of the Barnhouse on the Ragdale Campus at 1260 N. Green Bay Road. (Approval by
Motion)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (847-810-3504)
PURPOSE AND ACTION REQUESTED: As provided for in the City’s Administrative Directives, 3 – 7,
City Council approval is required for the waiver of fees in excess of $5,000.
BACKGROUND/DISCUSSION: The Ragdale Campus, an artist’s retreat, is owned by the City
and leased to, managed, maintained, and operated by the Ragdale Foundation. The
Ragdale Foundation is undertaking much needed renovations and upgrades to the
Barnhouse, a Howard Van Doren designed structure which is over 100 years old. This project
was reviewed and approved by the City’s Historic Preservation Commission. The work includes
restoring windows, reworking and upgrading first and second floor interior spaces, upgrading
plumbing, and replacement of the roof and gutters. The City routinely waives permit fees
associated with construction projects on City owned property.
BUDGET/FISCAL IMPACT: The amount of the permit fees to be waived is noted below.
Construction Permit Fees Permit Fees
Ragdale Barnhouse $9,857.00 $9,857.00
COUNCIL ACTION: If desired by the City Council, approve a motion waiving permit fees in the
amount of $9,857.00 for renovations and upgrades to the Barnhouse at Ragdale.
10. Consideration of an Ordinance Approving a Recommendation from the Building
Review Board. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (847-810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendation from the Building Review Board is
presented to the City Council for consideration as part of the Omnibus Agenda along with the
associated Ordinance.
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Tuesday, January 16, 2024, City Council Agenda
BACKGROUND:
1055 Beverly Place – The Building Review Board considered a petition for a two story addition at the
north end of the house to accommodate a new garage, storage space, and second floor living
space and enclosure of a screen porch to create additional year round living space. The Zoning
Board of Appeals also considered this petition and recommended approval of variances as
detailed in the following agenda item. Two letters from neighboring property owners in support of
the petition were presented to the Board. (Board vote: 6-0 recommending approval)
An Ordinance approving the petition as recommended by the Building Review Board with key
exhibits attached is included in the Council packet beginning on page 25. The Ordinance,
complete with all exhibits, is available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition in accordance with the
Building Review Board’s recommendation.
11. Consideration of an Ordinance Approving a Recommendation from the Zoning
Board of Appeals in Support of Setback Variances at 1055 Beverly Place. (First
Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendation from the Zoning Board of
Appeals is presented to the City Council for consideration as part of the Omnibus Agenda along
with the associated Ordinance.
BACKGROUND
1055 Beverly Place – The Zoning Board of Appeals recommended approval of an Ordinance
granting variances from the front and side yard setbacks for a two story addition and modifications
to the driveway. Two letters were submitted by neighbors in support of the petition. The Building
Review Board also recommended approval of the petition as detailed in the previous agenda item.
(Board vote: 7-0, recommendation for approval)
The Ordinance approving variances from the zoning setbacks for 1055 Beverly Place as
recommended by the Zoning Board of Appeals with key exhibits attached is included in the Council
packet beginning on page 35. The Ordinance, complete with all exhibits, is available for review in
the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving variances from zoning setbacks for 1055
Beverly Place in accordance with the Zoning Board of Appeals’ recommendation.
COUNCIL ACTION: Approve the (11) omnibus items as presented
6. OLD BUSINESS
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Tuesday, January 16, 2024, City Council Agenda
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
1. EXECUTIVE SESSION
Adjournment into Executive Session
Reconvene into Regular Session
9. ADJOURNMENT
A copy of the Decision Making Parameters is included beginning on page 13 of this packet.
Office of the City Manager January 10, 2024
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
12
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
13
The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Monday, December 4, 2023
City Council Meeting – City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City
Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Tack, Alderman Novit, Alderman Waldeck, Alderman Notz, Alderman Powers,
Alderman Preschlack, Alderman Goshgarian, Alderman Weber, and Alderman Walther
Absent: none
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Tack invited everyone to the Third Annual Saturday Market – with Celebrate the Holidays right around
the corner, he asked everyone to mark their calendar and stop by the West Lake Forest Train Station (911
Telegraph Road) on Saturday, December 9 and 16 between 10 am to 2 pm to shop for unique gifts, enjoy
specialty foods, and visit with friends and neighbors.
A. 2023-2024 Board and Commission Appointments and Reappointments
AUDIT
NAME OF MEMBER APPOINT/REAPPOINT WARD
Joy Larisey APPOINT 4
Brian Durkin APPOINT 2
Tighe Magnuson APPOINT as CHAIR 2
PLAN COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Paul Thomas APPOINT 3
Mayor Tack read the appointments and asked for a motion.
COUNCIL ACTION: Approve the Mayor’s Appointments and Reappointments
Alderman Preschlack made a motion to Approve the Mayor’s Appointments, seconded by Alderman Powers.
