CC_2025_04_07_AGENDA THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, April 7, 2025
220 E. Deerpath
Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL 6:30pm
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Peter Clemens, Alderman First Ward Alice LeVert, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1.COMMENTS BY MAYOR
A.Arbor Day Proclamation
A copy of the proclamation can be found on page 29
2.COMMENTS BY CITY MANAGER
A.Deerpath Streetscape Project – Monthly Update
-Byron Kutz, Engineering Superintendent
B.New Police Station Status Update
-John Burke, Chief of Police
C.Forest Park Beach Playground Replacement
-Chuck Myers, Superintendent of Parks, Forestry, & Natural
Resources
3.OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4.COMMITTEE REPORTS
Public Works Committee
1.Ahwahnee Lane Watermain Replacement
-Byron Kutz, Engineering Superintendent
2.Gorton Community Center Patio & Drop-In Center
-Jim Lockefeer, Assistant Director of Public Works
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Monday, April 7, 2025 City Council Agenda
5.ITEMS FOR OMNIBUS VOTE CONSIDERATION
1.Approval of the March 17, 2025 City Council Meeting Minutes
A copy of the minutes can be found beginning on page 30
COUNCIL ACTION: Approval of the March 17, 2025, City Council Meeting Minutes
2.Approval of the Check Register for the Period of February 15 – March 21, 2025
STAFF CONTACT: Jamese Scott, Staff Accountant (847-810-3618)
BACKGROUND/DISCUSSION: Code Section 38.02 sets forth payment procedures of the City.
The Director of Finance is to prepare a monthly City summary of all warrants to be drawn on
the City treasury for the payment of all sums due from the City (including all warrants relating
to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments
which denotes the person to whom the warrant is payable. The warrant list detail of invoice
payments shall be presented for review to the Chairperson of the City Council Finance
Committee for review and recommendation. All items on the warrant list detail
recommended for payment by the Finance Committee Chairperson shall be presented in
summary form to the City Council for approval or ratification. Any member of the City Council
shall, upon request to the City Manager or Director of Finance, receive a copy of the warrant
list detail as recommended by the Finance Committee Chairperson. The City Council may
approve the warrant list as so recommended by the Finance Committee Chairperson by a
concurrence of the majority of the City Council as recorded through a roll call vote.
The Council action requested is to ratify the payments as summarized below. The associated
payroll and invoice payments have been released during the check register period noted.
Following is the summary of warrants as recommended by the Finance Committee
Chairperson:
Fund Invoice Payroll Total
101 General 771,038 1,836,175 2,607,213
501 Water & Sewer 88,724 210,782 299,505
220 Parks & Recreation 148,573 410,440 559,014
311 Capital Improvements 1,066,251 1,066,251
202 Motor Fuel Tax 733 733
230 Cemetery 35,698 41,814 77,512
210 Senior Resources 20,520 39,533 60,052
510 Deerpath Golf Course 61,412 2,631 64,042
601 Fleet 110,481 68,179 178,659
416 - 434 Debt Funds 0
248 Housing Trust 0
201 Park & Public Land 0
All other Funds 716,391 232,106 948,497
$3,019,820 $2,841,660 $5,861,479
Check Register for February 15 - March 21, 2025
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Included in the subtotal denoted as “All other Funds” is $439,489 in Water and Sewer Capital
Improvement Fund expenditures.
COUNCIL ACTION: Approval of the Check Register for the Period of February 15 – March 21,
2025
3.Approval of a Resolution Reallocating 2025 Volume Cap to the Village of Buffalo
Grove, Illinois
STAFF CONTACT: Diane Hall, Interim Finance Director (847-810-3614)
PURPOSE AND ACTION REQUESTED: Staff requests approval of a resolution reallocating the
City’s 2025 private activity bond volume cap to the Village of Buffalo Grove, Illinois for the
private activity bond clearinghouse (PABC) pool.
BACKGROUND/DISCUSSION: The Federal Tax Reform Act of 1986 imposes a limit on the
aggregate amount of “tax exempt private activity” bonds (also known as volume cap) that
can be issued by a State. Pursuant to these federal regulations, the State of Illinois has
developed a formula by which the State ceiling is allocated among governmental units in the
State having authority to issue such bonds.
The Illinois Private Activity Bond Allocation Act provides that a home rule unit of government is
allocated an amount equal to $125 multiplied by its estimated population, which for Lake
Forest in calendar year 2025 is $2,502,760 (19,252 x $130). By May 1, 2025, the City must take
action to grant, reserve or transfer its allocation, or the amount is reserved by the Governor’s
Office for a pool. The City may transfer its allocation to any other home rule unit of
government, the State of Illinois or any agency of the State.
This year, the City has received one request, included in the packet to transfer its volume cap,
as follows:
Organization Proposed Use Amount of Transfer Fee
*Paid upon issuance of bonds utilizing the allocated volume cap
Home rule units are not prohibited from charging a fee for transferring their cap. In prior years
when economic conditions were more favorable, home rule units were able to induce
developers to pay a higher transfer fee than that offered by Lake County Partners. In recent
years, however, fewer developers have sought the volume cap due to low interest rates and
declines in development activity.
Because the volume cap amount for most municipalities is too small to assist with eligible
projects, Lake County Partners created the Clearinghouse in 2000 as a way for Lake County
communities to pool their cap and make best use of the allocation locally. Lake County
Partners reports that in the past several years, they have seen little activity in the private
activity bond market. Since its inception, the clearinghouse has funded nearly $200 million in
local projects, including the construction of 360,000 square feet of new manufacturing space,
creation of 648 new manufacturing jobs, renovation of 1,600 multi-family dwelling units,
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Monday, April 7, 2025 City Council Agenda
purchase of an estimated 251 homes by “first-time homebuyers”, expansion of a Montessori
School, and construction of a new solid waste disposal “cell”.
This is the 20th year under home rule status that the City has been allocated volume cap. The
City has transferred its volume cap to Buffalo Grove for the past eighteen (18) years. To date,
fee income of $8,574.78 has been received. A copy of the resolution can be found on page
34.
BUDGET/FISCAL IMPACT: Upon issuance of bonds utilizing the City’s volume cap, a transfer fee
payment of .5% would be due to the City. Should the entire 2025 allocation be utilized by the
pool, the City would receive $12,513.80.
COUNCIL ACTION: Approval of a Resolution Reallocating 2025 Volume Cap to the Village of
Buffalo Grove, Illinois
4.Approval to authorize the City Manager to enter into a contract with Landscape
Structures for the purchase and installation of playground equipment and surfacing
at Forest Park Beach, in the Amount of $544,754 to Include a 10% Contingency in the
Amount of $55,246, for a Total Cost of $600,000
STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry, (847- 810-3565)
PURPOSE AND ACTION REQUESTED: City Staff and the Parks & Recreation Board requests
approval to award a contract with Landscape Structures for the purchase and installation of
playground equipment and surfacing at Forest Park Beach for FY2026.
BACKGROUND/DISCUSSION: Forest Park is one of the oldest and most cherished parks on the
North Shore and a treasure for the residents of Lake Forest. The beach playground, originally
built in 2004, has reached the end of its typical 15–20-year lifespan. While regular maintenance
has ensured safety and usability, industry best practices recommend replacing playgrounds at
this stage to prevent structural concerns and provide the best experience for visitors.
Two designs were developed through City staff working with a playground design consultant.
The new playground was designed to accommodate play for 5–12-year-olds in one section
and 2–5-year-olds in another. Once the design concepts were developed, staff turned to the
community for help on selecting a new playground design for the beach. Both playground
design options were shared with the community for feedback via an online survey conducted
from July 26-August 29, 2024. More than 570 residents shared their thoughts and suggestions,
helping shape the revised playground design. The nautical-themed option was the most
popular choice, with 55% of survey respondents preferring that design. The design team then
included several enhancements based on community suggestions, including:
•Improved Accessibility – Features for universal access allow all children and caregivers
to play together.
•Expanded Sensory Play – Elements such as imaginative play spaces, sensory features
like chimes and bongos, and a cozy fish climber enhance engagement.
