CC_2025_02_18_AGENDATHE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
***Tuesday, February 18, 2025
220 E. Deerpath
Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL 6:30pm
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Peter Clemens, Alderman First Ward Alice LeVert, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
2. COMMENTS BY CITY MANAGER
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4. COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
1. Approval of a Recommendation from the Public Works Committee to Award a Phase
III Professional Design Services Agreement for the Deerpath Streetscape Project to
Thomas Engineering Group in the Amount of $435,000 plus 5% Contingency in the
Amount $22,000 for a Total of $457,000
PRESENTED BY: Jim Lockefeer, Assistant to the Director Public Works (810-3542) and
Byron Kutz, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council award a phase III professional design services agreement for the Deerpath
Streetscape Project to Thomas Engineering Group in the Amount of $435,000 plus 5%
Contingency in the Amount $22,000 for a Total of $457,000.
BACKGROUND/DISCUSSION: The Deerpath Streetscape Project limits are Deerpath from
Oakwood Avenue to the Metra right-of way just east of Western Avenue. This area serves as
the entry way into the City’s downtown and historic central business district.
In January 2025, the City began the first phase of construction of the Deerpath Streetscape
Project. The first phase of the project includes a water main replacement under Deerpath
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**Tuesday, February 18, 2025 City Council Agenda
Road, east of Green Bay Road to west of Western Avenue. This work is anticipated to be
completed by beginning of April 2025 (construction inspection is being completed by the
City). Following the completion of the water main construction, North Shore Gas will be
replacing a gas main on Deerpath from Oakwood Avenue to Western Avenue. This work is
anticipated to be completed in April 2025. Following the completion of North Shore Gas’s
construction, the second phase of streetscape improvement will begin. These streetscape
improvements will occur on Deerpath Road from Oakwood Avenue to Western Avenue. The
second phase of construction is anticipated to begin in early May 2025 and all project
construction is estimated to be completed in late October 2025. Currently, the project is
posted on the Illinois Department of Transportation (IDOT) bidding website with a bid opening
date of March 7, 2025. The project aims to improve pedestrian safety, update aging
infrastructure, enhance plantings, and incorporate more decorative elements along Deerpath
Road. Plans for the Deerpath Streetscape Project have been underway for years, dating back
to preliminary conversations with the Civic Beautification Committee in 2016. More detailed
project information can be found on the City’s project webpage at
www.cityoflakeforest.com/deerpathstreetscape.
Phase III design services include construction inspection and observation, construction
documentation, extensive community outreach, and construction project closeout. All
inspection, documentation, and reporting are required to be submitted to IDOT which is a
requirement of the $2 million ITEP grant award the City received for the project.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/3/2025 Agreement Proposal and Recommended
Finance Committee 11/12/2024
City Council 9/3/2024
BUDGET/FISCAL IMPACT: In response to a Request for Proposal (RFP) opportunity and package
issued in January, over ten firms initially expressed interest by downloading the RFP package.
Proposals were due from qualified firms on January 30, 2025, and proposals were received
from two firms. A staff team from the Public Works Department reviewed and evaluated the
proposals. The proposals were evaluated based on specific criteria outlined within the RFP
which included project understanding / familiarity with the City of Lake Forest and the Central
Business District, experience and qualifications of the firm, experience in streetscape
construction inspection (preferably IDOT experience, experience with municipal government
projects / references / results achieved, and cost.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Thomas Engineering Group $435,000
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**Tuesday, February 18, 2025 City Council Agenda
Upon completion of a detailed review of responses received, the staff team unanimously
recommended engaging Thomas Engineering Group (TEG) to provide Phase III Design Services
for the Deerpath Streetscape Project. The basis for the recommendation is detailed below.
TEG has worked successfully with City staff over the last two years completing Phase II
Deerpath Streetscape Project design. Through this process TEG has developed a
significant understanding of the project area. Additionally, on January 21, 2025, TEG
was approved by City Council to provide design services for the Bank Lane Streetscape
Enhancement Project.
TEG’s Phase III staff team was found to be most qualified with numerous other project
references in providing large streetscape project design services for community
projects in Mount Prospect, Oak Park, La Grange, Chicago, and Schaumburg. TEG’s
proposal and staff team demonstrated their significant understanding and commitment
to providing extensive resident/business communications. The majority of TEG’s staff
team included members that have IDOT project experience.
