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CC_2025_05_19_AGENDA THE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, May 19, 2025 220 E. Deerpath Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL 6:30pm Honorable Mayor, Stanford R. Tack Nancy Novit, Alderman First Ward Peter Clemens, Alderman First Ward Nick Bothfeld, Alderman Third Ward Alice LeVert, Alderman Third Ward Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1.COMMENTS BY MAYOR A.Resolution of Appreciation for Retired Chief Water Plant Operator John C. Gulledge A copy of the Resolution is included in the packet. B.2025-2026 Board and Commission Appointments and Reappointments AUDIT NAME OF MEMBER APPOINT/REAPPOINT WARD Joy Larisey REAPPOINT 4 Robert Nowlin REAPPOINT 4 BUILDING REVIEW BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD John Looby III REAPPOINT AS CHAIR 1- additional term 4 Justin Stamer REAPPOINT 2 Eric Lohmueller REAPPOINT 2 Scott Renken REAPPOINT 1 Sarah Lamphere APPOINT TO OWN TERM 3 Chris Collins APPOINT 1 1 Monday, May 19, 2025 City Council Agenda CEMETERY NAME OF MEMBER APPOINT/REAPPOINT WARD John Anderson REAPPOINT AS CHAIR 1- additional term 1 Robert Wayne REAPPOINT 3 Lowell Dixon REAPPOINT 1 GORTON BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Bob Scales REAPPOINT n/a Michael Slover REAPPOINT n/a HISTORIC PRESERVATION COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Lloyd Culbertson APPOINT AS CHAIR 4 Leif Soderberg REAPPOINT 1 Tina Dann-Fenwick REAPPOINT 4 John Norkus APPOINT 1 CROYA NAME OF MEMBER APPOINT/REAPPOINT WARD Julie Crouch REAPPOINT LFHS REP Kate Leech REAPPOINT 4 Kristen Lee REAPPOINT 3 LIBRARY NAME OF MEMBER APPOINT/REAPPOINT WARD Josh Jackson REAPPOINT 1 Robert Shaw REAPPOINT 4 PLAN COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD 2 Monday, May 19, 2025 City Council Agenda Mark Pasquesi APPOINT AS CHAIR 4 Louis Pickus REAPPOINT 2 Barrett Davie REAPPOINT 2 Paul Thomas REAPPOINT 3 David Hunt APPOINT 1 SENIOR RESOURCE COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Jean Manning REAPPOINT 3 Dennis Herman REAPPOINT 4 Mark Dewart REAPPOINT LB Charlie Notaras APPOINT 1 ZONING BOARD OF APPEALS NAME OF MEMBER APPOINT/REAPPOINT WARD Ari Bass REAPPOINT AS CHAIR 2 Mike Adams REAPPOINT 3 Jeff Giannelli APPOINT TO OWN TERM 3 Fred Brewer APPOINT 3 Jan Gibson APPOINT 3 BOARD OF POLICE AND FIRE COMMISSIONERS Nancy Taubensee REAPPOINT n/a Richard Price REAPPOINT n/a BOARD OF TRUSTEES POLICE PENSION FUND John Sonnier APPOINT n/a HOUSING TRUST FUND Don Schoenheider REAPPOINT n/a Charles King REAPPOINT n/a 3 Monday, May 19, 2025 City Council Agenda A copy of the volunteer profile sheet is available at City Hall upon request. COUNCIL ACTION: Approve the Mayors Appointments and Reappointments 2.COMMENTS BY CITY MANAGER A.Community Spotlight Deer Path Art League - Emerging Artists -Jennifer Turner, Executive Director 3.OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL 4.COMMITTEE REPORTS 5.ITEMS FOR OMNIBUS VOTE CONSIDERATION 1.Approval of Monday, May 5, 2025, City Council Meeting Minutes, First and Second Session. A copy of the minutes is included in the packet. COUNCIL ACTION: Approval of May 5, City Council Meeting Minutes, First and Second Session 2.Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions as follows: Joanne Bluhm Maureen Grinnell Kevin Carden, Mark Gorman, Marc Silver, Kaci Spirito, William Sheridan, Patrick PLAN COMMISSION ZONING BOARD OF APPEALS A copy of the resolution is included in the packet. COUNCIL ACTION: Approve the Resolution of Appreciation for Retiring Members of Boards and Commissions 4 Monday, May 19, 2025 City Council Agenda 3.Approval for the purchase of a Zoll X series cardiac monitor, with an extended warranty, in an amount not to exceed $54,793.14, and authorization to dispose of City property with a value of $5,832.00. STAFF CONTACT: Andrew Rick, Fire Chief (847-810-3864) PURPOSE AND ACTION REQUESTED Staff is requesting City Council’s approval to purchase this equipment to replace a current Zoll monitor that has reached the end of its useful service life. Staff also requests approval to purchase the extended warranty. As part of the purchase, staff is also seeking authority to dispose of City property with a value in excess of $4,000, as the vendor has offered a trade-in allowance of $5,832 for the existing monitor. BACKGROUND/DISCUSSION As an organization, the Lake Forest Fire Department strives to provide our personnel with the proper equipment to treat and care for our citizens and guests, to our community, when a medical emergency happens. We go to great lengths and expense in training and equipping our firefighter/paramedics with the proper equipment capable of mitigating almost any hazardous situation; however, the cardiac monitor/AED's we currently use, in some cases are 13 years old, have limited functionality, and need of repairs and upgrades. They use technology that was developed and released in 2012, newer technology and innovations made to cardiac monitors would allow our personnel to better serve our community. These new monitors have the ability to transmit the acquired 12-lead findings directly to the cardiac facility where they can be reviewed by an emergency room physician and cardiologist. A new tool that has been providing prodigious results in the field of prehospital care is that of end-tidal carbon dioxide (EtCO2) monitoring. Our community provides EMS care to residents who have pulmonary illnesses that require maintenance medications and constant monitoring. When one of these patients suffers a pulmonary event, our paramedics will be able to use this technology to provide the most effective care based on the findings. Carbon Monoxide poisoning claims the lives of nearly 3,800 Americans each year, and our aging monitors lack the ability to diagnose CO poisoning. The new cardiac monitors are equipped with the ability to determine these levels in our patients, including our firefighters upon exiting a structure fire. Current monitors on the market have many improvements over our current ALS ambulance monitors that are in use, which can drastically improve patient care. The new cardiac monitor comes with a four-year extended warranty plan that will help defer maintenance expenses and keep the monitor up to date with the latest updates and equipment. The Fire Department is also seeking authorization to dispose of City property with a value exceeding $4,000 (Trade in $5,832). BUDGET/FISCAL IMPACT The funds for this purchase were approved in the CIP out of the General Fund in the FY26 budget. This also follows the approved monitor replacement plan that was developed to ensure our most critical lifesaving equipment is up to current standards and technology. The fire department has submitted multiple grant requests to try and fund purchases of cardiac monitors, but we have been denied all requests. The Fire Department is also seeking authorization to dispose of City property with a value exceeding $4,000 (Trade in $5,832), per Administrative Directive 3-2 “Establishment of 5 Monday, May 19, 2025 City Council Agenda procedures for disposal of City Property.” Has City staff obtained competitive pricing for proposed goods/services? No If no, indicate the specific exception or waiver requested: Administrative Directive 3-5, Section 6.1B – Sole Source Vendor – All of our ambulances are equipped with Zoll monitors which are also recommended by our EMS system through Northwestern Lake Forest Hospital. Our Paramedics are all trained exclusively to operate the Zoll monitors. We have a great relationship with our assigned Zoll area representative and look to continue working with Zoll. Company Name Dollar Amount Bid ZOLL Medical Corporation - New Cardiac Monitor and Accessories $52,988.64 ZOLL Medical Corporation – Extended Warranty $7,636.50 ZOLL Medical Corporation – Trade In Allowance ($5,832.00) Total $54,793.14 Below is an estimated summary of Project budget: $54,793.14 COUNCIL ACTION: Approval for the purchase of a Zoll X series cardiac monitor and extended warranty, in an amount not to exceed $54,793.14, and authorization to dispose of City property with a value of $5,832.00. 4.Award of a Five-Year Contract with Veolia for Technical Support Service included in the FY2026 – FY2030 Operating Budget for the sum of $119,950 STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561) PURPOSE AND ACTION REQUESTED The Public Works Committee and Staff requests City Council approval to award an agreement with Veolia to provide the Water Plant operations 24/7 technical support and process analyst services. The proposed agreement is intended to lock in a fixed five-year rate for these essential services. BACKGROUND/DISCUSSION Since the commissioning of the membrane filtration system in 2019, the Water Plant has relied on Veolia’s Insight analytical platform for continuous performance monitoring. This real-time data analysis allows proactive adjustments to optimize operations and extend system life. In addition to Insight, Veolia provides 24/7 technical support and dedicated process analyst services, offering immediate assistance and plant-specific guidance to Water Plant staff. These services are essential to the reliable operation of the membrane system, support compliance with membrane warranty requirements, and strengthen the City's long-term partnership with Veolia. 