•Increased Shade – Additional roofing was added for sun protection.
•Exciting Climbing Features – A smaller bass fish climber, inspired by a popular design
element, has been included.
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A well-designed, inclusive playground fosters physical, cognitive, and social development for
children of all abilities. This layout ensures seamless access to play structures, swings, and
interactive areas, promoting an engaging experience for all.
Additionally, the City has partnered with “Kids Around the World,” a Rockford-based
organization that repurposes playgrounds for underserved communities. They have identified
two large components of the existing structure for reuse. With the City’s assistance, these
pieces will be removed, refurbished, and installed in another community, extending their life
and impact.
If approved by the City Council, the proposed timeline includes equipment procurement in
May 2025, construction beginning in September, and project completion by October 31, 2025.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Parks & Recreation Board 03/18/25 Recommend Approval
BUDGET/FISCAL IMPACT: Funding for the FY2026 Forest Park Beach playground project is
budgeted in the Parks and Public Lands Fund and the Special Recreation Fund.
The purchase is being made via the national government joint purchase co-operative,
Sourcewell (formerly National Joint Powers Alliance). Per Section 6.1D of the City’s Purchasing
Directive, purchases can be made via a variety of governmental joint purchasing programs.
Numerous pieces of equipment are bid nationally, and such bids conform to all requirements
of the Illinois State bidding laws. Sourcewell was created by State law as a service
cooperative to provide programs and services to members in education and government.
Sourcewell follows the competitive contracting law process to solicit, evaluate, and award
cooperative purchasing contracts for goods and services.
Has competitive pricing been obtained for proposed goods/services? No
If no, indicate the specific exception requested: Administrative Directive 3-5, Section 6.1D –
Government Joint Purchase
Below is an estimated summary of Project budget:
FY2026 Funding Source
201-8457-467.67-39 $500,000 $500,000 Y
Special Recreation Fund $100,000 $100,000 Y
COUNCIL ACTION: Approval to authorize the City Manager to enter into a contract with
Landscape Structures for the purchase and installation of playground equipment and
surfacing at Forest Park Beach, in the Amount of $544,754 to Include a 10% Contingency in the
Amount of $55,246, for a Total Cost of $600,000
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5.Approval of the Annual Tree Purchasing for FY2026
STAFF CONTACT: Corey Wierema, City Forester/Forestry Supervisor
847-810-3564
PURPOSE AND ACTION REQUESTED: Staff is seeking City Council approval to purchase
trees/plant material from multiple vendors.
BACKGROUND/DISCUSSION: The City’s Forestry section conducted our annual joint bid with the
City of Highland Park and the Highland Park-Park District to leverage volume discounts for
purchasing trees on city streets, parks, and other City-owned properties. Staff received twelve
(12)bids for purchasing over 62 varieties of balled and burlap trees and shrubs, with an
average price of $200 for a 2.5” caliper tree. Multiple vendors will be used to secure the
requested number of trees, sizes, and varieties while adhering to our stringent quality controls.
Additional vendors may need to be used based on species availability and product quality.
Additional purchasing will comply with the City’s purchasing policy. The Forestry section
anticipates planting 350 trees throughout City parkways and City owned properties along with
various amounts of shrubs and perennials this year.
BUDGET/FISCAL IMPACT: Funding for the tree/plant material purchasing contract is budgeted
in Fund 220, Operating Fund. Due to the anticipated number of new trees being planted and
diminishing tree availability in the nurseries, we expect to exceed $25,000 with a sole vendor.
Has competitive pricing been obtained for proposed goods/services? Yes
If no, indicate the specific waiver requested:
Administrative Directive 3-5, Section 6.1 D – Government Joint Purchases
The City participated in the annual joint bid with the City of Highland Park and the Highland
Park-Park District for tree purchasing.
FY2026 Funding Source
Forestry Operating Fund $100,000 $100,000 Y
COUNCIL ACTION: Approval of the Annual Tree Purchasing for FY2026
6.Approval of an Athletic Field Rental Fee Waiver to Lake Forest Baseball Association
for a Total Amount of $13,862.50
STAFF CONTACT: Anthony Anaszewicz, Athletics Program Manager (847-810-3945)
PURPOSE AND ACTION REQUESTED: The Parks & Recreation Board recommends approval of an
athletic field rental fee waiver to Lake Forest Baseball Association, in the amount of $13,862.50.
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Lake Forest Baseball Association rented fields from the City in 2024 and has disbanded as an
organization as of February 14, 2025.
BACKGROUND/DISCUSSION: Prior to the Fall season of 2024, Lake Forest Baseball Association
was the community’s travel baseball organization offering programming for kids ages 8-14.
During its existence, Lake Forest Baseball Association used and rented the City’s baseball
diamonds for all local events, such as practices and home games.
Recreation Staff had maintained a partnership with Lake Forest Baseball Association and had
an active MOU with the understanding of what types of programming both organizations were
to manage and maintain. The common goals were to promote the sport, and the growth of
the kids involved.
In the Fall of 2024, City staff was approached by the remaining board members of Lake Forest
Baseball Association seeking the City’s assistance in implementing a travel baseball program
for the community. Prior to this, Lake Forest Baseball Association was designed to run travel
baseball, while the City’s Recreation Department was to manage all ‘house’ level baseball
programming.
The Recreation Department, in the Fall of 2024, implemented and managed Fall travel
baseball programming for 2 teams from the old Lake Forest Baseball Association. The
Recreation Department is now supporting 5 travel baseball teams, ranging from 8U-14U,
moving into the Spring of 2025.
In February of 2025, per the attached letter of dissolution found on page 36, Lake Forest
Baseball Association officially disbanded. Three of the former board members who had
approached Recreation Staff in the Fall of 2024 have joined the current board of advisors of
the newly formed Lake Forest Baseball & Softball program, managed by Recreation
Department Staff. Lake Forest Baseball Association has not renewed their 501C-3 status with
the state of Illinois and is therefore unable to pay their field rental fees from 2024.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Park & Recreation Board 3/18/2025 Approval of staff recommendation
BUDGET/FISCAL IMPACT: Lake Forest Baseball Association currently has an open invoice in the
amount of $13,862.50 owed to the City for their field rentals in FY25. The field rental revenue
that Lake Forest Baseball Association owes will not be realized revenue for the City in FY25 due
to their dissolution as an organization. However, Staff is projecting to exceed field rental
revenues in FY26 and recover the lost revenue from Lake Forest Baseball Association at the
same time.
The greater good is that the City has now taken over all of baseball for the community for
years to come. The new Lake Forest Baseball & Softball program managed and implemented
by Recreation Staff, is an all-encompassing program designed to give any child a place to
play, regardless of skill level.
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Monday, April 7, 2025 City Council Agenda
COUNCIL ACTION: Approval of an Athletic Field Rental Fee Waiver to Lake Forest Baseball
Association for a Total Amount of $13,862.50
7.Approval to Award a One-Year Contract for Recreation Department Program
Bussing Services to North Shore Transit in the amount of $107,545.00
STAFF CONTACT: Anthony Anaszewicz, Athletics Program Manager (847-810-3945)
PURPOSE AND ACTION REQUESTED: The Parks & Recreation Board recommends approval to
award a one-year contract for Recreation Department program bussing services to North
Shore Transit in the amount of $107,545.00.
BACKGROUND/DISCUSSION: Under the City’s financial policies and to lower operational costs
for various Recreation Department programming, the bus transportation needs were put
through the formal bid process in February 2025 for a one-year bussing contract.
The City of Lake Forest’s bussing needs include the usage of school busses throughout the year
by the Parks & Recreation Department for summer camps and various other programs and
events. All Stars & Beyond Day Camp, and McCormick Day Camp will feature morning and
afternoon transportation for the convenience of our residents. Staff plan for five to six route
busses to cover the number of stops required by registration, however, will increase or
decrease the number of busses needed based on actual registration and route length. Both
camps, with the inclusion of TWIGS Day Camp also feature shuttles to and from their campsites
to Forest Park Beach and Lake Forest High School for swimming, as well as weekly field trips to
various locations around the north shore. Other Recreation programs including dance and
squash, also utilize bussing for transportation to meets, competitions and performances
throughout the year.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Park & Recreation Board 3/18/2025 Approval of staff recommendation
Public notice to solicit bids was provided on February 14, 2025, with a bid opening date of
February 28, 2025. The chosen timetable was driven by the summer camp schedule to
prepare for the upcoming camp programs.