TEG’s proposal included accurate total project staffing hours. TEG’s proposal identified
a total of 2,500 total hours while the GSG proposal included a total of 1,800 hours. City
staff previously anticipated proposals to include a minimum of 2,200 hours to meet the
project schedule and project close-out. This significant difference in hours can also be
attributed to the large proposal cost difference between the two firms.
Below is an estimated summary of Project budget:
FY2026 Funding Source
$475,000 $457,000 Y
While there are no allocated FY2025 funds to support this Phase III design agreement, the
FY2026 proposed Capital Fund budget provided for Deerpath Streetscape Project Phase III
design services in the amount of $475,000. Any costs incurred in FY25 related to this contract
would reduce the amount budgeted for FY26. If necessary, a FY25 supplemental appropriation
will be submitted for City Council approval at the close of the current fiscal year.
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award a Phase III Professional Design Services Agreement for the Deerpath Streetscape Project
to Thomas Engineering Group in the Amount of $435,000 plus 5% Contingency in the Amount
$22,000 for a Total of $457,000
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the February 3, 2025 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 13
COUNCIL ACTION: Approval of the February 3, 2025, City Council Meeting Minutes
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**Tuesday, February 18, 2025 City Council Agenda
2. Approval of Resolution Required to Amend Authorized Signers for eConnectDirect
Account through Multi-Bank Securities.
STAFF CONTACT: Diane Hall, Interim Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests approval of changes to the authorized
signers for eConnectDirect through Multi-Bank Securities, Inc.
BACKGROUND/DISCUSSION: The City is required to approve resolutions establishing authorized
signers on each investment account. Due to the departed Finance Director, a new resolution
is required for the City’s online investment account. Following are the proposed signers for the
account:
Authorized Signers:
Authorized signers are granted authority to conduct investment transactions on behalf of the
City. As part of this approval, authorized signers for the City of Lake Forest are designated as
follows:
Diane Hall, Interim Finance Director
Jason Wicha, City Manager
Jamese Scott, Staff Accountant
Eileen Looby Weber, City Council Finance Committee Chair
In accordance with the City’s Investment Procedures, an investment transaction must be
approved by two (2) authorized signers. The Finance Committee Chair must approve any
investment transaction exceeding $500,000.
BUDGET/FISCAL IMPACT: N/A. No fees are paid to MBS for the eConnectDirect product or for
custodial services provided by Pershing. Yields on purchased investments are shown net of all
fees.
COUNCIL ACTION: Approval of Resolution Required to Amend Authorized Signers for
eConnectDirect Account through Multi-Bank Securities
3. Approve a One-Year Extension to an Existing Contract with Vogue Printers for
Dialogue Newsletter Printing Services in the amount of $26,076 and a 5.0%
contingency in the amount of $1,304 for a grand total of $27,380.
STAFF CONTACT: Dana Olson, Director of Communications and
Community Engagement, (847) 810-3672
PURPOSE AND ACTION REQUESTED: Staff requests extending the contract for professional
services related to the printing and mailing of the City’s Dialogue newsletter to Vogue Printers,
in the amount of $26,076 and a 5.0% contingency in the amount of $1,304 for a grand total of
$27,380.
BACKGROUND/DISCUSSION: The City of Lake Forest regularly contracts with outside service
providers to perform professional printing services for various projects including the quarterly
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**Tuesday, February 18, 2025 City Council Agenda
Dialogue Newsletter and Recreation Seasonal Program Guide which are produced and
delivered throughout the community. The Dialogue Newsletter is print publication that is
produced quarterly and includes a winter, spring, summer and fall edition. The newsletter is
printed and delivered to every home, office, business, and post office box within the
corporate limits of Lake Forest. Approximately 8,500 newsletters are distributed each quarter
and are also available to view online.
In spring 2023, the City issued a request for proposals (“RFP”) for professional printing and
mailing services for Community Newsletter Printing. The City received five responses and
selected Vogue Printers. In March 2023, City Council approved a one-year contract with
Vogue Printers. The contract included an opportunity to renew for up to two one-year terms to
lock in pricing and increase future cost savings. Since Vogue Printers was a new vendor, staff
opted for a one-year contract with the option to renew after a satisfactory year of service.
