CC_2025_01_21_AGENDATHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
**Tuesday, January 21, 2025
220 E. Deerpath
Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL immediately following Finance Committee meeting at 6:30pm
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Peter Clemens, Alderman First Ward Alice LeVert, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
A.Approval of a Resolution of Appreciation for Retiring Finance Director
Elizabeth Holleb
A copy of the resolution is attached on page 20.
COUNCIL ACTION: Approval of the Resolution
B.ELECTION AND APPOINTMENT OF CITY OFFICERS
ELECTION BY THE CITY COUNCIL AND APPOINTMENTS BY THE MAYOR AS REQUIRED BY
CHARTER AND CITY CODE
Interim City Treasurer Diane Hall
COUNCIL ACTION: Approval of the Mayor’s appointment
C.Appointment of Deputy Police Chief Micheal Lange as The City of Lake Forest
ESDA Coordinator
COUNCIL ACTION: Approve the Appointment
D.Approval of a Resolution of Appreciation for K-9 Chase
A copy of the resolution is attached on page 21.
1
Tuesday, January 21, 2025 City Council Agenda
COUNCIL ACTION: Approval of the Resolution
2. COMMENTS BY CITY MANAGER
A. Overview of Enhancements to Bank Lane between Deerpath and
Southgate (omnibus item)
-Catherine Czerniak, Director of Community Development
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4. COMMITTEE REPORTS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the November 18, 2024, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 22
COUNCIL ACTION: Approval of the November 18, 2024, City Council Meeting Minutes
2. Approval of the December 2, 2024, City Council Meeting Minutes
A copy of the minutes can be found beginning on page 29
COUNCIL ACTION: Approval of the December 2, 2024, City Council Meeting Minutes
3. Approval of a Resolution Appointing a Delegate and Alternate Delegate to the
Intergovernmental Risk Management Agency (IRMA).
STAFF CONTACT: Elizabeth Holleb, Director of Finance (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests approval of the resolution to appoint
delegates to IRMA.
BACKGROUND/DISCUSSION: Due to the anticipated retirement of Finance Director Elizabeth
Holleb, who served as the Alternate Delegate to IRMA, it is necessary to appoint a new
Alternate Delegate. It is recommended that City Manager Jason Wicha continue to serve as
the Delegate and that Assistant Finance Director Diane Hall be appointed as the City’s
Alternate Delegate. A copy of the Resolution can be found on page 36.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 7/1/13 Kiely as Delegate and Elizabeth Holleb
2
Tuesday, January 21, 2025 City Council Agenda
City Council 2/19/19 Wicha as Delegate and Elizabeth Holleb
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Approval of a Resolution Appointing Delegate and Alternate Delegate to
the Intergovernmental Risk Management Agency (IRMA).
4. Approval of Resolutions Required for Bank Purposes to Amend Authorized Signers on
City bank accounts and Assign Diane Hall, Assistant Finance Director as the Principal
Authority for the Illinois Funds account.
STAFF CONTACT: Diane Hall, Assistant Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests approval of changes to the authorized
signers on City bank accounts and the assignment of the principal authority for Illinois Funds.
BACKGROUND/DISCUSSION: The City is required to approve resolutions establishing authorized
signers on each bank account. Due to the departing Finance Director effective January 24,
2025, new resolutions are required for City bank accounts. Following are the proposed signers
by account:
Illinois Funds requires the City assign a staff member as the Principal Authority to the City’s
account. The Principal Authority is responsible for signing documents to update users on the
account.
Lake Forest Bank &
Trust – Operating & Trust – Flex Benefit Trust – Medical and Trust – Golf
Jason Wicha Jason Wicha Jason Wicha Jason Wicha
Diane Hall Diane Hall Diane Hall Diane Hall
Jamese Scott Jamese Scott Jamese Scott Bryan Howard
Mark Krygeris Mark Krygeris Mark Krygeris Jonathan
Grossman
Ronald Walter Vince Juarez
Steven Walter
Jeffrey Walter
Illinois Funds Lake Forest Bank &
Trust – Market
Jason Wicha Jason Wicha
Diane Hall Diane Hall
BUDGET/FISCAL IMPACT: None
COUNCIL ACTION: Approval of Resolutions Required for Bank Purposes to Amend Authorized
Signers on City bank accounts and Assign Diane Hall, Assistant Finance Director as the
Principal Authority for the Illinois Funds account.
3
Tuesday, January 21, 2025 City Council Agenda
5. Approval of the Check Register for the Period of November 23rd – December 31,
2024
STAFF CONTACT: Jamese Scott, Staff Accountant (847-810-3618)
BACKGROUND/DISCUSSION: City Code Section 38.02 sets forth payment procedures of the
City. The Director of Finance is to prepare a monthly summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments
which denotes the person to whom the warrant is payable. The warrant list detail of invoice
payments shall be presented for review to the Chairperson of the City Council Finance
Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City Council
shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant
list detail as recommended by the Finance Committee Chairperson. The City Council may
approve the warrant list as so recommended by the Finance Committee Chairperson by a
concurrence of the majority of the City Council as recorded through a roll call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
Included in the subtotal denoted as “All other Funds” is $648,877 in Medical and Dental plan
expenditures and $254,738 in Water & Sewer Cap Imp Fund Expenditures.
COUNCIL ACTION: Approval of the Check Register for the Period of November 23rd –
December 31, 2024
6. Approval of an Amended Memorandum of Understanding between the City of Lake
Forest and Lake Forest Library
Fund Invoice Payroll Total
101 General 558,352 2,027,704 2,586,055
501 Water & Sewer 768,368 244,045 1,012,413
220 Parks & Recreation 250,990 475,156 726,147
311 Capital Improvements 739,805 739,805
202 Motor Fuel Tax 0
230 Cemetery 31,712 48,454 80,167
210 Senior Resources 12,313 41,375 53,689
510 Deerpath Golf Course 13,659 2,686 16,345
601 Fleet 122,558 71,687 194,245
416 - 434 Debt Funds 2,926,031 2,926,031
248 Housing Trust 0
201 Park & Public Land 0
All other Funds 1,049,384 222,967 1,272,351
$6,473,173 $3,134,075 $9,607,247
Check Register for November 23 - December 31, 2024
4
Tuesday, January 21, 2025 City Council Agenda
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council approval of an amended
Memorandum of Understanding with the Lake Forest Library to allow the library to utilize the
City’s investment platform eConnectDirect to invest idle cash reserves and achieve a higher
interest rate.
BACKGROUND/DISCUSSION: The City and Lake Forest Library have a long history of partnership
that reduces overall costs to Lake Forest taxpayers. The City provides financial services
including payroll, cash receipts, accounts payable and cash depository services for a nominal
administrative charge. Lake Forest library employees participate in the City’s Illinois Municipal
Retirement Fund (IMRF) employer account as well as the City’s medical and dental insurance
programs.
Following the January 2024 City Council Finance Committee meeting on the City’s investment
program, Finance staff initiated discussions with Library staff to determine whether they might
be interested in accessing alternative investment products via the City’s partnership with Multi-
Bank Securities eConnectDirect platform. Finance Director Holleb provided a demonstration
to the Library Board Finance Committee on April 9 and the committee expressed interest in
pursuing this option. An MOU was drafted and reviewed by the City Attorney’s office, which
was shared with the library for review and consideration. On June 18, the Library Board of
Trustees took the following actions:
• Passed a Resolution adopting the same investment policy as the City of Lake Forest’s
Investment Policy,
• Approved the Draft Memorandum of Understanding with City of Lake Forest, and
• Designated the Library Executive Director as the Library’s Investment Officer who will
execute investment decisions under the overall direction of the Library Finance
Committee.
On July 15, 2024, the City Council approved the Draft Memorandum of Understanding. Since
that time, the City and Library representatives have worked in cooperation to implement a
new investment program for the library. Based on the early success of the program, the
Library Board would like to amend the Memorandum of Understanding to extend the
maximum duration of any investment purchased from three (3) to five (5) years, as well as to
increase the total face value of all Library investments from $4 million to $6 million.
At this time, the proposed MOU (Page 37) is presented to the City Council for approval. The
Library Board of Trustees will also consider approval on January 21.
BUDGET/FISCAL IMPACT: N/A.
COUNCIL ACTION: Approval of an Amended Memorandum of Understanding between the
City of Lake Forest and Lake Forest Library
7. Consideration of an Ordinance Amending the City of Lake Forest City Code
Regarding the Class I-2 Liquor License (First reading and if appropriate final
approval)
STAFF CONTACT: Margaret Boyer, City Clerk, (847-810-3674)
5
Tuesday, January 21, 2025 City Council Agenda
PURPOSE AND ACTION REQUESTED: At the direction of the City’s Liquor Commissioner, Staff is
requesting consideration of an Ordinance amending the City’s Liquor Code to increase the
number of liquor licenses in the I-2 Liquor license categories.
BACKGROUND AND DISCUSSION: The Liquor Commissioner has received a request from Winter
Club, located at 956 Sheridan Road who currently has a D-1 liquor license and would like to add
the I-2 license to offer the service and consumption of bring-your-own-beverages on the
licensed premises.
As the Council is aware, the issuance of liquor licenses is under the purview of the City’s Liquor
Commissioner and the Mayor serves in that role. However, the City Code only authorizes a
specific number of liquor licenses and, historically, this number coincides with the current
number of licenses issued.
When new requests for liquor licenses are submitted, and after review by the Liquor
Commissioner and a determination that the Issuance of a license is appropriate, the City
Council is asked to consider an amendment to the Liquor Code to increase the number of
available licenses. In this case, the number of I-2 Liquor licenses will increase by one. The
proposed ordinance showing the number of Class I-2 Liquor licenses can be found beginning
on page 40.
BUDGET/FISCAL IMPACT: The fiscal impact of adding additional licenses would have a positive
impact on liquor license revenues.
COUNCIL ACTION: Consideration of an Ordinance Amending the City of Lake Forest City Code
to increase the number of Licenses available in the Class I-2 Liquor license categories (First
reading and if appropriate final approval).
8. Approval of a Third Amendment to the License Agreement Between the City of Lake
Forest and the Music Institute of Chicago to occupy a portion of Volwiler Hall,
located at 40 E. Old Mill Road
STAFF CONTACT: Keri Kaup, Assistant to the City Manager (847-810-3677)
PURPOSE AND ACTION REQUESTED: Staff is requesting approval of a Third Amendment to a
License Agreement between the City of Lake Forest and the Music Institute of Chicago
(“MIC”) which authorizes an extension of the existing Agreement through December 31, 2031.
