CC_2024_02_05_AGENDATHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, February 5, 2024, 6:30 p.m.
220 E. Deerpath
Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL 6:30 p.m.
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Jim Preschlack, Alderman Third Ward
Joseph R. Waldeck, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
A.Announcement of the Seventh Recipient of The Lawrence R. Temple
Distinguished Public Service Award
-Thomas P. Marks
PRESENTED BY: Temple Award Committee Members
Catherine Waldeck, Chairman, Debbie Saran, Prue Beidler, Mike Adelman
STAFF CONTACT: Margaret Boyer, City Clerk (847-810-3674)
BACKGROUND/DISCUSSION: This award is made annually in memory of Lawrence R. Temple,
who was serving the City as Alderman representing the Third Ward when he suddenly died on
August 12, 2000. A twenty-four year resident, Temple previously had served as a member of
the Plan Commission and the Building Review Board. Temple chaired the Building Review
Board from 1993 until 1998. At the time the award was established, at the urging of several of
Temple’s colleagues, then-Mayor Howard J. Kerr observed: “He loved Lake Forest and worked
hard to protect its character and quality of life. He had the capacity to relate to and work
with people to bring understanding, comprise, and solution of difficult issues.”
In 2014 the City Council re-instated the Larry Temple Public Award Committee. Nominations
were solicited from Lake Forest residents to honor a living volunteer in community organizations
or local government in The City of Lake Forest for distinguished public service. This year, the
Committee selected Thomas P. Marks as the recipient of the Service award for 2023.
While in his various roles, Tom Marks communicated thoughtfully and respectfully, led quietly
and with dignity, offered insightful and astute observations, and put forth balanced and
creative solutions that built upon the past, while looking forward to the future.
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Monday, February 5, 2024, City Council Agenda
Residents interested in nominating a worthy candidate for 2025 can do so with nominations
accepted through November 30, 2024. The Committee will meet, and the award winner
selected for 2025 will be announced at a City Council meeting early in the year. To nominate
a candidate for this award, residents should contact the City Clerk.
A copy of the award can be found on page 22
B. Resolution of Appreciation for Retiring Director of Parks & Recreation, Sally
Swarthout
A copy of the resolution can be found beginning on page 23
COUNCIL ACTION: Approve the Resolution of Appreciation
C. 2024-2025 Board and Commission Appointments and Reappointments
BUILDING REVIEW BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Sarah Lamphere APPOINT 1
A copy of Volunteer Profile sheets are available at City Hall.
COUNCIL ACTION: Approve the Mayors Appointments and Reappointments
2. COMMENTS BY CITY MANAGER
A. Public Works - Work Order Management System
-Jim Lockefeer, Assistant Director of Public Works and
-Cameron Burrell, Business Analyst, Innovation and Technology
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4. COMMITTEE REPORTS
FINANCE COMMITTEE
1. Consideration of an Ordinance approving a Fee Schedule Adjusting Water Rates for
FY2025 (First Reading)
PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests that the City Council grant first reading of an
Ordinance amending the City’s Fee Schedule setting forth the rates for water service effective
May 1, 2024.
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BACKGROUND/DISCUSSION: The City’s Water and Sanitary Sewer Fund is designated as an
enterprise fund, thereby receiving no subsidy or property tax revenue to operate. Therefore,
the user fees established for water and sanitary sewer services must be sufficient to pay all
operating, capital and debt service costs associated with the utility. The long-term financial
forecast for the Water and Sanitary Sewer Fund provides for an annual increase in revenue of
2.5% to support inflationary cost increases, largely driven by personnel expenses.
The City’s current water rate methodology is to set rates based on a rolling five-year average
of water consumption, a blended rate with both fixed and variable fees, and a goal to
maintain overall revenue at 25% fixed/75% variable. Summer weather conditions dramatically
impact the City’s annual water revenue and budget variances as much as $1million can
occur in any given year, requiring the City to maintain a large fund balance to provide rate
stability year to year.
The City Council Finance Committee reviewed water consumption, water rate methodology
and staff recommended water rate adjustments at its January 16, 2024 meeting. The
proposed rate adjustments would impact the quarterly fixed rate only, with variable rates
remaining at current levels:
Current Proposed Annual Increase
Small Meter
Medium Meter
Large Meter
Ninety-five percent (95%) of customers fall in the small meter category. It should be noted that
FY25 rate adjustments are more modest due in part to an overall increase in water
consumption.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 1/16/24 Discussion of FY25 Water Rates
BUDGET/FISCAL IMPACT: Annual revenue budget is projected to increase $243,987, achieving
a 2.5% increase in projected revenue for FY2025.
COUNCIL ACTION: Grant first reading of the proposed Ordinance (page 25).
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of January 16, 2024, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 48.
COUNCIL ACTION: Approval of January 16,2024, City Council Meeting Minutes
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Monday, February 5, 2024, City Council Agenda
2. Approval of the Check Register for the Period of January 1-26, 2024
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments
which denotes the person to whom the warrant is payable. The warrant list detail of invoice
payments shall be presented for review to the Chairperson of the City Council Finance
Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City Council
shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant
list detail as recommended by the Finance Committee Chairperson. The City Council may
approve the warrant list as so recommended by the Finance Committee Chairperson by a
concurrence of the majority of the City Council as recorded through a roll call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
The amount denoted as “All other Funds” includes medical/dental plan expenses of $916,688.
COUNCIL ACTION: Approval of the Check Register for the Period of January 1-26, 2024.
3. Approval of an Audit Committee Recommendation to Award a Two-Year Extension
of the City’s Contract with Baker Tilly Virchow Krause LLP to Provide Audit Services for
FY24 and FY25
Fund Invoice Payroll Total
101 General 1,105,841 1,789,091 2,894,932
501 Water & Sewer 105,557 203,260 308,818
220 Parks & Recreation 138,292 372,674 510,966
311 Capital Improvements 1,170,458 1,170,458
202 Motor Fuel Tax 0
230 Cemetery 72,831 41,228 114,060
210 Senior Resources 14,996 30,820 45,816
510 Deerpath Golf Course 11,709 2,593 14,302
601 Fleet 85,895 62,484 148,379
416 - 434 Debt Funds 0
248 Housing Trust 0
201 Park & Public Land 27,000 27,000
All other Funds 1,145,909 198,235 1,344,144
$3,878,488 $2,700,386 $6,578,874
Check Register for January 1 - January 26, 2024
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Monday, February 5, 2024, City Council Agenda
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approval of an Audit Committee
recommendation to extend the contract with Baker Tilly Virchow Krause LLP (Baker Tilly) for
financial audit services for the fiscal years ended April 30, 2024 and 2025, as provided for in the
current contract.
BACKGROUND/DISCUSSION: In 2020, the City issued a Request for Proposals for audit services.
Three (3) firms submitted proposals for the City’s consideration. A requirement to provide an
online secured portal for document management was included in the RFP. Utilizing the
evaluation criteria outlined in the RFP, the Finance Department staff completed a thorough
review of all proposals and recommended all three firms to interview by the Audit Committee.
The Audit Committee was provided all three proposals, a summary of proposed fees and
estimated hours to conduct the annual audit, as well as references for all three firms. At its
January 21, 2021 meeting, the Committee conducted interviews of the three finalist firms.
Based on all information received, the Audit Committee unanimously approved a
recommendation for City Council consideration to appoint Baker Tilly as the City’s audit firm.
On February 1, 2021, the City Council approved the Audit Committee recommendation and
authorized a contract with Baker Tilly for three initial years and a two-year renewal option at
the City’s sole discretion.
Based on its satisfaction with the services provided by Baker Tilly for fiscal years 2021 through
2023, the Audit Committee has recommended that City Council approve the two-year
renewal option.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Audit Committee 1/18/24 renewal option with Baker Tilly for FY24
City Council 2/1/21 Tilly and 2-year renewal option at City’s
BUDGET/FISCAL IMPACT: Responding firms were asked to provide fee quotations for each of
the potential five fiscal years of the agreement. Baker Tilly proposed a 3.0% increase for FY24
over the FY23 audit costs. Audit services costs are allocated to a number of funds and the
costs associated with the FY2024 audit will be included in the FY2025 operating budget.
Has competitive pricing been obtained for proposed goods/services? Yes
Below is a summary of the project budget:
FY2025 Funding Source
Various Funds/Accounts $75,190 $75,190 Y
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Monday, February 5, 2024, City Council Agenda
COUNCIL ACTION: Approval of an Audit Committee Recommendation to Award a Two-Year
Extension of the City’s Contract with Baker Tilly Virchow Krause LLP to Provide Audit Services
4. Approval to Renew Agreement for Enterprise Resource Management System
Software Maintenance
STAFF CONTACT: Jim Shaw, Director of Innovation and Technology (847-810-3590)
PURPOSE AND ACTION REQUESTED: Staff requests approval to renew a one (1) year agreement
with Bellefeuil Szur & Associates (BS&A) software which includes maintenance services and
licensing.
BACKGROUND/DISCUSSION: BS&A has been providing The City of Lake Forest services for a
financial and land parcel management system since initial implementation in 2019. This
system is one of the largest software systems to support City operations. It encompasses
payroll, purchasing, general ledger, budget, utility billing, online utility billing payments,
accounts receivable, fixed assets, code enforcement, building permits, business licensing and
land management planning and zoning.
BUDGET/FISCAL IMPACT: Per the initial agreement executed on 01/16/2018, annual license
fees may be increased according to the Consumer Price Index (CPI-U). The proposed renewal
is 9.5% higher than the renewal costs in FY2023. This service of support can only be provided
by BS&A.
Has City staff obtained competitive pricing for proposed goods/services? No
Administrative Directive 3-5, Section 6.1B – Sole Source
Account Number
IT Operating 101-1315-415-43-37 $37,206 $40,488 Y
* The amount requested over budget can be absorbed through other budgetary savings
COUNCIL ACTION: Approval to Renew Agreement for Enterprise Resource Management
System Software Maintenance and Licensing
5. Approval of the Purchase of Replacement Computers for all City Departments, Not
to Exceed the Amount of $64,125
STAFF CONTACT: Jim Shaw, Director of Innovation and Technology (847-810-3590)
PURPOSE AND ACTION REQUESTED: Staff requests approval to purchase 30 computers based
on a 5-year replacement cycle which includes workstations, laptops with docking stations,
and ruggedized computers. As well as 24 cellular iPads based on a 3-year replacement cycle.
BACKGROUND/DISCUSSION: The City has 6 desktop computers, 15 laptops with docking
stations, 9 rugged laptops, and 24 cellular iPads recommended for replacement in FY24. The
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Monday, February 5, 2024, City Council Agenda
oldest computer of this proposed replacement is 7 years old, with the average being 5 years
old. All desktops, laptops, and iPads are considered end of life (EOL) as they no longer have a
warranty and are demonstrating reduced performance resulting in loss of productivity. The
City’s current inventory of computers consists of 99 desktops, 109 laptops, 15 Hybrid Laptops,
14 rugged Laptops, 20 rugged tablets, and 61 iPads.
The City standardized all desktops and laptops with Dell products 23 years ago. The
standardizations help staff to efficiently deploy, troubleshoot, and maintain the systems. This
year the staff received pricing from three vendors: Dell, CDW, and SHI. Dell provided a
proposal based on the Midwestern Higher Education Compact Master Agreement MHEC-
04152022. MHEC is an instrumentality of state government founded in 1991 serving Illinois and
eleven other states. Contracts must adhere to the purchasing policies of the MHEC member
states. Verizon also provided a proposal for the iPads based on the State of Illinois contract
CMS793372P where they have been awarded for being the Primary Wireless Carrier for the
State for more than 25 years.