After printing eight newsletters over the course of two years, Vogue Printers has proven to
exceed expectations in quality, value, and responsiveness. While printing and paper costs
continue to increase, Vogue Printers is willing to lock in the proposed rate for Fiscal Year 2026.
City staff is recommending extending the contract with the firm for a third and final year.
BUDGET/FISCAL IMPACT: If approved, this will be an extension of an existing contract for
printing services. The proposed 2025 pricing is the same amount of the 2023 original
agreement.
The base proposal does not include additional fees or expenses that may be related to proof
changes or edits needed prior to printing and delivery. For this reason, staff is requesting for an
additional 5% of the total cost in contingency funding for any additional expenses occurred
with printing and editing of the Dialogue issues.
Has competitive pricing been obtained for proposed goods/services? Yes
Below is an estimated summary of Project budget:
FY2026 Funding Source
Printing/Stationary 101-1801-$28,000 $27,380 Yes
If awarded, this agreement extension would span May 2025 through April 2026.
COUNCIL ACTION: Approve a One-Year Extension to an Existing Contract with Vogue Printers
for Dialogue Newsletter Printing Services in the amount of $26,076 and a 5.0% contingency in
the amount of $1,304 for a grand total of $27,380
4. Approval of Design Engineering Services for the Green Bay Road Watermain and the
Basswood Road Watermain Replacement Projects to the Thomas Engineering Group,
and Authorize the City Manager to Execute an Agreement in the Amount of $50,016
to Include a 5% Contingency in the Amount of $2,501 for a Total Cost of $52,517
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
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**Tuesday, February 18, 2025 City Council Agenda
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff are requesting
approval of an agreement with Thomas Engineering Group (TEG) to provide civil engineering
design services for the Green Bay Road Watermain as well as the Basswood Road Watermain
replacement projects in an amount of $50,016 with a 5% Contingency in the Amount of $2,501
for a Total Cost of $52,517. In addition, authorization for the City Manager to Execute the
Agreement.
BACKGROUND/DISCUSSION: These watermain projects were identified by operations staff due
to the frequency of watermain-breaks which causes disruptions to the neighborhood as well
as being time-intensive for crews. The Basswood location was also identified in the 2020
Watermain Study as well. The Green Bay Road watermain is from the 1920’s while the
Basswood watermain is from the 1970’s. A replaced Watermain lessens the risk associated with
a main break and the need for Water & Sewer staff to make a repair or spend operating
budget contractual dollars on a repair.
Proceeding with these designs now will allow for comprehensive cost-estimates in late
September in time for the FY2027 budgeting process.
TEG will provide the civil engineering services which include survey, project design and
specifications, preliminary and final cost estimates, and development of construction
documents.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/3/2025 Council Approval of Design
Finance Committee 11/11/2024 Included with FY ’26 Capital Plan
BUDGET/FISCAL IMPACT: The Engineering Section solicited Request for Proposals (RFP) from
professional engineering firms to perform civil engineering design services. 17 firms acquired
the RFP package and 10 submitted proposals. The proposals were reviewed by a committee
of staff members.
The proposal from TEG best fit the needs of the City for providing these design engineering
services. TEG has recently completed the watermain design for the Deerpath Watermain
Project.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the 10 proposals received:
Thomas Engineering Group $50,016
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**Tuesday, February 18, 2025 City Council Agenda
BLA $74,282
Baxter and Woodman $78,300
GHA $82,600
Horner and Shifrin $111,600
HLR $132,985
Below is an estimated summary of the project budget:
FY 2026 Funding Source
$180,000 $52,517 Y
Staff investigated the reasons for the cost disparity from the budgeted amount and
determined that economies-of-scale were achieved by designing both projects together as
one single project as opposed to two separate projects, as well as the proposal timing being
advantageous as consultants aggressively seek work for the rest of the year.