BACKGROUND/DISCUSSION: The MIC, a community music school, has occupied a portion of
Volwiler Hall on Grove Campus since 2008 when it assumed a lease under the same terms and
conditions from the Lake Forest Symphony. Between 2010 and 2014, the City and MIC entered
into several lease extensions to work toward either a long-term license agreement or sale of
the building to the MIC. During this time, the City also embarked on a Comprehensive Master
Plan for Grove Campus, which established a vision for the Campus to provide education,
exposure and experiences to the communities in the areas of art, music, humanities and
society. The Plan also affirmed the presence and occupancy of the MIC to offer high quality
music education for all ages and levels of ability.
In 2015, the City Council approved a five-year License Agreement with the MIC to continue its
occupancy at Grove Campus. In 2019, the City and MIC entered into an amendment to the
6
Tuesday, January 21, 2025 City Council Agenda
existing lease which granted an extension of the Agreement until June 15, 2021. In June 2021,
the City and MIC entered into a second amendment to the lease which granted an extension
of the Agreement until June 1, 2026.
In October 2024, MIC notified the City of its desire to sublease the portion of Volwiler Hall that
was previously occupied by Career Resource Center. Since the departure of Career Resource
Center, the space has remained unoccupied, and MIC does not have plans to expand into it.
In order for MIC to attract appropriate, long-term sublessors, MIC has requested a lease
extension with the City of an additional five years from their current lease expiration date of
2026. Pursuant to the license agreement, MIC may not sublease any portion of the premises
without express written consent of the City. Additionally, any potential sublease of Volwiler
Hall must also conform to the Special Use Permit governing the property as a cultural campus,
described above as part of the Comprehensive Master Plan for Grove Campus.
City staff believes it is in the best interest of the community to allow the MIC to continue
operating in Volwiler Hall. To this end, the City and MIC have mutually agreed in principle,
contingent upon City Council approval, to engage in an extension of the existing License
Agreement through December 31, 2031.
Pursuant to the terms of the Third Amendment, all other terms of the License Agreement would
remain in effect. Included in this packet are copies of the Third Amendment and existing
License Agreement beginning on page 44.
BUDGET/FISCAL IMPACT: The existing license rate is $46,987.26 for FY25, or $3,951.61 per month.
The Agreement would set the annual fee for the first year under the extension at $48,000, after
which the annual license fee would increase by the lesser of 3% or the 12-month change in
Consumer Price Index. The proposed extension of the License Agreement would yield
approximately $362,000.00 of revenue over the term period.
COUNCIL ACTION: Approval of a Third Amendment to the License Agreement Between the
City of Lake Forest and the Music Institute of Chicago to occupy a portion of Volwiler Hall,
located at 40 E. Old Mill Road.
9. Approval of FY25 Special Event Funding for Friends of Lake Forest Parks and
Recreation in the amount of $70,000
STAFF CONTACT: Keri Kaup, Assistant to the City Manager (847-810-3677)
PURPOSE AND ACTION REQUESTED: As affirmed by the City Council Finance Committee on
March 11, 2024, it is requested that the City Council authorize $70,000 in funding to the Friends
of Lake Forest Parks and Recreation to support special events scheduled in FY25.
BACKGROUND/DISCUSSION: At its March meeting, the City Council Finance Committee heard
a request from the Foundation to provide annual funding for special events in the amount of
$70,000 for FY25. This was a reduction from the previous funding request of $100,000 in FY24.
The Foundation is returning to a fundraising model rather than an event planning model and
was in the process of implementing fundraising software to assist in their efforts. The
Foundation also reviewed their events and made the decision to eliminate the Music Festival
beginning in 2024. The request for $70,000 in FY25 would provide funding for the Festival &
Fireworks ($40,000) as well as the Tree Lighting ($30,000).
7
Tuesday, January 21, 2025 City Council Agenda
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
3/11/24
BUDGET/FISCAL IMPACT:
Has City staff obtained competitive pricing for proposed goods/services? NO
If no, indicate the specific exception or waiver requested:
Administrative Directive 3-5, Section 6.1I – Existing Relationship
Below is an estimated summary of Project budget:
FY2025 Funding Source
$70,000 $70,000 Y
COUNCIL ACTION: Approval of FY25 Special Event Funding for Friends of Lake Forest Parks and
Recreation in the amount of $70,000
10. Authorize the City Manager to Execute Documents Extending the Draw Down Period
of the Loan Agreement between the City of Lake Forest and Elawa Farm Foundation
STAFF CONTACT: Elizabeth Holleb, Director of Finance (810-3612)
PURPOSE AND ACTION REQUESTED: The City Council is asked to approve an extension to the
draw down period provided in a loan agreement with Elawa Farm Foundation.
BACKGROUND/DISCUSSION: On October 16, 2023, the City Council approved amendments to the
Special Use Permit, an amended lease agreement and a loan in concept with Elawa Farm
Foundation. These actions were associated with a plan for Elawa Farm Foundation to expand its
operations in spaces vacated by the closure of the Wildlife Discovery Center at Elawa Farm. The
proposed expansion of offerings by the Foundation is intended to enhance the availability of low
impact and educational programs and activities at Elawa Farm, but also to assure an ongoing
revenue stream for the Foundation to support programming and activities, and to help maintain the
historic farm buildings and the garden as community assets.
The Foundation initiated a capital campaign to fund the planned improvements to Elawa Farm
which was anticipated to include long term pledge commitments. To allow for the improvements to
proceed immediately, the City committed to providing loan financing up to $1,000,000 to bridge the
time period between construction and receipt of fundraising pledges.
On December 4, 2023, the City Council approved a loan agreement between the City of Lake
Forest and Elawa Farm Foundation which provided for a 12-month draw down period that expired
December 5, 2024. Elawa has not needed to draw on the loan to date and is seeking approval of
an extension in the draw down period to June 30, 2025. Attached (page 74) is the request letter
from Elawa Executive Director Laura Calvert.
8
Tuesday, January 21, 2025 City Council Agenda
Other key provisions of the loan agreement are summarized below:
Interest Rate: 6.00% with interest paid quarterly.
Term: At the earlier of the close of the draw down period or the date at which the
Foundation has drawn down the full approved loan amount, a repayment period of
three years would commence with 1/3 of the principal amount due each year.
Collateral: Loan principal amount would be fully collateralized with Foundation funds
on deposit. The City would receive quarterly bank statements to verify the collateral
amount.
Prepayment: Foundation would have the right to pay off the loan early without penalty.
No other provisions of the loan agreement are proposed for revision.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 12/4/23 Approval of Loan Agreement
City Council 10/16/23
Approval of amendments to Special
Use Permit, an amended lease
agreement and a loan in concept.
COUNCIL ACTION: Authorize the City Manager to Execute Documents Extending the Draw
Down Period of the Loan Agreement between the City of Lake Forest and Elawa Farm
Foundation
11. Recommendation Award of Bid for the Deerpath Golf Course Fire Suppression
System Project to Slavick Razniak, Inc. in the Amount of $168,550.00, to Include a
10% Contingency in the amount of $16,855.00, for a Total Cost of $185,405.00
STAFF CONTACT: John Eldridge, Program Manager (810-3940)
PURPOSE AND ACTION REQUESTED: City staff requests City Council award of bid to Slavick
Razniak, Inc. for the Deerpath Golf Course Fire Suppression System Project in the amount of
$168,550.00, to include a 10% contingency in the amount of $16,855.00, for a total cost of
$185,405.00.
BACKGROUND/DISCUSSION: in January of 2024, the Deerpath Golf Course Clubhouse
sustained a considerable amount of damage due to a burst water pipe in the attic. The
subsequent damage required removal of drywall, replacement of flooring material, lockers,
and other various items. Following the inspection, staff recognized an opportunity to bring the
building into compliance with code. Community Development issued a temporary
occupancy permit for the summer of 2024 to allow for golf operations to begin in April 2024
and provide the necessary timing to solicit bids and budget for the project during the off-
season. Staff are now prepared to move forward with this project February through March of
2025 with completion for the 2025 golf season.
PROJECT REVIEW/RECOMMENDATIONS:
9
Tuesday, January 21, 2025 City Council Agenda
Reviewed Date Comments
Park and Recreation Board 12/17/24
BUDGET/FISCAL IMPACT: On November 19, 2024, City staff initiated a public bidding process for
the Deerpath Golf Course Fire Suppression System Project. On December 6, 2024, the public
bid process closed and in total, two bids were received as outlined below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Slavick Razniak, Inc. $168,550.00
Slavick Razniak, Inc. has been in the construction business since 1994. They have worked with
architectural firms in Skilled Healthcare Industry and Commercial construction since 2012.
Projects include IDPH Approvals Wauconda Healthcare, Fairmont Care, Villa Scalobrini,
Oakbrook Healthcare, along with residential construction in Highland Park, Deerfield, Lake
Zurich, etc.
Below is an estimated summary of Project budget:
FY2025 Funding Source Amount Budgeted
510-6325-476.76-55 $0 $185,405.00 N
If approved, this replacement work is tentatively scheduled to occur February – March 2025.
This non-budgeted expenditure will be funded from Golf Course Fund operating surplus in
FY25 projected to be $233,00. If necessary, a supplemental appropriation will be submitted for
City Counsil approval at the end of the fiscal year.
COUNCIL ACTION: Recommendation Award of Bid for the Deerpath Golf Course Fire
Suppression System Project to Slavick Razniak, Inc. in the Amount of $168,550.00, to Include a
10% Contingency in the amount of $16,855.00, for a Total Cost of $185,405.00
12. Authorization to Dispose of City Property to the Highest Bidder, Rogers Nursery, for
the Sale of the 2013 Chevrolet Tahoe in the Amount of $4,250.
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: City staff is requesting City Council authorization to dispose
of surplus equipment. Per Administrative Directive 3-2, any item that has a current value of
$4,000 or more requires City Council approval to sell. The items are sold via the public bidding
process with the required fulfilment of posting, public viewing, and sealed bid submittal. The
invitation to bid was placed on the City’s website and was printed in the Lake County News-
10
Tuesday, January 21, 2025 City Council Agenda
Sun. Anyone is allowed to submit a sealed bid and all items must be paid via cash or cashier’s
check.
BACKGROUND/DISCUSSION: On November 19, 2024, City staff initiated a surplus/used
equipment bid sale for items no longer needed by the City. The City’s 2013 Chevrolet Tahoe,
which had been previously utilized by the Police Department, sold for a value greater than
$4,000. This vehicle has accrued 165,000 miles and has since been replaced.