6 Monday, May 19, 2025 City Council Agenda PROJECT REVIEW/RECOMMENDATIONS BUDGET/FISCAL IMPACT The annual cost of Veolia’s technical support and process analyst services has historically increased year over year, creating ongoing budget pressure. To address this, staff negotiated a five-year service agreement with Veolia that locks in current pricing through FY2030. This fixed-rate approach stabilizes costs, eliminates the risk of future increases, and is projected to save the City approximately $19,000 over the term of the agreement. The five-year technical services chart is provided below. The above chart reflects the annual fiscal year budgeted amount of $23,990. The grand total 5-year budgeted amount is $119,950. COUNCIL ACTION: Award of a Five-Year Contract with Veolia for Technical Support Service included in the FY2026 – FY2030 Operating Budget for the sum of $119,950 5.Award of Proposal to Thelen Materials, LLC. for a Five-Year Compost Center Transferring Agreement included in the FY2026 – FY2030 Operating Budgets for the Sum of $545,000 STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561) PURPOSE AND ACTION REQUESTED The Public Works Committee and City staff are requesting City Council approval to award a proposal to Thelen Materials, LLC to provide transfer trailers to the City to have its yard waste delivered to Thelen’s facility. The City’s current agreement with Thelen Materials, LLC. to transfer yard waste at the Compost Center ends June 1, 2025. 7 Monday, May 19, 2025 City Council Agenda BACKGROUND/DISCUSSION Since the State of Illinois banned yard waste from landfills in 1990, the City has utilized contractors to process yard waste materials, historically at the Route 60 Compost Facility. In 2020, the City transitioned to a transfer model due to the cost efficiencies associated with offsite hauling compared to the high costs of onsite processing. Under this model, yard waste generated by City crews and residents including leaves, grass, brush, and tree limbs is loaded into transfer trailers by Public Works staff and transported to an offsite composting facility at a per-cubic-yard rate. The contract also includes the annual return of 500 cubic yards of finished compost for resident use. PROJECT REVIEW/RECOMMENDATIONS BUDGET/FISCAL IMPACT On April 24, 2025, the City received two proposals for a transfer agreement to haul yard waste to an offsite composting facility. Thelen Materials LLC submitted the lowest responsive bid, as detailed in the chart below. Based in Antioch, Illinois, Thelen Materials owns and operates a 40- acre site dedicated to large-scale commercial composting. They have served as the City’s yard waste transfer contractor for the past five years, consistently delivering reliable and cost- effective service. Based on their proven performance and competitive pricing, staff recommends that the City Council approve a new five-year agreement with Thelen Materials LLC. Has City staff obtained competitive pricing for proposed goods/services? Yes Company Name Year 1 Year 2 Year 3 Year 4 Year 5 Thelen Materials, LLC $6.61 $6.72 $6.83 $6.94 $7.06 Patriot Acres, LLC $8.90 $9.15 $9.15 $9.15 $9.52 Note: 5-year annual yard waste range 11,000 -14,000 cubic yards The above chart reflects the annual fiscal year budgeted amount of $109,000. The grand total 5-year budgeted amount is $545,000. COUNCIL ACTION: Award of Proposal to Thelen Materials, LLC. for a Five-Year Compost Center Transferring Agreement included in the FY2026 – FY2030 Operating Budgets for the Sum of $545,000 6.Award of Bid to Midwest Power Industry Inc for Elevated Tank Generator Replacement Project in the amount of $54,403, to include a 10% or $5,440 contingency for a total cost of $59,843 STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561) 8 Monday, May 19, 2025 City Council Agenda PURPOSE AND ACTION REQUESTED The Public Works Committee and staff request City Council approval to award the bid for replacement of the emergency generator at the Elevated Tank to Midwest Power Industry. This generator is a critical component that ensures uninterrupted operation of the Water Plant and supports essential Public Safety communications and infrastructure during power outages. BACKGROUND/DISCUSSION The Elevated Tank is equipped with a 50kW emergency backup generator that was installed in 1995. This generator provides essential backup power to maintain continuous operation of the Elevated Tank’s SCADA system and supports critical Police and Fire radio communications infrastructure. As the unit has reached the end of its useful life, maintenance demands have increased significantly, prompting the need for replacement to ensure ongoing system reliability and public safety support. PROJECT REVIEW/RECOMMENDATIONS BUDGET/FISCAL IMPACT This project followed the City’s standard public bidding procedures. The invitation to bid was publicly advertised in accordance with legal requirements, and the bid opening was held on May 1, 2025. Three qualified contractors. Has City staff obtained competitive pricing for proposed goods/services? Yes On May 1, 2025, staff received the following bids to replace the Elevated Tank Generator: Midwest Power Industry Inc $54,403 Upon review of the bids received, staff recommend awarding the contract to Midwest Power Industry, the lowest responsive bidder. Midwest Power Industry, Inc. has a strong record of successful generator-related projects for the City and is currently under contract for the maintenance of generators at various City-owned facilities. Their proven performance— including the Water Plant Generator Radiator Rebuilds and the Water Plant VFD Replacement—demonstrates their ability to deliver reliable results. The proposed generator also includes a five-year comprehensive warranty, providing added value and long-term assurance for this critical infrastructure investment. Below is an estimated summary of Project budget: 9 Monday, May 19, 2025 City Council Agenda COUNCIL ACTION: Award of Bid to Midwest Power Industry Inc for Elevated Tank Generator Replacement Project in the amount of $54,403, to include a 10% or $5,440 contingency for a total cost of $59,843 7.Award of a One-Year Extension of the City’s Contract with Xylem Dewatering Solutions Doing Business As Wachs Water Services for Valve Exercising Service included in the Operating Capital Budget for the sum of $22,828 STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561) PURPOSE AND ACTION REQUESTED The Public Works Committee and Staff request City Council approval of a one-year contract extension for the Valve Exercising Contract to Xylem Dewatering Solution DBA Wachs Water Services as provided for in the current contract. The current three-year agreement ended in July 2024 and included two option years. BACKGROUND/DISCUSSION The City’s Water & Sewer Section for many years has provided valve exercising service for approximately 1,800 valves in the water distribution system. The Section transitioned from performing the program using in-house staff to contracting out the services to take advantage of the efficiencies gained using contractors that specialize in valve exercising services. The valve exercising program is a preventative maintenance measure that prevents valve rust or debris build up that could render the valves inoperable or prevent tight shutoffs. This ensures reliability to immediately isolate water lines for main breaks and extends valves useful life. The 1,800 valves are divided into five service zones with approximately 375 valves in each zone. One zone per year will be operated. The Contractor will fully exercise each valve according to American Water Works Association (A.W.W.A.) standards and will verify and update the valve size, rotation, and location in the GIS-database. PROJECT REVIEW/RECOMMENDATIONS Approval for Final One-Year Contract BUDGET/FISCAL IMPACT This Valve Exercising Program was bid as part of the Municipal Partnering Initiative (MPI) program with Glenview, Lake Forest, Niles and North Chicago. MPI is a program that takes advantage of economies of scale by securing low bid prices among neighboring municipalities who bid similar projects each year. Based on a bid process conducted in 2021, the City Council approved a three-year agreement on July 19, 2021, that included an option for two additional one-year extensions 10 Monday, May 19, 2025 City Council Agenda upon agreement by both parties. Has competitive pricing been obtained for proposed goods/services? Yes COUNCIL ACTION: Award of a One-Year Extension of the City’s Contract with Xylem Dewatering Solutions Doing Business As Wachs Water Services for Valve Exercising Service included in the Operating Capital Budget for the sum of $22,828 8.Approval of a Three-Year Contract with M.E. Simpson Company, Inc. for Leak Detection Service Contract included in the FY2026 –FY2028 Operating Capital Budget for the Sum of $148,750 STAFF CONTACT: Dan Martin, Superintendent of Public Works (847-810-3561) PURPOSE AND ACTION REQUESTED The Public Works Committee and Staff requests City Council approval for a three-year proposal for Leak Detection Contract to M.E Simpson Company Inc. BACKGROUND/DISCUSSION The City of Lake Forest water distribution system consists of approximately 6,800 private residential service connections, 170 miles of water main ranging in pipe sizes from 4” to 36”, 1,500 fire hydrants and 1,800 valves throughout the system. Water lost through leaking pipe fittings, faulty valves, connectors, or cracked pipes are regarded as unaccounted water that is a revenue loss. Many leaks come to the surface and are immediately repaired, but some go undetected because they are smaller leaks that do not surface or drain directly into storm sewers, ravines or ditches. These types of leaks result in