COUNCIL ACTION: Approval of Design Engineering Services for the Green Bay Road
Watermain and the Basswood Road Watermain Replacement Projects to the Thomas
Engineering Group, and Authorize the City Manager to Execute an Agreement in the Amount
of $50,016 to Include a 5% Contingency in the Amount of $2,501 for a Total Cost of $52,517
5. Award of the Low Bid for the 2025 Inflow and Infiltration Repairs to Visu-Sewer, LLC.,
and Authorize the City Manager to Execute an Agreement in the Amount of $261,170
as well as Approving a 5% Contingency in the Amount of $13,059 for a Total Cost of
$274,229
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: In recent years, portions of the City’s sanitary sewer system
have been overwhelmed with storm water and causes backups into residents’ properties. In
order to reduce surcharges and backups in the City’s sanitary sewer mains, the City has had
sections of its sanitary sewer system smoke and dye tested to look for the sources of storm
water leaking into the sanitary mains (described further below). By performing the public
repairs included in this project, the City will significantly reduce the amount of storm water
leaking into the sanitary sewer system and thereby reduce the potential for sanitary sewer
backups into resident’s homes.
BACKGROUND/DISCUSSION: In summer 2023, the City contracted with RJN to perform smoke
testing at various locations throughout the City. The focus of that project was to test portions of
the City’s sanitary sewer system to look for instances of inflow and infiltration(I&I). Inflow occurs
when storm water is being directed into the sanitary sewer system, while infiltration is when
ground water leaks into the sanitary mains through faults in the pipe or manholes. During
smoke testing, RJN identified areas where stormwater is leaking into the sanitary sewers. The
City then contracted with RJN again in 2024 to perform additional investigation at some of
these locations that were suspected to be the largest contributors to I&I. The technique used
to further pinpoint locations for repairs was dye flooding storm sewers, which identifies areas in
the sanitary sewer that are receiving extraneous flows. The testing focused on areas tributary
to the Spruce and Sheridan lift-station that have not been previously tested. Generally, this
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**Tuesday, February 18, 2025 City Council Agenda
area includes the CBD, just to the north of CBD, as well as to the east. During heavy storms, this
lift-station capacity can be exceeded due to the amount of I&I in the area. The dye testing
program evaluates multiple rehabilitation alternatives for public repairs. The proposed
construction sequencing is generally in order of “worst first”. Repairs include such work as lining
sewers, replacing leaking sewer lids, fixing leaky connections, and sealing manholes.
The total estimated I&I flows identified in the 2023/2024 study for both public/private
combined is approximately 915,000 gallons per day (gpd) during a theoretical heavy rain-
storm. Roughly 453,000 gpd of this amount is the public-side in which last year’s project
addressed approximately 260,000 gpd while this year’s project addresses the remaining
193,000 gpd. This accounts for all the identified public areas from the 2023/2024 RJN report. This
year’s project also including lining both North Ave as well as Stone Ave from just west of Buena
Road to Valley Road. These public repairs will significantly reduce the amount of storm water
leaking into the sanitary sewer system and thereby reduce the potential for sanitary sewer
backups into resident’s homes.
Upon confirming the start date of the project, a letter will be sent to residents and businesses
as necessary within the limits of the project two weeks prior to start of construction. The lining
part of this project is scheduled for May. The manhole lining/leak repairs portion of the work is
north and East of the CBD which is scheduled for July through August. This work will be
sequenced in a way to ensure it does not adversely affect traffic adjacent to the nearby
Deerpath Streetscape project. The City’s website, under “Construction Updates”, will also
provide details on the construction schedule. The City’s Engineering staff will provide daily
oversight, and work with the Communications Department to ensure progress updates are
provided weekly to the public.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 2/3/2025
Finance Committee 11/11/2024
Public Works Committee 7/1/2024
City Council 2/5/2024
Finance Committee 11/13/2023
City Council 5/1/2023 City Council Approval of I&I Testing
Public Works Committee 4/17/2023
Finance Committee 11/14/2022
BUDGET/FISCAL IMPACT: The project was placed out to bid in mid-January with a subsequent
bid opening on January 30, 2025. A total of five bids were received.
Has City staff obtained competitive pricing for proposed goods/services? Yes
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**Tuesday, February 18, 2025 City Council Agenda
The following is a summary of the five bids received:
Visu-Sewer $261,170
The low bidder, Visu-Sewer, is well known for performing this type of work.