BUDGET/FISCAL IMPACT: On December 3, 2024, the bid process closed, and staff received the
below bids for the 2013 Chevrolet Tahoe:
Rogers Nursery $4,250
Per Section 3.10 of Administrative Directive 3-2, all revenues received from the sale of this truck
will be credited to the Capital Fund from which the truck was purchased and carried in
inventory.
COUNCIL ACTION: Authorization to Dispose of City Property to the Highest Bidder, Rogers
Nursery, for the Sale of the 2013 Chevrolet Tahoe in the Amount of $4,250.
13. Authorization to Dispose of City Property to the Highest Bidder, Rob January, for the
Sale of the 2003 Chevrolet W3500 Dump Truck in the Amount of $7,721.
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: City staff is requesting City Council authorization to dispose
of surplus equipment. Per Administrative Directive 3-2, any item that has a current value of
$4,000 or more requires City Council approval to sell. The items are sold via the public bidding
process with the required fulfilment of posting, public viewing, and sealed bid submittal. The
invitation to bid was placed on the City’s website and was printed in the Lake County News-
11
Tuesday, January 21, 2025 City Council Agenda
Sun. Anyone is allowed to submit a sealed bid and all items must be paid via cash or cashier’s
check.
BACKGROUND/DISCUSSION: On November 19, 2024, City staff initiated a surplus/used
equipment bid sale for items no longer needed by the City. The City’s 2003 Chevrolet W3500
Dump Truck, which had been previously utilized by the Cemetery Section for the past 20 years,
sold for a value greater than $4,000. The truck has since been replaced after City Council
approved of a replacement purchase occurred at the April 15, 2024, City Council meeting.
The new replacement truck was recently placed into operating service which led staff to seek
sale of 2003 truck via the competitive public bid process.
BUDGET/FISCAL IMPACT: On December 3, 2024, the bid process closed, and staff received the
below bids for the 2003 Chevrolet W3500 Dump Truck:
Rob January $7,721
Per Section 3.10 of Administrative Directive 3-2, all revenues received from the sale of this truck
will be credited to the Cemetery Fund from which the truck was purchased and carried in
inventory.
COUNCIL ACTION: Authorization to Dispose of City Property to the Highest Bidder, Rob
January, for the Sale of the 2003 Chevrolet W3500 Dump Truck in the Amount of $7,721.
14. Authorization for the Mayor or City Manager to Execute a Grant Agreement Between
The City of Lake Forest and The State of Illinois Department of Natural Resources For
The McClory Bike Path Resurfacing Project
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff recommends City Council authorize the Mayor or
City Manager to execute a Grant Agreement (Intergovernmental Agreement) between The
City of Lake Forest and The State of Illinois Department of Natural Resources for resurfacing of
the McClory Bike Path from Old Elm to Westleigh.
This is a 50-50 grant for resurfacing of the McClory Bike Path in an amount up to $200,000 in
which the City will pay the costs upfront and then be reimbursed.
12
Tuesday, January 21, 2025 City Council Agenda
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Finance Committee 11/11/2024 Included as part of FY27 Budget
BACKGROUND/DISCUSSION: Engineering staff applied for a grant up to $200,000 for
resurfacing of the McClory Bike Path from the Illinois Department of Natural Resources (IDNR)
Bicycle Path Grant Program in May 2024. On October 24, 2024, IDNR announced that the City
of Lake Forest would be receiving $200,000 for this project. This is a reimbursement-type grant
in which the City will pay the costs upfront and then will invoice IDNR for eligible resurfacing
costs up to $200,000. Staff has and continues to coordinate with IDNR regarding timing, and
other requirements. Full documentation of all grant and match expenses is required for
reimbursement. The primary purpose of the Illinois Bicycle Path grant program is to provide
financial assistance to eligible, local units of government to assist them with the acquisition,
construction, and rehabilitation of public off-road, non-motorized bicycle paths and directly
related support facilities. Funding for the program is derived from revenue generated from
fees collected pursuant to Section 3-821(f) of the Illinois Vehicle Code (625 ILCS 5/2-119). A fully
executed grant agreement/ intergovernmental agreement by both parties is required prior to
incurring any costs. There would be a future City Council Item later this Spring for award of a
construction contract. The Grant agreement will expire as of October 31, 2026. The City
Attorney has already reviewed the agreement and will review again if any revisions are made.
The community-wide survey performed a few years back consisted of several comments from
residents emphasizing the importance of bike paths in the City. The City locally funded
resurfacing of the McClory Path just north of here in 2024, Illinois to Westleigh. This completes all
remaining, necessary resurfacing of the McClory Path within City limits.
BUDGET/FISCAL IMPACT: N/A
COUNCIL ACTION: Authorization for the Mayor or City Manager to Execute a Grant
Agreement Between The City of Lake Forest and The State of Illinois Department of Natural
Resources For The McClory Bike Path Resurfacing Project
15. Consideration of Ordinances Approving Recommendations from the Building Review
Board for 270 Majestic Oak Court and 245 W. Westminster. (First Reading and if
Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendations from the Building Review Board
are presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND:
270 Majestic Oak Court - The Board recommended approval of a new single family residence on a
vacant lot, the associated hardscape, and the conceptual landscape plan. Four neighbors spoke
and stated appreciation for the changes made to the design of the home since the last meeting.
13
Tuesday, January 21, 2025 City Council Agenda
Concerns were raised about construction traffic. The Board stated that a staging and construction
access and vehicle parking plan will be required and will be subject to review and approval by City
staff prior to the issuance of permits. (Board vote - 6 to 0)
245 W. Westminster - The Board recommended approval of the demolition of a single family
residence and approval of a new single family residence, the associated hardscape, and the
conceptual landscape plan. Two neighbors spoke and requested that careful attention be paid to
drainage. The Board confirmed that the drainage and grading plan will be subject to review and
approval by the City Engineer prior to the issuance of building permits. (Board vote - 5 to 0)
Ordinances approving the petitions as recommended by the Building Review Board with key exhibits
attached are included in the Council packet beginning on page 75. The Ordinances, complete
with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinances approving the petitions for 270 Majestic Oak Court
and 245 W. Westminster in accordance with the Building Review Board’s recommendations.
16. Consideration of an Ordinance Approving a Recommendation from the Historic
Preservation Commission in Support of Granting a Building Scale Variance for an
Addition at 1320 Elm Tree Road. (First Reading and if Desired by the City Council,
Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendation from the Historic Preservation
Commission is presented to the City Council for consideration along with the Ordinance as part of
the Omnibus Agenda.
BACKGROUND:
1320 Elm Tree Road – The Commission recommended approval of an Ordinance granting a
building scale variance for a rear addition to the residence. Although the Commission has
final authority over design related decisions, final approval by the City Council is required for
building scale variances. No public testimony was presented on this matter. This petition was
also considered by the Zoning Board of Appeals with a recommendation in support of
approval as detailed in the following agenda item. (Approved 6 – 0)
An Ordinance approving a building scale variance for 1320 Elm Tree road, with key exhibits
attached, is included in the Council packet beginning on page 95. The Ordinance with complete
exhibits is available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of an Ordinance approving a building scale variance for an addition
to the residence at 1320 Elm Tree Road as recommended by the Historic Preservation
Commission.
14
Tuesday, January 21, 2025 City Council Agenda
17. Consideration of Ordinances Approving Recommendations from the Zoning Board of
Appeals for 827 Oakwood Avenue and 1320 Elm Tree Road. (First Reading, and if
Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendations from the Zoning Board of
Appeals are presented to the City Council for consideration as part of the Omnibus Agenda along
with the associated Ordinances.
BACKGROUND:
827 Oakwood Avenue – The Zoning Board of Appeals recommended approval of an Ordinance
granting setback variances for an open front porch addition to the residence within the front and
side yards. No public testimony was presented on this petition. (Board vote: 6-0, approved)
1320 Elm Tree Road – The Zoning Board of Appeals recommended approval of an Ordinance
granting a variance from the rear yard setback for an addition to the residence. One letter from a
neighbor was presented to the Board, in support of the petition. The Historic Preservation
Commission also considered this petition and recommended approval as detailed in the previous
agenda item. (Board vote: 6-0, approved)
Ordinances approving variances as recommended by the Zoning Board of Appeals, with key
exhibits attached, are included in the Council packet beginning on page 106. The Ordinances,
complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of Ordinances approving variances from zoning setbacks for 827
Oakwood Avenue and 1320 Elm Tree Road in accordance with the Zoning Board of Appeals’
recommendations.
18. Consideration of a recommendation from staff to authorize the City Manager to
enter into a contract with The Lakota Group/Thomas Engineering in an amount not to
exceed $119,043.75 for the preparation of detailed construction and engineering
plans and construction support for enhancements to the block of Bank Lane
between Deerpath and Southgate.
STAFF CONTACTS:
Catherine Czerniak, Director of Community Development (810-3504)
Byron Kutz, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: As a follow up to the Council’s budget workshop in
November, a recommendation to engage The Lakota Group and Thomas Engineering to
prepare construction and engineering plans for the block of Bank Lane between Deerpath
and Southgate is presented for Council consideration.
BACKGROUND/DISCUSSION:
Based on the Comprehensive Land Use Plan and direction from the City Council, the Bank
Lane Streetscape Enhancement Plan was developed through a public process with a focus
on:
15
Tuesday, January 21, 2025 City Council Agenda
Compatibility with the historic visual character of the Central Business District and
Market Square.
Functionality and pedestrian safety and friendliness.
Creating a unique and memorable experience.
Ability to accommodate service needs of businesses.
Durability, ease of maintenance.
Sustainability.
Coordination with other planned improvements: Deerpath Streetscape improvements
and infrastructure upgrades.
Implementation of the Bank Lane Streetscape Plan is intended to occur In phases recognizing
the unique character and function of each of the five blocks that extend from Vine to
Wisconsin Avenues. A Request for Proposals (RFP) was recently issued seeking proposals from
qualified firms to prepare the detailed construction and engineering plans and documents
required to proceed with the first phase of streetscape enhancements on the block of Bank
Lane immediately north of Deerpath, from Deerpath to Southgate. Proceeding with
enhancements to this block of Bank Lane at this time is based on several factors.
• This block of Bank Lane will be impacted by the Deerpath Streetscape improvements
and is expected to serve as a staging area during the early months of the project.
Moving directly into construction of the streetscape enhancements on this block will
avoid multi-year impacts on businesses and pedestrians in the immediate area.