significant water loss over time. To address this, the City over the last twenty years has hired leak detection services to pinpoint these undetected leaks through an acoustic leak detection method. Technicians utilizing specialized listening devices that are placed on valves and hydrants work systematically to cover the entire distribution system listening and identifying leaks. A report listing the address, asset type, and estimated gallons per minute lost is submitted at the study’s conclusion. Major leaks are reported daily for immediate repair. If a service line leak is found, the Water & Sewer Supervisor notifies the residents of the location and repair responsibility. PROJECT REVIEW/RECOMMENDATIONS BUDGET/FISCAL IMPACT Consulting Engineering Inc., in the second and final option year, declined to renew its 11 Monday, May 19, 2025 City Council Agenda contract this year. When the project was bid in 2021, three proposals were received. Consulting Engineering submitted the lowest bid, with a three-year total of $60,960, substantially below the other bids of $94,860 and $134,300, which were more in line with market rates and consistent with current pricing. Based on Consulting Engineering, Inc. decision to decline renewal of their contract, the leak detection services were re-bid as part of the Municipal Partnering Initiative (MPI) program with Arlington Heights, Lake Forest, Glenview, Highland Park, Morton Grove, and Northfield. MPI is a program that takes advantage of economies of scale by securing low bid prices among neighboring municipalities who bid similar projects each year. Bids were opened on March 24, 2025, with M.E. Simpson Company, Inc. as the sole responsive bidder. They have a strong track record, having worked in Highland Park, Morton Grove, and Northfield, and have previously performed well under contract with the City. Due to their local presence, they are also currently used for emergency leak detection services. Has competitive pricing been obtained for proposed goods/services? Yes M.E. Simpson Company, Inc.$ 148,750 (3 Years) The table below shows the M.E. Simpson Company, Inc. contract cost for each year: Staff is recommending that the City Council approve a three-year agreement. The budget overage will be funded from Water Fund balance reserves. If necessary, a supplemental appropriation would be requested at the fiscal year-end. Below is an estimated summary of the Leak Detection budget: COUNCIL ACTION: Approval of a Three-Year Contract with M.E. Simpson Company, Inc. for Leak Detection Service Contract included in the FY2026 –FY2028 Operating Capital Budget for the Sum of $148,750 12 Monday, May 19, 2025 City Council Agenda 9.Approval of a Third Year Renewal with Hoerr Construction, Inc. for the 2025 Sewer Lining Program, and Authorize the City Manager to Execute an Agreement in the Amount Not to Exceed $639,031 STAFF CONTACT: Byron Kutz, Superintendent of Engineering (847-810-3555) PURPOSE AND ACTION REQUESTED The Public Works Committee and staff request City Council approval of the contract for the Lake Forest share of the 2025 Sewer Lining Program to Hoerr Construction. BACKGROUND/DISCUSSION The City maintains 140 miles of mainline sanitary sewers and 219 miles of storm sewer throughout the City. The pipe material that was predominantly used in the past to construct the sewers was a clay material. The clay pipes are most susceptible to deterioration from natural elements and root intrusions resulting in broken pipes and leaking joints. With a deteriorated pipe, the functionality of the pipe to carry the flows is compromised thereby creating surcharges and/or backups. This reconstruction technique is performed without the expensive and disruptive excavation process. The process provides for the insertion of a special liner inside the pipe, creating a new smooth-surfaced, long-lasting pipe within the old sewer. If approved by City Council, the project would commence in late summer/ early fall and be completed in a few weeks. Upon confirming the start date of the project, a letter will be sent to the residents within the limits of the project two weeks prior to start of construction. The City’s website, under “Construction Updates”, will also provide details on the construction schedule. PROJECT REVIEW/RECOMMENDATIONS BUDGET/FISCAL IMPACT If approved, this will be the 3rd of 3 option years on this contract. The 2025 contract unit prices will increase 2.8% over last year per the terms of the 2022 contract. This project was bid under the Municipal Partnering Initiative (MPI) with Highland Park, and Mundelein, with Lake Forest as the lead agency. The agreement was awarded at the June 6, 2022 City Council meeting and allowed for the contract to be renewed for up to three additional and consecutive one-year terms, upon the mutual written consent of the City and Contractor. All three communities are recommending extending their portion of the contract to Hoerr Construction at their respective Council/Board meetings in the next few months. The contractor has worked in Lake Forest on previous contracts with satisfactory results. Has City staff obtained competitive pricing for proposed goods/services? Yes 13 Monday, May 19, 2025 City Council Agenda Below is a summary of project budget by funding source: *The Water and Sewer Fund had $600,000 budgeted for inflow and infiltration repairs. Of that amount, $274,229 was approved for the I&I project by the City Council on February 18, 2025, and $21,740 was approved for similar repairs as part of the resurfacing project on March 17, 2025. The remaining $304,031 is now being requested for the sewer lining project to repair leaking storm and sanitary pipes. Both the February 18 and March 17 City Council write-ups included language recommending that any remaining budget be applied to this sewer lining project. The I&I project approved earlier this year on February 18 addressed the remaining public areas identified in the 2023/2024 RJN dye and smoke testing report. With those areas now covered, the additional savings can be directed toward neighborhoods with older sanitary sewer pipes to help extend their lifespan and avoid the need for full replacement. COUNCIL ACTION: Approval of a Third Year Renewal with Hoerr Construction, Inc. for the 2025 Sewer Lining Program, and Authorize the City Manager to Execute an Agreement in the Amount Not to Exceed $639,031 10.Approve to purchase 3 safety boats from Racine Riverside Marine in the amount of $68,001.00 for the Recreation Department Sailing Program from the FY26 Capital Improvement Program. STAFF CONTACT: Jason Busdeker, Facility Manager, Rec Center and Fitness Center (847-810-3934) PURPOSE AND ACTION REQUESTED Staff is requesting City Council approval to purchase 3 safety boats for the Recreation Department Sailing Program in the amount of $68,001.00. Under the City’s financial policies, the safety boat purchase was put through the formal bid process in April 2025. BACKGROUND/DISCUSSION The Recreation Department currently utilizes the rigid hull inflatable boats of varying sizes for the Sailing Program. These boats are used by the Sailing Coaches and Instructors to allow them to be on the water alongside the sailing participants providing real time coaching and feedback during practices and competitions. These boats are also used as a safety tool if a situation should arise. This purchase will replace 3 other boats which were deemed to be past their useful life and no longer useable. This purchase is part of a long-term replacement plan for the entire fleet of rigid hull inflatable boats. Public notice to solicit bids was provided on April 23, 2025, with a bid opening date of May 5, 14 Monday, May 19, 2025 City Council Agenda 2025. The chosen timetable was driven by the upcoming Summer Camp season which is the highest volume use of the safety boats. BUDGET/FISCAL IMPACT Funding for purchase of the 3 safety boats has been budgeted in the FY26 Capital Improvement Program. Has City staff obtained competitive pricing for proposed goods/services? Yes Staff received four bids for the purchase of 3 safety boats. The proposed pricing is listed in the chart below. Recommended Bidder/Proposer is BOLDED Racine Riverside Marine $68,001.00 Below is an estimated summary of Project budget: COUNCIL ACTION: Approval to purchase 3 safety boats from Racine Riverside Marine in the amount of $68,001.00 for the Recreation Department Sailing Program from the FY26 Capital Improvement Program. 11. Approval of an Illinois Department of Transportation Resolution Appropriating $109,144 in Rebuild Illinois Funds (RBI) Funds to be used for Phase I Design Engineering Services of the Ringwood Bridge Project STAFF CONTACT: Byron Kutz, Superintendent of Engineering (847-810-3555) PURPOSE AND ACTION REQUESTED The Public Works Committee and Staff request approval of appropriating an additional $109,144 of Rebuild Illinois (RBI) funds to be used for phase I design of the Ringwood Bridge. This is in addition to the $42,811 of RBI funds that was approved earlier this year at the March 17, 2025 City Council Meeting. This is pursuant an April 8, 2025 email from IDOT stating that the City still has remaining unused RBI funds. The Illinois Highway Code requires each municipality to submit a City Council Resolution appropriating RBI funds similar to the process for Motor Fuel Tax funds (MFT). Staff are proposing to reduce the use of MFT and local capitals funds to allow usage of this additional $109,144 of RBI funds prior to the July 1, 2025 obligation deadline. The total amount of the design engineering services agreement is unchanged. Staff requests authority to execute necessary IDOT agreements related to the appropriation of this RBI funding. There have not been any changes to the project, just simply an accounting change for the funds being utilized in order to ensure all RBI funds can be obligated prior to the July 1, 2025 deadline. 