BUDGET/FISCAL IMPACT: Staff received the following pricing for this project:
Dell Direct
Has competitive pricing been obtained for proposed goods/services? Yes
Verizon
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific exception or waiver requested: Administrative Directive 3-5, Section
6.1D – Government Joint Purchases
This joint purchase is utilized through a State Bid with Illinois where competitive bids have been
obtained and decided upon by the State.
Below is an estimated summary of Project budget:
FY24 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
$65,000 $64,125 Y
COUNCIL ACTION: Approval of the Purchase of Replacement Computers for all City
Departments, Not to Exceed the Amount of $64,125
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6. Approval for Adobe Acrobat Licensing with SHI International in the amount of
$29,652.
STAFF CONTACT: Jim Shaw, Director of Innovation and Technology (847-810-3590)
PURPOSE AND ACTION REQUESTED: Staff requests approval for additional Adobe Acrobat
licensing agreement with SHI which includes maintenance services and additional licensing for
expanded staff support.
BACKGROUND/DISCUSSION: SHI has been providing our licensing for Adobe Acrobat and
Adobe Creative Cloud products for the past several years. The Adobe suite of products which
is used by city employees is an integral part of day-to-day operations including processing
financial documents, building permitting and planning, as well as utilizing the suite of products
to produce marketing material for programing and initiatives. Adobe facilitates collaboration
by enabling users to annotate and comment on PDFs. Multiple stakeholders can review and
provide feedback on documents, improving and maintaining consistent operational workflow.
Additionally, continuing to use Adobe for our business operations is critical for maintaining our
reduction of paper processes throughout the organization. Adobe Acrobat is a best of breed
product and the industry leader for PDF management and creative software tools.
BUDGET/FISCAL IMPACT: Annual licensing for Adobe has increased by 8.1% which has been
budgeted for. Additionally, we are seeing an increase in usage for Adobe Acrobat Pro across
the organization and are requesting additional licensing be purchased to accommodate this.
In December of 2023 we entered into a one-year agreement with SHI for our Adobe Acrobat
suite of licenses and products. At the time, this purchase amount was below the threshold for
City Council approval.
Has City staff obtained competitive pricing for proposed goods/services? No
If no, indicate the specific exception requested:
Administrative Directive 3-5, Section 6.1D – Government Joint Purchase
Sourcewell – Technology Catalog Solutions – Contract #: 081419-SHI
The purchase is being made via the national government joint purchase co-operative,
Sourcewell (formerly NJPA). Per Section 6.1D of the City’s Purchasing Directive, purchases can
be made via a variety of governmental joint purchasing programs. Sourcewell, formerly
National Joint Powers Alliance, was created by State law as a service cooperative to provide
programs and services to members in education and government. Sourcewell follows the
competitive contracting law process to solicit, evaluate, and award cooperative purchasing
contracts for goods and services.
Below is an estimated summary of Project budget:
FY2024 Funding Source
$24,727 $29,652 Y
* The amount requested over budget can be absorbed through other budgetary savings
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Monday, February 5, 2024, City Council Agenda
COUNCIL ACTION: Approval for Adobe Acrobat Licensing with SHI International in the amount
of $29,652
7. Approval a 4-year maintenance agreement for the Body Worn Cameras (BWC),
squad car Mobile Video System (MVS), Taser 7 tasers and a cloud based Digital
Evidence Management Software (DEMS)
STAFF CONTACT: Michael Lange, Deputy Chief of Police (847)810.3804
PURPOSE AND ACTION REQUESTED: Staff requests approval for a four (4) year agreement with
Axon which includes maintenance services and licensing for our state mandated body worn
cameras, squad car cameras and Taser 7’s.
BACKGROUND/DISCUSSION: In August of 2022, City Council approved the initial purchase of
the equipment and licensing for body worn cameras, squad car cameras and Taser 7’s. This
was needed to ensure compliance with Public Act (P.A.) 101-0652, also known as the Safety,
Accountability, Fairness and Equity - Today (SAFE-T) Act, which requires all law enforcement
agencies to implement the use of body cameras. The use of body worn cameras and in-car
cameras ensures incidents involving police and citizen contacts are recorded for clear
transparency, enhance police accountability, protect officers from false complaints and
provide valuable evidence for prosecutors. The proposal is to pay for the 4-year maintenance
costs between AXON and the Lake Forest Police Department for 40 Axon BWC’s, twelve Lake
Forest squad cars with Axon in-squad mobile video systems (MVS), 13 Taser 7’s and all required
cartridges to ensure compliance with Taser certifications every year of the contract.
BUDGET/FISCAL IMPACT: Per the initial agreement executed in August of 2022, annual
maintenance fees will be required for continued services.
Has City staff obtained competitive pricing for proposed goods/services? No
Administrative Directive 3-5, Section 6.1B – Sole Source
Below is an estimated summary of the BWC, MVS, Taser 7 and DEMS Systems budget:
FY 24 - $46,190
FY 25 – $62,879
FY 26 - $62,879
FY 27 - $62,879
Account Number
Police Operating 101-7672-443-43-10 $50,000 Y
Amounts for FY25-27 will be included in the Police Department operating budget.
COUNCIL ACTION: Approval a 4-year maintenance agreement for the Body Worn Cameras
(BWC), squad car Mobile Video System (MVS), Taser 7 tasers and a cloud based Digital
Evidence Management Software (DEMS)
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Monday, February 5, 2024, City Council Agenda
8. Approval of an Illinois Department of Transportation Resolution Appropriating
$1,000,000 in Motor Fuel Tax (MFT) Funds to be used for the 2024 Annual Pavement
Resurfacing Program
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Illinois Highway Code requires each municipality to
submit a City Council Resolution appropriating MFT funds for local street maintenance
projects. Staff requests approval of a resolution appropriating $1,000,000 in MFT funds to be
used for the 2024 Annual Pavement Resurfacing Program.
BACKGROUND/DISCUSSION: Typically, the City appropriates accumulated MFT funds for street
maintenance projects every three years. The City utilized MFT funding for resurfacing last year,
and typically the next MFT year would be FY2027. The reason that MFT is being utilized again
for resurfacing this year is so that the McLennon Reed Bridge project which was originally
proposed to utilize MFT funding this year, be switched to local funds, due to simplifying the
design and review of the bridge project. While MFT projects are typically bid and managed in-
house, the City is required to follow IDOT guidelines in terms of project contract specifications,
documentation, and project close-out procedures.
The Illinois Motor Fuel Tax (MFT) Fund is derived from a tax on the privilege of operating motor
vehicles upon public highways and of operating recreational watercraft upon the waters of
this State, based on the consumption of motor fuel.
The motor fuel taxes that are deposited in the Illinois MFT Fund are: (a). 45.0 cents per gallon
(b). 53 cents per gallon on diesel fuel.
The Department of Transportation allocates these monies according to the provisions outlined
in the MFT fund distribution statue, 35 ILCS 505/8 and initiates the process for distribution of
motor fuel tax to the counties, townships, and municipalities. Each month a warrant is issued to
each municipal treasurer in the amount of the municipality’s share of Motor Fuel Tax Fund
collected for the preceding month. Monthly distributions are posted on the department’s
website.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 11/13/2023 Included in Capital Plan
BUDGET/FISCAL IMPACT: This resolution will initiate the process with IDOT to authorize the use of
MFT funds for the City’s 2024 Annual Pavement Resurfacing Program. Below is an estimated
summary of the MFT dollars being requested:
FY 2025 Funding Source
202-3703-439.76-72 $1,000,000 $1,000,000 Y
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Has City staff obtained competitive pricing for proposed goods/services? N/A
The City will competitively bid the project in March after receiving approval appropriating the
MFT funds. Award of the construction low-bid is tentatively scheduled for the April 15, 2024,
City Council meeting.
COUNCIL ACTION: Approval of an Illinois Department of Transportation Resolution
Appropriating $1,000,000 in Motor Fuel Tax (MFT) Funds to be used for the 2024 Annual
Pavement Resurfacing Program
9. Approval to Purchase and Install the Wood Decking for the Forest Park Boardwalk
Project and Authorize the City Manager to Execute an Agreement with F.H. Paschen
in an Amount of $263,580
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends City Council approval of purchasing the
wood decking for the Forest Park Boardwalk Project and authorize the City Manager to
execute an agreement with F.H. Paschen for the total amount of $263,580. This cost also
includes the labor to install the wood decking. Award of the wood decking was pending an
IDNR Grant which City Staff received the signed IDNR grant dated December 29, 2023.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 12/4/2023
Public Works Committee 11/20/2023
City Council 11/20/2023 Intergovernmental Agreement for Grant
with IDNR
Finance Committee 11/13/2023 Forest Park Boardwalk bidding and
City Council 4/3/2023 Approved construction and construction
Public Works Committee 3/20/2023 Reviewed & Recommended City Council
Finance Committee 11/14/2022 Project status update, and additional
Finance Committee 11/8/2021 FY2023 Budget for bluff approved
City Council 4/19/2021 Approved design with Hey & Associates
Public Works Committee 3/22/21 Reviewed and Recommended Award of
City Council 2/23/2021 Pre-Design Report and Options Reviewed
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Finance Committee 11/9/2020
City Council 5/4/2020
Finance Committee 11/12/2019
BACKGROUND/DISCUSSION: On December 4, 2023, the City Council approved award of bid
for the Forest Park Boardwalk project to F.H. Paschen. Approval at that time excluded the
purchase and installation of the wood decking due to a pending grant. A fully executed IDNR
grant agreement/ intergovernmental agreement by both parties was required prior to
incurring any costs for the wood decking, therefore staff recommended separating the award
of the project into two council items to ensure grant eligibility. On December 4, 2023, the City
Council approved an agreement with F.H. Paschen for $1,735,935 which included an overall
10% project contingency and lighting allowance. This allowed for the Contractor to start
ordering materials for the boardwalk structure, while staff continued coordination with IDNR for
the grant to purchase/install the wood decking. City Staff has now confirmed receipt of the
signed IDNR grant dated December 29, 2023 (see the Budget/Fiscal Impact section for more
information pertaining to the IDNR grant).
The project substantial completion date and opening to the public is currently anticipated for
Memorial Day Weekend.
BUDGET/FISCAL IMPACT: Bids for the Boardwalk project were received and opened on
September 7, 2023.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Amount Requested
Capital Fund $0 $263,580 N*
The IDNR Coastal Management Program grant is a reimbursement-type grant for an amount
up to $150,000 in which the City pays the costs upfront and then will invoice IDNR.
*While there are no allocated FY2024 funds to support purchase and installation of the wood
decking, the FY2025 proposed Capital Fund budget reviewed at the November 13 capital
budget workshop provided the necessary funding. Should City Council approve this request
for FY24, the FY25 proposed budget will be reduced by $263,580.
As noted previously, fundraising efforts will continue through the winter/spring to raise enough
funds to cover the project cost. Should fundraising not be sufficient, the City would be
responsible for any funding gap.
COUNCIL ACTION: Approval to Purchase and Install the Wood Decking for the Forest Park
Boardwalk Project and Authorize the City Manager to Execute an Agreement with F.H.