• The Deerpath Streetscape improvements “turn the corner” on to this block of Bank
Lane, carrying the improvements the full extent of the block assures consistency in
materials, detailing, and is cost effective.
• A portion of Bank Lane, near the intersection with Deerpath, has been used informally
as a seasonal seating area. The proposed enhancements formalize gathering and
seating areas on this block with attention to safety.
• The proposed enhancements are intended to accommodate and encourage closure
of the block for not only special events, but also on a more regular basis to allow dining
and gathering in the street while still providing for service needs of businesses during the
day.
Numerous firms downloaded the RFP and ultimately two firms submitted proposals to the City.
It is likely that the prior and ongoing involvement in both the Deerpath and Bank Lane
streetscape projects of The Lakota Group and Thomas Engineering, factored into the number
of responses received. Consistent with standard City practice, the proposals were reviewed
and evaluated by a multi-disciplinary team of City staff. After careful deliberation, staff is
recommending that The Lakota Group, in partnership with Thomas Engineering, be engaged
to prepare the detailed plans needed for the implementation of the first phase of the Bank
Lane enhancements. Although this team did not present the lowest bid, the experience,
knowledge, and involvement to date in the streetscape enhancement efforts in the Central
Business District support this recommendation. In summary:
The Lakota Group/Thomas Engineering team is currently playing a key role in the
Deerpath Streetscape Improvement project. This team has proven to be
collaborative with City staff, responsive, sensitive to the character of the community,
and creative.
16
Tuesday, January 21, 2025 City Council Agenda
The Lakota Group/Thomas Engineering team led the Bank Lane Enhancement Plan
development process and heard ideas, suggestions, and concerns directly from
residents, business owners and employees, property owners, and City staff.
The Lakota Group/Thomas Engineering team understands the interconnectedness of
the Deerpath and Bank Lane enhancement projects.
The Lakota Group/Thomas Engineering team presented a timeline that aligns with the
City’s goal for starting construction on the block of Bank Lane in mid-July to assure
completion in coordination with completion of the work on Deerpath. A similar
timeline was not provided by the other bidder.
The bid presented by The Lakota Group/Thomas Engineering team is comprehensive.
The other firm detailed a number of exclusions from the bid presented including many
tasks that City staff consider to be critical to support a successful and on time
completion of the improvements.
BUDGET/FISCAL IMPACT:
As part of the FY 2025 budget, the City Council approved funding for development of the
construction/engineering plans necessary to implement the first phase of the Bank Lane
streetscape enhancements. Additional funding was also approved for the first phase of
construction which, as noted above, is planned for a mid-July start.
The RFP was issued and widely distributed directly and through online platforms including those
specifically directed at planning and engineering firms. Competitive pricing was invited from
all interested firms. The responses received are listed below.
Lakota Group/Thomas Engineering $113,375
Kapur & Associates, Inc. $53,100
Staff recommends a five percent contingency which is reflected in the requested amount
below.
FY2025 Funding Source
$60,000 Partially
COUNCIL ACTION: If determined to be appropriate by the City Council, authorize the City
Manager to enter into a contract with The Lakota Group/Thomas Engineering in an amount
not to exceed $119,043.75 for the preparation of detailed construction and engineering plans
and construction support in preparation for enhancements to the block of Bank Lane
between Deerpath and Southgate.
COUNCIL ACTION: Approve the eighteen (18) omnibus items as presented
6. OLD BUSINESS
7. NEW BUSINESS
17
Tuesday, January 21, 2025 City Council Agenda
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
1. EXECUTIVE SESSION
Adjournment into Executive Session
Reconvene into Regular Session
9. ADJOURNMENT
A copy of the Decision Making Parameters is included with this agenda following this page.
Office of the City Manager January 17, 2025
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
18
^Qtu^^
C^'NA<WA£BT-<^
^.Scie^^t^wS^'X.
§.. ^..,,.e-..^
f-l&ff"^
THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
19
Resolution of Appreciation
WHEREAS, ELIZABETH A. HOLLEB has been a dedicated employee of The City of Lake Forest since June
1, 2012 and will honorably retire from the City on January 24, 2025; and
WHEREAS, ELIZABETH has an extraordinary gift for all things financial and for twelve and a half years,
the City of Lake Forest has reaped the benefits of her financial insights, creativity, and sound judgement; and
WHEREAS, ELIZABETH consistently demonstrated a commitment to excellence and to the highest ethical
standards and challenged and expected all those around her to do the same; and
WHEREAS, ELIZABETH is often described as brilliant, her financial acumen, her knowledge, skill,
experience, and confidence are recognized well beyond The City of Lake Forest at both the State and Federal
levels as evidenced by her selection for, participation in, and training of many groups dealing with all levels of
public finance; and
WHEREAS, ELIZABTH’S strong leadership led to recognition and many honors for the City, including
consistently achieving a Aaa Bond rating year after year, being awarded the City’s first Distinguished Budget
Presentation and Popular Financial Reporting Awards from the Government Finance Officers Association, and
earning the coveted Triple Crown distinction for the last three years, one of only 354 of 90,000 units of
government to do so; and
WHEREAS, ELIZABETH led countless transformational iniatives that will long benefit the City most
notably, the selection and implementation of the City’s Enterprise Resource Planning System (ERP) software
which enhanced operational efficiencies and transparency throughout the City organization, establishing a
proactive funding strategy for public safety pension obligations which will have significant long term benefits for
the City and is a model for other municipalities, implemented an Investment Program to insulate the City from
interest rate declines, created a City-wide grant program and tracking system, played a key role in establishing
and tracking the Laurel/Western Avenues Tax Increment Financing District, coordinated six City bond issuances
totaling $64.8 million dollars, and initiated three bond refunding issues saving the City nearly $3 million dollars
in interest: and
WHEREAS, ELIZABETH vigorously advocated for the City’s financial health at times raising her voice
when others might have been silent to express concern and cautions as the Country experienced economic ebbs
and flows and a world-wide pandemic, under her watchful eye the City not only survived but thrived and today
she leaves the City in a very solid and enviable financial condition; and
WHEREAS, ELIZABETH is a mentor and a teacher, patiently and professionally guiding and teaching
those around her, her colleages in the Finance Department, staff in other departments throughout the City,
volunteers leading City related foundations, and others in municipal finance in the broader region; and
WHEREAS, ELIZABETH A. HOLLEB will be missed by her colleagues, elected and appointed officials, and
most of all by her friends, her legacy is reflected in the strong financial position in which she leaves the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST that the
Council, on behalf of the administration and residents of the community, express our deepest respect and
sincere gratitude to ELIZABETH A. HOLLEB for her exemplary service, outstanding achievements, and
unwavering commitment to public finance and The City of Lake Forest; and
BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and conveyed to ELIZABETH,
with a copy to be included in the official minutes of the January 21, 2025 meeting of the Lake Forest City
Council.
Mayor 20
RESOLUTION
WHEREAS, K9 Chase has been a dedicated employee of The City of Lake Forest
since April 2019; and
WHEREAS, K9 Chase honorably retired from the City on December 7, 2024; and
WHEREAS K9 Chase served alongside his handler Officer Mike Hughes and has
been a vital partner in ensuring the safety of Lake Forest. Trained in human
tracking/trailing, narcotics detection, building searches, article searches, and
apprehension, Chase assisted in numerous operations, helping to protect the
community with his keen senses and unwavering commitment; and
WHEREAS K9 Chase assisted 21 different local, state, and federal law
enforcement agencies in 119 deployments. His unique skill set assisted in 24 arrests; and
WHEREAS K9 Chase is a beloved member of the Lake Forest community and
participated in 129 K9 demonstrations and community relations activities throughout
town at parks, schools, daycares, and special events; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE
FOREST that the Council, on behalf of the administration and residents of the
community, hereby expresses its appreciation and gratitude to K9 Chase for a public
service faithfully performed.
BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and
conveyed to Chase, with a copy to be included in the official minutes of the January
21, 2025 meeting of the Lake Forest City Council.
Mayor
21
The City of Lake Forest
CITY COUNCIL MEETING MINUTES
Proceedings of the Monday, November 18, 2024 6:30 pm
City Council Meeting – City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City
Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Tack, Alderman Novit, Alderman Notz, Alderman Powers, Alderman Goshgarina,
Alderman LeVert, Alderman Weber and Alderman Walther.
Absent: none
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Tack gave opening remarks related to the Plan Commission meeting on telecom connectivity, noting
the conclusions and recommendations of the Commission did not provide an effective pathway to achieve the
goal to improve and uniform telecom connectivity throughout the community. Mayor Tack asked the Council
to table the recommendation for 120 days and directed engagement of an independent consultant to address
the issues. This matter will be returning upon receipt of the consultant’s report.
COMMENTS BY CITY MANAGER
A. Department Spotlight
- Communications and Community Engagement, Dana Olson
City Manager Wicha stated that the community survey identified communications as a priority and in response
the City centralized staff, he then introduced Director Olson. She gave an overview of how data and analytics
are used in communications. She noted that a website refresh is coming in early 2025.
The City Council had discussion on social media platforms and the demographics of those who took the
community survey.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
Lexi Rausha gave her opinion of creating an advisory committee to work on the cell tower.
COMMITTEE REPORTS
FINANCE COMMITTEE
1. Consideration of an Ordinance Restating and Reaffirming Ordinance No. 2013-070 (Debt Self-
Limiting Ordinance -First Reading)
Elizabeth Holleb, Finance Director reviewed the history of the ordinance. She stated the capital improvements
levy is deposited annually into the Capital Improvements Fund and is a primary funding source of the Five-Year
CIP. Most expenditures included in this plan are ongoing and recurring expenditures, such as street
22
Proceedings of the Monday, November 18, 2024
City Council Meeting
resurfacing, capital equipment replacement and facility maintenance. Therefore, the City Council Finance
Committee recently discussed a change to include this levy with other ongoing expenses such as General
Fund, Parks and Recreation Fund and Library operations, as well as mandated pension contributions. This
change would result in the 2004 Debt Levy cap (as adjusted annually) to be impacted only by debt service to
be paid from the property tax levy.
The proposed Ordinance would allow for the financing associated with the new police facility project. The
proposed 2024 tax levy includes the addition of $500,000 to begin phasing in the debt service of an
anticipated bond issue to finance improvements to the City-owned property at 1925 Field Court.
Mayor Tack asked if there was anyone from the public who would like to comment on this item. Seeing none,
he asked for a motion.
