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CC_2024_03_04_AGENDATHE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, March 4, 2024, 6:30 p.m. 220 E. Deerpath Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL 6:30 p.m. Honorable Mayor, Stanford R. Tack Nancy Novit, Alderman First Ward Jim Preschlack, Alderman Third Ward Joseph R. Waldeck, Alderman First Ward Ara Goshgarian, Alderman Third Ward Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1.COMMENTS BY MAYOR A.Resolution of Appreciation for retiring Battalion Chief, Cory A. Kazimour A copy of the resolution can be found on page 12 Council Action: Approve the Resolution of Appreciation B.Resolution of Appreciation for retiring Battalion Chief, Matthew H. Penar A copy of the resolution can be found on page 13 Council Action: Approve the Resolution of Appreciation 2.COMMENTS BY CITY MANAGER A.Voting Information -Margaret Boyer, City Clerk 3.OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL 4.COMMITTEE REPORTS 5.ITEMS FOR OMNIBUS VOTE CONSIDERATION 1.Approval of February 20, 2024, City Council Meeting Minutes 1 Monday, March 4, 2024, City Council Agenda A copy of the minutes can be found beginning on page 14. COUNCIL ACTION: Approval of February 20, 2024, City Council Meeting Minutes 2. Approval of the Check Register for the Period of January 27 – February 23, 2024 STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612) BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on the City treasury for the payment of all sums due from the City (including all warrants relating to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments which denotes the person to whom the warrant is payable. The warrant list detail of invoice payments shall be presented for review to the Chairperson of the City Council Finance Committee for review and recommendation. All items on the warrant list detail recommended for payment by the Finance Committee Chairperson shall be presented in summary form to the City Council for approval or ratification. Any member of the City Council shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant list detail as recommended by the Finance Committee Chairperson. The City Council may approve the warrant list as so recommended by the Finance Committee Chairperson by a concurrence of the majority of the City Council as recorded through a roll call vote. The Council action requested is to ratify the payments as summarized below. The associated payroll and invoice payments have been released during the check register period noted. Following is the summary of warrants as recommended by the Finance Committee Chairperson: The amount designated as “All other Funds” includes $1.2 million in expenses for the City’s Liability Insurance Fund (primarily the annual member contribution to IRMA) and $828,304 in medical/dental plan expenses. Fund Invoice Payroll Total 101 General 342,764 1,817,996 2,160,760 501 Water & Sewer 45,918 219,306 265,225 220 Parks & Recreation 138,504 424,104 562,607 311 Capital Improvements 1,150,797 1,150,797 202 Motor Fuel Tax 57,866 57,866 230 Cemetery 23,162 46,578 69,741 210 Senior Resources 9,392 31,777 41,169 510 Deerpath Golf Course 7,718 5,479 13,196 601 Fleet 82,393 64,838 147,231 416 - 434 Debt Funds 0 248 Housing Trust 0 201 Park & Public Land 378,734 378,734 All other Funds 2,192,030 195,424 2,387,454 $4,429,279 $2,805,503 $7,234,781 Check Register for January 27 - February 23, 2024 2 Monday, March 4, 2024, City Council Agenda COUNCIL ACTION: Approval of the Check Register for the Period of January 27 – February 23, 2024 3. Approval of a Two-Year Contract Extension with Lake Forest Bank and Trust for Banking Services to June 30, 2026 STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests approval of a two-year contract extension with Lake Forest Bank and Trust for banking services. BACKGROUND/DISCUSSION: In September 2014, the Finance Department issued a Request for Proposals for Banking Services. The City received three (3) banking proposals. A review of the proposals was conducted and two (2) finalists were invited to participate in interviews. As a result of proposal reviews, interviews conducted, reference checks and clarification regarding fees proposed, the review committee unanimously recommended Lake Forest Bank and Trust for banking services. City Council approved a three-year agreement, with an optional two- year renewal option. In November of 2017, the City Council granted the two-year extension which runs through December 31, 2019. In July of 2019, the City Council granted an additional three-year extension that runs through December 31, 2022. In August of 2022, the City Council approved an 18-month extension that runs through June 30, 2024. The City has enjoyed a mutually beneficial banking relationship with Lake Forest Bank and Trust (LFBT) since 1995. In addition to a high level of satisfaction with services currently provided, LFBT offered the most favorable pricing for banking services of the three proposals received in 2014: Bank: Total Est. Annual Cost Lake Forest Bank and Trust has offered to extend the agreement for an additional two years with a change in monthly banking fees from $337/month to $1337/month (page 18). Projected annual banking fees under the proposed extension would be $16,044, which would still be the lowest annual cost based on the 2014 proposals. The city would continue to earn interest on its deposits at a rate more favorable than other options available to the city. There are no minimum balance requirements, so the city is able to invest its liquid cash in other investment options to achieve a higher interest rate, if available. Based on a survey of other communities, there is no reason to believe a new RFP process would yield different results than 2014. The combination of a generous earnings rate on deposits, collateralization at 110%, and low banking service fees is unique. Lake Forest Bank and Trust values the mutually beneficial relationship and is an excellent community partner offering the city a very high level of service with extremely low fees. It is recommended that the City Council approve the extension offered by Lake Forest Bank & Trust and forgo a Request for Proposals for banking services. PROJECT REVIEW/RECOMMENDATIONS: 3 Monday, March 4, 2024, City Council Agenda Reviewed Date Comments City Council 9/6/22 Approved 18-month contract extension. City Council 7/15/19 Approved three-year contract extension. City Council 11/20/17 Approved two-year contract extension. City Council 12/1/14 BUDGET/FISCAL IMPACT: Has City staff obtained competitive pricing for the proposed goods/services? YES An RFP process was conducted in 2014 and fees proposed for the contract extension period remain below market. FY2025 Funding Source $8,500 $8,022 Y $8,500 $8,022 Y The cost of banking services is split between the Water and General Funds and are included in the proposed FY25 Budget. COUNCIL ACTION: Approval of a Two-Year Contract Extension with Lake Forest Bank and Trust for Banking Services to June 30, 2026 4. Approval of Design Engineering Services for the Safe Routes to School Project to Gewalt Hamilton Associates, Inc., and Authorize the City Manager to Execute an Agreement in the Amount of $42,276 to Include a Contingency in the Amount of $2,724 for a Total Cost of $45,000 STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555) PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff are requesting approval of an agreement with Gewalt Hamilton Associates, Inc. (GHA here after), to provide civil engineering design services for the Safe Routes to School Project in an amount of $42,276 plus a contingency in the amount of $2,724 for a total cost of $45,000. In addition, authorization for the City Manager to Execute the Agreement. BACKGROUND/DISCUSSION: The City applied for a Safe Routes to School (SRTS) grant and received $140,000 dated April 28, 2022, for construction of sidewalk improvements in the Whispering Oaks Subdivision which is just southeast of Cherokee School. All phases of work are required to be obligated within four years of the award date, therefore by April 28, 2026. Safe Routes to School was established as a stand-alone Federal-Aid program in August 2005 through the passage of SAFETEA-LU, the Safe, Accountable, Flexible, Efficient Transportation 4 Monday, March 4, 2024, City Council Agenda Equity Act: A Legacy for Users. SRTS uses a multidisciplinary approach to improve conditions for walking or bicycling to school. The SRTS program in general has three main goals: 1) to enable and encourage children, including those with disabilities, to walk and/or bicycle to school 2) to make bicycling and/or walking to school a safer and more appealing transportation alternative, thereby encouraging a healthy and active lifestyle from an early age; and 3) to facilitate the planning, development, and implementation of