Motion carried unanimously by voice vote.
COMMENTS BY CITY MANAGER
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Proceedings of the December 4, 2023
City Council Meeting
A. Strategic Plan Update
- George Issakoo, Assistant City Manager
City Manager Jason Wicha gave a high-level timeline for the strategic plan. Assistant City Manager George
Issakoo gave a more detailed overview that included goal areas remaining largely the same and explaining that
it is more of a reset than an overhaul. He also gave background on firm selection and reviewed a timeline that
begins with a kickoff in February including in person, and on-line focus group sessions with next steps to be
determined.
B. Replacement Fire Engine
- Andy Rick, Deputy Fire Chief
Deputy Fire Chief Andy Rick reviewed the lead time and the process of choosing vendors and mirroring the last engine
purchase. He gave an overview of the highlights on the new Sutphen Engine, he thanked the Council for their support in
obtaining the new apparatus.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
Student at Lake Forest High School offered two ordinances to the Council that would limit the flavors and the
number of sellers of flavored tobacco products.
Student at Lake Forest High School offered the Council the LEAD survey results and asked for the prohibition
of flavored tobacco products.
Mayor Tack thanked the students for sharing their opinions. He noted that while regulatory action isn’t likely
at this time, there’s an opportunity for an education campaign that could help encourage peers to avoid
flavored tobacco products. He went on to say that if they students are interested, to please connect with City
staff, perhaps the team at CROYA, regarding partnering on an educational campaign that can help encourage
Lake Forest’s youth to avoid flavored tobacco products.
COMMITTEE REPORTS
FINANCE COMMITTEE
***PUBLIC HEARING ON THE CITY’S PROPOSED 2023 TAX LEVY ORDINANCE***
OPEN PUBLIC HEARING
Mayor Tack asked for a motion to open the public hearing at 6:50 p.m.
Alderman Preschlack made a motion to open the public hearing at 6:50 p.m. seconded by Alderman Novit. The
following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, Preschlack, Goshgarian, Weber, and Walther.
The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
1. Consideration of an Ordinance Establishing the 2023 Tax Levy (Final Reading – Public Hearing
Required)
Elizabeth Holleb, Finance Director reported that this is the fifth time the City Council has seen this item. She
went on to highlight the details on the proposed levy as shown in the graphs below.
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Proceedings of the December 4, 2023
City Council Meeting
2023 Property Tax Levy Average Household Impact
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Proceedings of the December 4, 2023
City Council Meeting
Mayor Tack asked if anyone would like to address the Council. Seeing none, he asked for a motion to close the
public hearing at 6:56pm.
CLOSE PUBLIC HEARING
Alderman Walther made a motion to close the public hearing at 6:56 p.m. seconded by Alderman Powers. The
following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, Preschlack, Goshgarian, Weber, and Walther.
The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
Seeing no additional comments, Mayor Tack asked for a motion.
COUNCIL ACTION: Conduct a public hearing on the City’s proposed 2023 Tax Levy Ordinance. Upon closing
the public hearing, it is recommended that the City Council consider final approval of an Ordinance
Establishing the 2023 Tax Levy
Alderman Notz made a motion to consider final reading of an Ordinance Establishing the 2023 Tax Levy,
seconded by Alderman Weber. The following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers,
Preschlack, Goshgarian, Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion
carried.
1. Gorton Community Center 2024 Budget Presentation
Board Chair Andrew Trees thanked The City of Lake Forest for its support over the years while Gorton has
experienced growth and continued outreach in the community. Amy Wagliardo, Executive Director spoke to
Gorton’s Mission and Vison statements noting that Gorton is working with its 5-year strategic plan noting it
will celebrate its 50th anniversary in 2024, and 2024 budget assumptions. Bob Scales, City Director on the
Gorton Board reviewed goals that were given thoughtful and careful consideration, he also spoke to using the
endowment in a conservative manner.
The City Council had a discussion on leadership, volunteers to grow the organization, fundraising, private gifts
and the new Development Director goals. The Council remarked on the remarkable success of Gorton over the
last decade.
Mayor Tack asked if anyone would like to address the Council. Seeing none, he asked for a motion.
COUNCIL ACTION: It is recommended that the City Council approve the Gorton Community Center 2024
Budget
Alderman Weber made a motion to approve the Gorton Community Center 2024 Budget, seconded by
Alderman Novit. The following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, Preschlack, Goshgarian,
Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
PARKS & RECREATION BOARD
1. Approval of the proposed Athletic Field Usage Policy which includes an Athletic Field Usage Fee
Schedule as recommended by the Parks and Recreation Board.
Anthony Anaszewicz, Athletics Program Manager gave an overview of the purpose and goals of the advisory
Committee, he highlighted the milestones, and he reviewed the proposed changes to policy in relation to
sport field improvement fund, insurance requirements, classification criteria, tiers, affiliate terminology, and
nonresident percentages along with the proposed rental fee structures.