Below is an estimated summary of the project budget:
FY 2026 Funding Source
$600,000 $274,229 Y
Staff recommends that the remaining budget be utilized for similar I&I repairs in other areas of
the City this year as part of the resurfacing program and the annual sanitary sewer lining
program.
COUNCIL ACTION: Award of the Low Bid for the 2025 Inflow and Infiltration Repairs to Visu-
Sewer, LLC., and Authorize the City Manager to Execute an Agreement in the Amount of
$261,170 as well as Approving a 5% Contingency in the Amount of $13,059 for a Total Cost of
$274,229
COUNCIL ACTION: Approve the five (5) omnibus items as presented
6. OLD BUSINESS
1. Consideration of an Ordinance Amending the Lake Forest City Code Regarding
Corkage Fees (Second reading and if appropriate final approval)
PRESENTED BY: Julie Tappendorf, City Attorney
STAFF CONTACT: Margaret Boyer, City Clerk, (847-810-3674)
PURPOSE AND ACTION REQUESTED: At the direction of the Mayor and City Council at its last
meeting, staff was directed to work with the City Attorney to revise the language in the Class I-
1 and Class I-2 Liquor code related to corkage fees.
BACKGROUND AND DISCUSSION: As a result of the City Council discussion, you can find the
proposed edits to the current code as shown below.
(21) Class I-1 licenses, which shall authorize any A-4, B-1, C-1, C-2, C-3, D-1, E-
1 or F-1 licensee to permit bring-your-own-beverages to be consumed on the licensed
premises of the type permitted by the licensee’s license and to authorize the licensee to
impose a corkage fee relating to each container of bring-your-own-beverages of not to
exceed $10 per bring-your-own-beverage container. Corkage fees must be clearly
disclosed to customers either by indicating the fee on the menu or by posting the
fee in a prominent and visible manner in the licensed premises.
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**Tuesday, February 18, 2025 City Council Agenda
(22) Class I-2 licenses, which shall authorize the service and consumption of
bring-your-own-beverages on the licensed premises and shall to authorize the licensee
to impose a corkage fee relating to each container of bring-your-own-beverages not to
exceed $10 per bring-your-own-beverage container. Corkage fees must be clearly
disclosed to customers either by indicating the fee on the menu or by posting the
fee in a prominent and visible manner in the licensed premises. I-2 licenses shall only
authorize the service and consumption of beer and wine. Additionally, the service and
consumption of bring-your-own-beverages for purposes of a Class I-2 license shall be
deemed the sale of alcoholic liquor for purposes of § 111.043, and I-2 licenses shall only
be available to those licensees who are otherwise compliant with the law.
The proposed ordinance can be found beginning on page 17.
BUDGET/FISCAL IMPACT: n/a.
COUNCIL ACTION: Consideration of an Ordinance Amending the Lake Forest City Code
Regarding Corkage Fees (second reading and if appropriate final approval)
7. NEW BUSINESS
1. Consideration of a Naming Rights and Recognition Policy for City Owned Amenities
and Public Spaces
PRESENTED BY: George Issakoo, Assistant City Manager (847-810-3680)
PURPOSE AND ACTION REQUESTED: City staff has developed a draft naming rights and
recognition policy to establish a structured approach for acknowledging significant
contributions, financial, personal, or otherwise, through the naming or renaming of City owned
amenities or public spaces.
BACKGROUND/DISCUSSION: The city has a longstanding tradition of both significant citizen
volunteerism and of private philanthropic contributions towards the construction of public
amenities and city owned properties. In many cases, the City has worked through various
processes to honor the generosity of the respective individual, families or organizations.
The proposed draft naming rights and recognition policy is intended to establish a structured
and consistent approach for acknowledging significant contributions with subsequent
approval frameworks for the types of donations received. Below are the three categories
recommended. The draft policy can be found on page 20
Recognition Plaques: for smaller contributions, such as those supporting park benches, trees,
and interior spaces.
Naming Rights: for significant financial donations that help fund the construction or
improvement of larger public assets, including fields, playgrounds, and pavilions.