projects and activities that will improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity (within 2 miles) of primary, middle, and high schools (grades K-12). Whispering Oaks Subdivision is a well-established neighborhood with mainline sidewalks throughout; however, the sidewalks are missing defined roadway pedestrian crossings with striped crosswalks and ADA detectable ramps. The scope includes six specific intersections for the pedestrian safety improvements. The roadways include Longwood Drive and Morningside Drive that intersect Grandview Lane, Beverly Place and Western Avenue. As this project will be partially funded through the federal Safe Routes to School program, all approvals will be through the IDOT Bureau of Local Roads. City Staff performed the Phase I (preliminary) design and received IDOT approval dated July 24, 2023. The Phase II (final) design, which requires IDOT review and approval, is a very time- intensive process. GHA will provide civil engineering services including project design and specifications, preliminary and final cost estimates, and development of construction documents. GHA will also lead the effort coordinating with IDOT for review and approval of the plans. The anticipated schedule is to complete all construction work during the summer months so not to impact the pedestrian traffic during the school year. In order to do that, design needs to proceed with a target State construction bidding of March 7, 2025. This date would allow executing the contracts and having the preconstruction meeting in advance of starting work in June 2025 once school is out for the summer and completing the improvements prior to the start of the next school year in August 2025. The March 7, 2025 Letting would require pre-final Plans, Special Provisions and Estimates by September 20, 2024. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee 2/20/2024 Council Approval of Design Finance Committee 11/14/2022 Included with FY ’24 Capital Plan BUDGET/FISCAL IMPACT: The Engineering Section solicited Request for Proposals (RFP) from professional engineering firms to perform civil engineering design services. Thirteen firms acquired the RFP package, and one submitted a proposal. The proposals were reviewed by City Staff. GHA has been consulted previously for similar design work in the past and has been deemed satisfactory. GHA also has extensive experience with designing grant-funded projects that are reviewed by IDOT. 5 Monday, March 4, 2024, City Council Agenda Included in the cost of the proposal is an allowance for $5,000 which will only be utilized if IDOT requires Phase II design changes that necessitate the Phase I design being reopened. Has City staff obtained competitive pricing for proposed goods/services? Yes The following is a summary of the one proposal received: Gewalt Hamilton Associates, Inc. $42,276 City Staff reached out to some of the firms that decided not to submit with responses in general related to either the lack of experience related to designing a grant-funded SRTS project, or due to lack of available experienced staff for this type of project. Below is an estimated summary of the project budget: FY 2024 Funding Source $55,000 $45,000 Y COUNCIL ACTION: Approval of Design Engineering Services for the Safe Routes to School Project to Gewalt Hamilton Associates, Inc., and Authorize the City Manager to Execute an Agreement in the Amount of $42,276 to Include a Contingency in the Amount of $2,724 for a Total Cost of $45,000 5. Consideration of a Recommendation from the Plan Commission in Support of a Plat of Condominium for a building under construction at 715/719 McKinley Road. (Approval by Motion) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: Consideration of a recommendation from the Plan Commission in support of final approval of a plat of condominium to allow each of the six units in the condominium building now under construction to be held in separate ownerships and to identify common areas and limited common areas. BACKGROUND/DISCUSSION: In December 2022, the City Council approved the third (last) phase of the McKinley Road Redevelopment. The first two buildings in the development are completed and the units are all sold and occupied. Plans for a single family residence sited just north of the third condominium building as approved by the City Council have been submitted to the City for permit and are under review. The City Code requires that any development that creates parcels or units that will be held in separate ownerships must be approved through a public process and documented with a recorded plat. The plat of condominium as recommended by the Plan Commission delineates each unit and identifies common and limited common areas. A Declaration of Covenants and 6 Monday, March 4, 2024, City Council Agenda Bylaws for the condominium units will be recorded with the property as required by State Statute. No changes to the previously approved development are proposed or authorized through the approval of the plat of condominium. Once approved by the Council, the plat will be recorded with the County which will allow the sales of the units to proceed. All of the units are under contract and closings on several of the units is anticipated in the near future. The Plan Commission held a public hearing on February 15, 2024, to consider the plat of condominium. No public comment was offered. The Plan Commission voted 7 to 0 to recommend approval of the plat of condominium to the City Council. The Plan Commission’s report and a copy of the plat are included in the Council packet beginning on page 19. COUNCIL ACTION: By motion, approve the plat of condominium for a building under construction at 715/719 McKinley Road. 6. Consideration of a Recommendation from the Plan Commission in Support of Tentative and Final Plat Approval of the Eisler Two Lot Subdivision for Property addressed as 195 E. Onwentsia Road and Approval of an Ordinance Granting a Variance from the Minimum Lot Size for a Lot in Depth. (Approval by Motion and Waive First Reading and Grant Final approval of An Ordinance.) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: Consideration of a plat of subdivision for a 3.8 acre parcel and a variance from the minimum lot size to allow a parcel smaller than the minimum lot size so that the historic landscape features can be preserved intact on the larger parcel. BACKGROUND/DISCUSSION: The property proposed for subdivision is developed with an historically significant residence which is sited on the front third of the property. There are significant historic landscape features throughout much of the site that remain remarkably intact. The south portion of the property, about the rear third, is not part of the historic landscape and is an open lawn area. The property is large enough to support two lots in full conformance with the required minimum lot size for a lot in depth subdivision however, the new owners desire to divide the parcel in a manner that preserves the integrity of the historic landscape on the front lot. The Plan Commission held a public hearing on February 15, 2024, to consider this petition. Two neighbors offered testimony in opposition to the subdivision stating a preference that the 3.8 acre parcel remain intact and requesting that if the subdivision proceeds, both lots conform to the minimum lot size to minimize any visibility of the new house from the properties on Foster Place. During deliberations, the Commission determined that the hardship justifying a variance was created because the property was developed with a house and garden long before current zoning regulations were adopted and that the historic importance of both the house and the intact historic garden support the requested variance. The Commission also acknowledged that the property is large enough to fully meet the minimum lot size requirement and that the 7 Monday, March 4, 2024, City Council Agenda zoning setbacks are fully met on the rear lot as proposed and would not change with a larger lot. The Commission voted 7 to 0 to recommend approval of the plat of subdivision and the associated variance from the minimum lot size for the rear lot. The plat of subdivision is included in the Council packet beginning on page 27 along with the Plan Commission’s report which provides additional background information. COUNCIL ACTION: If determined to be appropriate by the City Council, approve the Eisler Subdivision by motion and waive first reading and grant final approval of an ordinance approving a variance from the minimum lot size for the rear lot of a lot in depth subdivision as recommended by the Plan Commission COUNCIL ACTION: Approve the (6) six omnibus items as presented 6. OLD BUSINESS 7. NEW BUSINESS 1. Consideration of a Recommendation from the Plan Commission in Support of a Special Use Permit Authorizing a Starbucks with a Drive Through on the Southeast