Paschen in an Amount of $263,580
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Monday, February 5, 2024, City Council Agenda
10. Approval to Waive the Bid Process and Approve Professional Engineering Services
for the 2024 Dye Testing to RJN Group and Authorize the City Manager to Execute an
Agreement in the Amount of $131,800 to Include a Contingency in the Amount of
$8,200 for a Total Cost of $140,000
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: City staff is requesting City Council waive the bid process
and approve an agreement with the RJN Group to perform dye testing for $131,800 including
an $8,200 contingency for a total cost of $140,000.
BACKGROUND/DISCUSSION: In recent years, portions of the City’s sanitary sewer system have
been overwhelmed with storm water and causes backups into residents’ properties. In summer
2023, the City contracted with RJN to perform smoke testing at various locations throughout
the City. The focus of that project was to test portions of the City’s sanitary sewer system to
look for instances of inflow and/or infiltration. Inflow occurs when storm water is being directed
into the sanitary sewer system, while infiltration is when ground water leaks into the sanitary
mains through faults in the pipe or manholes. During smoke testing, RJN identified areas where
stormwater is leaking into the sanitary sewers. Additional investigation is required for some of
these locations, in which dye flooding storm sewers is a technique used to pinpoint locations in
the sanitary sewer that are receiving extraneous flows. Dyed water testing is performed by
flooding pipes with non-toxic fluorescent dye to identify the location and magnitude of a
defect. The testing focuses on areas tributary to the Spruce and Sheridan lift-station that have
not been previously tested. During heavy storms, this lift-station capacity can be exceeded
due to the amount of I&I in the area.
This proposed dye testing program addresses the locations that were identified in the 2023
report. The smoke testing identified 30 locations necessary for additional testing via dye
testing. These locations exceeded the number of locations allocated in the FY24 budget,
therefore additional funds are requested to complete the dye testing. 11 locations are
included in the Central Business District, and 19 locations are outside of the Central Business
District.
This information is useful for determining the most optimal time, both financially and
operationally, to rehabilitate sanitary sewers in order to prevent I&I. The program will evaluate
multiple rehabilitation alternatives for public repairs which can be budgeted for the future.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 11/13/2023
City Council 5/1/2023 City Council Approval of I&I Testing
Public Works Committee 4/17/2023
Finance Committee 11/14/2022
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Monday, February 5, 2024, City Council Agenda
BUDGET/FISCAL IMPACT: The Engineering Section previously solicited Request for Proposals
(RFP) from professional engineering firms to perform smoke testing last year in which only one
proposal from RJN was received. This is specialty work and only a few companies in the region
perform these types of tasks. The RJN Group specializes in this type of work and also
completed the I&I testing for the City in 2020.
If awarded, fieldwork on the Central Business District portion of this project is expected to
begin in February/March so that a report can be completed by April 1; the importance of
receiving the report by April 1 is so that any additional projects in the CBD that are needed
can be budgeted, and ultimately coordinated with the Deerpath Streetscape construction
which is tentatively scheduled for Summer 2025. The locations outside of the Central Business
District will be performed in late spring or early summer.
Property owners living near the testing areas will be notified in advance of the dye testing. The
City’s Engineering staff will provide daily oversight of the testing, and work with the
Communications Manager to ensure progress updates are provided weekly to the public.
Has City staff obtained competitive pricing for proposed goods/services? No.
Administrative Directive 3-5, Section 9.2 –Waiver of Procedures (requires 2/3 vote).
RJN provided a cost for dye testing in last year’s contract, and maintained the cost for this
year as well.
Below is an estimated summary of project budget:
FY 2024 Funding Source
$0 $140,000 N*
Awarding the contract with contingency allows for adjustments to the dye testing locations as
needed in the field.
*While there are no allocated FY2024 funds to support this dye testing, the FY2025 proposed
capital improvements budget reviewed at the November 13 capital budget workshop
provided the necessary funding. Should City Council approve this request for FY24, the FY25
proposed budget will be reduced by $140,000.
The remaining $360,000 in FY25 funds will be utilized for repairs using the information from the
dye testing. Award of the construction low-bid for the repairs is tentatively scheduled for the
May 20, 2024, City Council meeting.
COUNCIL ACTION: Approval to Waive the Bid Process and Approve Professional Engineering
Services for the 2024 Dye Testing to RJN Group and Authorize the City Manager to Execute an
Agreement in the Amount of $131,800 to Include a Contingency in the Amount of $8,200 for a
Total Cost of $140,000
11. Consideration of an Ordinance Approving a Recommendation from the Zoning
Board of Appeals in Support of a Zoning Variance for Elawa Farm, 1401 Middlefork
Drive. (First Reading, and if Desired by the City Council, Final Approval)
14
Monday, February 5, 2024, City Council Agenda
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendation from the Zoning Board of
Appeals is presented to the City Council for consideration as part of the Omnibus Agenda along
with the associated Ordinance.
BACKGROUND:
Elawa Farm, 1401 Middlefork Drive – The Zoning Board of Appeals recommended approval of a
variance to allow small farm structures to encroach into the zoning setback along the south
property line, adjacent to preserved open land. The farm buildings will provide shelter and
protection for a limited number of goats, ducks, and chickens which will be brought to Elawa Farm,
consistent with a recently approved update to the Special Use Permit. The farm animals and the
associated structures will be located in the area west of the cottage where the Wildlife Discovery
animals were previously housed. No public testimony was presented to the Board on this petition.
(Board vote: 5-0, approved)
The Ordinance approving the variance from the zoning setbacks at Elawa Farm as recommended
by the Zoning Board of Appeals, with key exhibits attached, is included in the Council packet
beginning on page 51. The Ordinance, complete with all exhibits, is available for review in the
Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving a variance from zoning setbacks for
farm structures at Elawa Farm in accordance with the Zoning Board of Appeals’
recommendation.
COUNCIL ACTION: Approve the (11) eleven omnibus items as presented
6. OLD BUSINESS
1. Approval of a Change Order for Additional Phase II Design Engineering Services to
Thomas Engineering Group for the Deerpath Streetscape Project in the Amount of
$75,000
PRESENTED BY: Jim Lockefeer, Assistant Director of Public Works (847-810-3542)
PURPOSE AND ACTION REQUESTED: City staff requests City Council approve a change order for
additional Phase II design engineering services to Thomas Engineering Group for the Deerpath
Streetscape Project in the amount of $75,000.
BACKGROUND/DISCUSSION: The Deerpath Streetscape Project limits are Deerpath from
Oakwood Avenue to the Metra right-of way just east of Western Avenue. This area serves as
the entry way into the City’s downtown and historic central business district.
Preliminary conceptual planning of this Deerpath Streetscape Project began in 2016. Over the
course of two years, initial project concepts were developed by the City’s Civic Beautification
Committee. In 2018, these concepts were formally documented by the Civic Beautification
Committee through a Project Conceptual Plan. Following the completion of the Conceptual
15
Monday, February 5, 2024, City Council Agenda
Plan, discussions transitioned to project funding of design and construction. In early 2019, the
Public Works Committee discussed seeking and utilizing outside funding to support the overall
cost of the project. Ultimately, the Public Works Committee supported submitting the project
through the Illinois Department of Transportation’s (IDOT) Illinois Transportation Enhancement
Program (ITEP) to seek grant funds. ITEP requires that both federal and IDOT requirements be
adhered to in moving forward with project design which includes a two phased design
approach. In August of 2019, City Council approved of staff’s recommended Phase I Design
team of Gewalt Hamilton Associates and Craig Bergmann Landscape Design via a RFQ
process. A few weeks later, the City Manager formed a Deerpath Streetscape Ad-Hoc
Advisory Committee to guide the Phase I Design process comprised of representatives from
City Council, four City Boards and Commissions, business and property owners, the Chamber
of Commerce, and the Lake Forest Preservation Foundation. The Committee led a citywide
public engagement effort. The committee also met numerous times to review all public
comment received on the project to form a Committee Project Recommendation Report. In
September of 2020, the Committee finalized their Recommendation Report.
The Deerpath Streetscape Committee Recommendation Report provided detailed
information in regard to the Committee’s purpose and process, existing project area
conditions, concepts explored, action steps, and recommendations. Recommendations
included renewal of infrastructure, increasing plantings and the planting of trees, improving
pedestrian safety, maintaining and enhancing the pedestrian experience, retention of the
parallel parking on both sides of the street, highlighting historic building architecture and
storefront windows, maintaining Deerpath as a primary vehicle thoroughfare to and through
the Central Business District, and adding seasonal color to the streetscape. All
recommendations provided by the Committee were incorporated into the project consultant
team’s Phase I Design plan and illustrations. The design plan and all illustrations were included
in the Committee’s approved Recommendation Report. The full recommendation report can
be found at www.cityoflakeforest.com/deerpathstreetscape.
At the end of October of 2020, the City’s Phase I Design consultant team submitted required
Phase I Design documentation to IDOT and City staff submitted a project ITEP application
seeking Phase II Design and construction funding. In June of 2021, the City received
notification from IDOT that the project was unsuccessful in receiving an ITEP award. To better
understand the how the City’s application was graded by ITEP representatives, City staff and
the City’s grant consulting firm, The Ferguson Group (TFG), met with the ITEP Program
Manager. While the City’s application was unsuccessful, the feedback received on how the
application was scored was encouraging. The City’s application was only a few points away
from receiving funding. It was also understood that the City could have received additional
points in ITEP’s project readiness category had the City locally funded Phase II Design.
Following this application review meeting with the ITEP Program Manager, City staff
recommended moving forward with funding Phase II design locally and the submission of an
ITEP project application for project construction during the next ITEP funding cycle to be
announced during the Fall of 2022.
On January 18, 2022, City Council approved of a Phase II design services agreement with
Thomas Engineering Group. Project Phase II engineering design and landscape design
services include ensuring that the design, design process, and all project submittals are in
accordance with IDOT required project phasing specifications. Specifically, services include
project coordination with both internal and external stakeholders, utility verification, any land
and/or easement acquisitions, grant application assistance, and the development of final
16
Monday, February 5, 2024, City Council Agenda
design, landscape plans, renderings, and cost estimates. Preliminary Phase II design efforts
were focused on preparing the project to again apply for an ITEP grant in October 2022. After
again submitting a project grant application, the City received notification from IDOT that the
City had been awarded an ITEP grant in the amount of $2,068,748 in April 2023. After receiving
the award, which represents approximately 50% of the estimated construction costs, City staff
and the Thomas Engineering design team focused on continuing Phase II design and building
the anticipated construction schedule.
Currently, construction is scheduled to begin spring of 2025 and be completed by the end of
fall of 2025. As part of this past Capital Improvement Program (“CIP”) planning cycle and in
preparation for the November 2023 CIP Finance Committee meeting, the Deerpath
Streetscape Project scope was discussed. It was ultimately recommended that the original
design scope (Oakwood Avenue to Western Avenue) be expanded west to Green Bay Road
to include the replacement of the existing water main and to resurface the road. This
recommendation was aligned with addressing future infrastructure needs under one project to
avoid multiple construction impacts to residents and businesses over multiple years.