BUDGET/FISCAL IMPACT: Funding for camp programming is a Parks & Recreation Department
program expense and is budgeted in the programs annual operating budget. The cost of
bussing is covered by program fees associated with the various programs. The amount
requested may vary dependent on the fluctuation of registration numbers, which impacts
number of busses required for any given service type.
Staff received two bids with the pricing in the table below. Staff recommend awarding the
one-year contract to North Shore Transit based on the lowest bid price and references checks.
This will be our first year with North Shore Transit.
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Monday, April 7, 2025 City Council Agenda
COMPANY Camp Routes
Camp Field Recreation
Safeway $ 73,875.72 $ 38,365.20 $ 1,145.92 $113,386.84
North Shore Transit $ 60,759.00 $ 45,687.00 $ 1,099.00 $107,545.00
Has City staff obtained competitive pricing for proposed goods/services? Yes
Below is an estimated summary of Project budget:
FY2026 Funding Source
Recreation Operating Budgets $94,000 $107,545.00 Y
Staff believes that the bids came in higher than the budgeted amount due to independent
vendor wages and the potential fluctuation of fuel pricing. Staff also believes the difference in
dollars between the budgeted and bid amounts will be compensated for by additional camp
registrations. On the flip side, the number of busses used for routes and shuttles may also be
adjusted and decreased, dependent on registration numbers.
COUNCIL ACTION: Approval to Award a One-Year Contract for Recreation Department
Program Bussing Services to North Shore Transit in the amount of $107,545.00
8.Approval to award a contract to Life Fitness for purchase of cardio equipment in the
amount of $36,497.00
STAFF CONTACT: John Eldridge, Program Manager (810-3940)
PURPOSE AND ACTION REQUESTED: City staff requests City Council approval to execute a
contract with Life Fitness in the amount of $36,497.00 to replace several pieces of cardio
equipment that have reached their useful life at the Lake Forest Fitness Center.
BACKGROUND/DISCUSSION: The Lake Forest Fitness Center is a facility operated by the Parks
and Recreation Department located at 400 Hastings Road within the Lake Forest Recreation
Center. This 4,000 Square Foot facility houses a variety of cardio and weighted exercise
equipment.
Life Fitness was established in 1977 and is one of, if not the, top brands in the fitness industry
and specifically is known for their superior technology in treadmills. They have a reputation for
quality equipment and superior performance. Additionally, Life Fitness is in Rosemont allowing
for quick response times for replacement and maintenance of the equipment.
As part of our equipment replacement program, staff has identified 5 current Life Fitness
treadmills and 2 Life Fitness upright bikes purchased in 2013, that have exceeded their useful
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Monday, April 7, 2025 City Council Agenda
life for service. Staff are recommending replacement of the noted equipment with the 2025
Life Fitness Aspire Treadmill and Aspire Upright Bike. Included with this purchase is a 3-year parts
and labor warranty.
Staff recommend purchasing through Life Fitness due to quality of equipment, functionality,
and brand recognition. The choice will enhance our facility’s appeal, distinguish us from local
options, and support long-term membership growth by attracting new members and
improving member retention.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Park and Recreation Board 03/17/2025
BUDGET/FISCAL IMPACT: The cost of goods sold from Life Fitness is included in Sourcewell
pricing. Sourcewell, formerly National Joint Powers Alliance, was created by State law as a
service cooperative to provide programs and services to members in education and
government. Sourcewell follows the competitive contracting law process to solicit, evaluate,
and award cooperative purchasing contracts for goods and services. Sourcewell is a public
agency governed by an eight-member board. The City has previously utilized national bids to
include Sourcewell, Omnia Partners, State bid, and the Suburban Purchasing Cooperative for
equipment and services.
With that said, staff has also diligently researched options for this purchase. This research
includes multiple onsite visits, equipment demos, discussions with local fitness facilities and
price comparisons among four major vendors.
The money for the equipment replacement is included in the FY2025 Recreation Department
operating budget and has been earmarked for this specific purpose.
Has City staff obtained competitive pricing for proposed goods/services? No
Administrative Directive 3-5, Section 6.1D – Government Joint Purchase.
Below is an estimated summary of Project budget:
Funding Source Amount Budgeted
Operating Budget $50,000.00 $36,497.00 Y
COUNCIL ACTION: Approval to award a contract to Life Fitness for purchase of cardio
equipment in the amount of $36,497.00
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Monday, April 7, 2025 City Council Agenda
9.Authorization to Dispose of City Property to the Highest Bidder, via GovDeals.com, for
the Sale of the 2010 Cat Skid Steer in the Amount of $21,200
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: City staff is requesting City Council authorization to dispose
of surplus equipment. Per Administrative Directive 3-2, any item that has a current value of
$4,000 or more requires City Council approval to sell. The highest bid received via
GovDeals.com was in the amount of $21,200.
BACKGROUND/DISCUSSION: On February 5, 2025, City staff initiated the auction of the former
2010 Streets Section Cat skid steer on GovDeals.com. The skid steer has since been replaced
after City Council approved a replacement purchase at the July 15, 2024, City Council mee
ting. The new replacement skid steer is currently in operating service which led staff to seek the
sale of the 2010 skid steer via this competitive public auction process.
City Council previously approved the sale of his skid steer at the March 3, 2025, meeting to the
previous higher bidder in the amount of $22,800. Unfortunately, that bidder completely
stopped all communications with GovDeals shortly after the March 3, 2025, approval.
GovDeals worked well with City staff to try to best resolve this issue. GovDeals customer
support began coordinating with the second highest bidder who expressed significant interest
in purchasing the skid steer. This bidder has a long-standing account with GovDeals and has
made over ten purchases through their website.
GovDeals provides a public platform for government agencies, allowing them to sell surplus
and confiscated items online. City staff has previously utilized the GovDeals platform in selling
Fire Department equipment. These past experiences in utilizing GovDeals has been very
positive.
BUDGET/FISCAL IMPACT: On February 19, 2025, the auction process closed and in total, 60 bids
were received. The high bid received was in the amount of $22,800, however, that high bid
has been made void by GovDeals. The current high bid is $21,200
Per Section 3.10 of Administrative Directive 3-2, all revenues received from the sale of this truck
will be credited to the Capital Fund from which the skid steer was purchased and carried in
inventory.
COUNCIL ACTION: Authorization to Dispose of City Property to the Highest Bidder, via
GovDeals.com, for the Sale of the 2010 Cat Skid Steer in the Amount of $21,200
10.Approval of a Purchase of a Replacement Fire Department Vehicle to Karl Chevrolet
in the Amount of $53,500
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542) & Andy Rick, Fire
Chief (810-3864)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council approve of a purchase of a replacement Fire Department Chevrolet Tahoe to Karl
Chevrolet, in the amount of $53,500.
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Monday, April 7, 2025 City Council Agenda
BACKGROUND/DISCUSSION: This recommended purchase will replace the existing, in-service
Chevy Tahoe utilized by the Fire Department since 2017. The accrued operating miles for the
existing Tahoe are over 73,000 miles. This Tahoe is predominately used by the Fire Chief in
command situations as well as for a Fire Department transportation vehicle for educational
courses and classes, conferences, inspections, and investigations.
The current in-service Tahoe will be transferred within the Fire Department to replace an older
Fire administration vehicle. The Deputy Chief vehicle that will be replaced will then move into
the Community Development Department, the Engineering Section, or the City’s general pool
vehicle fleet. Those vehicles will generally accrue a total of 125,000 - 150,000 miles before they
are placed out to bid and sold to the highest bidder.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/17/25 Updates to the FY26 Capital Equipment
Finance Committee 11/12/24 List Included in Meeting Packet
BUDGET/FISCAL IMPACT: Typically, at their November or December meeting, the Public Works
Committee reviews and recommends to City Council approval of each piece of equipment
included in the upcoming fiscal year capital equipment budget. There are currently no known
Illinois joint bid contracts specific to the purchase Chevrolet Tahoes that are offered through
governmental joint purchasing programs for the purchase of these vehicles.