Extraordinary Gifts: for major contributions that enable large-scale community projects or
facilities.
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**Tuesday, February 18, 2025 City Council Agenda
The policy includes a respective approval process for each category in addition to applicable
restrictions to ensure that any recognition is in accordance with the City’s history, visual
character and strategic vision.
COUNCIL ACTION: Approval of Naming Rights and Recognition Policy for City Owned
Amenities and Public Spaces
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9. ADJOURNMENT
A copy of the Decision Making Parameters is included with this agenda following this page.
Office of the City Manager February 12, 2025
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
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The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Monday, February 3, 2025
City Council Meeting - City Council Chambers
220 E. Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL AT 6:30
Members
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
1. Approval of a Resolution of Appreciation for Retired Fire Chief, Pete Siebert
2. 2025-2026 Board and Commission Appointments and Reappointments
COMMENTS BY CITY MANAGER
1. Deerpath Streetscape Project- Monthly Update Byron Kutz, Engineering Superintendent
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done at the first meeting of each month on the project.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
COMMITTEE REPORTS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of Tuesday, January 21, 2025 City Council Meeting Minutes
2. Approval of the Check Register for the Period of January 1st – January 17, 2025
3. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with Holding
a Raffle in the City of Lake Forest for Lake Forest Country Day School (Approval by Motion)
4. Approval of the Purchase of Replacement Computers for all City Departments, Not to Exceed the
Amount of $66,719
5. Consideration of Amending Chapters 73 and 78 of the City Code, Prohibiting Parking on City
Streets Between the Hours of 3:00 a.m. and 5:00 a.m. and removing Schedule XIV (First Reading
and, if appropriate, final approval).
6. Approval of a Purchase of a Replacement Front-Load Sanitation Section Truck to Truck Center
Companies (chassis) in the Amount of $227,961 and Macqueen Group (body) in the Amount of
$200,870 for a Grand Total Cost of $428,831
7. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation
Commission in Support of Granting a Building Scale Variance for an Addition at 600 N.
Mayflower Road. (First Reading and if Desired by the City Council, Final Approval)
8. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals
in Support of Setback Variances at 600 N. Mayflower Road. (First Reading, and if Desired by the
City Council, Final Approval)
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COUNCIL ACTION: Approve the eight (8) omnibus items as presented
Mayor Tack asked the Council if there were any items to be removed or taken separately. Seeing
none, he asked for a motion.
Alderman Weber made a motion to approve the eight (8) Omnibus items as presented, seconded
by Alderman Powers. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers,
Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays,
motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal
Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the
agenda.
OLD BUSINESS
NEW BUSINESS
1.Consideration of an Ordinance Amending the Lake Forest City Code Regarding Corkage Fees
(First reading and if appropriate final approval)
ADDITIONAL ITEMS FOR DISCUSSION/COMMENTS BY COUNCIL MEMBERS
1.EXECUTIVE SESSION
Adjournment into Executive Session
Reconvene into Regular Session
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ADJOURNMENT
There being no further business Mayor Tack asked for a motion to adjourn. Alderman Weber
made a motion to adjourn, seconded by Alderman LeVert. The motion was carried
unanimously by voice vote at 7:30 p.m.
Respectfully Submitted, Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on
file in the Clerk’s office at City Hall. You can also view it on the website by visiting
www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived
Meetings Videos.
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THE CITY OF LAKE FOREST
ORDINANCE NO. 2025-____
AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE
REGARDING CORKAGE FEES
Adopted by the City Council
of the City of Lake Forest
this day of 2025
Published in pamphlet form by direction
and authority of The City of Lake Forest
Lake County, Illinois
this day of 2025
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THE CITY OF LAKE FOREST
ORDINANCE NO. 2025 -_____
AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE
REGARDING CORKAGE FEES
WHEREAS, the City of Lake Forest is a home rule, special charter municipal corporation;
and
WHEREAS, the City has adopted certain alcoholic beverage regulations designed to
protect the health, safety and welfare, which regulations are codified in Chapter 111 of the City
Code of Lake Forest, 2013 (“Liquor Code”); and
WHEREAS, the City desires to amend its Liquor Code to modify provisions relating to
corkage fees for Class I-1 and Class I-2 liquor licenses, as set forth in this Ordinance.