Additionally, the design and ultimate construction of an irrigation system was also
recommended to be added to the project scope to support the maintenance of newly
constructed landscaped areas and plant material. The Thomas Engineering team prepared a
proposal to provide these additional water main, road resurfacing, and irrigation system
design services in the amount of $75,000.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 11/13/23 Reviewed Brief Project Presentation
City Council 1/18/2022 Approval of Phase II Design Agreements
Public Works Committee 1/10/22 Council Approval of Phase II Design
Finance Committee 11/8/21
9/14/20 Approved Certificate of Appropriateness
9/3/20
City Council 8/5/19 Approval of Phase I Design Agreements
Public Works Committee 7/23/19 Council Approval of Phase I Design
Public Works Committee 4/4/19 Discussion of Project Funding Approach
Civic Beautification Committee 11/14/18
Public Works Committee 6/15/17 Discussion of Project Need
17
Monday, February 5, 2024, City Council Agenda
BUDGET/FISCAL IMPACT: City staff worked closely with the Thomas Engineering design team in
identifying these additional project scope items and the need for additional design services so
that the items can be included with the overall streetscape project. After receiving the
$75,000 proposal, staff conducted an internal review of the proposal. Staff is comfortable with
the proposal amount and recommends moving forward.
Has City staff obtained competitive pricing for proposed goods/services? No
Administrative Directive 3-5, Section 6.1I – Existing Relationship
As referenced above, the Thomas Engineering Group was awarded the current Phase II
design service agreement for the project. To-date, Thomas Engineering has been effectively
fulfilling their original Phase II design service agreement. Thomas Engineering has proven to be
a great project partner and because they hold the existing service agreement, it would be
extremely difficult to have another firm provide these additional project scope services. It
would take any other engineering service firm a great deal of time to understand the project
history and where design plans currently stand. Thomas Engineering is situated to best provide
these services in the timeliest manner at a very competitive cost.
Below is an estimated summary of Project budget:
FY2024 Funding Source
Capital Improvement Fund $0 $25,000 N
Water Fund $0 $50,000 N
While there are no allocated FY2024 funds to support the needed additional design services,
the FY2025 proposed Capital Fund budget reviewed at the November 13 capital budget
workshop provided for design services in the amount of $75,000. Should City Council approve
this request for FY24, the FY25 budget will be reduced by the $75,000 to accommodate the
needed design funding.
If awarded, the design services for the water main, road resurfacing, and irrigation system
would begin immediately. This is necessary to ensure project design progresses and the
required IDOT review stage can still be met all in a very timely manner. This will ensure that
project construction schedule can stay on track. If necessary, a supplemental appropriation
ordinance will be submitted for City Council approval at the end of the fiscal year.
COUNCIL ACTION: Approval of a Change Order for Additional Phase II Design Engineering
Services to Thomas Engineering Group for the Deerpath Streetscape Project in the Amount of
$75,000
7. NEW BUSINESS
1. Authorization to Issue Grant Awarded Funds to Lake Forest Open Lands Association
in an Amount not to Exceed $50,000
PRESENTED BY: Jim Lockefeer, Assistant Director of Public Works (847-810-3542) and
Ryan London, President, and CEO of Lake Forest Open Lands
18
Monday, February 5, 2024, City Council Agenda
PURPOSE AND ACTION REQUESTED: City staff requests City Council grant authorization to issue
grant awarded funds to Lake Forest Open Lands Association in an amount not to exceed
$50,000. These funds are related to an awarded grant from the Great Lakes Commission the
City obtained by partnering with Lake Forest Open Lands Association. The City served as the
lead applicant agency and Lake Forest Open Lands Association was identified as a grant
applicant partner.
BACKGROUND/DISCUSSION: In April of 2022, the City submitted a grant application to the
Great Lakes Commission for their Great Lakes Sediment and Nutrient Reduction Program.
These were for funds to support the Fiscal Year 2024 Rockefeller / McCormick / Loch Ravine
Improvement Project. As part of the application process, the City partnered with Lake Forest
Open Lands Association (LFOLA) on the grant application. LFOLA was also completing and
continuing construction work further downstream of the City’s Rockefeller / McCormick / Loch
Ravine project area in the McCormick ravine system. To submit a strong and competitive
grant application, City and LFOLA staff worked together on one grant application. As required
by the granting agency, only one applicant agency could be identified as a lead applicant
for which The City of Lake Forest was selected. As part of the application process, it was
agreed upon that The City of lake Forest would request $150,000 to support its ravine project
and LFOLA would request $50,000 ($200,000 was the max award amount) for their project
work. On September 15, 2022, the City received notification that it had been awarded the full
$200,000 request.
BUDGET/FISCAL IMPACT: The full $200,000 grant funds were awarded via the Great Lakes
Commission. As outlined on the below project summary table, staff applied the full $200,000
grant award to the Rockefeller / McCormick / Loch Ravine project budget. While the City will
receive the full $200,000 grant award, LFOLA was identified as a recipient of its $50,000 portion.
In distributing LFOLA grant award, it is denoted as a project expense.
Has City staff obtained competitive pricing for proposed goods/services? No
Administrative Directive 3-5, Section 6.1E – Matching Funds
Below is an estimated summary of Project budget:
FY2024 Funding Source Amount Budgeted
$800,000 $50,000 Y
On May 15, 2023, City Council approved the construction bid for the Rockefeller / McCormick
/ Loch Ravine Project in the amount of $693,500 and a 10% contingency in the amount of
$69,350 for a total of $762,850. Project work is substantially complete, and staff anticipates a
project contingency savings of at least $25,000. As a result, the Rockefeller / McCormick /
Loch Ravine Project budget combined with the $50,000 LFOLA award will not exceed the
$800,000 budgeted amount total.
COUNCIL ACTION: Authorization to Issue Grant Awarded Funds to Lake Forest Open Lands
Association in an Amount not to Exceed $50,000
19
Monday, February 5, 2024, City Council Agenda
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
1. EXECUTIVE SESSION
Adjournment into Executive Session
Reconvene into Regular Session
9. ADJOURNMENT
A copy of the Decision Making Parameters is included beginning on page 21 of this packet.
Office of the City Manager January 31, 2024
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
20
^Qtu^^C^'NA<WA£BT-<^^.Scie^^t^wS^'X.§.. ^..,,.e-..^f-l&ff"^
THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisoryBoards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and SeniorStaff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisionsguided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with thelong-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing servicesand programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on anannual basis and shall be included on all agendas of the City Council and Boards and Commissions.
21
THE LAWRENCE R. TEMPLE DISTINGUISHED
PUBLIC SERVICE AWARD
Honoring a living volunteer for distinguished public service to local government
or community organizations in The City of Lake Forest
WHEREAS, individuals selected for the Lawrence (Larry) R. Temple Distinguished Public Service Award must
demonstrate leadership, responsiveness to the public and staff, an extended duration and scope of service in
volunteerism, constructive participation in meetings, and the ability to represent the community’s values; and
WHEREAS, Thomas P. Marks was nominated for the Lawrence R. Temple Distinguished Public Service
Award; and
WHEREAS, the Award Committee was struck by the depth and breadth of his civic and community service to
The City of Lake Forest; and
WHEREAS, Tom is a well-respected volunteer and community leader who is truly passionate about The City of
Lake Forest; a civic minded individual whose values and commitment reflect his altruistic, honest and heart-felt
love for Lake Forest; and
WHEREAS, Tom, a longtime resident of Lake Forest, has dedicated himself to many organizations, including the
American Legion McKinlock Post 264, serving as its past Finance Officer and it past Commander a record four
times in the Legions’ 100 year history, he currently serves as the President of the McKinlock Post Foundation, as
a Rotarian he has served in many leadership roles including his current role of Community Service Chairman,
recently becoming a member of the Paul Harris Society, his continuous contributions to Lake Forest Day are
significant, he has been a Guardian Volunteer for Lake County Honor Flight, and a UNICEF Board member to
name a few; and
WHEREAS, Tom’s vision for Veterans Park played a crucial role in enhancing the quality of life for others,
contributing to the betterment of the community, and exemplifying a selfless spirit of service in the countless
hours he spent working from the design to the dedication of the City’s newest park; and
WHEREAS, Tom has improved character and quality of life by offering his time and talents when it comes to
flags in the City, he, along with American Legion members alike have honored Military Service Members by
planting flags at Veterans graves each Memorial Day, he along with other members of the American Legion
continue to spend countless hours caring for American Flags used for special events in the City by clearing holes,
placing and removing the flags; and
WHEREAS, Tom continues his service as a volunteer devoting time and passion throughout Lake Forest as a
Dickinson Hall driver, a lone bugler playing Taps in the distance, and a good friend to those in need, he is
someone who demonstrates an exceptional commitment to community service and civic engagement; and
WHEREAS, the Award Committee believes that Tom Marks, like Larry Temple, has distinguished himself with
civic and volunteer contributions that benefit the citizens of Lake Forest.
NOW, THEREFORE, Thomas P. Marks is awarded the Lawrence R. Temple Distinguished Public Service
Award on this 5th Day of February 2024.
Catherine A. Waldeck, Chairman
Lawrence R. Temple Distinguished Public Service Award Committee
22
Resolution of Appreciation
WHEREAS, SALLY A. SWARTHOUT, joined the City of Lake Forest as a part-time
employee for what was then called an ice rink attendant when she was 16 years old, and
WHEREAS, Sally honorably retired from the City on January 26, 2024, after serving the
residents of Lake Forest in various capacities within Parks & Recreation for over 30 years
as she progressed through her career ultimately advancing to the position of the City’s
Director of Parks & Recreation in 2015; and
WHEREAS, Sally, early in her career, opened Everett Classroom and spearheaded many
Early Childhood Education programs including establishing the Reggio Emilia philosophy
at Kinderhaven Preschool Academy, all while consistently supporting her co-workers
and teams by teaching, guiding, encouraging, and challenging them; and
WHEREAS, Sally has spent her career as a part of the North Suburban Special Recreation
Association, NSSRA, she is the model of professionalism at the board room table serving
on its Board of Directors for almost a decade, while setting the industry standard, and
touching the lives of many; and
WHEREAS, Sally's life long love for the City of Lake Forest has been memorialized and
demonstrated as she has participated in the planning, fundraising and successes of the
100th Anniversary of Lake Forest Day with the American Legion hosting the Lake Forest
Beach Ball fundraiser, the City’s 150th Celebration, Deerpath Golf Course renovation,
numerous fourth of Julys, and many other treasured community celebrations; and
WHEREAS, Sally played a vital role in the expansion and improvements to Forest Park,
both the North and South Beach access roads, the Boat Basin, Sailing, Beach Cells, all of
the City parks as well as the City’s Recreational Program offerings through her vast
knowledge of the City’s recreational needs and future by recognizing the unique
character of Lake Forest, reaching the expected high quality of service to all, while
recognizing each community member’s individual circumstances; and
WHEREAS, Sally created and sustained decades-strong relationships and provided a
positive impact on countless staff, community partners, participants, and residents
alike; and
WHEREAS, Sally is truly valued and respected, she has provided strong leadership and
direction to staff in a kind, caring and compassionate way, along with her willingness to
problem solve collaboratively and creatively; and
WHEREAS, Sally has had many accomplishments throughout her tenure with the City,
and it would be impossible to capture them all, however, they can be found throughout
23
the community from the patio on the Golf Course to the newly dedicated Veterans Park,
or a stroll down the new Forest Park Beach Pathway, her legacy can be found most
anywhere; and
WHEREAS, Sally has reached the hour in her career where it is time to play and we wish
her safe travels and many wonderful adventures as she enjoys traveling inbetween
beautiful sunsets.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE
FOREST that the City Council, on behalf of the entire City organization and the residents
of the community, hereby expresses its gratitude to SALLY A. SWARTHOUT for a public
service faithfully, diligently, and honorably performed; and
BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and
conveyed to SALLY with a copy to be included in the official minutes of the February 5,
2024, meeting of the Lake Forest City Council.