Recently, City staff learned of an opportunity to purchase Chevrolet Tahoes via Karl Chevrolet
of Iowa. Karl Chevrolet is the State of Iowa bid contract holder and they have agreed to offer
the City the same pricing. City staff completed further research and obtained additional
pricing from other dealerships to ensure that competitive pricing has been received. Karl
Chevrolet also has recently sold Tahoe vehicles to Libertyville, Rosemont, Tinley Park, and
Galena.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Dealer Vehicle Bid
Karl Chevrolet $52,776
Miles Chevrolet $54,097
Utilitac Equipment $56,999
While City has not purchased Tahoes from Karl Chevrolet in the past, all reference checks
have been very favorable. All warranty work will be completed by a local Chevrolet
authorized dealer.
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Monday, April 7, 2025 City Council Agenda
Below is an estimated summary of Project budget:
FY2026 Funding Source
$70,000 $53,500 Y
The requested approval amount is slightly more than the vehicle bid amount to account for
delivery fees. If approved, City Council approval this evening will allow staff to place the order
now to secure and hold this vehicle. Actual delivery and payment of the vehicle will after May
1, 2025, and in fiscal year 2026.
COUNCIL ACTION: Approval of a Purchase of a Replacement Fire Department Vehicle to Karl
Chevrolet in the Amount of $53,500
11.Approval of a Public Works Committee Recommendation of an Award of Bid to
Efraim Carlson Construction Inc. for the Elawa Door Improvement Project in the
Amount of $38,000, to Include a 10% Contingency in the amount of $4,000, for a
Grand Total Cost of $42,000
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council award of bid to Efraim Carlson Construction Inc. for the Elawa Door Improvement
Project in the amount of $38,000, to include a 10% contingency in the amount of $4,000, for a
grand total cost of $42,000.
BACKGROUND/DISCUSSION: This project features needed improvements to the east and west
doors located at the Hay Barn facility at Elawa Farms. The Hay Barn is one of Elawa’s rentable
facilities and is one of Elawa’s larger event spaces. Currently, the Barn doors are not ADA
compliant and the existing door hardware is failing due to its age. Additionally, there is existing
damage to the door frames from stormwater. This improvement project will address all
existing issues to include making the doors more accessible and ADA compliant.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/17/2025
BUDGET/FISCAL IMPACT: On February 12, 2025, City staff initiated a public bidding process for
the Gorton Community Center Projects. On February 17, 2025, a pre-bid meeting was held at
the project site. On March 7, 2025, the public bid process closed and in total, two bids were
received as outlined below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
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Monday, April 7, 2025 City Council Agenda
Firm Total Bid
Efraim Carlson Construction $38,000
Superb Steel & Construction $60,000
Efraim Carlson Construction has considerable construction project experience. The firm has
completed numerous local Police Department, Fire Department, and train station projects.
Efraim Carlson Construction has also completed favorable work for the City in completing the
Police Department Break Room Project and the recent Golf Course Clubhouse Water
Damage Restoration Work.
Below is an estimated summary of Project budget:
FY2025 Funding Source Amount Budgeted
$35,000 $35,000 Y
$8,000 $8,000 Y
If approved, this work may begin this April (weather permitting). City staff will be working
closely with Elawa Farms staff on coordinating project construction.
COUNCIL ACTION: Approval of a Public Works Committee Recommendation of an Award of
Bid to Efraim Carlson Construction Inc. for the Elawa Door Improvement Project in the Amount
of $38,000, to Include a 10% Contingency in the amount of $4,000, for a Grand Total Cost of
$42,000
12.Approval of a Purchase to Replace a Backhoe to West Side Tractor Sales in the
Amount of $224,004
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff request City
Council approve of a purchase to replace a Water & Sewer Section backhoe to West Side
Tractor Sales in the amount of $224,004.
BACKGROUND/DISCUSSION: This recommended purchase will replace the existing, in-service
backhoe utilized by the Water & Sewer Section and snow operations since 2005. The accrued
operating hours for the existing backhoe are over 7,000 hours. The backhoe is integral piece
for the Water & Sewer Section to repair water main breaks both safely and efficiently. It is also
an important piece for snow operations, which is used for parking lot and Central Business
District snow pile loading and hauling. It is a piece of equipment that can also used by other
Public Works Operating Sections to include Parks, Forestry, and Streets. After 20 years of in-
service operation hours, the backhoe has exceeded its estimated useful life for City
operations.
The most significant concern with the current backhoe is that there are several ongoing and
costly equipment hydraulic issues associated with valves, cylinders, and lines. There are also
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Monday, April 7, 2025 City Council Agenda
electric component issues as well as problems with the equipment’s coupler and extendable
arm.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/17/25
Public Works Committee 12/2/24
Finance Committee 11/12/24
BUDGET/FISCAL IMPACT: The purchase price provided by West Side Tractor Sales is Sourcewell
pricing. Sourcewell, formerly National Joint Powers Alliance, was created by State law as a
service cooperative to provide programs and services to members in education and
government. Sourcewell follows the competitive contracting law process to solicit, evaluate,
and award cooperative purchasing contracts for goods and services. Sourcewell is a public
agency governed by an eight-member board. The City has previously utilized national bids to
include Sourcewell, Omnia Partners, State bid, and the Suburban Purchasing Cooperative for
equipment and services. The City has purchased equipment from West Side Tractor Sales
previously. The City has had positive experiences and success in purchasing vehicles from
West Side Tractor Sales.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Administrative Directive 3-5, Section 6.1D – Government Joint Purchase.
Below is an estimated summary of Project budget:
FY2026 Funding Source Amount Budgeted
$225,000 $224,004 Y
City Council approval this evening will allow staff to place the order now with an anticipated
delivery date of mid-summer 2025. Once the new backhoe is put into service, the City will
place the existing backhoe up for sale via the competitive bidding process, and assuming a
bid of $4,000 or higher is received, staff will return to City Council to approve its official sale.
COUNCIL ACTION: Approval of a Purchase to Replace a Backhoe to West Side Tractor Sales in
the Amount of $224,004
13.Approval of a Public Works Committee Recommendation of an Award of Bid to
Efraim Carlson Construction Inc. for the Gorton Community Center Patio & Drop-In
Center Projects in the Amount of $385,000, to Include a 10% Contingency in the
amount of $38,000, for a Grand Total Cost of $423,000
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (810-3542)
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Monday, April 7, 2025 City Council Agenda
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council award of bid to Efraim Carlson Construction Inc. for the Gorton Community Center
Patio & Drop-In Center Projects in the amount of $385,000, to include a 10% contingency in the
amount of $38,000, for a grand total cost of $423,000.
BACKGROUND/DISCUSSION: Both the Gorton Community Center Patio and Drop-In Center
Projects will address deteriorating and failing infrastructure. While these are identified as two
separate projects via the City’s Capital Improvement Program, the projects are in a very close
proximity and feature similar work. It was identified via the preliminary design process that both
projects should be bid jointly.
The existing patio is pitched towards the building in many areas, which has resulted in
stormwater maintenance issues. This has resulted in some regular maintenance needs to the
exterior doors and masonry. This project will immediately correct the existing and long-standing
stormwater issue. During preliminary project conversations, Gorton Community Center staff
expressed interest in slightly expanding the patio to support improved use. The patio will be
moderately increased from 420 square feet to 725 square feet. Mostly all design details and
materials are remaining the same as the existing patio. To support the expansion component
of the project, Gorton Community Center is supporting the funding of the project which is
further outlined in the below Budget/Fiscal Impact section.