COUNCIL ACTION: Grant first reading of an Ordinance Restating and Reaffirming Ordinance No. 2013-070
Alderman Weber made a motion to Grant first reading of an Ordinance Restating and Reaffirming Ordinance
No. 2013-070, seconded by Alderman Clemens. The following voted “Aye”: Alderman Novit, Clemens, Notz,
Powers, Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion
carried.
2. Consideration of an Ordinance Establishing the 2024 Tax Levy (First Reading)
Elizabeth Holleb, Finance Director noted that the proposed tax levy for 2024 reflects a 4.67% increase over the
2023 tax levy extensions for the City and Library operating funds and City pension and debt service funds. This
increase is comprised of the 3.40% property tax cap increase on Parks/Recreation and Library levies; debt
service bond levies as previously approved by City Council bond Ordinances, subject to abatement for debt
paid by alternate revenue sources; an increase in the Capital Improvements levy of $500,000 to begin phase in
of debt service related to the police facility project; increases attributable to new construction; and increases
in General Fund and IMRF pension levy of 2.00%. Police and Fire pension costs are determined by an
independent actuarial valuation and recommendation by the Pension Subcommittee. The average increase to
existing residents ($800,000 home) is projected to be $168 or 4.03%.
She reviewed a summary of the proposed levy as shown below - noting that School District #67 levy amounts
are not yet available and will be included for final reading on December 2. The school district amounts are
estimates and subject to final approval by the School District Board.
Proposed
FUND 2024 LEVY 2023 Extension $ CHANGE % CHANGE
City General 16,710,325$ 15,905,865$ 804,460$ 5.06%
Pension Funds 7,241,472 7,076,505 164,967 2.33%
Parks and Recreation 6,455,563 6,518,608 (63,045) -0.97%
Recreation & Parks/Specific Purpose 125,000 125,000 0 0.00%
Special Recreation 572,234 553,418 18,816 3.40%
Capital Improvements 2,100,000 1,542,169 557,831 36.17%
Library 4,684,908 4,502,965 181,943 4.04%
Library sites 495,961 479,653 16,308 3.40%
PTAB/CE Recapture 0 144,688 (144,688) -100.00%
Bond Funds 3,106,050 2,790,191 315,859 11.32%
TOTAL TAX LEVY - CITY 41,491,513$ 39,639,062$ 1,852,451$ 4.67%
Ordinance (exclude Bond Funds)$38,385,463
23
Proceedings of the Monday, November 18, 2024
City Council Meeting
The City Council thanked Ms. Holleb and her team for all their work and recognized the median update.
Mayor Tack asked if there was anyone from the public who would like to comment on this item. Seeing none,
he asked for a motion.
COUNCIL ACTION: Grant first reading of an Ordinance Establishing the 2024 Tax Levy
Alderman Novit made a motion to Grant first reading of an Ordinance Establishing the 2024 Tax Levy,
seconded by Alderman Walther. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers,
Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
3. Approval of Ordinances Abating 2024 Tax Levies for Various G.O. Alternate Revenue Bond
Issues (First Reading)
Elizabeth Holleb, Finance Director gave a brief overview of the proposed ordinances for the abatement
(reduction) of 2024 property taxes levied for the various outstanding general obligation alternate revenue
bond issues. The tax levies for all bond issues are established and recorded with the County Clerk at the time
the bonds are issued. And to continue to reduce the 2024 bond tax levies, an abatement ordinance must be
approved and filed with the County Clerk no later than March 1, 2025. The abatement of these general
obligation alternate revenue bonds is possible due to the fact these bond funds have an adequate revenue
source from water sales and/or TIF increment. Therefore, the general obligation tax levy can be abated as was
planned at the time the bonds were issued. The table below gives an overview of the bonds.
Mayor Tack asked if there was anyone from the public who would like to comment on this item, Seeing none,
he asked for a motion.
COUNCIL ACTION: Grant first reading of the Ordinances Abating 2024 Tax Levies for various general
obligation bond issues.
Alderman Powers made a motion to Grant first reading of the Ordinances Abating 2024 Tax Levies for various
general obligation bond issues, seconded by Alderman Notz. The following voted “Aye”: Alderman Novit,
Clemens, Notz, Powers, Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-
Nays, motion carried.
Levy per County TIF Water Net Levy
2015 638,175.00 (362,937.50)275,237.50
2017 782,727.50 (782,727.50) 0.00
2019 825,962.50 825,962.50
2021 732,100.00 732,100.00
2023 1,272,750.00 1,272,750.00
4,251,715.00 (362,937.50) (782,727.50) 3,106,050.00
1% L/C 4,294,232.15 3,137,110.50
2024 Debt Service Levy and Abatements
24
Proceedings of the Monday, November 18, 2024
City Council Meeting
4. Consideration of an Ordinance approving a Fee Schedule and Ordinance Adopting a New Fee
Related to Liquor Licenses (First Reading)
Diane Hall, Assistant Finance Director gave a brief overview of the process and the recommended changes.
She reported that the Annual revenue for the new and increased fees is estimated to be $363 in the General
Fund, $15,933 in the Parks and Recreation Fund, $54,038 in the Golf Course Fund and $211,734 in the Water
Utility Fund.
Mayor Tack asked if there was anyone from the public who would like to comment on this item, Seeing none,
he asked for a motion.
COUNCIL ACTION: Grant first reading of an Ordinance approving a fee schedule and Ordinance adopting a
new fee related to liquor licenses.
Alderman Walther made a motion to Grant first reading of an Ordinance approving a fee schedule and
Ordinance adopting a new fee related to liquor licenses, seconded by Alderman Clemens. The following voted
“Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber and Walther. The following voted
“Nay”: none. 8-Ayes, 0-Nays, motion carried.
PARKS & RECREATION AND PUBLIC WORKS COMMITTEE
1. Approval of a Recommendation from the Parks & Recreation Board and the Public Works
Committee to Award the West Park Tennis Court Reconstruction Project to Obsidian Asphalt
Paving and Authorize the City Manager to Execute an Agreement in the Amount of $447,410 to
Include a 10% Contingency in the Amount of $44,590 for a Total Cost of $492,000.
Chuck Myers, Superintendent of Parks & Forestry reported the courts will be in the same location on the site
but will be extended slightly to the north and to the east to obtain the proper dimensions. The design included
two material approaches for the base surface of the courts - asphalt and an alternate for post-tension
concrete. The design with specifications for asphalt and alternatively with concrete was done to allow staff to
better evaluate the pros and cons of both products and provide costs for both. Asphalt was ultimately chosen.
Mr. Myers noted reconstruction of the courts will include removal of asphalt surface and fencing, examination
of the base materials for suitability and replacement as necessary, installation of new drainage system,
realignment and expansion of courts to meet USTA standards, application of a new surface, installation of new
net posts, application of acrylic color surface and lines, fence replacement and new practice wall. additionally,
resurfacing with acrylic top surfacing is recommended every five years and staff has scheduled this in the
City’s CIP.
Mayor Tack asked if there was anyone from the public who would like to comment on this item, Seeing none,
he asked for a motion.
COUNCIL ACTION: Approval of a Recommendation from the Parks & Recreation Board and the Public Works
Committee to Award the West Park Tennis Court Reconstruction Project to Obsidian Asphalt Paving and
Authorize the City Manager to Execute an Agreement in the Amount of $447,410 to Include a 10%
Contingency in the Amount of $44,590 for a Total Cost of $492,000
Alderman Notz made a motion to Grant Approval of a Recommendation from the Parks & Recreation Board
and the Public Works Committee to Award the West Park Tennis Court Reconstruction Project to Obsidian
Asphalt Paving and Authorize the City Manager to Execute an Agreement in the Amount of $447,410 to
Include a 10% Contingency in the Amount of $44,590 for a Total Cost of $492,000, seconded by Alderman
Walther. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber and
Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
25
Proceedings of the Monday, November 18, 2024
City Council Meeting
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the November 4, 2024, City Council Meeting Minutes
2. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with
Holding a Raffle in the City of Lake Forest for The Women’s Board of Northwestern Lake Forest
Hospital, The Guild of the Church of St. Mary and Lake Forest College Athletics (Approval by
Motion)
3. Approval of a One Year Contract with American Printing Technologies for Processing Vehicle
Licenses and Parking Permits in an Amount Not to Exceed $44,000
4. Approval to authorize the City Manager to Award a Contract for Tree Pruning for FY2025 to
Advanced Tree Care for an Amount Not to Exceed $77,000.
5. Ratify the purchase of five used vehicles for the Police Department and make exception to the
Bidding Process and Authorize the City Manager to enter into an agreement with Havey
Communications for vehicle lighting and equipment not to exceed $40,136
COUNCIL ACTION: Approve the five (5) omnibus items as presented
Mayor Tack asked the Council if there were any items to be removed or taken separately. Seeing none, he
asked for a motion.
Alderman Weber made a motion to approve the five (5) Omnibus items as presented, seconded by Alderman
Goshgarian. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber
and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council
Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
OLD BUSINESS
1. Approval of a Resolution for a Joint Funding Agreement for Federally Funded Construction with
the State of Illinois Department of Transportation for Construction of the Deerpath Streetscape
Project, Section Number 19-00093-00-SW, for a Local Match of at least $1,484,676 and
Authorize the City Manager to Execute Required Agreements and Additional Paperwork as
Required by IDOT Related to Work on This Project
Byron Kutz, P.E., Superintendent of Engineering reported that approval of an IDOT resolution for a Joint
Funding Agreement is necessary for federally funded construction for the Deerpath Streetscape. In addition,
he stated that staff requests authority to execute required IDOT agreements and any other paperwork for this
project.
He went on to say approval of the Joint funding agreement is required to proceed with the state bidding on
January 17, 2025. And any costs above the available federal funds in general would be local capital funds.
The City received federal funding for the Deerpath Streetscape project via Illinois Transportation Enhancement
Project (ITEP) funding. The Phase II design is wrapping up with the project currently scheduled to be bid by the
State in January of 2025. Execution of the Joint Funding Agreement is required now to allow the State to bid
26
Proceedings of the Monday, November 18, 2024
City Council Meeting
out the project since the project is utilizing federal funds, as well as confirming the City’s financial
commitment to the City’s local match.