NOW, THEREFORE, BE IT ORDAINED by the City Council of The City of Lake Forest,
County of Lake, and State of Illinois, as follows:
SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the
City Council and are hereby incorporated into and made a part of this Ordinance.
SECTION TWO: Amendment to Section 111.036. Paragraphs (21) and (22) of
Subsection (A), entitled “General,” of Section 111.036 of the City Code, entitled “Local Liquor
Licenses and Fees,” are amended as follows (deletions shown in strikethrough text):
“* * *
(21) Class I-1 licenses, which shall authorize any A-4, B-1, C-1, C-2, C-3,
D-1, E-1 or F-1 licensee to permit bring-your-own-beverages to be consumed on
the licensed premises of the type permitted by the licensee’s license and to
authorize the licensee to impose a corkage fee relating to each container of bring-
your-own-beverages of not to exceed $10 per bring-your-own-beverage container.
Corkage fees must be clearly disclosed to customers either by indicating the
fee on the menu or by posting the fee in a prominent and visible manner in
the licensed premises.
(22) Class I-2 licenses, which shall authorize the service and consumption
of bring-your-own-beverages on the licensed premises and shall to authorize the
licensee to impose a corkage fee relating to each container of bring-your-own-
beverages not to exceed $10 per bring-your-own-beverage container. Corkage
fees must be clearly disclosed to customers either by indicating the fee on
the menu or by posting the fee in a prominent and visible manner in the
licensed premises. I-2 licenses shall only authorize the service and consumption
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of beer and wine. Additionally, the service and consumption of bring-your-own-
beverages for purposes of a Class I-2 license shall be deemed the sale of alcoholic
liquor for purposes of § 111.043, and I-2 licenses shall only be available to those
licensees who are otherwise compliant with the law.
* * *”
SECTION THREE: Effective Date. This Ordinance shall be in full force and effect upon
its passage, approval, and publication in pamphlet form in the manner provided by law.
Passed this ____ day of _________________________, 2025.
AYES:
NAYS:
ABSENT:
ABSTAIN:
Approved this __ day of _________________________, 2025.
_____________________________
Mayor
ATTEST:
_______________________________
City Clerk
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THE CITY OF LAKE FOREST ADMINISTRATIVE DIRECTIVE
Office of the City Manager February 2025
NAMING RIGHTS AND RECOGNITION - CITY OWNED AMENITIES/PUBLIC SPACES
1.0 PURPOSE
To establish procedures, criteria, and limitations for recognizing significant
contributions, financial, personal, or otherwise, through the naming or renaming of
City owned amenities or public spaces. The intent of this Directive is to provide
a means of honoring philanthropy while respecting the core values of the City
organization and the traditions and character of the community. Further, the
purpose is to establish a consistent process through which careful consideration
is given to associating a name with a public asset in a manner that is
determined to be in the best long-term interest of the entire community.
2.0 CATEGORIES
Naming opportunities range in type depending on the intent, magnitude of the
contribution, and impact on the overall community. For purposes of this
Directive, three categories are established.
Recognition – A plaque affixed to an amenity or public space recognizing
a donor or honoree.
Examples of locations where Recognition plaques may be appropriate
include, but are not limited to, park benches, dugouts, trees, planting beds,
flag poles, water fountains, small interior spaces in City facilities.
Naming Rights – A sign affixed to an amenity or public space recognizing a
significant contribution to support construction or improvement of a City
owned amenity or public space and to establish an endowment for
ongoing maintenance. The sign shall recognize the individual, family,
foundation, or locally based business making the contribution. Depending
on the location, the sign shall be in conformance with the signage
regulations in the City Code if applicable.
Examples of amenities or public spaces for which Naming Rights may be
granted include, but are not limited to, fields, playgrounds, pavilions,
significant spaces/rooms/unique amenities in City owned facilities.
Extraordinary Gifts – Appropriate recognition shall be determined by the
City Council generally in keeping with the Purpose of this Directive.
Examples of extraordinary gifts include, but are not limited to, contributions
of a magnitude that allows a major community goal or vision (such as a
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new building or major(facility) to be achieved in whole or in large part
because of the contribution.