The existing Gorton Community Center Drop-In Center is located directly east of the patio
approximately 50 feet away. The Drop-In Center vestibule is used for student drop off for the
Children’s Learning Center. The current vestibule is deteriorating at its base as result of its direct
contact with the existing concrete base. There are no footings to support the existing structure.
This project will replace the lower portion of the vestibule frame structure. Proper foundation
footings will be installed to support the vestibule to minimize water contact with the structure.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/17/2025
2/28/2024
BUDGET/FISCAL IMPACT: On February 12, 2025, City staff initiated a public bidding process for
the Gorton Community Center Projects. On February 17, 2025, a pre-bid meeting was held at
the project site. On March 7, 2025, the public bid process closed and in total, two bids were
received as outlined below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Firm Patio Bid Drop-In Center Bid Total Bid
Superb Steel & Construction $367,900 $243,600 $611,500
Efraim Carlson Construction has considerable construction project experience. The firm has
completed numerous local Police Department, Fire Department, and train station projects.
Efraim Carlson Construction has also completed favorable work for the City in completing the
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Monday, April 7, 2025 City Council Agenda
Police Department Break Room Project and the recent Golf Course Clubhouse Water
Damage Restoration Work.
Below is an estimated summary of Project budget:
FY2026 Funding Source Amount Budgeted
$130,000 $172,000 Y
Patio – Gorton Funded $70,000 $70,000 Y
$150,000 $181,000 Y
Realized fiscal year 2025 savings on other Public Works Department Capital Fund projects are
anticipated to cover the amounts exceeding budget. If necessary, a FY25 supplemental
appropriation will be submitted for City Council approval at the close of the current fiscal year.
If approved, this work may begin this April (weather permitting). City staff will be working
closely with Gorton Community Center staff on coordinating project construction.
COUNCIL ACTION: Approval of a Public Works Committee Recommendation of an Award of
Bid to Efraim Carlson Construction Inc. for the Gorton Community Center Patio & Drop-In
Center Projects in the Amount of $385,000, to Include a 10% Contingency in the amount of
$38,000, for a Grand Total Cost of $423,000
14.Approval of a Second-Year Renewal with Schroeder & Schroeder, Inc., for the 2025
Concrete Streets, Curb, and Sidewalk Replacement Project, and Authorize the City
Manager to Execute an Agreement in the Amount Not to Exceed $215,000
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council
approval of the Annual Concrete Street, Curb, and Sidewalk Project with Schroeder &
Schroeder, Inc.
BACKGROUND/DISCUSSION: This project is a combination of the sidewalk/curb replacement
program, and the concrete streets repair program. The sidewalk replacement program is an
annual program that replaces hazardous and deteriorated sections of sidewalk, and curb and
gutter. The concrete streets repair program is an annual program that replaces damaged and
deteriorated sections of concrete road pavement.
Based on the concrete streets survey, the City Sidewalk Survey, and requests for replacement
of concrete sidewalk and curb from residents and businesses, the Engineering staff prioritizes
the locations on an annual basis for replacement based on the severity of their condition.
City staff have previously briefed the City Council on Municipal Partnership Initiative (MPI), a
program that takes advantage of economies of scale by securing low bid prices among
neighboring municipalities who bid similar projects each year. This year, the City joined forces
with Lake Bluff, Glenview, Kenilworth, Northfield, and Lincolnwood for the 2025 Concrete Curb
and Sidewalk Replacement Project.
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This Contract may be renewed for up to three total additional and consecutive one-year
terms, upon the mutual written consent of the City and Contractor.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/17/2025
Finance Committee 11/12/2024 Included with FY ’26 Capital Plan
City Council 5/15/2023 Included Three Total Additional and
BUDGET/FISCAL IMPACT: If approved, this will be the 2nd of 3 options years on this contract. The
2025 contract unit prices will increase 3% over last year per the terms of the original 2023
contract. Work on the project is expected to begin in early summer and be completed by
early August prior to school resuming.
The City’s Engineering staff will provide oversight through daily inspections.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Below is an estimated summary of project budget by funding source:
FY 2026 Funding Source
$135,000 $135,000 Y
$80,000 $80,000 Y
COUNCIL ACTION: Approval of a Second-Year Renewal with Schroeder & Schroeder, Inc., for
the 2025 Concrete Streets, Curb, and Sidewalk Replacement Project, and Authorize the City
Manager to Execute an Agreement in the Amount Not to Exceed $215,000
15.Award the Low Responsible Bid for the Ahwahnee Lane Watermain Replacement
Project and Valve Repairs Project to DiMeo Brothers., Inc., and Authorize the City
Manager to Execute an Agreement in the Amount of $579,800 and a 10%
Contingency in the Amount of $57,980 for a Total Project Cost of $637,780
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council
approval of an agreement with DiMeo Brothers for the Ahwahnee Lane Watermain
Replacement and the Valve Repairs Project in the Amount of $579,800 and a Contingency in
the Amount of $57,980 for a total cost of $637,780.
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BACKGROUND/DISCUSSION: The project involves replacement of 300 feet of undersized 4"
watermain on Ahwahnee Lane south of Deerpath with a new 6” watermain. Also included
with the project is the Valve Repairs project consisting of 12 valves throughout the City to be
replaced. Bidding and awarding projects of this similar work-type together provides
economies of scale.
Each year, as part of the City’s Capital Improvement Program, staff evaluates the condition of
existing watermain infrastructure in terms of age, capacity, watermain breaks, and other
capital improvement projects scheduled on that street. Based on these factors, staff develops
a schedule to replace the City’s water distribution system at an optimum functional level.
Valves are a crucial component of the City’s water distribution system. When water main
breaks occur, Water & Sewer Section staff will close water main valves to isolate the break. The
valve repairs are identified during the City’s annual valve turning program. The project
includes replacement of 12 other valves throughout the City
Work on Ahwahnee Lane is currently planned to begin after May 5 with completion in late
June or early July. The timing of the pavement restoration will be coordinated concurrently
with the Ahwahnee Storm Sewer Project which is just south and east of this project location so
to reduce inconvenience to the residents. Valve work at the other various locations would
take place following the completion of the mainline replacement work.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/17/2025
Finance Committee 11/12/2024 Included with FY ’26 Capital Plan
BUDGET/FISCAL IMPACT: The project was placed out to bid in late-February with a subsequent
bid opening on March 13, 2025. 12 contractors picked up plans, with a total of three bids
received. City engineering staff will oversee the contractor and work with the
Communications Director to ensure progress updates are provided weekly to the public.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the three bids received:
D'Land Construction, LLC*$574,888
DiMeo Brothers., Inc. $579,800
Campanella & Sons, Inc.$807,617
*Note: D’Land could not provide any relevant references as they have not previously
performed watermain installation therefore they are not considered a responsible bidder for
this specific project.
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Monday, April 7, 2025 City Council Agenda
The low responsible bidder, DiMeo Brothers., Inc., has previously performed large underground
projects for the City including the Burr Oak Storm Sewer Project and they currently are working
on the City’s Ahwahnee Storm Sewer Project. Their work is deemed satisfactory to City staff.
This project is funded by the FY2026 Water Fund in the amount of $500,000 as well $165,000 for
Valve Repairs.
Below is an estimated summary of the project budget:
FY 2026 Funding Source
$665,000 637,780 Y
COUNCIL ACTION: Award the Low Responsible Bid for the Ahwahnee Lane Watermain
Replacement Project and Valve Repairs Project to DiMeo Brothers., Inc., and Authorize the
City Manager to Execute an Agreement in the Amount of $579,800 and a 10% Contingency in
the Amount of $57,980 for a Total Project Cost of $637,780
16.Approval of Phase III Construction Engineering Services for the Safe Routes to School
Project to Clark Dietz, Inc., and Authorize the City Manager to Execute an
Agreement in an Amount Not to Exceed $43,100
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff are requesting
approval of an agreement with Clark Dietz to provide construction engineering and
inspection services for the Safe Routes to School Project in an amount of $43,100. In addition,
authorization for the City Manager to Execute the Agreement.