Mr. Kutz stated construction of this project will be partially funded by the Illinois Transportation Enhancement
Project (ITEP) funding with the remaining balance to be funded by local capital funds and local water-sewer
fund. The City submitted for an ITEP grant and was notified in April 2023 of an award of $2,068,748. The local
match represented in the title of this item must match the last accepted project cost-form to IDOT which was
accepted earlier this year. The total project amount submitted to Lake Forest Finance as part of the CIP
process on October 11 although has been adjusted and inflated as necessary above the last cost-form
submitted to IDOT. The current estimated total streetscape construction cost excluding watermain and
construction engineering (as will be awarded separately locally) is shown at $4,400,000 ($2,335,000 Local
Capital Fund) which includes several items not reflected in the most recent accepted IDOT cost-form (cost
adjustments and inflation). Actual costs will not be known until after the January 17, 2025 State Bidding. Any
costs above the available federal funds in general would be local capital funds. The State will pay for the
construction work and will invoice the City for the City’s share of the project.
Mayor Tack asked if there was anyone from the public who would like to comment on this item, Seeing none,
he asked for a motion.
COUNCIL ACTION: Approval of a Resolution for a Joint Funding Agreement for Federally Funded
Construction with the State of Illinois Department of Transportation for Construction of the Deerpath
Streetscape Project, Section Number 19-00093-00-SW, for a Local Match of at least $1,484,676 and
Authorize the City Manager to Execute Required Agreements and Additional Paperwork as Required by
IDOT Related to Work on This Project
Alderman Weber made a motion to approve the five (5) Omnibus items as presented, seconded by Alderman
Goshgarian. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber
and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
7. NEW BUSINESS
1. Consideration of a Recommendation from the Plan Commission of an amendment to Section
159.154, Personal Wireless Service Facilities Overlay District, of the City Code to designate a
site or sites for telecommunications facilities such as cell towers, monopoles, and antennas in
the vicinity of Waukegan and Everett Roads for the purpose of improving wireless service in
the Waukegan Road Business District and more broadly in the 4th Ward.
The City Council tabled this matter until further due diligence is completed in response to questions, concerns,
and comments raised to date.
Alderman Walther made a motion to table this item for 120 days, seconded by Alderman Weber. The
following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, Weber and Walther. The
following abstained: Alderman LeVert. The following voted “Nay”: none. 7-Ayes, 1-abstension, 0-Nays, motion
carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
City Council invited the community to the annual tree lighting from 3-6 pm.
ADJOURNMENT
27
Proceedings of the Monday, November 18, 2024
City Council Meeting
There being no further business Mayor Tack asked for a motion to adjourn. Alderman Weber made a motion
to adjourn, seconded by Alderman Powers. The motion was carried unanimously by voice vote at 7:31 p.m.
Respectfully Submitted,
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To,
then click on View, then choose Archived Meetings Videos.
28
The City of Lake Forest
CITY COUNCIL MEETING MINUTES
Proceedings of the Monday, December 2, 2024 6:30 pm
City Council Meeting – City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City
Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Tack, Alderman Novit, Alderman Notz, Alderman Powers, Alderman Goshgarina,
Alderman LeVert, Alderman Weber and Alderman Walther.
Absent: none
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited by all.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Tack made opening comments extending thanks and appreciation to the Fire Department for its
unwavering professionalism. He noted that the timing of tonight’s appointment is a bit out of the norm, he
will ask the Council to approve the appointment and swear Andrew Rick in at the Fire Station on Monday,
January 6, 2025. The Mayor stated that Chief Siebert will retire form the City on January 6, his resolution of
appreciation will be heard when Council resumes on January 21, 2025. He thanked the Chief for his dedicated
years of service.
A. Approve the Mayor’s Appointment of Andrew Rick as Fire Chief Effective January 4,
2025
Mayor Tack asked for a motion.
COUNCIL ACTION: Approve the Mayor’s appointment
Alderman Weber made a motion to approve the Mayor’s appointment, seconded by Alderman Powers. The
following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber and Walther. The
following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
Mayor Tack reported on the Think Local Pop-Up Shop that will be opening on Market Square that supports
not-for-profits along with the Holiday Market at the west side train Sation that supports local artisans.
COMMENTS BY CITY MANAGER
A. Fire Department Ambulance Replacement
- Pete Siebert, Fire Chief
Deputy Chief Andrew Rick thanked Chief Siebert and Finance Director Elizabeth Holleb for developing a
reliable schedule to replace apparatus. He gave an overview of the item that will be on the omnibus portion of
the agenda. He noted that there is a three-year lead time on the chassis. The City will take delivery of its
second piece in June 2025. Seeking approval of this ambulance and Stryker cot.
The City Council had discussion on the quantity of ambulances in service for the City, 30 month lead time, and
keeping up with technology.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
29
Proceedings of the Monday, December 2, 2024
City Council Meeting
COMMITTEE REPORTS
FINANCE COMMITTEE
1. Gorton Community Center 2025 Budget Presentation
Board Chair Andrew Trees stated that representatives of Gorton met with Finance Committee Chair Eileen
Looby Weber, City Manager Jason Wicha and Finance Director Holleb on November 12 to review Gorton’s
2025 budget, and that the Gorton Board approved the 2025 Budget on November 11.
Executive Director Amy Wagliardo gave an overview of the Mission & Vison statement along with 50th
Anniversary events.
Bob Scales, Finance & Operations Chair/City Director gave an overview of his role at Gorton and the success of
the FY24 budget vs. actuals and how reliable the results were.
Mayor Tack asked if there was anyone from the public who would like to comment on this item. Seeing none,
he asked for a motion.
COUNCIL ACTION: It is recommended that the City Council approve the Gorton Community Center 2025
Budget.
Alderman Novit made a motion to approve the Gorton Community Center 2025 Budget, seconded by
Alderman Weber. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert,
Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
2. Consideration of an Ordinance Restating and Reaffirming Ordinance No. 2013-070 (Self Limiting
Ordinance - Final Reading)
Elizabeth Holleb, Finance Director summarized the current recommended changes; that included amending
the self-limiting ordinance, capital improvements levy moved to aggregate levy cap, ongoing, annual expense
similar to operating levies, pensions, consistent with truth in taxation statute and debt cap retained –
applicable to debt service levy, as abated.
By removing the capitol improvement levy funding pay as you go.
Additionally, Ms. Holleb noted the proposed Ordinance would allow for the financing associated with the new
police facility project. The proposed 2024 tax levy includes the addition of $500,000 to begin phasing in the
debt service of an anticipated bond issue to finance improvements to the City-owned property at 1925 Field
Court.
COUNCIL ACTION: Grant final approval of an Ordinance Restating and Reaffirming Ordinance No. 2013-070
(Self Limiting Ordinance)
Alderman Powers made a motion to grant final approval of an Ordinance Restating and Reaffirming Ordinance
No. 2013-070, seconded by Alderman Notz. The following voted “Aye”: Alderman Novit, Clemens, Notz,
Powers, Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion
carried.
30
Proceedings of the Monday, December 2, 2024
City Council Meeting
Mayor Tack asked for a motion to open the public hearing at 7:05pm
*** OPEN PUBLIC HEARING ON THE CITY’S 2024 PROPERTY TAX LEVY ORDINANCE ***
Alderman LeVert made a motion to open the public hearing on the City’s 2024 property tax levy ordinance,
seconded by Alderman Walther. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers,
Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
3. Consideration of an Ordinance Establishing the 2024 Tax Levy (Final Reading – Public Hearing
Required)
Elizabeth Holleb, Finance Director reported that this will be the fifth meeting discussing the tax levy. This will
begin the 1st Phase in year on facility debt. Ms. Holleb reviewed spreadsheets related to the proposed tax levy
for 2024. These include: 1) the tax levy limitations under the tax cap; 2) the tax levy distributed by fund
without new growth and allowances distributed; 3) the tax levy by fund with new growth and allowances
distributed; and 4) an explanation of the tax increase to an average homeowner.
The tax levy to be approved includes the needs of all City departments, as well as for pensions and debt
service requirements. A summary of the proposed levy is as follows:
School District #67 levy amounts are estimates and subject to final approval by the School District Board.
The levy for bond funds increases by more than 5.0% over the extended levy of the prior year. Therefore, in
compliance with the Truth in Taxation Statute, a public notice was published in the November 21 edition of
the Lake Forester for this public hearing on the proposed tax levy.
The proposed tax levy for 2024 reflects a 4.67% increase over the 2023 tax levy extensions for the City and
Library operating funds and City pension and debt service funds. This increase is comprised of the 3.40%
property tax cap increase on Parks/Recreation and Library levies; debt service bond levies as previously
Proposed
FUND 2024 LEVY 2023 Extension $ CHANGE % CHANGE
City General 16,710,325$ 15,905,865$ 804,460$ 5.06%
Pension Funds 7,241,472 7,076,505 164,967 2.33%
Parks and Recreation 6,455,563 6,518,608 (63,045) -0.97%
Recreation & Parks/Specific Purpose 125,000 125,000 0 0.00%
Special Recreation 572,234 553,418 18,816 3.40%
Capital Improvements 2,100,000 1,542,169 557,831 36.17%
Library 4,684,908 4,502,965 181,943 4.04%
Library sites 495,961 479,653 16,308 3.40%
PTAB/CE Recapture 0 144,688 (144,688) -100.00%
Bond Funds 3,106,050 2,790,191 315,859 11.32%
TOTAL TAX LEVY - CITY 41,491,513$ 39,639,062$ 1,852,451$ 4.67%
School District 67- ESTIMATED 41,648,963$ 40,048,649 1,600,314$ 4.00%
GRAND TOTAL 83,140,476 79,687,711 3,452,765$ 4.33%
Ordinance (exclude Bond Funds)$80,034,426
31
Proceedings of the Monday, December 2, 2024
City Council Meeting
approved by City Council bond Ordinances, subject to abatement for debt paid by alternate revenue sources;
an increase in the Capital Improvements levy of $500,000 to begin phase in of debt service related to the
police facility project; increases attributable to new construction; and increases in General Fund and IMRF
pension levy of 2.00%. Police and Fire pension costs are determined by an independent actuarial valuation
and recommendation by the Pension Subcommittee. The average increase to existing residents ($894,400
home) is projected to be $171 or 4.03%.
The City Council had lengthy discussion on feedback from the community, the value of the process of decision
making at the Council level, and previous City Council decisions. The Levy increase without the Deerpath Park
and the New Police Facility, concerns for future related to unfunded liabilities, cost of living in Illinois and the
utmost importance of mindfulness.