Stanford R. Tack, Mayor
24
THE CITY OF LAKE FOREST
ORDINANCE NO. 2024-_________
AN ORDINANCE APPROVING A
FEE SCHEDULE FOR THE CITY OF LAKE FOREST
WHEREAS, The City has established various fees and charges as part of its
codes, ordinances, rules, regulations, and policies, which fees and charges are
reviewed from time-to-time; and
WHEREAS, the City Council has reviewed such fees and charges, and
hereby determines that it is necessary to adjust certain existing fees and charges,
and/or to establish formally other fees and charges; and
WHEREAS, the City Council has determined that it is in the best interests
of the City and its residents to adopt this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE
OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of
this Ordinance.
SECTION TWO: Approval of Fee Schedule. The City Council hereby
approves the fee schedule set forth in Exhibit A (“Fee Schedule”). To the extent
any provision of any code, ordinance, regulation, rule, or policy of the City is
25
2
contrary to the Fee Schedule, such provision is hereby deemed amended so that the
Fee Schedule shall control. Any fee or charge not otherwise listed on the Fee
Schedule shall remain unchanged and in full force and effect.
SECTION THREE: Effective Date of Fee Schedule. The fees and
charges set forth on the Fee Schedule shall take effect as of the date noted on the
Fee Schedule.
SECTION FOUR: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2024
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this __ day of _________________________, 2024
_____________________________
Mayor
ATTEST:
_______________________________
City Clerk
26
3
Exhibit A
Schedule of Fees and Charges
27
City of Lake Forest Fee Schedule - Exhibit A
Add prior approved fees
New Fee
Change to fee
FEE Amount $$
(n/c if %Projected City Code
Fund FY2024 ($)blank)CHANGE Revenue Section
Water Fees:
Water Utility Fees/Charges
Turn Off Water Fee Water 75 51.064
Turn Off Water Fee After Hours Water 100 51.064
Turn On Water Fee Water 75 51.064
Turn On Water Fee After Hours Water 100 51.064
Water Main Taps Water
1 Inch Water 500 51.030(b)
1-1/2 Inch Water 1,000 51.030(b)
2 Inch Water 1,300 51.030(b)
3,4,6 and 8 inch taps Water 900 51.030(b)
Water Meter Fees Water
3/4 Inch Water 470 51.045(e)
1 Inch Water 540 51.045(e)
1-1/2 Inch Water 910 51.045(e)
2 Inch Water 1,165 51.045(e)
3 inch Water 2,615 51.045(e)
4 inch Water 3,950 51.045(e)
6 inch Water 6,840 51.045(e)
Water Meter Contractor Bond - Temporary Meter Water 1,500 0 51.015
Water Plant Investment Fee
New Single Family Home - vacant lot Water 2,900 52.15
Multi-Family Dwelling - new structure Water 2,652 52.15
Residential pools, sprinkler systems Water 459 52.15
Nonresidential buildings - new structures and additions Water 1.02/sq ft of entire 52.15
Water interior area of the building
Institutional buildings - new structure and additions Water .94/sq ft of entire 52.15
only if eligible for fed and state tax exempt status Water interior area of the building
General Fees:
Sticker for Leaf/Grass Bags General 1.00 per sticker 50.016
Sanitation:
Special Pickup General 40 per 2 cubic yard 50.039 ( c)
White Goods General 65 50.015
White Goods W/CFC General 90 50.015
PROPOSED
FY2025 ($)
Public Works
DRAFT - 2/5/24 City Council 1 of 20 28
Add prior approved fees
New Fee
Change to fee
FEE Amount $$
(n/c if %Projected City Code
Fund FY2024 ($)blank)CHANGE Revenue Section
PROPOSED
FY2025 ($)
Monthly refuse collection fee General 12 Per Month 50.021
55 Gallon Recycle Cart/Fee for extra cart only General 75
35 Gallon Recycle Cart/Fee for extra cart only General 55
Earth Machine Back Yard Composter General 55
Licenses:
Scavengers - collects and disposes of multi-family and 1,500 per company 50.055
commercial waste
Scavengers - collects and disposes of residential and 750 per company 50.055
commercial roll -offs
Scavengers - collection and cleaning of portable toilets 200 per company 50.055
Sewer System Connection Fee:
Single Family Dwelling 825 N/A
Two - family Dwelling 825 per unit N/A
Multi-family Dwelling 165 per population equiv N/A
1,650 min
Non-Residential Buildings 165 per population equiv N/A
1,650 min
Institutional buildings with Fed and State tax exempt status 825 per connection N/A
Site Grading:
Site Grading - New construction 640 N/A
If no grading, request may be submitted for a waiver of the 240 N/A
requirement of grading plan
Resubmittal 165 N/A
Revisions to approved grading plans 125 N/A
Erosion and sediment control measures 240 N/A
Site grading security (financial guarantee - refundable)3,000 per acre of development N/A
Floodplain Development Permit
1 & 2 FAMILY 355
ALL OTHERS 530
Water Shed Development Fee: Revised Fee Schedule:
General Fees
Sediment and Erosion Control Only
Single Family Residential Lot (See site grading ordinance)see ordinance 151.05
Single Family Residential Lot (within regulatory floodplain)1,040 151.05
Engineering
DRAFT - 2/5/24 City Council 2 of 20 29
Add prior approved fees
New Fee
Change to fee
FEE Amount $$
(n/c if %Projected City Code
Fund FY2024 ($)blank)CHANGE Revenue Section
PROPOSED
FY2025 ($)
Development (<10 acres)2,400 151.05
Development ( ≥ 10 acres)3,560 151.05
Minor Development
Without detention 2,120 151.05
With detention or Fee - in - lieu 3,120 151.05
Major Development
With detention or Fee-in-lieu 5,400 151.05
Within regulatory floodplain ( < 10 acres)3,280 151.05
Within regulatory floodplain (≥ 10 acres)8,640 151.05
Wetland Fees
Category I Wetland impacts less than or equal to 1 acre 880 N/A
Category II Wetland impacts greater than 1 acre and less than 2 acres 3,640 N/A
Category III Wetland impacts greater or equal to 2 acres or impacts a HQAR 4,400 N/A
Category IV Wetland impacts involving either restoration, creation 1,440 N/A
or enhancement 2,760 N/A
Resubmittal fee (1/3 of total watershed Dev. Fee + General + wetland fees)347-2,880 N/A
Earth Change Approval 1,720 N/A
Securities - financial guarantee refundable 3,000 per acre of development N/A
Variances 4,240 N/A
Appeals 1,920 N/A
Flood Plain Analysis and Report 35 N/A
Construction Engineering Standards Manual 35 N/A
Water Utility Fees/Charges:
Water Service Inspection Fee Water 50 N/A
Home Inspection Fee Water 150 51.065
Home Inspection Fee - Re-Inspection Water 50 51.065
Home Inspection Waiver Water 25 51.065
General Fees:
Zoning Analysis General 100 159.052
Building & Development Fees:
Service Contracts:
Lake Bluff General Per Agreement N/A
Bannockburn General 5,000 min. & 50% over that N/A
Community Development
DRAFT - 2/5/24 City Council 3 of 20 30
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FY2025 ($)
Plan Review :
Remodeling up to $12,000 General 55 150.145
$12,001 to $48,000 Remodeling General 82 150.145
$48,001 - $120,000 Remodeling General 138 145 5.07%300 150.145
Over $120,000 Remodeling General 230 246 6.96%500 150.145
Additional fee for plan reviews that require more than 2 hours General 55 per additional hour 150.145
New Construction - SFD General 400 428 7.00%800 150.145
New Construction - 2FD General 230/unit 246/unit 6.96%80 150.145
New Const. - Com. & Multi. Fam.572+50/612+50/6.99%200 150.145
3 or more units 1,000 Sq. Ft. 150.145
Plan Re-Submittal Fee General 140 per re-submittal 150.145
Alterations to Approved Plans General 140 + 55 per hour fee for reviews 150.145
requiring more than 2 hours
Contractor Change General $50 (plu $20 each 150.145
Additional)
Building Scale Calculation Fees:
Single Family residence - first review General 400 150.148
With completed Building Scale worksheet/detailed plans General 200 150.148
Two-family dwelling General 189 per unit 150.148
With completed Building Scale worksheet/detailed plans General 120 150.148
Additional reviews (for revised plans)General 102 150.148
On-site inspection for an existing dwelling General 102 150.148
Office meeting to discuss for building scale calculation General 50 150.148
Building Scale Waiver Request General 100 150.148
Building Review Board Fees:
Signs/Awnings/Landscaping/Lighting/Fences General 75 150.147
Two or more of above General 125 150.147
Storefront Alterations General 100 150.147
New Commercial building, school, hospital or multi-family building General 700 150.147
per building
Alterations or major additions to commercial buildings, schools, General 323 150.147
hospitals or multi-family buildings - per building
New multi-building projects - per building General 850 + 175 for more than 150.147
4 buildings (per building)
Satellite Dish General 100 0 -100.00%150.147
Changes to approved building materials General 60 150.147
Demolition with replacement structure General 2,230 150.147
DRAFT - 2/5/24 City Council 4 of 20 31
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FY2025 ($)
Demolition partial and replacement addition General 1,310 150.147
Demolition w/o Replacement Structure General 1,310 150.147
New Residence on Vacant Property (building scale fee also)General 1,050 155.07
Additions & Alterations to Existing Residence (building scale fee also)General 500 155.07
Replacement/new single family home/duplex structure General 1,310 155.07
Variance from Building Scale Ordinance General 374 155.07
Revisions to Approved Plans General 229 155.07
Historic Preservation Commission Fees:
Demolition (complete) and replacement structure General 2,450 155.07
Demolition (partial) and replacement structure General 1,529 155.07
Removal of less than 50%155.07
Replacement Structure, prior demolition General 1,310 155.07
Demolition w/o Replacement Structure General 1,441 155.07
Changes to approved building materials General 60 39.140
New Residence on Vacant Property (building scale fee also)General 1,050 155.07
Additions & Alterations to Existing Residence (building scale fee also)General 500 155.07
Variance from Building Scale Ordinance General 374 155.07
Revisions to Approved Plans General 229 155.07
Rescission of local landmark designation, amendment of 155.07
local landmark designation or historic map amendment General 2,500 155.07
Signs/Awnings/Landscaping/
Lighting/Fences General 75 155.07
Two or more of above General 125 155.07
Storefront Alterations General 100 155.07
New Commercial building, school, hospital or multi-family building General 700 155.07
per single building
Alterations or major additions to commercial buildings, schools, General 323 155.07
hospitals or multi-family buildings - per building
New multi-building projects - per building General 850 + 175 for more than 155.07
4 buildings (per building)
Project Fees:
Red Tag , per violation, per day (minimum $150 first offense)General 300 150.005
Stop Work Order (Minimum $250 first offense, limited scope)General 750 150.005
Street Obstruction - per 30 lineal feet of public right-of-way General 100 150.005
Re-Inspection all permits (failed/no show)General 175 150.005
Additional Inspections General 50 150.005
Off Hour Inspections General
50 administration fee plus per hour cost of
inspector 150.005