BACKGROUND/DISCUSSION: The City applied for a Safe Routes to School (SRTS) grant and
received $140,000 dated April 28, 2022, for construction of sidewalk improvements in the
Whispering Oaks Subdivision which is just southeast of Cherokee School. All phases of work are
required to be obligated within four years of the award date, therefore by April 28, 2026. Safe
Routes to School was established as a stand-alone Federal-Aid program in August 2005
through the passage of SAFETEA-LU, the Safe, Accountable, Flexible, Efficient Transportation
Equity Act: A Legacy for Users. SRTS uses a multidisciplinary approach to improve conditions for
walking or bicycling to school. The SRTS program in general has three main goals: 1) to enable
and encourage children, including those with disabilities, to walk and/or bicycle to school 2)
to make bicycling and/or walking to school a safer and more appealing transportation
alternative, thereby encouraging a healthy and active lifestyle from an early age; and 3) to
facilitate the planning, development, and implementation of projects and activities that will
improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity (within 2
miles) of primary, middle, and high schools (grades K-12).
Whispering Oaks Subdivision is a well-established neighborhood with mainline sidewalks
throughout; however, the sidewalks are missing defined roadway pedestrian crossings with
striped crosswalks and ADA detectable ramps. The scope includes six specific intersections for
the pedestrian safety improvements. The roadways include Longwood Drive and Morningside
Drive that intersect Grandview Lane, Beverly Place and Western Avenue. As this project will be
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Monday, April 7, 2025 City Council Agenda
partially funded through the federal Safe Routes to School program, all construction
documentation and project-closeout will be through the IDOT Bureau of Local Roads.
City Staff performed the Phase I (preliminary) design and received IDOT approval dated July
24, 2023. The Phase II (final) design was completed by GHA over the winter so that it could be
placed on the March IDOT letting. City Staff traditionally inspect most construction projects for
the City, this project is federally funded which requires time-consuming, and specialty
documentation requirements. Phase III scope includes contractor coordination, resident
coordination, inspection, documentation, and project closeout.
The anticipated schedule is to complete all construction work during the summer months so
not to impact the pedestrian traffic during the school year. In order to do that, the project was
bid by IDOT on the March 7 State Letting.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 3/17/2025 Council Approval of Construction
Finance Committee 11/12/2024 Included with FY ’26 Capital Plan
BUDGET/FISCAL IMPACT: The Engineering Section solicited Request for Proposals (RFP) from
professional engineering firms to perform construction inspection services. Eleven firms
acquired the RFP package, and one submitted a proposal. The proposals were reviewed by
City Staff.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the one proposal received:
Clark Dietz, Inc., $43,100
Clark Dietz has extensive IDOT documentation and inspection experience.
City Staff reached out to some of the firms that decided not to submit with responses in
general related to consultant-staff already being booked for the summer or not interested due
to the small size of the project.
Below is an estimated summary of the project budget:
FY 2026 Funding Source
$50,000 $43,100 Y
The remaining budget savings from Phase III engineering will help offset any cost overage for
the construction portion of the project. The low bid from the March 7 IDOT bid-opening was in
the amount of $246,136 which is slightly over the budgeted amount of $240,000 (Grant
$140,000; City $100,000).
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Monday, April 7, 2025 City Council Agenda
COUNCIL ACTION: Approval of Phase III Construction Engineering Services for the Safe Routes
to School Project to Clark Dietz, Inc., and Authorize the City Manager to Execute an
Agreement in an Amount Not to Exceed $43,100
17.Approval to Purchase the next phase of Verkada Security Cameras for our existing
security camera system from Modern Media Technologies in the Amount of $70,970.
STAFF CONTACT: Cameron Burrell, Interim Director of Innovation and Technology
(847-810-3598)
PURPOSE AND ACTION REQUESTED: Staff requests approval to expend capital funds for
additional Security Cameras for the following locations:
Municipal Services
City Hall
Dickinson Hall
Stirling Hall
Deerpath Golf Course
Cemetery
West Fire Station
BACKGROUND/DISCUSSION: This authorization would allow for the continuation of adding
security cameras to our Verkada cloud-based security camera system which is focused on
centralized camera coverage and accessibility. The camera system provides coverage zones
for the buildings and is available for department stakeholders and Police in real time and on-
demand. This cloud-based system provides granular access and 30-days of historical video.
The system also provides real-time notification with robust search and analytical capabilities
compliant with the Illinois (740 ILCS 14/) Biometric Information Privacy Act.
While some of these proposed installation locations have existing security cameras in place,
staff have challenges in usability, sub-par video quality compared to today’s standards, and
difficulty in obtaining replacement analog video hardware. This approval request is part of a
multi-year initiative that would consolidate security camera systems currently in place and
expand to City locations that have little to no coverage.
PROJECT REVIEW/RECOMMENDATIONS:
Milestone Date Comments
RFP Issuance 09/30/2022
Vendor Proposals Submitted 10/19/2022
System Demonstrations
BUDGET/FISCAL IMPACT: On September 30, 2022, a Request for Proposals (RFP) for a citywide
security camera solution was released by the City, published in the Lake County News Sun,
and posted on the City’s website. On October 19, 2022, the City received fourteen system
proposals. A selection committee, comprised of department representatives, reviewed, and
evaluated the responses based on the ability to fulfill identified needs, vendor qualifications,
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Monday, April 7, 2025 City Council Agenda
references, and proposed cost. Vendors were selected as finalists and provided a
demonstration of their proposed system.
The following is the summary chart of vendors who proposed the preferred system, Verkada. It
reflects camera hardware, systems’ usage licensing, staff training, and the first year of
maintenance services. The chart reflects just the sites mentioned above.
Proposer Finalists Hardware
Cost Maintenance Proposal
Modern Media Technologies
Total Automation Concepts
Tailored Security
Low Voltage Solutions
Based on the City selection committee’s scoring of demonstrations, staff’s recommended
vendor was Modern Media Technologies for the Verkada Security Camera system. Modern
Media has a robust product offering, quality of workmanship previously performed,
understanding of our environment, and cost. The vendor has successfully completed
audio/visual work for the City at Dickinson Hall, the Recreation Center/CROYA, and the Water
Plant. They also come highly recommended by the Lake Forest School System being their
vendor for AV and Security Camera systems. Modern Media is locally based out of Lake Bluff.
City staff has performed extensive walkthroughs of all City sites with the vendor to confirm
camera coverage and most appropriate types of hardware. This included verification to
ensure that the specific scope of the hardware proposed, implementation, training, and on-
going services is right-sized for the City.
Has City staff obtained competitive pricing for proposed goods/services? Yes
FY2025 Funding Source
$96,500 $70,970 Y
This project was identified as a capital project funded via the Capital Improvements Fund and
the process to date coincides with the IT Long Range Plan.
COUNCIL ACTION: Approval to Purchase the next phase of Verkada Security Cameras for our
existing security camera system from Modern Media Technologies in the Amount of $70,970.
18.Approval to Purchase the Verkada Access Control System for the Lake Forest
Recreation Center from Modern Media Technologies in the Amount of $90,530
STAFF CONTACT: Cameron Burrell, Interim Director of Innovation and Technology
(847-810-3598)
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Monday, April 7, 2025 City Council Agenda
PURPOSE AND ACTION REQUESTED: Staff requests approval to expend capital funds for a new
Access Control System for the Lake Forest Recreation Center.
BACKGROUND/DISCUSSION: This authorization would allow for the implementation of a new
Access Control system at the Lake Forest Recreation Center. With this project, activities within
coverage zones would be documented and available Recreation Department stakeholders. It
would also coexist with our current cloud-based system, Verkada, to provide granular access
to Recreation Center doors. We would be able to integrate the access control system with our
current Verkada camera system as well to provide a more robust environment for tracking
user access to improve building security.
This fiscal year’s project is part of a multi-year initiative that would consolidate the outdated
access control systems currently in place and expand to other City locations.