Corner of Waukegan and Everett Roads. (Waive First Reading and if Desired by the Council, Grant Final Approval of an Ordinance) PRESENTED BY: Catherine Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: The Council is asked to consider a recommendation from the Plan Commission in support of a Special Use Permit for a Starbuck’s with a drive through on the north portion of the vacant parcel located on the southeast corner of Everett and Waukegan Roads BACKGROUND AND DISCUSSION: The property has been vacant for a number of years since Pasquesi Home and Garden and the gas station previously located on the site closed. Previous redevelopment proposals for the site include a retail development with a drug store which was approved, a car wash which was not approved, a medical office building and a Starbucks which was approved, and most recently, a plan for a multi-family residential building and a Starbucks which was withdrawn and replaced with the current phased development proposal. As noted above, Starbucks was previously presented as part of a larger redevelopment plan for the site. In response to concerns expressed about the scale and details of the earlier site plan, and to allow development of the corner with a Starbucks to move forward in the near term, the approvals requested at this time apply only to the Starbucks. The proposed Starbuck’s will have a double drive through lane to accommodate up to 15 cars. The Code requires drive throughs of any type to be considered through the Special Use 8 Monday, March 4, 2024, City Council Agenda Permit process and the site plan to be evaluated based on the applicable standards and criteria which are detailed in the Plan Commission’s report which is included in the Council packet beginning on page 41. The remainder of the property remains buildable. Future plans for any development proposed on the south portion of the site will require City review and approval. Approval of the present request does not provide any certainty of approval of any specific future plan. No subdivision, lot reconfiguration, or variances are requested at this time. The Plan Commission held a public hearing on February 15, 2024, to consider this petition. A resident offered testimony in support of the project but raised concerns about the additional traffic that could be generated by a Starbuck’s drive through at this location. During deliberations, the Commission expressed enthusiasm for seeing redevelopment of this site begin and noted that once in place, the Starbuck’s may attract interest and ideas for a use or uses of an appropriate scale on the remainder of the property. The Commission requested that care be taken to address the Waukegan Road streetscape along the portion of the property that will remain vacant in the interim with a fence, landscaping, or a combination of both. The Commission voted 7 to 0 to recommend approval of the Special Use Permit to authorize the Starbuck’s with the drive through and approval of the site plan. The Ordinance for the Special Use Permit is included in the Council packet beginning on page 49 along with the Plan Commission’s report which provides additional background information. COUNCIL ACTION: Waive first reading of an Ordinance granting a Special Use Permit and approving the site plan for Starbucks on the southeast corner of Everett and Waukegan Roads with a drive through and if desired by the City Council, grant final approval of the Ordinance. 8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS 1. EXECUTIVE SESSION Adjournment into Executive Session Reconvene into Regular Session 9. ADJOURNMENT A copy of the Decision Making Parameters is included beginning on page 11 of this packet. Office of the City Manager February 28, 2024 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 9 Monday, March 4, 2024, City Council Agenda 10 ^Qtu^^ C^'NA<WA£BT-<^ ^.Scie^^t^wS^'X. §.. ^..,,.e-..^ f-l&ff"^ THE CITY OF LAKE FOREST DECISION-MAKING PARAMETERS FOR CITY COUNCIL, AND APPOINTED BOARDS & COMMISSIONS Adopted June 18, 2018 The City of Lake Forest Mission Statement: "Be the best-managed, fiscally-responsible and appealing community and promote a community spirit of trust, respect and citizen involvement. " The Lake Forest City Council, with the advice and recommendations of its appointed advisory Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy formulation and approval. Implementation of adopted strategy, policy, budgets, and other directives of Council is the responsibility of City Staff, led by the City Manager and Senior Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should address matters in a timely, deliberate, objective and process-driven manner, making decisions guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes, policies and procedures, and the following parameters: . Motions and votes should comprise what is in the best long-term interests of all Lake Forest citizens, measured in decades, being mindful of proven precedents and new precedents that may be created. . All points of view should be listened to and considered in making decisions with the long-term benefit to Lake Forest's general public welfare being the highest priority. . Fundmg decisions should support effectiveness and economy in providing services and programs, while mindful of the number ofcidzens benefittmg from such expenditures. . New initiatives should be quantified, qualified, and evaluated for their long-tenn merit and overall fiscal unpact and other consequences to the community. . Decision makers should be proactive and timely in addressing sto-ategic planning initiatives, external forces not under control of the City, and other opportunities and challenges to the community. Community trust in, and support of, government is fostered by maintaining the integrity of these decision-making parameters. The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an annual basis and shall be included on all agendas of the City Council and Boards and Commissions. 11 ^of,^^C^'W^WAEE^. ^ ys C]EtlTIAe AMOfr ^* gl..-^ '""-^ till..,' J"etsK^ ® RESOLUTION WHEREAS, CORY A. KAZIMOUR has been a dedicated employee of The City of Lake Forest since January 3, 2005; and WHEREAS, CORY A. KAZIMOUR will honorably retire from the City on February 22. 2024; and WHEREAS CORY A. KAZIMOUR served in the following positions during his dedicated career: Firefighter/Paramedic, Fire Inspector, Lieutenant, Battalion Chief, member of the Lake Countyand McHenr/ County Sidescan Sonar Team, President of Loca/ ? 898 /AFF Un/on/ Foreign Fire Insurance Board, and a passionate member of the department's Public Education programs. In addition, CORY A. KAZIMOUR received several fire service certifications, including Chief Fire Officer. Cor/ also received numerous accommodations and letters of gratitude for outstanding service throughout his career. WHEREAS, CORY A. KAZIMOUR was dedicated to moving the Lake Forest Fire Department forward with the implemen+a+ion of numerous new response and records management platforms that have hade a great impact on all department operations. Cory was a problem solver, and often assisted neighboring departments throughout Lake County with his unique skillset, sharing lessons learned at Lake Forest to help everyone improve. Cory's talents will be missed, but improvements and advancements that he was responsible for, will continue to serve the Lake Forest Fire Department and the City for years to come. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST that the Council, on behalf of the administration and residents of the community, hereby expresses its appreciation and gratitude to CORY A. KAZIMOUR for a public service faithfully performed; and BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and conveyed to Cory, with a copy to be included in the official minutes of the March 4, 2024 meeting of the Lake Forest City Council. Mayor 12 ^^^ Q7' NfX-^S BT "^ SCIEKTIAe AMO?- ^s^ RESOLUTION WHEREAS, MAHHEW H. PENAR has been a dedicated employee of The City of Lake Forest since May 15, 1997; and WHEREAS, MAHHEW H. PENAR will honorably retire from the City on March 3, 2024; and WHEREAS MATTHEW H. PENAR served in the following positions during his dedicated career: Firefighter/Paramedic, Lieutenant, Battalion Chief, Department Medical Officer, Member of the Lake and McHer/ County Dive Team, Foreign Fire Insurance Board, and a passionate member of the department's Public Education programs. In addition, MAHHEW H. PENAR received several fire service certifications, including Chief Fire Officer. Matt also received numerous accommodations and letters of gratitude for outstanding service throughout his career. WHEREAS MAHHEW H. PENAR dedicated his career to improving the skills and services of our Paramedics. Matt was a key player in designing the form and function of new ambulances and setting up our fire apparatus to deliver advanced medical care. Matt always had a passion for medical training, and he was instrumental in advancing care and technologies used to benefit all patients receiving care from Lake Forest Paramedics. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST that the Council, on behalf of the administration and residents of the community, hereby expresses its appreciation and gratitude to MAHHEW H. PENAR for a public sen/ice faithfully performed; and BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and conveyed to Matt, with a copy to be included in the official minutes of the March 4, 2024 meeting of the Lake Forest City Council. Mayor 13 The City of Lake Forest CITY COUNCIL MEETING Proceedings of the Tuesday, February 20, 2024 City Council Meeting – City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Tack, Alderman Novit, Alderman Waldeck, Alderman Notz, Alderman Powers, Alderman Preschlack, Alderman Goshgarian, Alderman Weber, and Alderman Walther Absent: None CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. 2024-2025 Board and Commission Appointments and Reappointments CROYA BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Megan Carney APPOINT Deer Path Middle School Rep Mayor Tack read the appointment and asked for a motion. COUNCIL ACTION: Approve the Mayor’s Appointments and Reappointments Alderman Powers made a motion to Approve the Mayor’s Appointments, seconded by Alderman Walther. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER A. Elawa Parking Lot Improvements - Byron Kutz, P.E., Superintendent of Engineering City Manager Jason Wicha introduced Byron Kutz, Superintendent of Engineering who noted the importance of the project to the community and the neighborhood. He gave an overview of the public process, and the project improvements that included resurfacing the entrance drive and parking lot, expansion to the north, drainage improvements with a bioswale, improved sidewalk accessibility, and bike racks to name a few. He reviewed planned construction coordination and details about the Landscape screening. This item is on the omnibus. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL 14 Proceedings of the Tuesday, February 20, 2024 City Council Meeting COMMITTEE REPORTS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of February 5, 2024, City Council Meeting Minutes 2. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with Holding a Raffle in the City of Lake Forest for Lake Forest Country Day School and Lake Forest Baseball Association (Approval by Motion) 3. Approval of an Ordinance approving a Fee Schedule Adjusting Water Rates for FY2025 (Final Approval) 4. Authorize the Police Department to purchase sixteen (16) Semi-Rugged Panasonic Toughbook laptop computers, Havis docking stations, and accessories, from CDS Office Technologies for a total amount of $63,838.00 5. Approval to waive bidding and authorize the purchase a new safety boat from Professional Boats in the amount of $45,865.16. 6. Waive the Bidding Process and Authorize a contract for building repairs at Deerpath Golf Course with Efraim Carlson & Son, Inc. for the amount of $108.801.81, to include a 10% contingency in the amount of $11,000.00, For a Total Amount of $119,801.81. 7. Award of Bid for the Grove Campus Roof Replacements & Repair Project to Filotto Roofing, Inc. in the Amount of $141,500, to Include a 10% Contingency in the Amount of $14,500, for a Total Amount of $156,000 8. Award of the Low Bid for the Elawa Parking Lot Improvements to Maneval Construction and Authorize the City Manager to Execute an Agreement in the Amount of $453,210 as well as Approving a 10% Contingency in the Amount of $40,321 for a Total Cost of $493,531 Mayor Tack asked members of the City Council if there were any items that they would like removed or taken separately. Seeing none, he asked for a motion. Alderman Weber made a motion to approve the eight (8) Omnibus items as presented, seconded by Alderman Goshgarian. The following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, Preschlack, Goshgarian, Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. OLD BUSINESS NEW BUSINESS 15 Proceedings of the Tuesday, February 20, 2024 City Council Meeting 1. Consideration of a Recommendation from the Zoning Board of Appeals in Support of an Amendment to the Special Use Permit for Gorton Center Located at 400 Illinois Road. (Waive First Reading and Grant Final Approval of an Ordinance) Catherine Czerniak, Director of Community Development reported that this is a recommendation from the Zoning Board of Appeals. She gave a brief history of the Gorton Center. She reviewed other Special Use Permits throughout The City of Lake Forest and the current Special Use Permit that is in place for Gorton. She stated that the impetus for this amendment is to understand the range of uses that occur at Gorton, establish some parameters for use recognizing that Gorton is located adjacent to single family homes, and to provide clarity for all stakeholders on what is and is not permitted on the site. The amendment will align the Special Use Permit with current activities offered at Gorton and to establish some parameters for activities recognizing the adjacency to residential properties. The Board concluded in a 5 to 0 vote that the proposed amendments identify an appropriate range of uses and activities for Gorton Center all of which in fact currently occur on the site. The Board also recommended conditions of approval to establish reasonable limitations on the activities to balance the interests of the various stakeholders including neighbors and the community at large. Ms. Czerniak reviewed the Councils options related to this item; approve amendments to the Gorton Center Special Use Permit (Waive First reading, grant final approval), Deny the petition or Remand the petition to the Zoning Board of Appeals. The City Council had discussions on amplified sound, internal sound system, event management, striking the right balance, number of outdoor annual events, Mayor Tack asked if there was anyone from the public who would like to comment. Mary Sanders offered her opinion on sound/noise damage to persons in close proximity. Mayor Tack again asked if there was anyone from the public who would like to comment. Alderman Novit made a motion to waive first reading, seconded by Alderman Powers. The City Council had additional discussion on the process of waiving first reading and the possibility of hearing this item at the next City Council meeting. Following discussion Mayor Tack asked the City Council for a motion to waive first reading and grant final approval including conditions. COUNCIL ACTION: If desired by the Council, waive first reading and grant final approval of an Ordinance amending the Special Use Permit for Gorton Center at 400 E. Illinois Road as recommended by the Zoning Board of Appeals and as detailed in the Ordinance. Alderman Weber made a motion to waive first reading and grant final approval of an Ordinance amending the Special Use Permit for Gorton Center at 400 E. Illinois Road as recommended by the Zoning Board of Appeals and as detailed in the Ordinance, seconded by Alderman Preschlack. The following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, Preschlack, Goshgarian, Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS Mayor Tack noted there will be no further business following executive session, he then asked for a motion to adjourn into EXECUTIVE SESSION pursuant to 5 ILCS 120/2 (c)(11), Pending litigation, and (5), Purchase or 16 Proceedings of the Tuesday, February 20, 2024 City Council Meeting lease of real property for the use of the public body, and (6), Disposition of property and the consideration for the sale or lease of property owned by the Public Body. Alderman Notz made a motion to adjourn into executive session pursuant to 5 ILCS 120/2 (c)(11), Pending litigation, and (5), Purchase or lease of real property for the use of the public body, and (6), Disposition of property and the consideration for the sale or lease of property owned by the Public Body, seconded by Alderman Walther. The following voted “Aye”: Alderman Novit, Waldeck, Notz, Powers, Preschlack, Goshgarian, Weber, and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. Adjournment into Executive Session at 7:18 pm. Reconvened into Regular Session at 8:45 pm. ADJOURNMENT There being no further business Mayor Tack asked for a motion to adjourn. Alderman Preschlack made a motion to adjourn, seconded by Alderman Notz. Motion carried unanimously by voice vote at 8:46 p.m. Respectfully Submitted, Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 ^c §r~'~y .- 1 ":_^ ^0 .'.;w*<i»r,» .:WZ\- r ..&. . .^' 'r; - t ^.. ^- 31 1290 2i 'l;1270 02< ? -.3 s- :s !"'.. ^ 0 .- .. l ly s:-.-; M 8 - (» A '- T?'s* a .L s E:^ (o^/ : ".. " ^ '95Q//'\^ ^^ J >. ^- ^ ht 66 ii41,"nlj^e ^,oeoo^^ 14^ v ^ p ~r. ^ p ^<.. r" . -"^,.^ .^ '.'.