DRAFT - 2/5/24 City Council 5 of 20 32
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FY2025 ($)
Tree fencing inspection fee 135 N/A
Recording of Right-of-Way agreement General 70 (up to 4 pages, 5 each addl page)150.145
for sprinkler system, driveway apron
Construction Trailer Permit (Commercial Construction Sites only)General 100 per month 150.145
Tree removal without permit General 750 per inch 999.999
Vegetation removal in protected area without permit General 750 per violation 999.999
Recording of Plat of Subdivision General 75 plus Lake County Fee
Const. Codes Comm. Fees:
Variances from Construction Code General 250 150.110
Administrative Appeals General 150 150.110
Material/Product Evaluation General 350 150.110
Demolition Tax Cap Imp &12,000 150.110
Afford Housing
Zoning Board of Appeals:
Variations from Zoning Code General 301 310 2.99%200 159.02
Administrative Appeals General 150 159.02
Special Use Permit - Existing Developments General 755 159.02
Legal Ad Publication (as required)General 85 159.02
Plan Commission:
Minor Subdivisions-Tentative Approval 2,3 or 4 lots General 2,184 156.026(a)(3)
payable at time of application
Minor Subdivisions-Final Approval General 250+35/lot plus 156.026(a)(3)
engineering and recording fees 156.026(a)(3)
Major Subdivisions-Tentative Approval 5 or more lots General 3,822+35 for each 156.026(a)(3)
General lot over 5 156.026(a)(3)
Major Subdivisions-Final approval paid prior to recording of plat General 400+35/ 156.026(a)(3)
General plus 5/lot 156.026(a)(3)
General over 10; + engineering 156.026(a)(3)
and recording fees 156.026(a)(3)
Planned Preservation Subd Special Use Permit plus minor/major General 2,500 156.026(a)(3)
subdivision fee
Zoning Change General 3,328 156.026(a)(3)
Filing fee for all other developments General 788 156.026(a)(3)
Code Amendment General 3,328 156.026(a)(3)
Extension of Tentative Subdivision Plat Approval General 150 156.026(a)(3)
Administrative Property Line shift General 250 156.026(a)(3)
Special Use Permit General 1,035 156.026(a)(3)
DRAFT - 2/5/24 City Council 6 of 20 33
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FY2025 ($)
Special Use Permit - Restaurant within 150' of Residential General 500 156.026(a)(3)
Escrow Deposit - 3rd Party Review (Refundable)General 5000
Permits:
Building Permits repair and maintenance under $6,000 General 40 150.145
Building Permits - $100,000 or less General 1.5% of total construction 50 min 150.145
Building Permits - over $100,000
$100,001 - $200,000 General 2% of total construction 150.145
$200,001 - $500,000 General 4,000 + 1% of total cc in excess of 200,000 150.145
$500,001 and above General 7,000 + .5% of total cc in excess of 500,000 150.145
Solar installation/Geo Thermal/Wind/Electric Charging Stations General .05% of construction cost 150.145
Underground storage tank removal General
single family and duplex 150 per tank 150.145
All other properties General 250 per tank 150.145
Permit Extensions - After Final Expiration General
150 administration fee plus 20% of the
original 150.145
permit fee - 6 month extension 150.145
Sign General 1.5% construction cost 50 min 150.145
Administration Demolition Approval - Life Safety/Nuisance General 500 150.145
Driveway Permits:
Driveway Resurfacing Permit (not required for sealcoating)General 50 150.145
Driveway Bond General 250 150.485
Satellite dish permit General 1.5% of cost, 50 min 0 -100.00%150.145
Plumbing /Electric/HVAC:
Irrigation Systems General 2.00 per head 60 min 150.145
Plumbing - base charge General 60+5.50/fix. 150.145
Sanitary Sewer General 50 min + 1.00/ft over 50 ft 150.145
Storm Sewer General 50 min + 1.00/ft over 50 ft 150.145
Electrical General 100, plus 1 per unit beyond 100 total units 150.145
Electrical Service General 75 150.145
Electric - motors General 75 + .50 per horsepower 150.145
HVAC
Residential - New or replacement
1 or 2 units General 52 150.145
DRAFT - 2/5/24 City Council 7 of 20 34
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FY2025 ($)
Each additional unit General 45 150.145
Duct work General 52 150.145
Commercial New General 52 per 1,500 sq ft of floor area 150.145
Commercial - replacement of existing units General same as residential 150.145
Purchase of Parking
Space per Zoning Code General to be set by City Council at the time 150.145
of approval based on market costs 150.145
Elevators:
Elevator Inspection Fee General Variable 150.145
Elevator Permits - New elevators General 65 150.145
Licenses - Annual:
Health -Restaurant (20 or Less)General 250 113.03(d)(1)
Health - Restaurant (21-99)General 350 113.03(d)(2)
Health - Restaurant (100 + Seats)General 600 113.03(d)(3)
Health - Itinerant Restaurant General 250 113.03(d)(4)
Health - Food Store General 100 113.21(d)
Health - Limited Food Store (selling candy)General 50 113.21(d)
Health - Mobile Food/Beverage Vendor General 100 113.21
Food Vendor (delivery)General 150/Veh. 113.21(d)
Milk Vendor (delivery)General 100/Veh. 113.21(d)
Ice Vending Machine per machine General 110 95.061
Food Vending Machine per machine General 55 113.21(d)
Candy Vending Machine per machine General 55 113.21(d)
Pop/Soft drink Vending Machine per machine General 55 113.21(d)
Milk Vending Machine per machine General 55 113.21(d)
Tobacco vending machine per machine General 50 135.136
Amusement Machine per machine General 110 110.104
HVAC Contractor General 60 150.145
Electrical Contractor General 60 150.145
Juke Box General 25 110.083
Pool Table General 25 112.095(b)(1)
Tree and Vegetation Removal:
Application Review Fee General 40 99
Removal of Heritage Tree General 40 per tree 99
Removal of tree 10" DBH or larger within the streetscape preservation General 40 per tree 99
area, the front yard or the corner side yard 99
Removal of trees or vegetation from a Conservation Easement General 35 per 1 1/2 acre site 99
DRAFT - 2/5/24 City Council 8 of 20 35
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FY2025 ($)
Removal of trees from a Tree Preservation or No Disturbance area General 40 per tree 99
Removal of trees or shrubs from any ravine or bluff General 40 per 1 1/2 acre site 99
Removal of trees or shrubs from a public right of way General 40 per 1 1/2 acre site 99
or other public property 99
Ash tree removals, dead or hazardous trees (application fee only)General No Fee 99
Bonds: Refundable Upon Timely/Satisfactory Completion
Permit Renewal - for projects with estimated construction General 20% of permit fee 0 150.145
costs of $200,000 or less refundable upon completion
of project within one year
Permit Renewal - for projects with estimated construction General 22% of permit fee 0 150.145
costs of more than $200,000 refundable upon completion
of project within 20 months
Street Opening Bond General 500 98.058
Public Sanitary/Storm Sewer or Water Main Bond/R.O.W. (each)General 500
New Curb Cut and Temporary Curb Crossing General 500
Fire Protection Fees:
Life Safety Plan Review Fee - New Constr/Addition General 500 min or .05 sf includes all floors 150.145
Life Safety Plan Review Fee - Remodel/Alteration General 60 min or .05 sf includes all areas 150.145
Fire Suppression Systems (Plan review and 2 inspections)
Single Family/Duplex Residential
New General 120 or .05 per sf whichever is greater 150.145
Addition/Alteration General 60 or .05 per sf for scope of work area 150.145
whichever is greater 150.145
Hot work General 100 150.145
Commercial/Multi Family
New General 500 or .05 per s.f. whichever is greater 150.145
Addition/Alteration General
250 or .05 s.f. for scope of work area
whichever is greater 150.145
Specialized Suppression (FM 200, clean agent)General
150 per system ( in addition to above fees
for the overall system) 150.145
Stand pipe riser General 100 150.145
Hood and Duct Extinguishing System - New General 300 per system 150.145
Hood and Duct Extinguishing System - Alteration General 100 per system 150.145
Fire Alarms
Single Family/Duplex Residential General 75 or .05 per s.f. whichever is greater 150.145
DRAFT - 2/5/24 City Council 9 of 20 36
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FY2025 ($)
Commercial/Multi Family - New General 500 or .05 per s.f. whichever is greater
Commercial/Multi Family - Addition/Alteration General 75 or .05 per s.f. whichever is greater 150.145
Inspections/Tests
Annual & New Underground Flush test Water
75 + cost per gallon of water at current rate
as approved by the City Council based on
pipe size 150.145
Annual & New Fire Pump Test Water
175 + cost per gallon of water at current
rate as approved by the City Council based
on pump size 150.145
150.145
Small Wireless Facilities:
Application for Collocation - Installation of facility General 650
Application for Collocation - Installation of multiple facilities General 350 per facility
Application for installation of new utility pole or support structure General 1,000
Annual recurring rate for collocations on a City utility pole
located in the right-of-way. (* Or the City's actual, direct, and
reasonable costs related to the wireless provider's use of space
on the City utility pole)General 200
Other:
Alternative Letter of Credit Review General 100 per review 150.145
Conditional Certificate of Occupancy - Landscape only due to season General 300 per unit 150.145
(single family and duplex)
Conditional Certificate of Occupancy (single family and duplex)General 550 150.145
Conditional Certificate of Occupancy (multi-family and commercial)General
25 per square foot, whichever is greater, to
a maximum of 2,000 150.145
Estate Sale - Non-Resident operator General 50
Water Utility Fees/Charges:
Water Sales/1,000 Gallons
Effective with Water Bills mailed on or after May 1, 2024
Lake Forest Residential - to 10,000 Gallons per Quarter Water 4.50 51.061(a)
Lake Forest Residential - 10,001 to 60,000 Gallons per Quarter Water 6.20 51.061(a)
Finance
DRAFT - 2/5/24 City Council 10 of 20 37
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Lake Forest Residential - over 60,000 Gallons per Quarter Water 7.00 51.061(a)
Lake Forest All Other Users Water 6.50 51.061(a)
Lake Forest - Billable City Accounts Water 3.25 51.061(a)
Del Mar Woods Water 9.15 51.061(a)
Other Non resident users Water 9.15 51.061(a)
Sewer Charge/1,000 Gallons (winter usage)Water 1.16 51.061(a)
Customer Charge - Water (Inside)
5/8" to 1.5" meter Water 55/quarter 57/quarter 3.64%51.061(b)
2" to 4" meter Water 210/quarter 215/quarter 2.38%51.061(b)
6" and above meter Water 925/quarter 945/quarter 2.16%51.061(b)
Benefit Access Program Discount - must renew annually Water N\A
Customer Charge - Water (Outside)
5/8" to 1.5" meter Water 75/quarter 51.062(b)
2" to 4" meter Water 240/quarter 51.062(b)
6" and above meter Water 1000/quarter 51.062(b)
Customer Charge - Sewer
5/8" to 1.5" meter Water 5/quarter 52.15€(1)
2" to 4" meter Water 20/quarter 52.15€(1)
6" and above meter Water 100/quarter 52.15€(1)
Beach Parking Fee:
Beach Parking
Temporary (Resident)General 85 73.45