3.0 APPROVAL PROCESS AND REVIEW CRITERIA
Recognition – Administrative Review and Approval
1. Requests for approval of Recognition Plaques shall be made in writing to
the Director of the City department responsible for the City asset on
which a plaque is proposed.
2. The Director, or Director’s designee, shall review the request based on
the following criteria. If determined to be appropriate, the Director may
refer a request to a Board or Commission for input.
a. The plaque is of a durable material with no more than two colors
and proportionate in size to the amenity or space on which it is
proposed and in no case shall exceed one square foot.
b. The plaque is proposed at an appropriate location.
c. The donation fully covers the cost of the amenity if new (park
benches, dugouts, trees, planting beds, flag poles, water fountains,
buildout of small interior spaces in City facilities) or if existing, provides
funding for maintenance, enhancement, or replacement AND fully
covers the cost of the plaque including installation, and
replacement as necessary over a 20-year period.
d. The proposed plaque is consistent with the core values of the City
organization and the traditions and character of the community.
3. The Director shall forward a recommendation on the request to the City
Manager for review, and if appropriate, approval.
4. Any request can be forwarded to the City Council for review if
determined to be appropriate by the City Manager.
Naming Rights – City Council Approval
1. Requests for Naming Rights on a City asset shall be submitted in writing
to the City Manager.
2. The City Manager shall direct review based on the following criteria by
the appropriate City department and request a recommendation on
the request. If determined to be appropriate, the Director may refer a
request to a Board or Commission for input.
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a. The new asset or significant improvement is aligned with an
adopted Master Plan, an ongoing project, a goal established by
the City Council, or the City’s Strategic Plan.
b. For a new asset or significant improvement of an existing asset, the
donation comprises at least 51% of the total project cost or totals at
least $500,000 whichever is greater.
c. The naming rights signage is not visible from a public street and
preserves the overall identify of the amenity or public space as a
community space owned by the City of Lake Forest.
d. The signage is generally consistent with the Code provisions relating
to signage size in relation to the structure, material, lighting, colors,
and installation method.
e. The proposed plaque is consistent with the core values of the City
organization and the traditions and character of the community.
3. The City Manager shall review the recommendation on the request for
naming rights with the Mayor.
4. If so directed by the Mayor, the City Council shall consider a Resolution
approving naming rights in recognition of a specific contribution from an
individual, family, foundation, or locally based business to support
construction of a new City amenity or space or significant improvement
of an existing amenity or space and provide an endowment for
ongoing maintenance of said asset for a specified period of time,
normally 20 years.
Extraordinary Gifts – City Council Approval
1. A proposal for an Extraordinary Gift shall be submitted in writing to the
City Manager to the attention of the Mayor for consideration. The
proposal shall detail the proposed gift, the intended purpose, and the
requested recognition if any.
2. If so, directed by the Mayor, the City Council shall consider
a Resolution accepting the Extraordinary Gift. The
Resolution shall identify the community goal or vision that will
be achieved as a result of the Gift, outline a general
timeline for construction of the new building or facility, and
detail how the donor shall be recognized.
4.0 RESTRICTIONS/LIMITATIONS
1. The association of names of City Officials, elected and appointed,
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or City personnel with any City asset may not be considered until or
unless the individual is no longer in office or associated with the
City.
2. Naming rights are intended to recognize contributions and are not
intended to serve as advertisements.
3. Granting naming rights for City owned buildings, facilities or parks
are not permitted, however, spaces and assets within buildings’
facilities, or parks is permitted subject to review consistent with this
Directive.
4. If a Resolution is approved by the City Council granting naming
rights subject to the terms stated within, a formal agreement
between the City and donor must be executed to officially grant
the naming rights. If a land donation is involved, granting of naming
rights will be subject to the transfer of the deed to the property.
5. Once accepted, all donations become the sole property of
the City to be administered by the City on behalf of the
community.
6. The City Council may reconsider naming rights that have been
granted if for any reason the associated name is, in the sole
discretion of the City Council, determined to no longer represent the
core values of the City of Lake Forest or to cause damage to the
City’s image or reputation.
7. The City reserves all rights regarding the City’s continued use or
ownership of its property.
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