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Proceedings of the December 4, 2023
City Council Meeting
Elizabeth Holleb, Finance Director reviewed financial considerations including the philosophical change in the
fee structure that it is currently maintenance driven, to what is proposed as rental fee driven- moving to a new
fee structure using historical program data and anticipated impacts to each organization that will use the
fields and a phased in cost recovery plan.
The City Council had lengthy discussion on the tier system, anticipated replacement of the turf, heavy to use
areas, demand, community asset, investment of funds reserved, online booking capabilities, and pickleball
courts. They also thanked all involved for the efforts on this project.
Mayor Tack asked if anyone would like to address the Council. Seeing none, he asked for a motion.
COUNCIL ACTION: Approval of the proposed Athletic Field Usage Policy including the proposed Athletic Field
Usage Fee Schedule as recommended by the Parks and Recreation Board.
Alderman Weber made a motion to approve the proposed Athletic Field Usage Policy including the proposed
Athletic Field Usage Fee Schedule as recommended by the Parks and Recreation Board, seconded by Alderman
Preschlack. The following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, Preschlack, Goshgarian,
Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of November 20, 2023, City Council Meeting Minutes
2. Approval of the Check Register for the Period of October 28 – November 24, 2023
3. Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions as
follows:
Tara Janos, Chairman
Stephen Douglass
4. Approval of Ordinances Abating 2023 Tax Levies for Various G.O. Alternate Revenue Bond
Issues (Final Reading)
5. Grant Final Approval of an Ordinance approving a Fee Schedule (Final Reading)
6. Approval to Extend the City’s Grant Services Agreement with The Ferguson Group for Grant
Research/Writing Services for 2024
7. Authorize the Office of the City Manager to enter into a Contract with The Mejorando Group
for Strategic Planning Services in the Amount of $50,000
8. Approval of a Loan Agreement between the City of Lake Forest and Elawa Farm Foundation
9. Approval of an Advance of FY27 Capital Improvement Funding and a Request to Waive the
City’s Bidding Process and approve the Purchase of a Replacement Fire Engine by Sutphen, Not
to Exceed Amount of $1,200,000
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Proceedings of the December 4, 2023
City Council Meeting
10. Approval of an Advance of FY25 Capital Improvement Funding and Approval of Forest Park
Boardwalk Project’s Low Bid and Authorize the City Manager to Execute an Agreement with
F.H. Paschen in an Amount of $1,735,935; this Includes an Overall 10% Project Contingency.
11. Approval of a Purchase of Five Replacement Sanitation Section Scooters to EJ Equipment in the
Amount of $193,000
12. Approval of a Purchase of a Replacement Water & Sewer Section Televising Van to Standard
Equipment in the Amount of $250,000
13. Approval of an Advance of FY25 Capital Improvement Funding and Approval of Engineering
Services for the Central Business District Infrastructure Evaluation to Kimley-Horn and
Authorize the City Manager to Execute an Agreement in the Amount of $293,790 Plus the
Remaining $6,210 for Contingency; Total Cost Not to Exceed $300,000
14. Consideration of an Ordinance Approving a Recommendation from the Building Review Board.
(First Reading, and if Desired by the City Council, Final Approval)
Mayor Tack asked members of the City Council if there were any items that they would like removed or taken
separately. Seeing none, he asked for a motion.
Alderman Notz made a motion to approve the fourteen (14) Omnibus items as presented, seconded by
Alderman Goshgarian. The following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, Preschlack,
Goshgarian, Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council
Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
OLD BUSINESS
None this evening.
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
The City Council commended Director Sally Swarthout and Superintendent Chuck Myers for all the work on
the Athletic Fields. Mayor Tack wished the community a safe Holiday season.
Mayor Tack noted there will be no further business following executive session, he then asked for a motion to
adjourn into EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c)(11), Pending litigation, and (5), Purchase or
lease of real property for the use of the public body, and (6), Disposition of property and the consideration
for the sale or lease of property owned by the Public Body.
Alderman Powers made a motion to adjourn into executive session pursuant to 5 ILCS 120/2 (c)(11), Pending
litigation, and (5), Purchase or lease of real property for the use of the public body, and (6), Disposition of
property and the consideration for the sale or lease of property owned by the Public Body, seconded by
Alderman Preschlack. The following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, Preschlack,
Goshgarian, Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
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Proceedings of the December 4, 2023
City Council Meeting
Adjournment into Executive Session at 7:50 pm.
Reconvened into Regular Session at 9:13 pm.
ADJOURNMENT
There being no further business Mayor Tack asked for a motion to adjourn. Alderman Walther made a motion
to adjourn, seconded by Alderman Weber. Motion carried unanimously by voice vote at 9:14 p.m.
Respectfully Submitted,
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To,
then click on View, then choose Archived Meetings Videos.
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