^.. . -i,, '-'-&," f~> 'b'-^./ 01 *. s. (0 <! <" v^' g,0<. .0 - ^, ^ -e.^- " I S 066 01- 696 ....( I '.' .-.[ 37 , 'r -?;< >^\ ^ Q?6 rss Ot'8 SZ8 "<\.'-r a% ^^ ?' "..p~- ir ^ .^,. .wr _/'i .r . f . <y. wy, '^ r y,' :i '-.^ (;69,4 >i ."^ s f5 ^ ...-"' / /, j '\ .3 ^^. -\ '', ^ ^.^A- . ^- 1.0 -i -<-Y ...I I ^ ^ ^ ';j^^' .-A. t" 'W^''' ;-' ^' ^- -^c/ ^ ^- \ ". '^fiii--^ 1/\'~ ;. /.ii '^^^:"^~ ^^ -1 !'"" ''' ^/^ i^nyi f; ii6(ii /n: I. s r: V. /' !' ',? ! r<--^;i^' ,-^r^ 10901, '^ rl '-I ^68^, 1-; II ^1020'i\ .,25 '. --;-] .s-. -. .-f I s, I It --."? cSx^, s .w^ , '?:^ ^p./..-; ; I' [Q9L .s66- >, .*' t,^^"%^:] -i /.L .:^t 40 THE CITY OF LAKE FOREST CIIARTf-Rf.D IS&I PLAN COMMISSION REPORT AND RECOMMENDATION TO: Honorable Mayor Tack and members of the Council DATE: February 15,2024 FROM: Chairman Dixon and members of the Plan Commission SUBJECT: Special Use Permit for Starbucks on the SE Comer Waukegan and Everett Roads Pro ert Location Southeast Corner - Waukegan/Evere+t Roads Zonin District B-1 - Neighborhood District Pro e Owner 1015LLCand 1045LLC Carmine losue 65% Luke and Nicole Mer+ens 14% Joshua losue 7% Megan losue 7% Joseph losue 7% Applicant: losue Investments, LLC 1025 W.Everett Road Lake Forest, IL 60045 Representatives: Carmine losue. Owner Jack Frigo, Real Estate Advisor Various consultants Plan Commission Recommendation Approve an Ordinance granting a Special Use Permit forS+arbucks with a drive through on the southeast corner of Evere+t and Waukegan Roads generally consistent with the site plan presented. Summa of the Re uest This is a request for approval of a Special Use Permit for a Starbucks with double stacking drive through lanes. The Code requires drive throughs of any type to be considered through the Special Use Permit process and evaluated based on the applicable standards and criteria which are detailed later in this report. Starbucks was previously presented as part of a larger redevelopment plan for the site. In response to concerns expressed about the scale and details of the overall site plan, and to allow development of the corner with a S+arbucks to move forward in the near term, the approvals requested at this time apply on/y to the S+arbucks. The remainder of the property remains buildable. Future plans for development on the south portion of the site will require Ci+y review and approval. Approval of the present request does not provide any cer+ain+y of 41 Plan Report and Recommendation February 15, 2024 Page 2 approval of any specific future plan. No subdivision or lot reconfiguration is requested at this time. Back round The parcel proposed for redevelopment with a 2, 200 square foot Starbucks and drive through is just under half an acre. The parcel is part of a larger development site which totals 2.3 acres. The entire property is in a single ownership. The Starbucks will be located on the southeast comer of the intersection of Waukegan and Everett Roads. A highly visible corner that has been vacant for about 1 5 years since the gas station that was previously located on the site closed. Today, the parcel proposed for development with a Starbucks is almost entirely impervious surface with little to no landscaping along the s+ree+scapes. The parcel proposed for development is not adjacent to any residential development. The S+arbucks parcel is adjacent to the 1025 Evere+t Road office building to the east. To the south, the remainder of the development site will remain vacant for the near term but will be improved in part to provide access and parking for the S+arbucks and the existing office building. Redevelopment of this comer has long been anticipated and will enhance the southern entrance to Lake Forest and the Waukegan Road/Se+tler's Square business district by infilling the prominent corner. Moving forward with the S+arbucks in the short term could attract interest, new ideas, and will help to inform what type of development may be workable for the remaining portion of the development site. In the interim, it will be important to properly maintain the vacant parcel on an ongoing basis. Treating the streetscape along Waukegan Road with a decorative fence and landscaping to minimize views into the vacant site is encouraged as part of the development of the S+arbucks site. Histor/ For many years, the overall site was owned by the Wilson family and was formerly the site of an Amoco gas station and the Pasquesi garden supply store. Both businesses vacated the site in 2008 and the site has been unoccupied since that time. The gas station building, and the underground fuel tanks were removed from the site a number of years ago. In 2008, the Ci+y approved a plan for redevelopment of this site with retail and service businesses. A drug store with a drive thru for a pharmacy was proposed on the southern part of the site, a smaller, mul+i-tenant commercial building was proposed on the northern end of the site, at the corner. Due to the economic downturn, redevelopment of the site as approved in 2008 did not proceed. In 2011,the property was acquired by IP Properties, the local Stuart family, as a long term investment. In 2015 and 2016, the Plan Commission considered a 42 Plan Report and Recommendarion February 15, 2024 Page 3 petition for a gas station, car wash and convenience store on this property. That proposal did not receive approval due to the industrial nature of the use and the potential for off site impacts including noise, lights, traffic congestion, and early morning and late night activity. In 2019, losue Investments purchased the property and completed some cleanup of the site including removal of the former Pasquesi garden store building. Mr. losue and his partners were the perfect buyers for the site because they own the office building at 1025 Everett Road and have the ability to combine the parcels into a single 2.3 acre development site. With the larger, combined site, there are opportunities for improved access away from the intersection, and for various buildings to share services and amenities. In 2021, approval was granted to losue Investment for an overall development plan for the site which included a medical office building and a coffee shop. The plan incorporated shared parking and circulation and relied on off site parking for employees of the medical office building and the existing 1025 Everett Road office building. The development never proceeded due to difficulty in securing tenants for the medical office building. However, conversations with S+arbucks progressed. In 2023, losue Investments, in coordination with a residential developer, presented a revised plan for the overall site to the Plan Commission. The revised plan replaced the previously approved medical office building with a four story apartment building. The Starbucks remained as part of the plan with the original single drive through lane enhanced with a second stacking lane. During the public hearing, concerns were raised about the tightness of the site, adequacy of parking, on site circulation, the number of variances associated with the multi-family building and the overall scale of the development. The Plan Commission recommended denial of that plan. The developer withdrew the petition prior to City Council consideration and returned to the Plan Commission with the current plan which phases development on the site beginning with a S+arbucks. This approach allows the property owner to begin to realize some return on investment in the property and potentially spark other interest and ideas for development of an appropriate scale on the remainder of the site. Staff Review As noted above, the owner is requesting a Special Use Permit to allow construction of a 2,200 square foot building for a Starbucks, a drive through with a double stacking lane, parking, a trash enclosure, sidewalks, and the installation of landscaping. *> Drive Thru - Special Use Permit Criteria The City Engineer completed a preliminary review of the plan currently presented and found that the proposed improvements, parking, circulation, ingress and egress, meet applicable standards. 