Temporary (Non-Resident)General 910 73.45
Parking Permits:
Resident-Full Year Parking 313 73.27(c)(7)
Resident-Monthly Parking 30/Month 73.27(c)(7)
Resident - Unlimited Parking 1,000 73.27(c)(7)
Employer Purchased-Full Yr. Parking 180 73.27(c)(7)
Employer Purchased-Monthly Parking 20/Month 73.27(c)(7)
Non-Resident-Full Year Parking 700 73.27(c)(7)
Non-Resident - Monthly Parking 60/Monthly 73.27(c)(7)
Daily Parking Fee-Telegraph Parking 3 73.27(c)(7)
Daily Parking Fee-All Other Parking 3 73.27(c)(7)
Licenses:
Car and Lt Truck General 85 74.179(b)
Heavy Truck (8,000+ lbs.)General 110 74.179(b)
Motorcycles General 45 74.179(b)
243,987
DRAFT - 2/5/24 City Council 11 of 20 38
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FY2025 ($)
Senior Citizen 65 and over General no discount N/A
Transfers General 5 74.184 & 185
Penalties General 50% 74.179(b)
Auto Dealer License General 50+20/Veh 74.183
Disabled vehicle sticker (Benefit Access Program)General 45 N/A
Real Estate Transfer Tax Cap Imp 4.00 per 1,000 39.155(b)
Non-sufficient funds Fee General 25 10.99
Credit Card Service Fees:
Daily Parking General .25 per transaction 73.27(c)(7)
Development Related Fees General 2.95% (Minimum 1.95)N/A
Cemetery Related Fees Cemetery 2.95% (Minimum 1.95)N/A
Public Safety Pension Fee:
Residential Utility Accounts General 20 per Quarter N/A
All Other Utility Accounts (exclude irrigation only services)General 70 per Quarter N/A
Golf Course Fees/Charges:
Seasonal Fees-Resident: effective January 1, 2024
Class A -Adult Single DPG 1,550 1,650 6.45%3,000 97.051
Class B -Adult Combo DPG 2,800 2,900 3.57%1,100 97.051
Class D -Junior DPG 700 750 7.14%50 97.051
Class F - Senior Citizen DPG 1,100 1,200 9.09%3,000 97.051
Seasonal Fees (Non-Resident) effective January 1, 2024
Class A -Adult Single DPG 2,000 2,200 10.00%400 97.051
Class B -Adult Combo DPG 2,800 2,900 3.57%0 97.051
Class D -Junior DPG 700 750 7.14%50 97.051
Class F - Senior Citizen DPG 1,300 1,400 7.69%2,000 97.051
Daily Fees-Resident: effective January 1, 2024
Weekday-9 DPG 38 41 7.89%1,977 97.051
Weekday-18 DPG 51 54 5.88%10,000 97.051
Weekend 9 DPG 43 46 6.98%2,000 97.051
Weekend -18 DPG 64 67 4.69%3,000 97.051
Parks and Recreation
DRAFT - 2/5/24 City Council 12 of 20 39
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FY2025 ($)
Electric Golf Carts: effective January 1, 2024
9 Holes Single Rider DPG 15 17 13.33%2000 97.052
18 Holes Single Rider DPG 20 22 10.00%1380 97.052
Range Balls
Small Bucket DPG 10 97.051
Medium Bucket DPG 12 15 25.00%2,000 97.051
Large Bucket DPG 20 22 10.00%2,329 97.051
Pull cart
9 holes DPG 6 8 33.33%248 97.051
18 hoes DPG 8 10 25.00%216 97.051
USGA Handicap Fees - Members DPG 45 97.051
Permanent Tee Time - Weekend DPG 400 500 25.00%1,200 97.051
Lockers
18 inch DPG 160 97.051
12 inch DPG 140 97.051
Park Fees
Park Picnic Permits
0 - 149 People Parks/Rec 100 N/A
150 or more People Parks/Rec 150 N/A
Picnic Tables Parks/Rec 25 per table
Grills Parks/Rec 85 per grill
Boating and Beach Fees - effective February 1, 2024
Watercraft Ramp/Sailboat Permits-Recreation
Watercraft Ramp (R)Parks/Rec 549 565 2.91%1056 97.066
Watercraft Ramp 2nd boat/ half season Parks/Rec 275 283 2.91%208 97.066
Watercraft Ramp (R) (Sen.) Parks/Rec 438 451 2.97%273 97.066
Watercraft Ramp (R) (Sen) 2nd boat/ half season Parks/Rec 220 227 3.18%21 97.066
Watercraft Ramp (NR) Parks/Rec 1,097 1,130 3.01%231 97.066
Watercraft Ramp (NR) (Sen) 2nd boat/ half season Parks/Rec 550 565 2.73%0 97.066
Year round compound storage Resident Parks/Rec 2,410 2,482 2.99%648 97.066
Year round compound storage Resident senior Parks/Rec 1,944 2,002 2.98%696 97.066
Year round compound storage non-resident Parks/Rec 3,646 3,755 2.99%0 97.066
Seasonal compound storage Resident Parks/Rec 1,646 1,695 2.98%0 97.066
DRAFT - 2/5/24 City Council 13 of 20 40
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Seasonal compound storage Resident Senior Parks/Rec 1,316 1,355 2.96%78 97.066
Seasonal compound storage Non-resident Parks/Rec 2,466 2,540 3.00%0 97.066
Year round watercraft rack storage resident Parks/Rec 664 684 3.01%140 97.066
Year round watercraft rack storage resident senior Parks/Rec 533 549 3.00%32 97.066
Year round watercraft rack storage non-resident Parks/Rec 1,097 1,130 3.01%0 97.066
Seasonal watercraft rack storage resident Parks/Rec 388 400 3.09%312 97.066
Seasonal watercraft rack storage resident senior Parks/Rec 310 319 2.90%54 97.066
Seasonal watercraft rack storage non-resident Parks/Rec 732 757 3.42%44 97.066
Year round watercraft sand storage resident Parks/Rec 822 847 3.04%25 97.066
Year round watercraft sand storage resident senior Parks/Rec 658 678 3.04%0 97.066
Year round watercraft sand storage non-resident Parks/Rec 1,233 1,270 3.00%0 97.066
Seasonal watercraft sand storage resident Parks/Rec 504 519 2.98%30 97.066
Seasonal watercraft sand storage resident senior Parks/Rec 403 415 2.98%12 97.066
Seasonal watercraft sand storage non-resident Parks/Rec 756 779 3.04%779 97.066
South Beach Parking Permit (R)Parks/Rec 161 167 3.73%654 97.066
South Beach Parking Permit (R) (Sen.)Parks/Rec 127 131 3.15%404 97.066
South Beach Parking Permit (NR)Parks/Rec 910 97.066
South Beach Parking Permit Employee/Retiree Parks/Rec 100 97.066
Daily Boat Launch resident Parks/Rec 65 97.066
Daily Boat Launch nonresident Parks/Rec 80 97.066
Resident Guest Daily Parking Pass, limit 5 per season Parks/Rec 15 97.066
Nanny Parking Pass Parks/Rec 85 97.066
Senior Caregiver Parking Pass Parks/Rec 85 97.066
Non resident beach fee, weekends and holidays Parks/Rec 25 97.069
Fitness Center Fees - effective May 1, 2024
Individual resident rate Parks/Rec 480 504 5.00%2,856
Individual resident rate - 1 months Parks/Rec 48 50 4.17%16
Individual non-resident rate Parks/Rec 600 636 6.00%0
Individual non-resident rate - 1 months Parks/Rec 60 63 5.00%0
Couple resident rate Parks/Rec 840 876 4.29%1,152
Couple resident rate - 1 month Parks/Rec 84 87 3.57%9
Couple non-resident rate Parks/Rec 1,008 1,056 4.76%0
Couple non-resident rate - 1 months Parks/Rec 101 106 4.95%0
Family resident rate Parks/Rec 1,116 1,176 5.38%960
Family resident rate - 1 months Parks/Rec 112 117 4.46%20
Family non-resident rate Parks/Rec 1,332 1,392 4.50%0
Family non-resident rate - 1 months Parks/Rec 133 139 4.51%0
Senior resident rate Parks/Rec 372 384 3.23%648
Senior resident rate - 1 months Parks/Rec 37 38 2.70%4
DRAFT - 2/5/24 City Council 14 of 20 41
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Senior non-resident rate Parks/Rec 444 456 2.70%36
Senior non-resident rate - 1 months Parks/Rec 45 46 2.22%0
Senior couple resident rate Parks/Rec 600 624 4.00%408
Senior couple resident rate - 1 months Parks/Rec 60 62 3.33%2
Senior couple non-resident rate Parks/Rec 744 780 4.84%36
Senior couple non-resident rate - 1 months Parks/Rec 75 78 4.00%0
Student resident rate Parks/Rec 372 384 3.23%180
Student resident rate - 1 month Parks/Rec 37 38 2.70%5
Student non-resident rate Parks/Rec 444 456 2.70%0
Student non-resident rate - 1 month Parks/Rec 45 46 2.22%0
Matinee resident rate Parks/Rec 276 288 4.35%648
Matinee resident rate - 1 month Parks/Rec 28 29 3.57%4
Matinee non-resident rate Parks/Rec 324 336 3.70%12
Matinee non-resident rate - 1 month Parks/Rec 33 34 3.03%0
All-inclusive - member - effective December 6, 2012 Parks/Rec 384 408 6.25%936
All-inclusive - non-member - effective December 6, 2012 Parks/Rec 828 865 4.47%0
General Fees & Charges:
Birth certificates (January 1, 2010)General 10 first/4 additional 5.36
Death certificates (January 1, 2013)General 14 first/6 additional 5.36
On-line data entry fee by city staff ( January 1, 2010)General 10 N/A
Solicitor/Peddler Permit Original Application General 55 117.01(b)
Solicitor/Peddler Permit Renewal General 40 117.40
Electric Car General 1 per Hour N/A
Licenses:
Raffle License General 40 110.150
Tobacco License General 500 135.138(f)
Landscape License (March 1 to Feb 28)General 100 110.217
Penalties - Landscape License Applications after June 1 General 25 110.217
Auctioneers License General 5 Daily & 1.00 per employee 110.026
Factories and Slaughterhouses General 500 110.047
Mobile Auto Service General 50 per unit 110.200
Athletic Contests General 50 per day 112.0029B)
Bowling Alley General 10 per lane per year 112.025
Circuses General 100 per day circus conducted 112.041
Circuses - Side Show General 50 per day circus conducted 112.042
OCM
DRAFT - 2/5/24 City Council 15 of 20 42
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FY2025 ($)
Motion Pictures - Establishment capacity 500 or more persons General .50 per seat 112.075
Public Dances General 500 112.112
Theatrical Performances - less than 500 persons General 100 112.126
Theatrical Performances - more than 500 persons General 150 112.126
Theatrical Performance not covered by 112.126 General 25 per day 112.127
Junk Yard or Junk Shop General 75 114.22
Junk Dealer collected by vehicle General 20 per vehicle 114.23
Pawnbroker General 100 116.03
Expressmen and Draymen General 25 118.156
Alcoholic and Beverages:
Class A-1 General 2,700 111.036
Class A-2 General 1,500 111.036
Class A-3 General 275 111.036
Class B-1 General 2,500 111.036
Class C-1 General 2,600 111.036
Class C-2 General 3,000 111.036
Class D-1 General 2,500 111.036
Class E-1 General 3,000 111.036
Class F-2 General
100 for each 48 hour period or any part
thereof: 50 not for profit with proof of 501 (
c)3 status 111.036
Class F-3 General
75 for each 48 hour period or any part
thereof: 50 not for profit with proof of 501 (
c)3 status 111.036
Class F-4 General
500 per vendor for the duration of the
sporting event 111.036
Class F-5 General 1,100 111.036
Class F-6 General 600 111.036
Class G-1 General 200 111.036
Class G-2 General 600 111.036
Class I-1 General None 111.036
Class I-3 General 100 111.036
Class J General 500 111.036
Class K General 40/each 7 day license period 111.036
Annual Renewal General
150 renewal existing or change in owners or
officers 111.036
Application Fee General 300 new license 111.043
Application for Change in Owners or Officers General 100 111.043
DRAFT - 2/5/24 City Council 16 of 20 43
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New Fee
Change to fee
FEE Amount $$
(n/c if %Projected City Code
Fund FY2024 ($)blank)CHANGE Revenue Section
PROPOSED
FY2025 ($)
Liquor License Penalty Fee General 25 111.036
Impact Fees:
Library Library see ordinance 150.023
Fire and Emergency Services General see ordinance 150.023
Park Site PPL see ordinance 150.023
Park Development PPL see ordinance 150.023
Police General see ordinance 150.023
Public Works General see ordinance 150.023
School District 67 (information only)pay School see ordinance 150.023
High School District 115 (information only)pay School see ordinance 150.023
Cemetery Fees:
Issuance of Deeds Cemetery .50 per deed 0 -100.00%0 93.45
Fines & Penalties:
Overtime Parking - Lot (base fee - 1st Offense)General 25/75/125 73.99