PROJECT REVIEW/RECOMMENDATIONS:
Milestone Date Comments
RFP Issuance 03/07/2025
Vendor Proposals Submitted 03/25/2025
BUDGET/FISCAL IMPACT: On 3/7/2025, a Request for Proposals (RFP) for an access control
system was released by the City, published in the Chicago Tribune, and posted on the City’s
website. On 3/25/2025, the City received three system proposals. These proposals were
reviewed and evaluated responses based on the ability to fulfill identified needs, vendor
qualifications, references, and proposed cost.
The following is the summary chart of vendors who proposed the preferred system, Verkada. It
reflects all door access control hardware, systems’ usage licensing, staff training, and the first
year of maintenance services.
Proposer Finalists Hardware
Cost Maintenance Proposal
Modern Media Technologies $83,555 $6,975 $90,530
Heartland Business Systems $85,156 $8,575 $93,731
Midwest Integrated Solutions $122,175 $9,104 $131,279
Staff’s recommended vendor is Modern Media Technologies for the Verkada Access Control
system. Modern Media is being recommended due to their understanding of our environment
and cost. Staff has verified with the vendor to ensure that the specific scope of the hardware
proposed, implementation, training, and on-going services is right sized for the City. They also
helped verify that we can maintain use of our current door access control badges, which
helps our employees maintain access during this transition. Due to available resources and
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Monday, April 7, 2025 City Council Agenda
funding, the Recreation Building has been identified as the initial location for the first phase in
this fiscal year of the multi-year initiative.
Has City staff obtained competitive pricing for proposed goods/services? Yes
FY2025 Funding Source
$100,000 $90,530 Y
This project was identified as a FY25 capital project funded via the Capital Improvements Fund
and the process to date coincides with the IT Long Range Plan.
COUNCIL ACTION: Approval to Purchase the Verkada Access Control System for the Lake
Forest Recreation Center from Modern Media Technologies in the Amount of $90,530.
COUNCIL ACTION: Approve the eighteen (18) omnibus items as presented
6.OLD BUSINESS
1.Consideration of a Recommendation from Staff to Authorize the City Manager to
Enter into a Contract with Kimley-Horn Engineering Consultants in the Amount of
$18,497 with a Provision for Unforeseen Supplemental Work for a Total not to Exceed
$24,999, the City Manager’s Spending Authority.
STAFF CONTACT: Catherine Czerniak, Director of Community Development
(810-3504)
PURPOSE AND ACTION REQUESTED: Although the proposed contractual expenditure is within
the spending authority of the City Manager, this matter is presented for Council consideration
because it is a special initiative directed by the Council.
BACKGROUND/DISCUSSION:
In November 2024, the City Council tabled consideration of a recommendation from the Plan
Commission relating to amendments to the wireless infrastructure provisions in the City Code.
The Plan Commission, although acknowledging a need for service improvements,
recommended against amending the Code to identify a portion of the Telegraph Road train
station parking lot as a permitted location for a telecommunication tower at this time.
In conjunction with tabling the matter, the Council directed that additional due diligence be
undertaken to document the current coverage, capacity, and quality of wireless service
throughout the community. The City issued a series of Requests for Proposals (“RFP”) with the
goal of identifying a consultant with expertise in analyzing wireless service levels and
presenting solutions based on the best available technology. Importantly, the RFP required
that consultants not be affiliated with any specific wireless service providers or
telecommunication tower building companies. Several of the proposals took the approach of
“solving” rather than first analyzing and identifying whether deficiencies in service coverage,
capacity, and quality exist and if so where. During the Plan Commission public hearing, many
of those who spoke asked that the need for additional telecommunication facilities be well
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Monday, April 7, 2025 City Council Agenda
documented and that all alternatives for enhancing service, if determined to be needed, be
explored.
An RFP was issued on three separate occasions to assure that qualified firms were aware of
the City’s interest in having a study conducted. The scope of the study and expected end
product includes:
An analysis of the quality and adequacy of wireless service throughout the community
with an initial focus on the fourth Ward.
If deficiencies are found, identification of options for improving coverage and quality of
wireless service considering all available technologies, types of infrastructure, and
feasible locations.
Review of appropriate and available roles for the City in facilitating wireless service
improvements throughout the community.
Ultimately, four proposals were received and reviewed by an interdepartmental staff group
comprised of representatives of the Police and Fire Departments, Public Works, and
Community Development. The lowest responsible bidder, as recommended by the staff
group, is Kimley-Horn Engineering Consultants, a large and well established multi-disciplinary
firm with individuals with specific experience in wireless technology.
To facilitate and expedite additional analysis if determined to be necessary by the consultant
after conferring with City staff, authorization is requested to allow the City Manager to
approve additional expenditures, beyond the specified contractual amount, up to a total
allowed under the City Manager’s authority, $24,999. If future phases of work are determined
to be necessary exceeding the City Manager’s spending authority, further Council action will
be requested at the time the results of the initial study are presented.
BUDGET/FISCAL IMPACT:
As part of the FY 2025 budget, funding was allocated to the City Council Contingency Fund
for unanticipated projects or initiatives identified by the City Council throughout the year.
Sufficient funding is available in that account to cover the requested amount.
Below is a list of the firms that responded to the RFP and the costs for service.
Kimley-Horn $18,497
Broadband Beyond, LLC $19,250
Entrust Solutions Group $53,100
CelPlan $170,000
FY2025 Funding Source
$0 No
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Monday, April 7, 2025 City Council Agenda
An RFP was issued and widely distributed directly and through online platforms including those
specifically directed at planning firms. Competitive pricing was invited from all interested firms.
COUNCIL ACTION: If determined to be appropriate by the City Council, authorize the City
Manager to enter into a contract for wireless consulting services with Kimley-Horn in an
amount not to exceed $18,497 with a provision for unforeseen supplemental work for a total
not to exceed $24,999, the City Manager’s spending authority.
7.NEW BUSINESS
8.ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
9.ADJOURNMENT
A copy of the Decision Making Parameters is included with this agenda following this page.
Office of the City Manager April 2, 2025
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
27
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
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The City of Lake Forest
CITY COUNCIL MEETING
Proceedings of the Monday, March 17, 2025
City Council Meeting - City Council Chambers
220 E. Deerpath, Lake Forest, IL 60045
THE CITY CLERK WILL ASK FOR A MOTION TO APPOINT ALDERMAN GOSHGARIAN AS MAYOR
PRO-TEM
Margaret Boyer City Clerk asked the City Council for a motion to appoint Alderman Goshgarian
as Mayor Pro-Tem for the evening. Alderman Walther made a motion, seconded by Alderman
Clemens. All in favor, the motion carried unanimously by voice vote.
CALL TO ORDER AND ROLL CALL AT 6:30
Members
CALL TO ORDER AND ROLL CALL: Honorable Mayor Pro-Tem Goshgarian called the meeting to
order at 6:30 p.m., and
City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Pro-Tem
Goshgarian, Alderman Novit, Alderman Clemens, Alderman Notz, Alderman Powers, Alderman
LeVert, Alderman Weber, and Alderman Walther.
Absent: Mayor Tack
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Lake Forest Scouts Hockey "JV Gold Team" won the State Championship at the United Center
yesterday, Sunday, March 16. They entered the final game as the underdogs ranked #5 against
#2 Providence Catholic. This is the first time in 38 years that LF Scouts Hockey has made it to
the State Championship. The team is composed of 20 LFHS student-athletes.
1.Lake Forest Day Proclamation “Dine, shop, live- Lake Forest every day”
Mayor Pro-Tem Goshgarian read the proclamation and presented it to Mr. Tom Marks of the
American Legion.
COMMENTS BY CITY MANAGER
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City Manager Jason Wicha introduced Scott Phelps, Founder and
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
A resident offered her thanks for showcasing the new police station.