43 Plan Report and Recommendation Febmary 15, 2024 Page 4 As noted above, the Code requires that a drive through be authorized, if determined to be appropriate, through a Special Use Permit. Special Use Permits are issued to approve specific uses and businesses. The approval, if granted, will limit the use of the drive through to a Starbucks. If another business is proposed in the space and desires to use the drive through, an amendment to the Special Use Permit will be required. The Commission's findings in support of a Special Use Permit for S+arbucks are detailed in the Ordinance in the Council packet. *:* Zoning The purpose of the B-1 district as stated in the Zoning Code is as follows: The B-1 Neighborhood Business District Is designed to accommodate small retail and service businesses required to meet the frequently recurring needs of residents in adjacent or nearby residential areas. The location of S+arbucks on this site is consistent with the stated purpose of the B-1 District. A coffee shop with walk in and drive through options provides retail sales and a service frequently used by residents living in the area and those passing through the area. The following requirements in the B-1 Zoning District are applicable to this development. Setbacks. Front and comer side yard setbacks of 20 feet are required in the B-1 Zoning District. The Starbucks building as proposed fully complies with the setback requirement. It is important to note that the 20 foot setback is measured from the future property line as shown on the plan, anticipating the dedication of right-of-way to the City to allow increased width of Everett Road. Lot Coverage. The B-1 District allows buildings to cover up to 30 percent of the entire land area. The Code provides for a development bonus allowing coverage of up to 45 percent through the issuance of a Special Use Permit. The Starbucks building alone on the individual parcel, and in combination with the existing 1025 Evertt Road building, complies with the 30 percent building coverage limitation. Use of the bonus coverage is not required or requested. Open Space. The B-1 District requires 15% of the site to be open space. The Code for purposes of this requirement, defines open space to include landscape perimeters, pedestrian paths and gathering areas and is intended to enhance the development site as well as the s+ree+scape. The proposed development exceeds this requirement, 44 Plan Report and Recommendation Febmary 15, 2024 Page 5 Perimeter Buffering. The Code requires that parking lots be adequately screened by landscaping, fencing or both. A conceptual landscape plan is included in the Commission's packet and will be subject to review by the Building Review Board and ultimately, approval by the City Council. Screen/ng of Trash Enc/osures. The trash area is located off the southeast comer of the Starbucks, adjacent to the parking spaces. The trash collection area will need to be enclosed with fencing which will also be subject to review by the Building Review Board and approval by the City Council. <* Safe and efRcient in ress and e ress. Access to the overall development site is limited. One of the most difficult aspects of this site, regardless of how the site is developed, is the ingress and egress. A total of three access points to the entire 2.3 acre site are proposed and will be available to serve Starbucks and the 1025 Evere+t Road building even while the southern portion of the site remains vacant. A full access is proposed at the southwest corner of the site, on to Waukegan Road. This access will accommodate full turning movements. .An access with limited turning movements, right in and right out, is proposed just south of S+arbucks on Waukegan Road. This access is set away from the intersection but for safety, left turn movements in to or out of the site are not permitted. A third access point is located at the nor+heast corner of the entire 2.3 acre site. This access point already exists at the entrance to the 1025 Evere+t Road office building. This access will continue to allow full turning movements and will be enhanced with the addition of a third lane to minimize congestion on Evere+t Road at peak times. The driveway will not encroach toward the shared property line with the neighboring residential property except at the driveway apron, near Evere+t Road. A bicycle rack is provided to the south of the coffee shop building. *> Parkin . Fifteen parking spaces are shown on the site plan, eight customer spaces, one accessible space, and six parking spaces designated for Starbucks employees. The double stacking lane for the drive through is specifically designed to minimize the potential for queuing cars to overflow into the travel lane in front of the parking spaces. At fifteen spaces, the number of parking spaces exceeds the four spaces per 1 ,000 square feet of building floor area required by the Code. The plan as presented provides just over seven parking spaces per 1,000 square foot of building floor area. *:. Corn rehensive P/an The Comprehensive Plan Chapter pertaining to the Waukegan Road/Se+tlers' Square Business District was recently updated. This site is identified as an 45 Plan Report and Recommendation Febmary 15, 2024 Page 6 "Opportunity Area" for mixed use development. The overall site is already developed with an office building. Starbucks is a compatible use. The proposed development is consistent with several of the Fundamental Concepts of the Comprehensive Plan for this area. Comprehens/Ve P/an; Encourage a ba/ance of different types of commercial uses recognizing that retail and restaurant businesses require support from professional offices, located nearby to add to the customer base. Comprehensive Plan: Provide flexibility; the ability to incorporate various types of uses a/ong Waukegan Road to create synergy and a vital business district. The S+arbucks will bring activity to this prominent comer and could set the stage for redevelopment of the south portion of the site with appropriate uses of an appropriate scale. A coffee shop integrates well with the existing 1025 office building and with other uses in the area. Starbucks is currently located in the Settlers' Square Business District; however, the current location does not have a drive through or the space to create one. The availability of the site in this request assures that Starbucks can remain in the area while at the same time providing convenience for customers and aligning with company goals to provide drive through service at stores in high traffic areas. Comprehensf've P/an: LimH uses in the distnct to those that are low impact non- industrial in nature with respect to noise, lighting levels, late night activity, public safety, congestion, odors, exhaust and mechanica/ equipment. S+arbucks is not an industrial use. Starbucks with and without drive throughs are commonly found in business districts and meet the needs of residents, visitors, and passersby. The drive through is located away from residential development, at a busy intersection, near a railroad crossing. Although Starbucks will have early morning hours, the noise and light levels will not be inconsistent with current activity levels at the intersection. All mechanical equipment for the building will be screened from view. The Building Review Board will review a detailed lighting plan to verify that all lighting is directed down and on to the site and that light fixtures obscure the light source. An after hours reduced lighting plan for the overall site and the building will be required to document that lighting levels will be reduced as activity on the site diminishes in the evening and that through the night, only safety and security lighting is in use. ComprehensfVe P/an; Encourage partnerships, collaboration and cooperation among businesses, institutions and professional offices in the district. 46 Plan Report and Recommendation February 15, 2024 Page 7 As proposed, Starbucks is part of a larger development site part of which is already developed with an office building. The consolidation of the 2.3 acre parcel provides for shared access to the overall site away from the intersection. As further plans are developed for the site, careful review will be important to assure that on site circulation is efficient and safe, that shared open space is provided, and that overall, there continues to be sufficient parking on the site to meet the needs of employees and customers. Comprehensive Plan: Reserve /and for future right-of-way dedication as redevelopment occurs along Waukegan and Evereit Roads as determined to be necessary by /DOT and the City Engineer to meet future road improvement needs. The petitioner has been proactive in communicating with IDOT and the Ci+y about planned intersection improvements. The plan as presented reserves the land needed for future right-of-way. The future planned intersection improvement project involves the addition of a right turn lane on southbound Waukegan Road and the addition of a right turn lane on eas+bound Everett Road. The right turn lane on Evere+t Road will extend west, across the railroad tracks, to provide for significant stacking. The addition of the right turn lanes is intended to allow traffic to flow more smoothly through the intersection. A right turn lane is planned on westbound Evere+t Road, on to Waukegan Road. This intersection project has been in the queue with Federal and State agencies and with Me+ra for quite some time however, the project still appears to be two to three years out. Additional width will be added to the Everett Road right of way along the north edge of the proposed development. The developer, Mr. louse, has already agreed to transfer the required land area to the City to support the project and the property lines on the proposed site plan reflect the land transfer. This added width will facilitate turning movements eastbound on to Everett Road from Waukegan Road. In addition, the existing left turn stacking lane for vehicles traveling westbound on Everett Road will be extended to the east to provide additional space for queuing and to facilitate left turns into the development site. Comprehens/ve P/an: Encourage outlots, close to the streetscape to increase visibility and awareness of the business district. S+arbucks is sited close to the street and will have a stree+scape presence, anchoring the corner. Views of the drive through from Waukegan and Everett Roads will be softened with landscaping. 