Mayor Tack asked if there was anyone from the public who would like to address the Council. Seeing none he
asked for a motion to close the public hearing at 7:17pm
*** CLOSE PUBLIC HEARING ON THE CITY’S 2024 PROPERTY TAX LEVY ORDINANCE ***
Alderman Walther made a motion to close the public hearing on the City’s 2024 property tax levy ordinance,
seconded by Alderman Notz. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian,
LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
COUNCIL ACTION: Conduct a public hearing on the proposed 2024 Tax Levy Ordinance. Upon closing the
public hearing, it is recommended that the City Council consider final approval of an Ordinance Establishing
the 2024 Tax Levy.
Alderman Walther made a motion for final approval of an Ordinance Establishing the 2024 Tax Levy, seconded
by Alderman Clemens. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian,
LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
PUBLIC WORKS COMMITTEE
1. Award the Low Bid for the Deerpath Watermain Replacement Project to Campanella & Sons,
Inc., and Authorize the City Manager to Execute an Agreement in the Amount of $1,154,179
and a 10% Contingency in the Amount of $115,418 for a Total Project Cost of $1,269,597
Byron Kutz, Superintendent of Engineering reviewed the project that includes upsizing the existing 8” main on
Deerpath to a larger 12” main. Staff recommends replacing this main on Deerpath Road (Green Bay to
Western) prior to the upcoming streetscape project (Oakwood to Western). Replacement of this project was
included in the 2021 Water Masterplan study. Replacing this main prior to the streetscape investments is
highly recommended as portions of the existing main are as old as 1929.
In early 2025, the City plans to begin construction of the Deerpath Streetscape Project. The first phase of the
project will be this locally-funded watermain replacement project under Deerpath Road, east of Green Bay
Road to Western Avenue. The anticipated construction date is from mid-January to the end of March 2025, or
early April as necessary. Following the completion of the water main construction, the second phase of
streetscape improvements (federally funded thus requiring an IDOT agreement approved by City Council on
11/18/24) will begin. These streetscape improvements will occur on Deerpath Road from Oakwood Avenue to
Western Avenue. The separate streetscape project originally was anticipated to begin in April 2025 and has
recently been adjusted to a May start date due to a change in the IDOT bidding date. In order to complete all
the work for both projects in a single 2025 construction season, it is necessary to commence the watermain
work in January, prior to knowing the streetscape bid results which is scheduled for March 7, 2025.
32
Proceedings of the Monday, December 2, 2024
City Council Meeting
Over the last few months, City Staff including the Communications Department have been developing and
implementing a comprehensive communications plan for both projects. This project is funded by the FY2025
Water Fund in the amount of $1,350,000. Originally this project was anticipated to occur in FY2026 for the
amount of $950,000 but was adjusted to FY2025 in the amount of $1,350,000 during the October Estimated-
Actuals Budget process.
The City Council had discussion on detour maps, communications and monitoring traffic.
Mayor Tack asked if there was anyone from the public who would like to address the Council. Seeing none he
asked for a motion.
COUNCIL ACTION: Award the Low Bid for the Deerpath Watermain Replacement Project to Campanella &
Sons, Inc., and Authorize the City Manager to Execute an Agreement in the Amount of $1,154,179 and a 10%
Contingency in the Amount of $115,418 for a Total Project Cost of $1,269,597
Alderman Powers made a motion to award the Low Bid for the Deerpath Watermain Replacement Project to
Campanella & Sons, Inc., and Authorize the City Manager to Execute an Agreement in the Amount of
$1,154,179 and a 10% Contingency in the Amount of $115,418 for a Total Project Cost of $1,269,597,
seconded by Alderman Clemens. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers,
Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the Check Register for the Period of October 26th – November 22, 2024
2. Approval of Ordinances Abating 2024 Tax Levies for Various General Obligation Bond Issues
(Final Reading)
3. Consideration of an Ordinance approving a Fee Schedule and Ordinance Adopting a New Fee
Related to Liquor Licenses (Final Reading)
4. Approval of an Amended and Restated Intergovernmental Service Agreement between the City
of Lake Forest and the Village of Lake Bluff
5. Approval to Extend the City’s Grant Services Agreement with The Ferguson Group for Grant
Research/Writing Services for 2025
6. Award of the contract for 2025 GIS Services to MGP, Inc. in the not-to-exceed amount of
$126,998 and 2025 Plotting Costs in the not-to-exceed amount of $2,299 for a Total Cost of
$129,297
7. Approval for annual renewal of Adobe Acrobat Licensing with Hypertec in the amount of
$27,446.
8. Request to Approve the Purchase of a Replacement Ambulance by ARV Inc. in the amount of
$360,883.00 equipped with a Stryker Power Load and Cot in the amount of $77,919.53. The
combined requested sum for ambulance and Stryker equipment of $438,802.53 plus a
contingency of 5% for a total not to exceed $460,742.66.
9. Approval of a Resolution for a Joint Funding Agreement for Federally Funded Construction with
the State of Illinois Department of Transportation for Construction of the Lake Forest /
Cherokee School Sidewalk Connection Project, Section Number 23-00099-00-SW, for a Local
33
Proceedings of the Monday, December 2, 2024
City Council Meeting
Match of at least $100,000 and Authorize the City Manager to Execute Required Agreements
and Additional Paperwork as Required by IDOT Related to Work on This Project
10. Approval of Two Items Related to the Ringwood Bridge- First: Approval of an Illinois
Department of Transportation Resolution Appropriating $150,000 in Motor Fuel Tax (MFT)
Funds to be used for Phase I Design Engineering Services of the Ringwood Bridge Project.
Second: Approval of Phase I Design Engineering Services for the Ringwood Bridge Project to
Ciorba Group, and Authorize the City Manager to Execute an Agreement in the Amount of
$237,470 to Include a 5% Contingency in the Amount of $11,874 for a Total Cost of $249,344
11. Consideration of Ordinances Approving Recommendations from the Building Review Board for
744 Northmoor Road, 250 Butler Drive, 1200 Lawrence Avenue and 1124 Fairview Avenue.
(First Reading and if Desired by the City Council, Final Approval)
12. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals
for 744 Northmoor, 854 Highview Terrace and 40 N. Sheridan Road. (First Reading, and if
Desired by the City Council, Final Approval)
13. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation
Commission Granting a Building Scale Variance and Approving an Addition and Alterations at
121 N. Green Bay Road. (First Reading and if Desired by the City Council, Final Approval)
14. Consideration of a Recommendation from Staff to Approve a Resolution Accepting Certain
Public Improvements in the Oak Knoll Woodlands Subdivision. (Approval by Motion)
COUNCIL ACTION: Approve the fourteen (14) omnibus items as presented
The City Council had discussion on item #4.
Mayor Tack asked the Council if there were any items to be removed or taken separately. Seeing none, he
asked for a motion.
Alderman Weber made a motion to approve the fourteen (14) Omnibus items as presented, seconded by
Alderman Clemens. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert,
Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council
Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
ADJOURNMENT
There being no further business Mayor Tack asked for a motion to adjourn. Alderman Goshgarian made a
motion to adjourn, seconded by Alderman Notz. The motion was carried unanimously by voice vote at 7:42
p.m.
Respectfully Submitted,
Margaret Boyer, City Clerk
34
Proceedings of the Monday, December 2, 2024
City Council Meeting
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To,
then click on View, then choose Archived Meetings Videos.
35
RESOLUTION NO. ________________
A RESOLUTION APPOINTING
A DELEGATE AND ALTERNATE DELEGATE
TO THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY (IRMA)
WHEREAS, the City of Lake Forest is a member of the Intergovernmental Risk Management
Agency (IRMA); and
WHEREAS, the Contract and Bylaws of IRMA provides that member units of local
government shall by majority vote of its corporate authorities select a Delegate and an Alternate to
represent the City on the Board of Directors of said Intergovernmental Agency;
BE IT RESOLVED by the City Council of the City of Lake Forest, Lake County, Illinois, as
follows:
Section 1. Jason Wicha, City Manager of the City of Lake Forest, is hereby appointed as
delegate to represent the City on the Board of Directors of said Intergovernmental Risk Management
Agency.
Section 2. Diane Hall, Assistant Finance Director of the City of Lake Forest, is hereby
appointed as the alternate delegate to serve if Jason Wicha is unable to carry out his aforesaid duties
as the representative of the City of Lake Forest to said Intergovernmental Risk Management Agency.
PASSED by the City Council of the City of Lake Forest, Illinois, this _th day of ______, 2025.
AYES: _____________________________________________
NAYES: _____________________________________________
ABSENT: _____________________________________________
APPROVED by me this __th day of ______, 2025.
____________________________________
_____________, Mayor
ATTEST:
_____________________________
_____________, City Clerk
36
DRAFT 12/18/24
Page 1 of 3
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING (this “Agreement”) is made and
entered into this ___ day of ____________, 2024 by and between THE CITY OF LAKE FOREST
(the City), an Illinois home rule and special charter municipal corporation, and the LAKE FOREST
LIBRARY (“the Library”), an Illinois local library organized under the Illinois Local Library Act.
RECITALS
A. The Library was chartered by the Lake Forest City Council on July 4, 1898. The
Library is a legally separate organization governed by a nine member Board of
Trustees appointed by the Mayor of the City.
B. The Library’s primary funding source for operations is the annual property tax levy,
which the City adopts on the Library’s behalf based on the levy request adopted by
the Library Board of Trustees.
C. The City and Library have a longstanding and mutually beneficial operating
partnership whereby the City provides administrative and financial-related support
that includes the Library’s use of the City’s financial operating software (BS&A),
banking services through the City’s depository, audit services through the City’s
independent audit firm, and the City provides accounting, payroll, accounts payable
and other related services. This partnership provides efficiencies that reduce the
overall cost burden to Lake Forest property taxpayers.
D. This agreement is set forth to establish the parameters for the Library to participate
in the City’s investment program with the eConnect Direct platform offered by
Multi-Bank Securities.
NOW, THEREFORE, in consideration of the mutual promises herein stated and other
good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and
the Library hereby agree as follows:
1) Investment Policy. The City’s current investment policy was approved by the City
Council in May 2022 and it provides that the policy “shall apply to Library funds
managed and invested by the City on behalf of the Library.” The Library Board has
reviewed the City’s current investment policy and acknowledges its application to
the Library’s cash and investments held by the City, as well as to the fact that the
City may amend its investment policy from time to time. The City will notify the
Library Board of future amendments or changes to its investment policy. The
Library Board agrees to and will approve a resolution adopting the same investment
policy as the City’s investment policy within thirty days from the date of this
Agreement or any amendment to the City’s investment policy.