COMMITTEE REPORTS
1.Public Works Committee
1.Award of the Low Bid for the 2025 Patching & Resurfacing Project to Peter Baker & Son Co., and
Authorize the City Manager to Execute an Agreement in the Amount Not to Exceed $1,551,740
Byron Kutz, Superintendent of Engineering, reported on the methodology and process used in the
2025 Patching and Resurfacing Project for resurfacing, preventative maintenance, and
reconstruction. The City Council discussed some concrete streets, not artificially replacing streets,
and opportunities for State grants.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1.Approval of March 3, 2025, City Council Meeting Minutes
2.Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with Holding
a Raffle in the City of Lake Forest for the School of St. Mary Parents Association (Approval by
Motion)
3.Annual Vendor Approval FY26
4.Approval of a Recommendation from the Parks & Recreation Board to authorize the City
Manager to enter into a contract with Sundance Lawncare for City-Wide Grounds Maintenance
Services in the Parks FY2026 Budget, for an Amount Not to Exceed $208,890.
5.Approval of a Recommendation from the Parks & Recreation Board to Authorize the City
Manager to enter into a contract with Sports Surface Pros for Waveland Park Tennis and
Basketball Court Resurfacing Services, in the Amount of $45,000 to include a Contingency in the
Amount of $4,500 for a Total Cost of $49,500
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6.Approval of an Illinois Department of Transportation Resolution Appropriating $42,811 in
Rebuild Illinois Funds to be used for Phase I Design Engineering Services of the Ringwood
Bridge Project
7.Consideration of Ordinances Approving Recommendations from the Building Review Board for
1138 Ridge Road, 825 Morningside Drive, 1080 Sir William Lane and 1411 Estate Lane. (First
Reading and if Desired by the City Council, Final Approval)
8.Consideration of an Ordinance Approving a Recommendation from the Historic Preservation
Commission in Support of Granting a Building Scale Variance for Additions at 1051 Meadow
Lane. (First Reading and if Desired by the City Council, Final Approval)
9.Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals for
1251 Edgewood Road and 1051 Meadow Lane. (First Reading, and if Desired by the City Council,
Final Approval)
COUNCIL ACTION: Approve the nine (9) omnibus items as presented
Mayor Pro-Tem Goshgarian asked the Council if there were any items to be removed or taken
separately. Seeing
none, he asked for a motion.
Alderman Weber made a motion to approve the nine (9) Omnibus items as presented, seconded
by
Alderman Novit. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian,
LeVert, Weber and
Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR DISCUSSION/COMMENTS BY COUNCIL MEMBERS
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ADJOURNMENT
There being no further business, Mayor Pro-Tem Goshgarian asked for a motion to adjourn.
Alderman Notz made a
motion to adjourn, seconded by Alderman Walther. The motion was carried unanimously by
voice vote at 7:00 p.m.
Respectfully Submitted,
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file
in the Clerk’s office at City Hall. You can also view it on the website by visiting
www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived
Meetings Videos.
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RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF LAKE FOREST, ILLINOIS
REALLOCATING 2025 VOLUME CAP
TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS
WHEREAS, the City of Lake Forest, Lake County, Illinois the (“City”), is a municipality and
a home rule unit of government duly organized and validly existing under Section 6(a) of Article
VII of the 1970 Constitution and laws of the State of Illinois; and
WHEREAS, certain tax exempt private activity bonds may be issued only if sufficient
volume cap pursuant to Section 146 of the Internal Revenue Code of 1986, as amended (the
“Code”), is available for the bonds; and
WHEREAS, pursuant to the Code, the City has been allocated volume cap equal to
$130.00 per resident of the City in calendar year 2025, or $2,502,760 for the issuance of such tax
exempt private activity bonds; and
WHEREAS, pursuant to Section 6 and Section 6.1 of the Illinois Private Activity Bond
Allocation Act, 30 ILCS 345/1 et seq. (the “Bond Allocation Act), and the Guidelines and
Procedures promulgated thereunder, the City may, prior to May 1, 2025, reallocate to other home
rule units of government the volume cap allocated to the City by the Code for their issuance of
such tax exempt private activity bonds or for subsequent transfer or reallocation; and
WHEREAS, the City has not used any of its 2025 volume cap and has no present intention
to use the same; and
WHEREAS, the Lake County Partnership for Economic Development, Inc. has offered
Lake County home rule communities the opportunity to participate in a program to combine their
respective volume cap allocations and create a Private Activity Bond Clearinghouse Pool (the
“Pool”) to facilitate the issuance of tax-exempt private activity bonds to finance, manufacturing
and multi-family housing commercial projects in Lake County, Illinois, for economic development
purposes (“Eligible Projects”); and
WHEREAS, the Village of Buffalo Grove, a home rule unit of government (“Buffalo
Grove”), pursuant to its Resolution No. 2001-51 adopted December 17, 2001, agreed to host the
Pool and to reserve its own volume cap, and accept volume cap reallocated to Buffalo Grove by
other home rule units of government, for the issuance of tax-exempt private activity bonds placed
through the Pool to finance Eligible Projects; and
WHEREAS, Buffalo Grove has requested that the City reallocate all of its 2025 volume
cap to Buffalo Grove to be used for the issuance of tax-exempt private activity bonds placed
through the Pool to finance Eligible Projects;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, LAKE COUNTY, ILLINOIS, as follows:
Section 1: Recitals. The foregoing recitals are incorporated in and made a part of this
Resolution by this reference as findings of the City Council.
Section 2: Transfer and Reallocation of 2025 Volume Cap. Pursuant to Section 6 and Section
6.1 of the Bond Allocation Act and the Guidelines and Procedures promulgated
thereunder, the City irrevocably agrees to, and does hereby, transfer and
reallocate all of its 2025 volume cap to Buffalo Grove to be used for the issuance
of tax-exempt private activity bonds placed through the Pool to finance Eligible
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Projects as directed by the Advisory Committee created pursuant to Buffalo Grove
Resolution No. 2001-51.
Section 3: Agreement. This Resolution shall constitute the agreement of the City to a different
allocation under Section 146(e)(3) of the Code and the writing required under
Section 6 of the Bond Allocation Act.
Section 4: Warranty. The City covenants and warrants that it has taken no action or issued
bonds that would abrogate, diminish, or impair its ability to fulfill the written
agreement, covenants, and undertakings on its part under this Resolution.
Section 5: Authorization. As required by the Bond Allocation Act and the Guidelines and
Procedures promulgated thereunder, a certified copy of this Resolution shall be
transmitted to the Office of the Governor of the State of Illinois. Any and all
appropriate and proper officers, officials, agents, and employees of the City are
hereby authorized, empowered, and directed to take all necessary and advisable
actions, and to execute all such documents and certificates, as may be necessary
to further the purposes and intent of this Resolution.
Section 6: Maintain Record. The City shall maintain a written record of this Resolution in its
records for so long as the bonds to which the volume cap transferred by this
Resolution is reallocated remain outstanding.
Section 7: Effective Date. This Resolution shall be in full force and effect from and after its
passage and approval as required by law and is enacted by the City pursuant to
its powers under the laws of the State of Illinois and the Illinois Constitution of 1970
and its home rule powers.
PASSED this _____ day of __________________, 2025
AYES:
NAYS:
ABSENT:
APPROVED this _____ day of _______________, 2025
____________________________________
Mayor
ATTEST:
__________________________
City Clerk
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LETTER OF DISSOLUTION
DATE: 2/14/25
TO: Lake Forest Parks and Recreation Department
400 Hastings, Lake Forest, IL 60045
RE: Lake Forest Baseball Association
To Whom It May Concern,
After careful consideration and evaluation of the long-term sustainability and best interests of our community’s youth
baseball program, the Lake Forest Baseball Association has decided to transfer operations to the Lake Forest Parks and
Recreation Department. This transition will allow for a more unified and efficient management of local baseball
programs, ensuring continued growth and opportunities for our players.
Lake Forest Baseball Association is no longer operating or accepting payments. Teams have successfully organized under
Lake Forest Jr Scouts Baseball Program and any baseball assets will be transferred to the new program.
Please accept this letter as notification that Lake Forest Baseball Association will dissolve following the submission of
its upcoming Federal tax return.
There are no assets other than the amount for Federal tax filing expense. All accounts will be shut down upon tax
submission.
We extend our deepest gratitude to all players, families, coaches, volunteers, and supporters who have contributed to
the success of LFBA over the years.
Please email Info@Scoutsbaseball.net with any questions.
Thank you and sincerely,
The LFBA Board
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