47 Plan Report and Recommendation February 15, 2024 Page 8 Comprehensive P/an; Encourage below grade/low structure parking as redevelopment occurs to meet parking needs. Minimize the expanse of surface parking lots to provide opportunities for increased density and intensity of use. Parking for S+arbucks exceeds the Code requirements but is not excessive. The expectation is that many S+arbucks customers will use the drive through, the ability to order using the app has reduced wait times. Parking will need to be addressed as part of any plan for development of the remainder of the site. Comprehens/Ve P/an: Provide transition/buffer areas for adjacent residential uses. Direct the placement of deliver/ and trash areas away from neighboring homes. The trash enclosure for Starbucks is located near the building, a significant distance away from neighboring residential development. ComprehensjVe P/an: Direct all exterior lighting downward and require fixtures to shield the source of light to avoid off site impacts on adjacent residential properties. Reduce lighting levels after business hours. As noted above, lighting will be reviewed by the Building Review Board. Based on the Plan Commission's review, the proposed development conforms satisfactorily to applicable regulations and standards. The criteria for a Special Use Permit appear to be satisfied. No variances are requested. Public Comment Public notice of this petition was provided in accordance with applicable requirements. Notice of the public hearing was mailed by the Community Development Department to surrounding properties and a notice was published in the local newspaper. The agenda for this meeting was posted at various public locations and on the City's website. 48 THE CITY OF LAKE FOREST ORDINANCE NO. 2024-_ AN ORDINANCE GRANTING A SPECIAL USE PERMIT AUTHORIZING A DRIVE THROUGH FOR A STARBUCKS ON THE PROPERTY LOCATED ON THE SOUTHEAST CORNER OF EVEREH AND WAUKEGAN ROADS WHEREAS, 1015 LLC and 1045 LLC, (Carmen losue, Luke and Nicole Mer+ens, Joshua losue, Megan losue and Joseph losue) ("Owner/Developer") intend to redevelop that certain real property located on the southeast corner of Evere+t and Waukegan Roads Lake Forest, Illinois and legally described in Exhibit A, attached hereto ("Properfy"); and WHEREAS, the Property is located in the B-1 Neighborhood Business District under the Lake Forest Zoning Ordinance; and WHEREAS, the Property historically was the site of a gas station, vehicle service and repair shop, and a garden supply retail business with indoor and outdoor merchandise displays; and WHEREAS, the Property has been vacant for more than ten years and cited by many as an eyesore at the south entrance to one of the City's business districts; and WHEREAS, the B-1 District permits retail, service, and restaurant however, businesses with a drive through are only permitted if approved by the City through the granting of a Special Use Permit; and WHEREAS, the Owner/Developer has filed a petition (the "Petition"} for a Special Use Permit ("SUP") to authorize a S+arbucks with a drive through to be located on the southeast comer of the intersection of Everett and Waukegan Roads; (the "/mprovemenfs"); and 49 WHEREAS, the Petition was filed in accordance with the regulations of Section 159.045, Special Uses, of the Lake Forest Zoning Code; and WHEREAS, the Plan Commission did conduct a properly noticed public hearing on the Petition that occurred on February 15, 2024 and after having fully heard and having considered the evidence and testimony by all those who wished to testify and after deliberating, voted 7 to 0, to make the following findings and to recommend approval of the Petition being the proposed redevelopment and use of the Property with the Improvements as generally depicted in Exhibit B, the Site Plan, subject to the terms and conditions of approval hereinafter set forth: Findin s 1. The drive through as proposed does not interfere with on street traffic since the access points to the overall development are set apart from the drive through lanes. The drive through lanes do not cross public sidewalks or directly enter from or exit on to public streets. 2. A pedestrian crossing extends from the Starbucks across the exit from the drive through lane in a nor+h/sou+h direction. A second pedestrian crossing extends across the travel lane in the S+arbucks parking lot, in an east/west direction, just beyond the exit from the drive through lane. The priority in the site design presented is to avoid conflicts with public streets or sidewalks and the drive through lane. This plan successfully does that. 3. Connections to and from public sidewalks along Waukegan and Everett Roads are provided into the site. The connections direct pedestrians on to the site at appropriate locations, away from the double stacking lane and the length of the drive through lane. There are two points of potential pedestrian and vehicle conflict on the site which will need to be clearly called out near the point at which vehicles exit the drive through lane. In these areas, vehicles will likely be moving slowly. 4. A sidewalk connection is provided from the rear employee entrance of the 1025 Everett Road office building to S+arbucks to facilitate pedestrian movement within the site. Consideration should be given to additional pedestrian connections at the time a plan is considered for the south portion of the site. 5. The pedestrian crossings near the drive through exits will be clearly marked to alert drivers and pedestrians to potential conflicts. 50 6. S+arbucks is proposed near a busy intersection, away from residential development. Developing the long vacant corner location will add to the vitality of the business district and enhance the appearance of the south entrance to the business district. 7. Development of this corner has long been anticipated and envisioned as a single story building that provides services and products to meet the needs of residents in the area. Due to the configuration of the site, the remainder of the site, the south portion can be developed with a compatible use. The points of ingress and egress to the overall site have already been determined and will serve the entire development site. IDOT approval will be required, and the current plans have been designed in response to prior IDOT input. Plans are in place to improve the intersection which will facilitate traffic movement in the area. 8. Adequate utilities are in place to serve the site. The entire site was previously developed. WHEREAS, the Ci+y Council (i) concurs with the findings of the Plan Commission, (ii) finds that the uses and Improvements included in the Proposal and as authorized herein will satisfy the requirements of Section 159.045 of the Zoning Code, and (iii) subject to the terms and conditions herein set forth, finds and determines that it is in the best interests of the City and its residents to approve the Proposal and grant the SUP as set forth in the Ordinance. NOW, THEREFORE, BE IT ORDAINED BY MAYOR AND THE CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE. Recitals: The foregoing recitals are incorporated into this Ordinance as if fully set forth. SECTION TWO. A roval of SUP: Pursuant to Section 159.045 of the Zoning Code and subject to the limitations set forth in the City Code and the conditions set forth in Section Three of this Ordinance, the Ci+y Council hereby approves the Pe+i+on and grants the SUP authorizing the use and related Improvements on the Property, as more fully depicted on the Site Plan. 51 SECTION THREE: Conditions on A roval. The approval granted pursuant to Section Two of this Ordinance shall be, and is hereby, conditioned upon and limited by the following conditions, the violation of any of which shall, in the discretion of the Mayor and Ci+y Council, render void the approvals granted by this Ordinance: A. Future Develo ment. Acknowledge that the site plan designates the south portion of the overall site for future development which will be subject to Ci+y review and approval. B. Buildin Review Board.The building, landscaping, hardscape, signage, and exterior lighting shall