15 Monday, May 19, 2025 City Council Agenda BACKGROUND/DISCUSSION The Ringwood Bridge is a single-span concrete spandrel arch bridge over a ravine, located on Ringwood Road just northeast of the Westleigh and Sheridan intersection. The bridge was constructed in 1913 with a new deck and bridge railings constructed in 1989. City staff have been monitoring the deteriorating condition, and in October 2022 submitted for construction grant funds via the Illinois Special Bridge Program (ISBP) to fund potential future reconstruction of the bridge. Although the grant application was unsuccessful, IDOT provided positive feedback that the bridge is a good candidate for this program and would be more favorable for future grant awards following completion of a Phase I design. The 2022 sufficiency rating of the bridge was 18 (the IDOT Bridge Sufficiency Rating Scale is from 1 to 100 with 1 being the worst and greater than 50 considered satisfactory per Federal guidelines). The load rating of the bridge has been previously reduced (restricting the weight of trucks allowed to cross the bridge) following findings from a thorough inspection performed as part of the City’s bridge study. The 2022 study states ‘based on the chloride profiles from previous core samples, concrete removal and overlay of the deck would need to be deeper than the top layer of reinforcement, which would require a reinforced overlay, making replacement a reasonable alternative.’ The project will remove the existing bridge and replace it with a structure that will recognize and be compatible with the historic character of the surrounding historic district. The project is proceeding within the context that federal funding will be utilized for construction. The utilization of federal funds for construction will require an extensive public input process via the National Environmental Policy Act (NEPA). The public will be given the opportunity to provide their opinions and feedback on the bridge-type. This RBI resolution is the first step in fulfilling IDOT’s requirements for the use of RBI funds. The City is required to follow IDOT guidelines in terms of project design and contract specifications. The Phase I design engineering services was previously awarded to the Ciorba Group at the December 2, 2024 City Council meeting. Due to the bridge’s current low Sufficiency Rating, staff recommends that the City proceed with completing Phase I design. Completion of Phase I milestones will better the City’s chances with future grant applications. Once completed, the design will be submitted to IDOT for their review and comments. The anticipated phase I duration including review time by IDOT is a minimum of 24 months. Projects reviewed by IDOT (all federally funded projects) typically have three distinct phases with the Phase I (or the project Study) phase consisting of developing the project scope, conducting public input, environmental and drainage studies, utility coordination, and preliminary design of a project. The consultant will provide concepts for different proposed bridge types, with two or three being recommended to the Historic Preservation Commission and the community. The first 6-9 months of the Phase I process will be initial set up and IDOT coordination in which the City Council preference for bridge-types is not yet necessary. This will allow for City Council decisions to be made first for the Lake Woodbine Bridge project which will then help guide the aesthetic direction for the Ringwood Bridge. A Tentative construction date would be determined upon award of federal funds, however, is estimated around 2029/2030 at the earliest. 16 Monday, May 19, 2025 City Council Agenda PROJECT REVIEW/RECOMMENDATIONS Council Approval for Appropriating an Additional $109,144 in Rebuild Illinois Funds (RBI) to be used for Phase I $42,811 in Rebuild Illinois Funds (RBI) to be used for Phase I Design Engineering Council Approval for Appropriating $42,811 in Rebuild Illinois Funds (RBI) to be used for Phase I Design Engineering $150,000 in MFT Funds, and Award of Phase I Design Engineering to Ciorba Council Approval for Appropriating $150,000 in MFT Funds, and Award of Phase I Design Engineering to Ciorba BUDGET/FISCAL IMPACT Approval of RBI funds is similar to that of MFT funds, as City Council approval will initiate the process with IDOT to authorize the use of RBI funds for the phase I design of the Ringwood Bridge. Construction of this project is currently unfunded and dependent on receiving an Illinois Special Bridge Program (ISBP) grant award with the remaining balance to be funded by MFT funds. Any design and construction amount above that would be local capital funds. The current estimated construction cost is $4,000,000, which is solely a rough estimate as a bridge- type has not yet been determined. Has City staff obtained competitive pricing for proposed goods/services? N/A Below is an estimated summary of project budget: 17 Monday, May 19, 2025 City Council Agenda The Phase I design engineering services was previously awarded to the Ciorba Group at the December 2, 2024 City Council meeting in the amount of $249,344 which includes a 5% Contingency. *This previously authorized amount of $42,811 is requested to increase by $109,144 for a total of $151,955. **The usage of MFT funds was previously shown as $107,189 but now with the additional RBI funds is being reduced to $0. The remaining MFT funds will stay in the City’s bank account for future use. ***This amount was previously shown as $24,344 but now with the additional RBI funds is being reduced by $1,955 to a total of $22,389. In terms of background for RBI funding, according to the May 1, 2020, Circular Letter- The Illinois Department of Transportation (IDOT) was authorized to implement a $1.5 billion grant program using proceeds from general obligation (transportation, series A) bonds authorized in the Rebuild Illinois capital program to provide Local Public Agencies (LPAs) with the funds for capital projects. Grants are allotted among LPAs based on the regular Motor Fuel tax (MFT) formula. The money for Rebuild Illinois grants comes from proceeds of general obligation bonds authorized pursuant to subsection (a) of Section 4 of the General Obligation Bond Act (30 ILCS 330/4). IDOT is authorized to use these funds to make grants “for planning, engineering, acquisition, construction, reconstruction, development, improvement, extension, and all construction-related expenses of the public infrastructure and other transportation improvement projects.” Funds received from these Rebuild Illinois grants must be deposited into the LPA’s MFT account. However, grant funds are separately accounted for, and expenditures must be in accordance with purposes authorized in subsection (a) of Section 4 of the General Obligation Bond Act. The City has previously determined that it had expended all of its RBI funds but pursuant further coordination with IDOT the City is looking to authorize this additional $109,144 for flexibility in finalizing final bills to ensure that all RBI funds are used. City Staff received previous approval from IDOT that design for the Ringwood Bridge utilizing the City’s remaining RBI funds is an applicable stated use. COUNCIL ACTION: Approval of an Illinois Department of Transportation Resolution Appropriating $109,144 in Rebuild Illinois Funds (RBI) Funds to be used for Phase I Design Engineering Services of the Ringwood Bridge Project 12.Consideration of a Waiver of the Plan Review and Permit Fees for Interior Alterations at Deer Path Middle School, 95 W. Deerpath, in the Amount of $16,889.50. (Approval by Motion) STAFF CONTACT: Catherine Czerniak, Director of Community Development (847-810- 3504) 18 Monday, May 19, 2025 City Council Agenda PURPOSE AND ACTION REQUESTED As provided for in the City’s Administrative Directives, 3 – 7, City Council approval is required for the waiver of fees in excess of $5,000. BACKGROUND/DISCUSSION A permit was issued to School District 67 authorizing an upgrade to the cafeteria and the restrooms at Deer Path Middle School. The City of Lake Forest owns the property and as is customary with City owned property, a recommendation in support of waiving the fees associated with this project is presented for Council action. BUDGET/FISCAL IMPACT Minimal impact. Avoids transfer of taxpayer dollars from one local entity to another. COUNCIL ACTION: If desired by the City Council, by motion, approve the waiver of plan review and permit fees for interior alterations at Deer Path Middle School, 95 W. Deerpath, in the Amount of $16,889.50. 13.Consideration of Ordinances Approving Recommendations from the Building Review Board for 172 Atteridge Road, 360 Butler Drive and 1425 Telegraph Road. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (847-810-3504) PURPOSE AND ACTION REQUESTED The following recommendations from the Building Review Board are presented to the City Council for consideration as part of the Omnibus Agenda. BACKGROUND/DISCUSSION 172 Atteridge Road - The Board recommended approval of a rear, second story addition to the residence and a height variance to allow a small portion of the addition to align with the height of the original residence. Public testimony was presented by a neighbor in support of the petition. (Approved - 5 to 0) 360 Butler Drive - The Board recommended approval of a replacement detached garage with a small family living space above. The Board recommended approval of the associated building scale variance. No public testimony was presented on this item. (Approved - 4 to 0) 1425 Telegraph Road - The Board recommended approval of a new single family residence with an attached garage on the site of a previous demolition. The Board also recommended approval of the hardscape plan and conceptual landscape plan. (Approved - 7 to 0) Ordinances approving the petitions as recommended by the Building Review Board with key exhibits attached are included in the Council packet. The Ordinances, complete with all 19 Monday, May 19, 2025 City Council Agenda exhibits, are available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the petitions for 172 Atteridge Road, 360 Butler Drive and 1425 Telegraph Road in accordance with the Building Review Board’s recommendations. 14.Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission in Support of Granting a Building Scale Variance for Additions and a Pool Cabana at 1360 Elm Tree Road. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (847-810-3504) PURPOSE AND ACTION REQUESTED The following recommendation from the Historic Preservation Commission is presented to the City Council for consideration as part of the Omnibus Agenda. BACKGROUND/DISCUSSION 1360 Elm Tree Road – The Commission recommended approval of an Ordinance granting a building scale variance for small additions to the residence and construction of a pool cabana. The Commission has final authority over design related decisions however, City Council action is required for building scale variances based on a recommendation from the Commission. No public testimony was presented on this item. This petition was also considered by the Zoning Board of Appeals as detailed in the following agenda item. (Approved - 6 to 0) An Ordinance approving a building scale variance for 1360 Elm Tree Road with key exhibits attached, is included in the Council packet. The Ordinance with complete exhibits is available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of an Ordinance approving a building scale variance for additions and a pool cabana on property at 1360 Elm Tree Road as recommended by the Historic Preservation Commission. 15.Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals for 1360 Elm Tree Road, 1510 Willow Street, 270 Overlook Drive, and 587-589 Ivy Court. (First Reading, and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (847-810-3504) PURPOSE AND ACTION REQUESTED The following recommendations from the Zoning Board of Appeals are presented to the City Council for consideration as part of the Omnibus Agenda along with the associated Ordinances. 20 Monday, May 19, 2025 City Council Agenda BACKGROUND/DISCUSSION 1360 Elm Tree Road – The Zoning Board of Appeals recommended approval of an Ordinance granting a front yard setback variance to allow a small addition to align with the existing residence. No public testimony was presented on this petition. This petition was also considered by the Historic Preservation Commission as detailed in the previous agenda item. (Approved – 6 to 0) 1510 Willow Street – The Zoning Board of Appeals recommended approval of an Ordinance granting variances to allow expansion of the driveway within the front and side yard setbacks. A neighbor spoke in support of the petition. (Approved – 5 to 0 with one abstention) 270 Overlook Drive – The Zoning Board of Appeals recommended approval of an Ordinance granting a variance to allow an addition to the residence within the steep slope setback. No public testimony was presented on this petition. (Approved – 6 to 0) 587-589 Ivy Court – The Zoning Board of Appeals recommended approval of an Ordinance granting variances for a replacement detached garage within the side and rear yard accessory structure setbacks. No public testimony was presented on this petition. (Approved 6 to 0) Ordinances approving variances as recommended by the Zoning Board of Appeals, with key exhibits attached, are included in the Council packet. The Ordinances, complete with all exhibits, are available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of Ordinances approving variances from zoning setbacks for 1360 Elm Tree Road, 1510 Willow Street, 270 Overlook Drive and 587-589 Ivy Court in accordance with the Zoning Board of Appeals’ recommendations. 16.Consideration of an Amendment to the Lake Forest Code relating to Service Regulations. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Margaret Boyer, City Clerk (847-810-3674) PURPOSE AND ACTION REQUESTED Staff are recommending an amendment to the existing liquor code to provide clearer guidance on alcohol service regulations. Chapter 111, Section 111.076, "Prohibitions Regarding Minors". BACKGROUND/DISCUSSION City staff regularly reviews portions of the municipal code to ensure clarity and consistency with state law. This proposed amendment clarifies that individuals aged 18 or older may serve or deliver alcohol as employees of an on-premises licensee. In alignment with state law, the prohibition remains in place that individuals under 21 may not sell, pour, or mix alcohol, nor tend bar. This update mirrors ordinances in other communities that permit individuals 18 and older to serve alcohol. The proposed ordinance is included in the packet. 21 Monday, May 19, 2025 City Council Agenda COUNCIL ACTION: Consideration of an Amendment to the Lake Forest Code relating to Service Regulations. (First Reading and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approve the sixteen (16) omnibus items as presented 6.OLD BUSINESS 1.Award of Contracts for Bank Lane Streetscape Construction STAFF CONTACT: Byron Kutz, Superintendent of Engineering (847-810-3555) PURPOSE AND ACTION REQUESTED The Public Works Committee and City staff are requesting approval of the Bank Lane Streetscape Project to D’Land Construction. Three construction-delivery options are presented, which includes a full day option, a day/night hybrid option, and a full night-time construction option. BACKGROUND/DISCUSSION Based on the Comprehensive Land Use Plan and direction from the City Council, the Bank Lane Streetscape Enhancement Plan was developed through a public process with a focus on: •Compatibility with the historic visual character of the Central Business District and Market Square. •Functionality and pedestrian safety and friendliness. •Creating a unique and memorable experience. •Ability to accommodate service needs of businesses. •Durability, ease of maintenance. •Sustainability. •Coordination with other planned improvements: Deerpath Streetscape improvements •Infrastructure upgrades. Implementation of the Bank Lane Streetscape Plan is intended to occur In phases recognizing the unique character and function of each of the five blocks that extend from Vine to Wisconsin Avenues. The construction being presented for approval now is just the first phase of streetscape enhancements on the block of Bank Lane immediately north of Deerpath, from Deerpath to Southgate. Proceeding with enhancements to this block of Bank Lane at this time is based on several factors. •This block of Bank Lane will be impacted by the Deerpath Streetscape improvements and constructing both projects together will help improve the efficiency of construction. Moving directly into construction of the streetscape enhancements on this block will avoid multi-year impacts on businesses and pedestrians in the immediate area. •The Deerpath Streetscape improvements “turn the corner” on to this block of Bank Lane, carrying the improvements the full extent of the block assures consistency in materials, detailing, and is cost effective. •A portion of Bank Lane, near the intersection with Deerpath, has been used informally as a seasonal seating area. The proposed enhancements formalize gathering and seating areas on this block with attention to safety. 22 Monday, May 19, 2025 City Council Agenda •The proposed improvements are intended to accommodate and encourage closure of the block for not only special events, but also on a more regular basis to allow dining and gathering in the street while still providing for service needs of businesses during the day. More specifically, the construction scope includes the reconstruction of Bank Lane with decorative streetscape materials including brick pavers, decorative sidewalk, granite cobble curb, masonry walls and columns, LED lighting, landscaping, bollards for closing the road temporarily to traffic for events, and other associated work to make the project complete. The schedule anticipates construction beginning on June 9 and concluding by October 31, 2025, with close coordination planned alongside the adjacent Deerpath Streetscape project to minimize disruption to nearby residents and businesses. The bid package included options for performing the work either fully during the day-time or during the night-time. Staff presented these two options to the Public Works Committee as well as a third hybrid day/night option which utilized the night-pricing for more impactful work (removals, excavation, aggregate placement, and concrete pours). All three options have the same start and completion date milestones. Staff recommended the day/night hybrid construction option to the Public Works Committee to reduce pedestrian-equipment interactions in the narrow corridor during the day and to shift more disruptive work, such