2) Authorized Investment Types and Duration. The Library Board has determined
that any investment type authorized in the City’s approved Investment Policy shall
37
DRAFT 12/18/24
Page 2 of 3
be permitted and shall be authorized by the Library’s investment policy. The
Library Board shall provide direction to the Library Executive Director regarding
preferred investment types. Any investment purchased on behalf of the Library
must mature within three (3) five (5) years.
3) Level of Authority. The Library Board has or will designate the Library Executive
Director as the Library’s Investment officer. Based on the Library’s investment
policy, the Library Executive Director is authorized to initiate and approve any
single investment up to $250,000. Any single investment that exceeds $250,000
must be approved by the Library Board’s Finance Committee. The City is
authorized to make investment purchases at the direction of the Library Executive
Director and is authorized to rely upon the Library Executive Director’s investment
instructions without further inquiry, regardless of whether any purchase exceeding
the Executive Director’s level of authority has been approved. The City is under no
obligation to verify or confirm the required approval. The total face value of all
Library investments through eConnect Direct shall at no time exceed $4,000,000
$6,000,000.
4) Cash Flow and Investment Maturities. The City Finance Director and Library
Executive Director will collaborate regarding the laddering of investment
maturities to anticipate future Library cash flow needs. In the event the Library
experiences an unanticipated cash flow requirement, the City may, but is not
required, to purchase the investment from the Library at its current book value.
Should this occur, the City will transfer cash to the Library fund and record the
corresponding investment to the City investment portfolio.
5) Investment Transaction Procedures. When the Library desires to purchase an
investment, the City Finance Director and Library Executive Director shall consult
and review various options using the eConnect Direct Platform. The Library
Executive Director will provide direction on the specific investment to purchase, at
which time a confirmation email will be received and forwarded to the Library
Executive Director. The City shall initiate a wire transfer of cash from the Library’s
operating cash account prior to the scheduled settlement date. The wire transfer
will require dual approval – one City Finance team member to initiate the wire
transfer and a second City Finance team member to approve.
6) Investment Accounting Procedures. The City will create an account in the
Library Fund general ledger entitled “Investments – Multibank Securities.” Each
investment purchase/maturity will be recorded to this account to show a current
balance of active investments. The City will also create an account in the Library
Fund general ledger entitled “MBS Money Market.” This account will be used to
account for any cash in escrow due to investment purchase/maturities or investment
interest not yet transferred to the operating cash account. Interest will be credited
monthly to the Library Fund “Interest on Investments” account. Library staff with
access to the General Ledger will be able to view and report on activity posted to
these accounts.
38
DRAFT 12/18/24
Page 3 of 3
7) Commingling of Investments. When City and Library funds are combined for
investment purposes, the moneys combined for those purposes shall be accounted
for separately in all respects, and the earnings from such investment shall be
separately and individually computed, recorded, and credited to the agency and
fund for which the investment was acquired.
8) Investment Reporting Procedures. The City will provide the Library a quarterly
investment report as of July 31, October 31, January 31 and April 30.
8)9) Revisions to Previous Agreement. The City and Library acknowledge that this
Agreement revises and supersedes a similar agreement dated July 23, 2024.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their respective and duly authorized representatives and caused their respective corporate seals
to be affixed hereunto.
THE CITY OF LAKE FOREST LAKE FOREST LIBRARY
By: By:
Jason Wicha, City Manager Jim Clifton, President, Board of Trustees
Dated: ________________________ Dated: __________________
39
THE CITY OF LAKE FOREST
ORDINANCE NO. 2025-____
AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE REGARDING
THE CLASS I-2 LIQUOR LICENSES
Adopted by the City Council
of the City of Lake Forest
this day of 2025
Published in pamphlet form by direction
and authority of The City of Lake Forest
Lake County, Illinois
this day of 2025
40
THE CITY OF LAKE FOREST
ORDINANCE NO. 2025 -_____
AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE REGARDING
THE CLASS I-1 LIQUOR LICENSES
WHEREAS, the City of Lake Forest is a home rule, special charter municipal corporation;
and
WHEREAS, the City has adopted certain alcoholic beverage regulations designed to
protect the health, safety and welfare, which regulations are codified in Chapter 111 of the City
Code of Lake Forest, 2013 (“Liquor Code”);
WHEREAS, The City of Lake Forest desires to amend its Liquor Code to increase the
number of liquor licenses in the I-1 category to accommodate an application filed by a local entity
for a new restaurant operation; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of The City of Lake Forest,
County of Lake, and State of Illinois, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the
City Council and are hereby incorporated into and made a part of this Ordinance.
SECTION TWO: Amendment to Section 111.037. Section 111.037 of the City Code,
entitled “Number of Licenses,” is amended as follows (deletions in strikethrough and additions in
bold and underline):
Ҥ111.037 NUMBER OF LICENSES.
(A) The number of liquor licenses issued by the city shall be limited as follows:
Class Maximum Number of Licenses Authorized
41
C-2 11
C-3 18
D-1 5
E-1 2
F-2 As many as determined reasonable by the Commissioner
F-3 As many as determined reasonable by the Commissioner
F-4 As many as determined reasonable by the Commissioner
F-5 1
F-6 3
G-1 3
G-2 2
I-1 No more than the total number of Class B-1, C-1, C-2, C-3, D-1,
E-1 and F-1 licenses issued by the city
I-2 No more than the total number of Class B-1, C-1, C-2, C-3, D-1,
E-1 and F-1 licenses issued by the city
I-3 As many as determined reasonable by the Commissioner
J 1
K 1
(B) Without further action of the City Council, the maximum number of licenses in
any class shall be automatically reduced by one upon the expiration, revocation
or non-renewal of an existing license in any such license class.”
SECTION FIVE: Effective Date. This Ordinance shall be in full force and effect upon its
passage, approval, and publication in pamphlet form in the manner provided by law.
Passed this ____ day of _________________________, 2025.
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this __ day of _________________________, 2024.
_____________________________
Mayor
ATTEST:
42
_______________________________
City Clerk
43
1 of 3
THIRD AMENDMENT TO THE LICENSE AGREEMENT BETWEEN THE CITY OF LAKE
FOREST AND THE MUSIC INSTITUTE OF CHICAGO
THIS THIRD AMENDMENT TO THE LICENSE AGREEMENT BETWEEN THE CITY OF
LAKE FOREST AND THE MUSIC INSTITUTE OF CHICAGO (this “Third Amendment”) is made
this ___ day of _______, 2025, by and between the CITY OF LAKE FOREST, an Illinois home-
rule and special charter municipal corporation (“City”) and MUSIC INSTITUTE OF CHICAGO, an
Illinois not-for-profit corporation (“Licensee”).
WHEREAS, the City and Licensee previously entered into that certain License Agreement,
dated February 10, 2015 (the “License Agreement”); and
WHEREAS, pursuant to the License Agreement, the City has granted a license to the
Licensee for the use of a portion of the building commonly known as Volwiler Hall, located at 40
E. Old Mill Road in the City of Lake Forest; and
WHEREAS, the City and the Licensee previously entered into the First Amendment and
subsequent Second Amendment to the License Agreement to extend the term of the License
Agreement; and
WHEREAS, the City and the Licensee desire to further amend certain provisions of the
License Agreement, including the term and the license fee, as more fully set forth in this Third
Amendment.
NOW, THEREFORE, in consideration of the mutual promises and agreements contained
herein, the receipt and sufficiency of which is hereby acknowledged by both Parties, the Parties
hereto do promise and agree, as follows:
SECTION 1. Recitals. The foregoing recitals shall be, and are hereby, incorporated into
and made a part of this Amendment as if fully set forth in this Section 1.
SECTION 2. Prior Agreement/Conflicts. In the event of any conflict or inconsistency
between the terms and provisions of the License Agreement, as amended, and this Third
Amendment, this Third Amendment shall govern and apply
SECTION 3. Amendment to Section 2 of the License Agreement. Section 2 of the
License Agreement, entitled “License Period” is hereby amended as follows (deletions in
strikethrough, additions in bold and underline):
“1. License Period.
The terms and conditions of this License shall apply during the period beginning
on January 1, 2025 June 2, 2021 ("Commencement Date") and ending on
December 31, 2031 June 1, 2026 ("License Period"). The Parties may extend the
License Period or modify the terms of this License as provided for herein or by a
separate written agreement signed by both Parties.”
44
2 of 3
SECTION 4. Amendment to Section 3 of the License Agreement. Section 3 of the
License Agreement, entitled “License Fee & Execution of License” is hereby amended as follows
(deletions in strikethrough, additions in bold and underline):
“3. License Fee & Execution of License.
a. Licensee shall pay to Owner each year during the License Period a fixed
fee of $43,000 $48,000 per year, payable in monthly installments. The
License Fee will increase on each anniversary of the Commencement Date
by the lessor of three percent (3%) or the Consumer Price Index as of
October March 31st of the previous then current year. Each installment
payment of the License Fee shall be due in advance on the first day of each
calendar month during the License Period. Licensee is directed and
required to deliver each installment of the License Fee to Owner at the
following address: 800 North Field Drive, Lake Forest, IL 60045. If
Licensee is delinquent in any monthly installment of the License Fee due
and owing under this License for more than five (5) days, Licensee shall
pay to Owner on demand a late charge equal to five percent (5%) of such
delinquent sum. The provision for such late charge shall be in addition to
all of Owner's other rights and remedies hereunder or at law or in equity
and shall not be construed as a penalty. Owner may further adjust the
License Fee upon any change in usage of the Licensed Area or any
extension of the License Period.”
SECTION 5. Continued Effect. Except as expressly modified by this Addendum, the
License Agreement shall continue in full force and effect.
[signature page follows]
45
3 of 3
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
on the date first above written.
MUSIC INSTITUTE OF CHICAGO CITY OF LAKE FOREST, an Illinois
Municipal Corporation
By: By:
Its: Jason C. Wicha, City Manager
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
January 6, 2025
Dear Honorable Mayor Tack and Members of City Council,
On behalf of Elawa Farm Foundation, we request an extension of the City of Lake Forest’s loan
option for our capital initiative through June 30, 2025. With recent donations, we have not had to
draw on the loan option yet. We appreciate consideration of extending this opportunity for an
additional six months.
We have received such positive feedback from Lake Forest residents on our recent capital
developments, including the farm animals and café. We look forward to completing the project this
year, which will include a visitor center, classroom, and more.
Thank you for being a valuable partner to Elawa Farm Foundation!
Sincerely,
Laura Calvert
Executive Director
Elawa Farm Foundation
847-234-1966 ext. 800
lcalvert@elawafarm.org
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120