be subject to Building Review Board review and approval. > The Building Review Board is asked to review pavement markings and on site signage at the two conflict points near the vehicle exit from the drive through. > The Building Review Board is asked to review fencing, landscaping, or a combination of both for the Waukegan Road street frontage of the vacant portion of the property. C. Pedestrian Connections. When a plan is considered for development of the remainder of the site, particular attention should be paid to opportunities for expanded pedestrian connections throughout the site. D No Authorization of Work. This Ordinance does not authorize commencement of any work on the Property. Except as otherwise specifically provided in writing in advance by the City, no work of any kind shall be commenced on the Property pursuant to the approvals granted in this Ordinance except only after all permits, approvals, and other authorizations for such work have been properly applied for, paid for, and granted in accordance with applicable law. E. Corn lia nee with Laws. Chapters 150, regarding building and construction, 156, regarding subdivisions, and 159, regarding zoning, of the City Code, and all other applicable ordinances and regulations of the City shall continue to apply to the Property, and the development and use of the Property must be in compliance with all laws and regulations of all other federal, state, and local governments and agencies having jurisdiction. F. Corn liance with the Plans. The Improvements (including on-site landscaping and screening) must be developed on the Property in substantial compliance with the Site Plan; provided, however, that final plans for signage, exterior lighting and landscaping shall be subject to the review and recommendation of the Building Review Board and ultimate approval of the City Council. 52 G. Fees and Costs. The Owner/Developer shall be responsible for paying all applicable fees relating to the granting of the approvals set forth herein in accordance with the City Code. In addition, the Owner/Developer (or the successor of Owner) shall reimburse the City for all of its costs (including without limitation engineering, planning, and legal expenses) incurred in connection with the review, consideration, approval, implementation, or successful enforcement of this Ordinance. Any amount not paid within 30 days after deliver/ of a demand in writing for such payment shall, along with interest and the costs of collection, become a lien upon the Property, and the City shall have the right to foreclose such lien in the name of the City as in the case of foreclosure of liens against real estate. H. Use Limitations. The drive thru shall only be used for a coffee shop type business. Any proposed use for another purpose including, but not limited to, a fast food restaurant or a bank shall be subject to further review and approval by the City through a public review process. SECTION FOUR: Amendment to Ordinance. Any amendments to the terms, conditions, or provisions of this Ordinance that may be requested after the effective date of this Ordinance may be granted only pursuant to the procedures, and subject to the standards and limitations, provided in Section 159.045 of the Zoning Code, including an amendment to the SUP itself in the manner provided in the Zoning Code and by applicable law. SECTION FIVE: Effective Date. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form in the manner provided by law; provided, however, that this Ordinance shall, in the discretion of the City Council as set forth in a resolution duly adopted without public notice or hearing, be of no force or effect if Owners have not (i) executed and (ii) thereafter filed with the Ci+y Clerk, within 60 days following the passage of this Ordinance, the unconditional agreement and consent, in the form attached hereto as Exhibit C and by this reference made a part hereof, to accept and abide by each and all of the terms, conditions, and limitations set forth herein. The City Clerk is hereby directed to 53 record this Ordinance and such agreement and consent with the Recorder of Deeds of Lake County. PASSED THIS _ DAY OF , 2024 AYES: NAYS: ABSENT: ABSTAIN. APPROVED THIS _ DAY OF ,2024. MAYOR ATTEST: Ci+y Clerk 54 EVERETT ROAD EXISTING SOUTH CURB EXISTING SIDEWALK PROPERTY LINE WAUKEGAN & EVERETT CORNER SIGNAQE CORNER LANDSCAPE = FEATURE PENDING ^ COORDINATION WITH CITY, IDOT. & UTILITIES TO ACCOMODATE ROAD IMPROVEMENTS Ini, II VI LANDSCAPE SCREENING AROUND UTILITY STRUCTURES I I I DRIVE THRU CAN ACCOMMODATE UP TO 15 CARS. TYPICAL SPACING FOR DRIVE THRU LANE 20' FRONT BUMPER TO FRONT BUMPER II I I I BIKE PARKING (8) II I I MAIN SIGN RIGHT.IN, RIGHT-OUT LANES, 14' WIDE MINIMUM VE R E TT ROAD DOUBLE DRIVE-THRU LANES. 12' WIDE WITH 3' WIDE MEDIAN & BOLLARDS TO SEPARATE LANES DESIGNATED STARBUCKS PARTNERS ^ PARKING (6 SPACES) 3' WIDE SIDEWALK EXPAND ENTRANCE/EXIT 1'-0" OFFSET FROM PROPERTY LINE s D A 114.08' a \ g EXISTING PARKING ^ LOT N 1025 EVERETT ROAD (BISTITO BUn.DMG» 116.5^ TRASH ENCLOSURE FOR STARBUCKS EXISTING TANDEM PARKING TO REMAIN AS IS 20 SHORT TERM LOADING ZONE S »!t tit EXISTING EDGE OF DRIVE EXISTING DRIVEWAY 18'WIDE a 18 20' BUILDING SETBACK I \ \ RETAIN EXISTING DRIVE APRON FOR DRIVE AISLE FUTURE DEVELOPMENT SITE - SMOOTH OUT EXISTING GRADE RESTORE EXISTING WOOD FRAME CHAIN LINK FENCE ^ t TEMPORARY FENCE TO DEFINE DRIVE ROUTE EXISTING PAVEMENT TO BE SEAL COATED TO PROVIDE ACCESS lyy./B'd?;,^ EXISTING WOOD FENCE ALONG PROPERTl' LINE TO REMAIN 24' WIDE DRIVE AISLE ON EXISTING PAVED AREA EXISTING WOOD FENCE ALONG PROPERTY LINE TO REMAIN EXISTING EAST PARKING TO REMAIN AS IS / 1U > ec Q LU z < _1 n: < 5 ^A) PARCEL A - PROPOSED STARBUCKS SINGLE STORY DRIVE-THROUGH COMMERCIAL USE BUILDING: 2,200 SF. ACREAGE: +/- 0.47 AC (20,642 SF) PARKING: 15 SPACES (8 REGULAR SPACES + 1 ADA SPACE + 6 DESIGNATED STARBUCKS PARTNERS SPACES) PARKING RATIO: 7,27 CARS/1,000 SF. . B ) PARCEL B - FUTURE DEVELOPMENT SITE: ACREAGE: +/-1.14 AC (49,680 SF) EXISTING PARKING TO REMAIN: 18 SPACES ,C) PARCEL C - EXISTING TWO STORY BUILDING: 12,317 RSF ACREAGE: */- 0.61 AC (26,766 SF) PARKING: 39 SPACES PARKING RATIO: 3.17 CARS/1.000 SF. PARCEL D - CITY OF LAKE FOREST / IDOT PARCEL ACREAGE: +/- 0.03 AC (1.409 SF) TOTAL PROPERTY AREA: <./- 2.30 ACRES. ZONING B-1 DRAFT FOR REVIEW CONCEPTUAL SITE PLAN - THREE LANE OPTION EVERETT AND WAUKEGAN ROAD Lake Forest, IL February 6, 2024 losue Investment, LLC 1025 Everett Road Lake Forest, IL 60045 0'20'40'60' I Jack Frigo (847) 940 2200 Jack@FrigoCompany.com <-: 0) ^ ~0 55 EVERETT ROAD EXISTING SOUTH CURB EXISTING SIDEWALK - PROPERTY LINE WAUKEGAN S EVERETT CORNER SIGNAGE CORNER LANDSCAPE .FEATURE PENDING / COORDINATION WITH - CITY, IDOT, & UTILITIES TO ACCOMODATE ROAD IMPROVEMENTS \t\W Ml ' LANDSCAPE SCREENING AROUND UTILITi' STRUCTURES i '-_..!_.._.. - '\ DRIVE THRU CAN ACCOMMODATE UP TO 15CARS,Ti'PICAL SPACING FOR DRIVE THRU LANE 20' FRONT BUMPER TO FRONT BUMPER i 1 i I BIKE PARKING (8) MAIN SIGN I ' T\ \ F EV E R ETT R 0 A D~ DOUBLE DRIVE-THRU LANES, 12' WIDE : WITH S' WIDE MEDIAN & BOLLARDS TO SEPARATE LANES DESIGNATED STARBUCKS PARTNERS : PARKING (6 SPACES) 3' WIDE SIDEWALK EXPAND ENTRANCE/EXIT 1'-0" OFFSET PROPERFi' ' [ ^ i>; 1Z 9 EXISTING PARKING S LOT \ 1025 EVERETT ROAD \ STARBUCKS- 2,200 SF ^ t tit EXISTING EDGE OF DRIVE EXISTING DRIVEWAY 18'WIDE \ \ RIGHT-IN, RIGHT-OUT LANES. 14'WIDE MINIMUM ^ 116.5' TRASH ENCLOSURE FOR STARBUCKS EXISTING TANDEM PARKING TO REMAIN AS IS 20 SHORT TERM LOADING ZONE »!t a 18 FUTURE DEVELOPMENT SITE - SMOOTH OUT EXISTING GRADE ® '%RESTORE EXISTING WOOD FRAME CHAIN LINK FENCE 1025 TRASH ENCLOSURE DdSTING WOOD FENCE ALONG PROPERT]' LINE TO REMAIN EXISTING EAST PARKING TO REMAIN AS IS TEMPORARY FENCE TO DEFINE DRIVE ROUTE EXISTING PAVEMENT TO BE SEAL COATED TO PROVIDE ACCESS - k EXISTING WOOD FENCE ALONG PROPERTY LINE TO REMAIN [ A) PARCEL A - PROPOSED STARBUCKS SINGLE STORY DRIVE-THROUGH COMMERCIAL USE BUILDING: 2,200 SF. ACREAGE: +/- 0.47 AC (20,642 SF) PARKING: 15 SPACES (8 REGULAR SPACES + 1 ADA SPACE + 6 DESIGNATED STARBUCKS PARTNERS SPACES) PARKING RATIO: 7.27 CARS/1,000 SF. (B) 24' WIDE DRIVE AISLE ON EXISTING PAVED AREA UJ > a: Q UJ z < -I ec < 0' 20'40'60' © PARCEL B - FUTURE DEVELOPMENT SITE: ACREAGE:+/-1.14 AC (49,680 SF) EXISTING PARKING TO REMAIN: 18 SPACES PARCEL C - EXISTING TWO STORY BUILDING: 12,317 RSF ACREAGE; +/- 0.61 AC (26,766 SF) PARKINS:^9 SPACES PARKING RATIO: 3.17 CARS/1,000 SF. D) PARCEL D - CITY OF LAKE FOREST / IDOT PARCEL ACREAGE: +/- 0.03 AC (1.409 SF) TOTAL PROPERFf AREA: +/- 2.30 ACRES. ZONING B-1 DRAFT FOR REVIEW ILLUSTRATIVE SITE PLAN EVERETT AND WAUKEGAN ROAD Lake Forest, IL February 6, 2024 §I 0 03 ^ losue Investment, LLC 1025 Everett Road Lake Forest, IL 60045 Jack Frigo (847) 940 2200 Jack@FrigoCompany.com 56 SUBJECT TO BRB REVIEW - VIEW FROM WAUKEGAN ROAD LOOKING NORTHEAST ^ Architects 21 57