as dust and noise near businesses and patios, to nighttime hours. The Public Works Committee recommended proceeding with the day-time construction option, or alternatively, allowing businesses that would benefit from reduced disruption to cover the additional cost of upgrading to the day/night hybrid option. Staff did explore this with one of the larger restaurants on Bank Lane whom stated that they will be negatively impacted by the construction and that they could not bear additional costs. PROJECT REVIEW/RECOMMENDATIONS Reviewed Date Comments Public Works Committee 5/5/2025 Reviewed and Recommended City Council Approval of Day-Time BUDGET/FISCAL IMPACT As part of the FY 2025 budget, the City Council approved funding for development of the construction/engineering plans necessary to implement the first phase of the Bank Lane streetscape enhancements. Construction funding was included as part of the FY 2026 budget. Construction: Nine contractors picked up plans, with a total of three bids received. City engineering staff will oversee the contractor for the day option, with varying consultant assistance for the options 23 Monday, May 19, 2025 City Council Agenda consisting of night-work. The project-team will work with the City’s Communications team to ensure progress updates are provided weekly to the public. Has City staff obtained competitive pricing for the construction? Yes The following is a summary of the three construction bids received which included options for performing the work either fully during the day-time or during the night-time. As aforementioned, the night-time option was included as an alternate option to mitigate construction inconveniences for the adjacent businesses. *The Day/Night hybrid option was not included as part of the original bid package. The costs were determined by calculating the costs by utilizing the contractor-provided day prices for the majority of work and night prices for the more disruptive construction operations. The low bidder, D’Land Construction, is currently performing the construction for the adjacent Deerpath Streetscape project. As D’Land is already working on Deerpath it will benefit the construction of Bank Lane with coordinated scheduling, resource sharing, logistical efficiency, and improved coordination. Below is a project cost breakdown for the day-time, night-time, and day/night hybrid options utilizing the prices from D’Land as they were the low-bidder for all three options: Option Construction Cost Contingency Bank Lane Allowance Construction Day-Time $1,264,094 $126,410 $1,390,504 $25,000 $1,415,504 Day/Night $1,461,267 $146,127 $1,607,394 $25,000 $1,632,394 Night- Time $1,825,716 $182,572 $2,008,288 $25,000 $2,033,288 *The Construction Contingency was calculated based on the Bank Lane construction costs and no contingency for project allowances was included. ** The project allowance is intended to cover incidental expenses that may arise during the course of the work. Given the project's tight constraints, this could include costs the City may incur, such as window-washing for private businesses affected by construction dust. Additionally, staff is working with the owner of a nearby private parking lot to arrange construction access, and the allowance may be used to cover any necessary repairs to that area, if needed. Inspection: City staff typically inspects most construction projects during day-time hours, allowing for 24 Monday, May 19, 2025 City Council Agenda consistent monitoring of work progress, coordination with contractors, and effective communication with local stakeholders such as residents and businesses. During the evaluation of various construction delivery options aimed at minimizing disruptions to nearby businesses, staff recognized the operational challenges associated with assigning one City staff member exclusively to oversee night work. Such a commitment would significantly affect the Engineering Section’s ability to maintain service levels across other active projects and daily responsibilities. Therefore, the City solicited pricing for assistance as needed for the night- time options, and for shop-drawing reviews for the day-time option. Shop-Drawing review in the amount of $5,000 is shown for the day-time construction option, while part-time consultant assistance in the amount of $50,000 is shown for the Day/Night hybrid option. The Engineering Section solicited Request for Proposals (RFP) from professional engineering firms to perform inspection for the full night-time construction option. Twelve firms acquired the RFP package, and one submitted a proposal. The proposals were reviewed by City Staff. Has City staff obtained competitive pricing for the full night-time inspection services? Yes One proposal was received for the full night-time construction inspection option from Thomas Engineering in the amount of $258,363. Overall Total: Below is an estimated summary of the project budget for which the FY26 Funding Source is Local Capital Funds Account Number 311-3703-478.78-22: *This $5,000 is within staff-authority per the purchasing policies, and therefore not included within the proposed council action tonight. **Should the full night-time construction option be selected, the amount in excess of the budget will be funded from Capital Improvement Fund reserves. A supplemental appropriation would be submitted for City Council approval at a later date if needed. COUNCIL ACTION: Award of Contracts for Bank Lane Streetscape Construction: 1)Award of the Low Bid for the Bank Lane Streetscape Project for Day-Work to D'Land Construction, LLC. and Authorize the City Manager to Execute an Agreement in the Amount of $1,289,094 and a Contingency in the Amount of $126,410 for a Total Project Cost of $1,415,504 2)Award of the Low Bid for the Bank Lane Streetscape Project for Day/Night-Work Hybrid to D'Land Construction, LLC. and Authorize the City Manager to Execute an Agreement in the Amount of $1,486,267 and a Contingency in the Amount of $146,127 for a Total Project Cost of $1,632,394. Also, Approval of Part-Time Construction Inspection Services for the Bank Lane Streetscape Project to Thomas Engineering Group and Authorize the City Manager to Execute an Agreement in the Amount Not to Exceed $50,000. 25 Monday, May 19, 2025 City Council Agenda 3)Award of the Low Bid for the Bank Lane Streetscape Project for Night-Work to D'Land Construction, LLC. and Authorize the City Manager to Execute an Agreement in the Amount of $1,850,716 and a Contingency in the Amount of $182,572 for a Total Project Cost of $2,033,288. Also, Approval of Full-Time Construction Inspection Services for the Bank Lane Streetscape Project to Thomas Engineering Group and Authorize the City Manager to Execute an Agreement in the Amount Not to Exceed $258,363. 7.NEW BUSINESS 8.ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS 9.ADJOURNMENT A copy of the Decision Making Parameters is included with this agenda following this page. Office of the City Manager May 19, 2025 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 26 ^°!i^ Qy'' NAfURAf ^ -^ C^!SciETfclAe ^ofr '^, &,^,, /'; ^ %SM< w ^s^' v>..f^" WHEREAS, JOHN C. GULLEDGE has been a dedicated employee of The City of Lake Forest since June 14,1999; and WHEREAS, JOHN C. GULLEDGE honorably retired from the City on January 24,2025;and WHEREAS, JOHN C. GULLEDGE served the City as a Maintenance Worker II in both the Streets and Building Maintenance Sections, where he helped develop the City's first salt brine system for snow and ice control, served as a main line plow driver, and used his trade skills to enhance City facilities and promote a safe, healthy environment for staff and residents. His work on facility projects ranged from running data lines to full office buildouts, which he always carried out with a positive attitude, professionalism, and a strong sense of how each task contributed to the City's broader goals. He also served on the Department's Safety Committee and Accident Review Board; and WHEREAS, JOHN C. GULLEDGE in 2011 was promoted to Chief Water Plant Operator, where his leadership and dedication were key to maintaining the high standards of the City's Water Treatment Plant, lift and pump stations, and elevated tank. From 2012 to 2017, he also served as Supervisor to both the Water Plant and Water & Sewer Sections, demonstrating a strong work ethic, positive attitude, and effective leadership. John played a critical role in the 2017 Water Membrane Filtration Project, overseeing the design, implementation, and construction of the membrane replacement. Since 2019, he has provided ongoing Operator support to the City of Highwood, reflecting his continued commitment to regional collaboration and service; and WHEREAS, JOHN C. GULLEDGE held an Illinois Environmental Protection Agency Class - A Public Water Supply Operator license, served on the Water Utility Committee for the Illinois Section American Water Works Association, and was an active member of the West Shore Water Producers Association, demonstrating his professional leadership and commitment to the advancement of the water utility industry. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST that the Council, on behalf of the administration and residents of the community, hereby expresses its appreciation and gratitude to JOHN C. GULLEDGE for a public service faithfully performed; and BE IT FURTHER RESOLVED that this Resolution be appropriately inscribed and conveyed to John, with a copy to be included in the official minutes of the May 19, 2025 meeting of the Lake Forest City Council. Stanford R. Tack, Mayor 27 The City of Lake Forest CITY COUNCIL MEETING MINUTES Proceedings of the Monday, May 5, 2025 6:30 pm First Session City Council Meeting – City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 CALL TO ORDER AND ROLL CALL: Honorable Mayor Tack called the meeting to order at 6:30 p.m., and City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Tack, Alderman Novit, Alderman Clemens, Alderman Notz, Alderman Powers, Alderman Goshgarin, Alderman LeVert, Alderman Weber and Alderman Walther. Absent: none CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE was recited by all. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR COMMENTS BY CITY MANAGER A.McClory Bike Path Update -Byron Kutz, Superintendent of Engineering City Manager Jason Wicha introduced Byron Kutz, Superintendent of Engineering. Mr. Kutz reported that the McClory Bike Path was identified as a priority based on the 2023 community-wide survey. The City applied for IDNR grant and received an award letter dated 10/24/24. The FY2026 Budget total $450,000 (50/50 Grant not to exceed $200,000; Local: $250,000) The City received 4 bids- March 13, 2025 (see chart) Anticipated construction from July 7 to August 1. Other construction in the neighborhood was discussed along with detour options. B.Deerpath Streetscape Project- Monthly Update -Byron Kutz, Superintendent of Engineering City Manager Jason Wicha introduced Byron Kutz, Superintendent of Engineering. Mr. Kutz gave a monthly update that included the following recent work completed: North Shore Gas completed the gas main replacement (Oakwood to Western), IDOT executed the Construction Agreement, and sidewalk saw-cutting began, and mobilization of equipment is underway. Mr. Kutz stated that Phase I is complete. Other general updates included: Project-Team attended Chamber Meetings, monitoring detours and traffic signals, Streetscape Project-Team walking businesses frequently, Regular communication with businesses and 28 Proceedings of the Monday, May 5, 2025 City Council Meeting First Session Chamber, Field-office hours: Open to Public Thursdays 1-2 pm. Lastly, he reported that Deerpath Road would be closed on May 6 in the morning. He also reviewed Phase 2 Streetscape Enhancements to include: Deerpath is closed to vehicle traffic between Oakwood Ave and Western Ave, but remains open to pedestrians. Bank Lane (north of Deerpath to South Gate) will be closed to vehicles. Bank Lane (south of Deerpath) will return to two-way traffic while Deerpath is closed. The Oakwood/Deerpath and Western/Deerpath intersections will close for approximately two weeks for crosswalk installation, and Bank Lane Enhancements from Deerpath to South Gate are expected to begin in June. The City Council had a discussion on delivery accessibility, communications with businesses and residents. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL Romy Lopat asked questions to the City Council regarding surplus funds and their allocation. Art Mertes offered his opinion to the City Council in opposition to the Legal Committee Ordinance. Susan Garrett offered her opinion to the City Council in opposition to the Legal Committee Ordinance. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE 1.Consideration to Approve Agreements and Contingencies for the Deerpath Streetscape Project as follows: a.Approval of Temporary Traffic Signal Services to John Thomas Inc., and authorize the City Manager to execute an Agreement in the Amount Not to exceed $52,200; and b. Approval of a Construction Contingency in the Amount of $150,000 for Invoices to the State of Illinois Department of Transportation; and c.Approval of a Construction Contingency and Miscellaneous Services Related to the Project in the Amount of $150,000 to D'Land Construction, LLC. Byron Kutz, Superintendent of Engineering, gave a brief overview of each item emphasizing that IDOT agreements do not include local contingencies above the award amount. And that awarding a 10% contingency is consistent with our local construction practices. Additionally, splitting a $300,000 contingency 50/50 between IDOT and work, payable directly to D’Land, and contingency for any unforeseen items, or small scope changes, any unused contingency remains in the Capital Fund, and lastly, the current temporary Westminster signal contract expires; staff are seeking a contract extension. Mayor Tack asked if there was anyone from the public who would like to comment on this item. Seeing none, he asked for a motion. Alderman Goshgarian made a motion to approve Agreements and Contingencies for the Deerpath Streetscape Project, seconded by Alderman Notz. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1.Approval of the April 7, 2025 City Council Meeting Minutes 2.Approval of the April 21, 2025 City Council Meeting Minutes 29 Proceedings of the Monday, May 5, 2025 City Council Meeting First Session 3.Approval of the Check Register for the Period of March 22–April 19, 2025 4.Consideration of Ordinances Amending the City of Lake Forest Code Sections 97.020, 97.021, and 97.022 pertaining to the Park and Recreation Board and Section 32.095 pertaining to the Legal Committee. (Final Approval) 5.Consideration of an Ordinance amending Chapter 39 of the City Code of Ordinances regarding municipal grocery taxes with the adoption of a 1% grocery tax effective January 1, 2026 (Final Reading) 6.Approval of a Public Works Committee Recommendation to Award a Bid Extension to Midwest Power Industries, Inc., for a One-Year Generator Maintenance Contract in the amount of $26,925. 7.Approval of Design Engineering Services for the Cherokee Road Storm Sewer Improvements Project to Christopher B. Burke Engineering, Ltd., and Authorize the City Manager to Execute an Agreement in the Amount of $59,876 to Include a 5% Contingency in the Amount of $2,994 for a Total Cost of $62,870 8.Award of the Low Bid for the 2025 McClory Bike Path Resurfacing project to Maneval Construction, and Authorize the City Manager to Execute an Agreement in the Amount of $236,664 as well as Approving a 10% Contingency in the Amount of $23,666 for a Total Cost of $260,330 9.Approval of a 10% Construction Contingency for the Cherokee School Sidewalk Connection Project in the Amount of $24,614 for Invoices to the State of Illinois Department of Transportation 10.Approval to Authorize the City Manager to enter into a contract with American Sealcoating of Indiana for South Park Tennis and Basketball Court Resurfacing Services, in the Amount of $27,100 to include a Contingency in the Amount of $2,900 for a Total Cost of $30,000. COUNCIL ACTION: Approve the ten (10) omnibus items as presented Mayor Tack asked the Council if there were any items to be removed or taken separately. Items # 4 & #5 were removed. Seeing no other items to be removed, he asked for a motion. Alderman Weber made a motion to approve the eight (8) Omnibus items as presented, seconded by Alderman Goshgarian. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. Items removed to be taken separately. (# 5) Consideration of an Ordinance amending Chapter 39 of the City Code of Ordinances regarding municipal grocery taxes with the adoption of a 1% grocery tax effective January 1, 2026 (Final Reading) City Manager Jason Wicha gave a summary of this item noting that currently the State of Illinois serves as a pass through, and the City received approximately $525,000 dollars annually from the tax. Mayor Tack offered public comment on this item. Romy Lopat offered her opinion to the City Council on this matter. 30 Proceedings of the Monday, May 5, 2025 City Council Meeting First Session Seeing no other comments, Mayor Tack asked for a motion. Alderman Walther made a motion to approve an Ordinance amending Chapter 39 of the City Code of Ordinances regarding municipal grocery taxes with the adoption of a 1% grocery tax effective January 1, 2026 (Final Reading), seconded by Alderman Weber. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, LeVert, Weber and Walther. The following “abstained”: Alderman Goshgarian. The following voted “Nay”: none. 7-Ayes, 1-abstention, 0-Nays, motion carried. (# 4) Consideration of Ordinances Amending the City of Lake Forest Code Sections 97.020, 97.021, and 97.022 pertaining to the Park and Recreation Board and Section 32.095 pertaining to the Legal Committee. (Final Approval) Mayor Tack opened discussion on this topic. Members of the City Council asked to have the ordinance amendments separated. The role of each committee was discussed at length by all members of the City Council, along with the potential creation of Ad hoc Committees should the need arise. Mayor Tack offered public comments. Romy Lopat offered comments to the City Council on the Legal Committee’s role. Art Mertes offered his opinion in opposition to the amendment related to the Legal Committee. Susan Garrett offered her opinion on opposition to the amendment related to the Legal Committee. Mayor Tack asked for a motion to amend the City of Lake Forest Code Sections 97.020, 97.021, and 97.022 pertaining to the Park and Recreation Board. (final approval) Alderman Notz made a motion to amend the City of Lake Forest Code Sections 97.020, 97.021, and 97.022 pertaining to the Park and Recreation Board (final approval), seconded by Alderman Goshgarian. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. Mayor Tack asked for a motion to amend the City of Lake Forest Code Section 32.095 pertaining to the Legal Committee. Alderman Novit made a motion to table the discussion on this item, seconded by Alderman Goshgarian. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. OLD BUSINESS 7. NEW BUSINESS 1. Consideration of a Request for Naming Rights for the Baseball Field at Everett Park in Memory of Steven Malin Jr. (By Motion) Alderman Ara Goshgarian stated Steven’s memory lives on, his vibrancy, zest for life, and love of baseball are memorialized through enhancements to the baseball field at Everett Park. The enhancements were made possible through the efforts of his family and through generous in kind and monetary contributions from many totaling $329,700. The improvements included, but were not limited to, fencing and screening for dugouts, home run fencing and padding, installation of a score board, a landscaped memorial area, and hardscape 31 Proceedings of the Monday, May 5, 2025 City Council Meeting First Session improvements. The improvements remain today and have elevated this neighborhood ball field above standard ball fields found throughout the community. Mr. & Mrs. Malin thanked the City Council for their consideration. COUNCIL ACTION: If desired by the Council, approve a motion granting naming rights for the baseball field at Everett Park to the Malin Family in memory of Steven Malin, Jr. and direct that signage be finalized and a Resolution documenting the Council’s approval be presented at a future meeting. Alderman Clemens made a motion granting naming rights for the baseball field at Everett Park to the Malin Family in memory of Steven Malin, Jr. and direct that signage be finalized and a Resolution documenting the Council’s approval be presented at a future meeting, seconded by Alderman Weber. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, Goshgarian, LeVert, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. Mayor Tack, on behalf of the City Council, extended heartfelt condolences and wished comfort to the Malin family. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS With Thanks and Appreciation -City Manager Jason Wicha Jason Wicha, City Manager, presented Alderman Goshgarian with a certificate for a tree to be planted in his honor, along with a personalized City street sign. 1. Final words for departing Council Member from remaining Council Members for Alderman Goshgarian The City Council expressed sincere gratitude for the service of departing Alderman Goshgarian, saying a few words regarding his service to the City. 2. Final comments from Alderman Goshgarian Alderman Goshgarian made closing remarks to the Council, Residents, and Staff about his tenure and accomplishments on the City Council. ADJOURNMENT There being no further business Mayor Tack asked for a motion to adjourn. Alderman Goshgarian made a motion to adjourn, seconded by Alderman Powers. The motion was carried unanimously by voice vote at 9:05 p.m. Respectfully Submitted, Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 32 Proceedings of the Monday, May 5, 2025 City Council Meeting First Session 33 The City of Lake Forest CITY COUNCIL MEETING SECOND SESSION Proceedings of the Monday, May 5, 2025 City Council Meeting – City Council Chambers 220 E Deerpath, Lake Forest, IL 60045 CALL FOR ORGANIZATION OF THE 2025-2026 LAKE FOREST CITY COUNCIL The City Clerk Called for the Organization of the 2025-2026 Lake Forest City Council and asked the Alderman Elect to step forward to have the Oath of Office administered. Photos were taken. CITY CLERK ADMINISTERS THE OATH OF OFFICE TO: First Ward Alderman-Elect - - Pete Clemens Second Ward Alderman-Elect - - John Powers Third Ward Alderman-Elect - - Nick Bothfeld Fourth Ward Alderman-Elect - - Richard Walther CITY CLERK ADMINISTERS THE OATH OF OFFICE TO: Mayor-Elect - - Stanford R. Tack CALL TO ORDER AND ROLL CALL 9:12 P.M. Honorable Mayor, Stanford R. Tack Nancy Novit, Alderman First Ward Alice LeVert, Alderman Third Ward Peter Clemens, Alderman First Ward Nick Bothfeld, Alderman Third Ward Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward PLEDGE OF ALLEGIANCE was recited by all those present. ELECTION AND APPOINTMENT OF CITY OFFICERS 1. ELECTION BY THE CITY COUNCIL AND APPOINTMENTS BY THE MAYOR AS REQUIRED BY CHARTER AND CITY CODE City Supervisor Jason Wicha City Treasurer Katie Skibbe City Clerk Margaret Boyer City Marshal & Collector John Burke City Attorney Ancel Glink City Surveyor and Engineer Gewalt Hamilton Associates COUNCIL ACTION: Approve the Mayors Appointments Alderman Novit made a motion to approve the Mayors Appointments, seconded by Alderman Weber. Motion passed unanimously by voice vote. 34 Proceedings of the May 5, 2025 Second Session City Council Meeting REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Resolution of Appreciation for Ward 3 Alderman Ara Goshgarian Mayor Tack read the resolution, and photos were taken. COUNCIL ACTION: Approve the Resolution of Appreciation Alderman LeVert made a motion to approve the Resolution of Appreciation, seconded by Alderman Powers. Motion passed unanimously by voice vote. COMMENTS BY CITY MANAGER City Manager Wicha congratulated and welcomed Alderman Bothfeld to the City Council noting what a reward public service can be when we all work toward a collective vision. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL COMMITTEE REPORTS ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the Regularly Scheduled Meetings of the Lake Forest City Council for the year 2026 2. Approval of Resolutions Required for Bank Purposes to Amend Authorized Signers on City bank accounts. 3. Approval of a Resolution Appointing a Delegate and Alternate Delegate to the Intergovernmental Risk Management Agency (IRMA). COUNCIL ACTION: Approve the three (3) omnibus items as presented Mayor Tack asked if anyone would like an item removed or taken separately. Seeing none he asked for a motion. Alderman Weber made a motion to approve the three (3) Omnibus items as presented, seconded by Alderman Novit. The following voted “Aye”: Alderman Novit, Clemens, Notz, Powers, LeVert, Bothfeld, Weber and Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. OLD BUSINESS NEW BUSINESS 35 Proceedings of the May 5, 2025 Second Session City Council Meeting ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS ADJOURNMENT There being no further business Mayor Tack asked for a motion to adjourn. Alderman Clemens made a motion to adjourn, seconded by Alderman LeVert. Motion carried unanimously by voice vote at 9:20 p.m. Respectfully Submitted, Margaret Boyer, City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 THE CITY OF LAKE FOREST ORDINANCE NO. 2025-____ AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE REGARDING LIQUOR SERVICE REGULATIONS Adopted by the City Council of the City of Lake Forest this day of 2025 Published in pamphlet form by direction and authority of The City of Lake Forest Lake County, Illinois this day of 2025 104 THE CITY OF LAKE FOREST ORDINANCE NO. 2025 -_____ AN ORDINANCE AMENDING THE LAKE FOREST CITY CODE REGARDING LIQUOR SERVICE REGULATIONS WHEREAS, the City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, the City has adopted certain alcoholic beverage regulations designed to protect the health, safety and welfare, which regulations are codified in Chapter 111 of the City Code of Lake Forest, 2013 (“Liquor Code”); and WHEREAS, the Illinois Liquor Control Act of 1934 permits municipalities to regulate the presence of persons under 21 years of age at licensed retail establishments where alcoholic liquor is served, to regulate the drawing, pouring, or mixing any alcoholic liquors or tending bar by minors in any licensed retail premises, and to enact further regulations on the issuance and operations under local licenses not inconsistent with law as the public good and convenience may require (235 ILCS 5/4-1); and WHEREAS, the City desires to clarify the Liquor Code relating to the regulations for the serving of alcohol by employees of licensed establishments aged eighteen (18) years or older but younger than twenty-one (21) years of age, as set forth in this Ordinance. NOW, THEREFORE, BE IT ORDAINED by the City Council of The City of Lake Forest, County of Lake, and State of Illinois, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO: Amendment to Section 111.076. Subsection (D), entitled “Handling Prohibited,” of Section 111.076 of the City Code, entitled “Prohibitions Regarding Minors,” is amended as follows (additions shown in bold and underline text, deletions shown in strikethrough text): “* * * 105 (D) Handling prohibited. It shall be unlawful for a person to tend any bar in a licensed premises when such person is prohibited by law or ordinance from purchasing, accepting, having in possession or consuming alcoholic liquors. Sale and Service by Minors. (1) It shall be unlawful for any licensee to allow a person under the age of 21 years to tend any bar, or to sell, draw, pour, or mix any alcoholic liquor. (2) Employees of a licensee that allows for on-premises consumption that are least 18 years of age may serve and deliver alcoholic liquor that has been opened, prepared, or mixed by an employee of the licensee who is at least 21 years of age or older. * * * SECTION THREE: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. SECTION FOUR: REPEAL OF CONFLICTING PROVISIONS. All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance, are to the extent of the conflict, expressly repealed on the effective date of this Ordinance. Passed this ____ day of _________________________, 2025. AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2025. _______________________________ Mayor ATTEST: _______________________________ City Clerk 106