Improper Parking - Lot (base fee - 1st Offense)General 25/75/125 73.99
Parking in Prohibited Area- Lot (base fee - 1st Offense)General 25/75/125 73.99
Overtime Parking - Other (base fee - 1st Offense)General 25/75/125 73.99
Improper Parking - Other (base fee - 1st Offense)General 25/75/125 73.99
Parking in Prohibited Area- Other General 25/75/125 73.99
Parking at Boat Ramp (base fee - 1st Offense)General 125/250/350 73.46
No Vehicle License (base fee - 1st Offense)General 75/100/125 74.179
No parking east of Sheridan Road (base fee - 1st Offense)General 125/150/175 73.99
No Animal License (base fee - 1st Offense)General 15/25/35 91.032
Dog-At-Large (base fee - 1st Offense)General 40/50/100 91.050
Code Violations General variable Variable
Motor Code Violations General variable Variable
Recreational Powered Device Violation General 100 - 300 79.11
Dog Barking (base fee - 1st Offense)General 40/50/100 91.004
Dog Impound General 25 91.014
Leaf Burning General 100 94.2
Handicapped Parking General 250 73.21
Dog Public Nuisance General 100/500/750 91.053
Burglar Alarm Fees General 0/50/100/250 110.125
Vehicle Immobilization fee General 100 73.50
Police
DRAFT - 2/5/24 City Council 17 of 20 44
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New Fee
Change to fee
FEE Amount $$
(n/c if %Projected City Code
Fund FY2024 ($)blank)CHANGE Revenue Section
PROPOSED
FY2025 ($)
E-911 Surcharge E911 Fund 0.65 39.181
Copies of Accident Reports General 5 71.032
FOIA copy fees >50 pages General .15 per page 33.3
Transient Merchant License General 100.00 117.20(f)
General Fees & Charges:
Ambulance-Resident ALS transport General 1,300.00 94.51
Ambulance-Resident ALS2 transport General 1,400.00 94.52
Ambulance-Resident BLS transport General 1,200.00 94.53
Ambulance-Non Resident ALS transport General 1,700.00 94.54
Ambulance- Non Resident ALS2 transport General 1,800.00 94.55
Ambulance-Non Resident BLS transport General 1,600.00 94.56
Ambulance - Mileage General 11.00 per mile 94.58
Fireworks Permit General 250 94.5
Open Burn Permit General 100 94.5
Bonfire Permit General 100 94.5
Fire Watch General Overtime hourly Rate 94.5
Annual Fire Pump Test General/Water 10 Admin Fee + Water Usage 94.5
Annual Inspections - 4th re-inspection General 100 94.5
Annual Inspections - 5th re-inspection General 200 94.5
Annual Inspections - 6th re-inspection General 400 94.5
Fire Alarm Fees General 0/50/100/250 110.125
Hazardous Substance Incident
Level I Hazardous Substance Incident General
250 per day during hazard substance
incident occurs or removal activities 41.01
Level II Hazardous Substance incident General
500 per day during hazard substance
incident occurs or removal activities 41.01
Level III Hazardous Substance incident General
1,000 per day during hazard substance
incident occurs or removal activities 41.01
Miscellaneous Materials Cost - Level I incident General 50 41.01
Miscellaneous Materials Cost - Level II incident General 100 41.01
Miscellaneous Materials Cost - Level III incident General 500 41.01
Reimbursable Costs General 100% of cost incurred 41.01
Fire
Senior Resources
DRAFT - 2/5/24 City Council 18 of 20 45
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New Fee
Change to fee
FEE Amount $$
(n/c if %Projected City Code
Fund FY2024 ($)blank)CHANGE Revenue Section
PROPOSED
FY2025 ($)
Membership Dues:
Residents of Lake Forest, Lake Bluff and unincorporated
Lake Forest and Lake Bluff Senior Resources 35 per person 97.087
55 per family 97.087
Outside of Lake Forest and Lake Bluff Senior Resources 45 per person 97.087
75 per family 97.087
Circuit Breaker participants Lake Forest and Lake Bluff Senior Resources 10 per person 97.087
residents only 15 per family 97.087
Car and Bus rides Senior Resources 3/fee each direction 97.087
6 round trip 97.087
Taxi subsidy- Lake Forest and Lake Bluff residents Senior Resources 16 coupons/month 97.087
living within the Lake Forest High School District for a value of 3/each
Special Event Fees:
Application Fee General 50 10.13
Application Fee - Late Fee General 50% of fee per 30 days 10.13
Escrow Deposit - Special Events General 500 10.13
Police Officer hourly rate General 93 99 6.45%180 10.13
Firefighter/Paramedic hourly rate General 91 96 5.49%50 10.13
Police and Fire Vehicle General 110 10.13
Public Works hourly rate General 72 76 5.56%60 10.13
Parks hourly rate Parks/Rec.72 76 5.56%60 10.13
Special Event Inspection General 100 94.5
Tent Permit General 100 or .05 per sq ft 94.5
A-Frame Barricades General 5 98.011
Barricades 1 - 10 General 40 98.011
Parking Cones General 1 98.011
Bleacher keep in park General 50 10.13
Bleacher move to another location General 195 10.13
Litter Barrels 1 - 6 General 14 10.13
Picnic Tables 1 - 6 General 32 10.13
Grills General 195 10.13
Inflatable amusement inspection General 100 94.5
Carnival rides General 200 94.5
Filming Class A - Application General 150
Filming Class B - Application General 100
Filming Class C - Application General 50
Filming Class A - Permit General 475
Special Events
DRAFT - 2/5/24 City Council 19 of 20 46
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New Fee
Change to fee
FEE Amount $$
(n/c if %Projected City Code
Fund FY2024 ($)blank)CHANGE Revenue Section
PROPOSED
FY2025 ($)
Filming Class B - Permit General 375
Filming Class C - Permit General 125
Filming Class A - Deposit (Refundable)General 1000
Filming Class B - Deposit (Refundable)General 500
DRAFT - 2/5/24 City Council 20 of 20 47
The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Tuesday, January 16, 2024
City Council Meeting – City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City
Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Tack, Alderman Waldeck, Alderman Notz, Alderman Powers, Alderman Preschlack,
Alderman Goshgarian, Alderman Weber, and Alderman Walther
Absent: Alderman Novit
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
On the issue of migrant buses arriving in Lake Forest, Mayor Tack stated that Lake Forests’ policy is to act and
enact ordinances only when we believe that our actions will address the problem with reasonable accuracy
and withstand appropriate legal scrutiny. He then asked City Manager Wicha to provide his assessment on
migrant buses potentially arriving in town. Mr. Wicha reported that there is a plan in place should said buses
arrive, the City continues to observe this issue with surrounding communities. He stated that legislative action
is not being recommended at this time noting the situation is fluid and the City will act appropriately if
indicated.
A. 2024-2025 Board and Commission Appointments and Reappointments
LIBRARY BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Vince Sparrow APPOINT 3
Mayor Tack read the appointment and asked for a motion.
COUNCIL ACTION: Approve the Mayor’s Appointments and Reappointments
Alderman Weber made a motion to Approve the Mayor’s Appointments, seconded by Alderman Waldeck.
Motion carried unanimously by voice vote.
COMMENTS BY CITY MANAGER
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
COMMITTEE REPORTS
48
Proceedings of the Tuesday, January 16, 2024
City Council Meeting
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of December 4, 2023, City Council Meeting Minutes
2. Approval of the Check Register for the Period of November 25 – December 31, 2023
3. Approval of a Resolution Amending the Authorized Signers for the Golf Course Operating Bank
Account
4. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with
Holding a Raffle in the City of Lake Forest for the School of St. Mary (Approval by Motion)
5. Award of a Design Service Agreement To 845 Design Group for Continued Improvements and
Upgrades at the Public Safety Building in the Amount of $34,400, to Include a Contingency in
the Amount of $2,600, for a Grand Total Amount of $37,000
6. Ratification of an Emergency Purchase of a Police Patrol Vehicle Approved by the City
Manager, to D’Orazio Ford of Wilmington, Illinois in the Amount of $46,959.26
7. Approval to Waive the Bid Process and Approve of a Purchase of a Replacement Senior Center
14 Passenger Bus to Midwest Transit Equipment Inc. in the Amount of $111,625.
8. Approval of a Purchase of a Replacement Rear-Load Refuse Truck to Truck Center Companies
(chassis) in the Amount of $213,672 and McNeilus Truck Manufacturing (body) in the Amount
of $135,134 for a Grand Total Cost of $348,806
9. Consideration of a Waiver of Permit Fees Related to the Renovations and Upgrades of the
Barnhouse on the Ragdale Campus at 1260 N. Green Bay Road. (Approval by Motion)
10. Consideration of an Ordinance Approving a Recommendation from the Building Review Board.
(First Reading, and if Desired by the City Council, Final Approval)
11. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of
Appeals in Support of Setback Variances at 1055 Beverly Place. (First Reading, and if Desired
by the City Council, Final Approval)
Mayor Tack asked members of the City Council if there were any items that they would like removed or taken
separately. Seeing none, he asked for a motion.
Alderman Powers made a motion to approve the eleven (11) Omnibus items as presented, seconded by
Alderman Notz. The following voted “Aye”: Alderman Waldeck, Notz, Powers, Preschlack, Goshgarian, Weber,
and Walther. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council
Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
OLD BUSINESS
None this evening.
49
Proceedings of the Tuesday, January 16, 2024
City Council Meeting
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
Mayor Tack noted there will be no further business following executive session, he then asked for a motion to
adjourn into EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c)(11), Pending litigation, and (5), Purchase or
lease of real property for the use of the public body, and (6), Disposition of property and the consideration
for the sale or lease of property owned by the Public Body.
Alderman Notz made a motion to adjourn into executive session pursuant to 5 ILCS 120/2 (c)(11), Pending
litigation, and (5), Purchase or lease of real property for the use of the public body, and (6), Disposition of
property and the consideration for the sale or lease of property owned by the Public Body, seconded by
Alderman Preschlack. The following voted “Aye”: Alderman Waldeck, Notz, Powers, Preschlack, Goshgarian,
Weber, and Walther. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried.
Adjournment into Executive Session at 7:43 pm.
Reconvened into Regular Session at 8:50 pm.
ADJOURNMENT
There being no further business Mayor Tack asked for a motion to adjourn. Alderman Preschlack made a
motion to adjourn, seconded by Alderman Notz. Motion carried unanimously by voice vote at 8:51 p.m.
Respectfully Submitted,
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To,
then click on View, then choose Archived Meetings Videos.
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