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ESC_2022_12_08 PACKET
ENVIRONMENTAL SUSTAINABILITY COMMITTEE MEETING Thursday, December 8 – 5:30 PM Lake Forest City Hall, 220 E Deerpath. AGENDA I.CALL TO ORDER AND ROLL CALL II.INFORMATIONAL ITEMS (:30 for Presentation) a.“BATTERY BOX” RECYCLING PROGRAM – Reagan Walsh, Management Analyst III.ACTION ITEMS (:10 - :15 per item) a.APPROVAL OF OCTOBER 19, 2022 MEETING MINUTES IV.DISCUSSION ITEMS (:15 - :20 per item) a.UPDATE ON LAKE FOREST COMMUNITY GARDEN – Reagan Walsh, Management Analyst b.COMPOSTING PROGRAM – Jim Lockefeer, Assistant to the Director of Public Works c.ANTI-IDLING VEHICLE POLICY – Reagan Walsh, Management Analyst V.ADDITIONAL ITEMS (Packet Material Only) a.STATUS REPORT ON SUSTAINABILITY INITIATIVES & PRIORITIES VI.PUBLIC COMMENT VII.NEXT MEETING DATE(S) – JANUARY 18, 2023 a.2023 COMMITTEE CALENDAR YEAR CREATION VIII.ADJOURNMENT Step 7: Prepare to ship When max capacity (66 lbs/ 30 kgs) is reached or one year of accumulation has passed, release the header tabs and side flaps, remove backing from inside adhesive strips and fold down while inserting side flaps. Step 8: Secure & ship The pre-paid, pre-addressed return shipping label displays your assigned carrier – Do NOT cover with your own label(s). Write your return address and put the box out for that carrier’s next pickup. Step 2: Build the box Pull and lift front flap. Step 3: Fold Insert header tabs into top slots, side flaps into back slots and neatly position bags. Step 1: Unpack Remove the shrink-wrap. Do not remove or damage the flame retardant liner. Step 5: Seal it Peel away backing from adhesive and fold flap over. Step 6: Drop it Deposit sealed bag or bags into the box. Write the accumulation start date on the back of the box at the time of first use. Step 4: Bag it or tape it Place each required battery or cellphone in an appropriately sized bag. If no bags are available, cover the positive terminal with duct, electrical or another non-conductive tape. CO L L E C T BA T T E R I E S & C E L L P H O N E S BU I L D T H E B O X RE T U R N TH E F U L L B O X BATTERY / CELLPHONE COLLECTION & RECYCLING PROGRAM: Large Box Guidelines Call2Recycle recommends shipping the box when it is full (up to 66 lbs.) or within one year of the accumulation start date, per EPA storage requirements. Contact us: Online: call2recycle.org E-mail: customerservice@call2recycle.org Phone: 877.723.1297 Charge Up Safety call2recycle.org/safety ©2020 Call2Recycle, Inc. All rights reserved. 4/20 1 | ©2017 Call2Recycle, Inc. All rights reserved.call2recycle.org©2017 Call2Recycle, Inc. All rights reserved. Charge Up Safety! Call2Recycle®Collection Site Safety Training Version 9.5.17 4 | ©2017 Call2Recycle, Inc. All rights reserved. Batteries power the modern world, whether it’s your cellphone, tablet, power tool or digital camera. When batteries lose their charge or ability to recharge, it’s time to recycle them. 5 | ©2017 Call2Recycle, Inc. All rights reserved. The recycled materials that come from batteries are used to manufacture new products such as: NEW BATTERIES SUNSCREEN STAINLESS STEEL POTS & PANS GOLF CLUBS SILVERWARE ASPHALTS FOR ROADS What happens to a recycled battery? Plus, the batteries are kept out of landfills! 6 | ©2017 Call2Recycle, Inc. All rights reserved. Where does a used battery go? The recycling process begins when used batteries are dropped off at a Call2Recycle collection site. From there, the battery is shipped using ground transportation to a sorting facility. COLLECTION SITE GROUND TRANSPORT SORTING FACILITY PROCESSING FACILITY GROUND TRANSPORT Safety is important during every step of the journey. 7 | ©2017 Call2Recycle, Inc. All rights reserved. Why you should care about battery safety 1.As more products using batteries (e.g. toys, tools, electronics) are sold, more batteries are flooding the market. 2.Battery chemistries can be hard to identify making it difficult to know which are hazardous and require special preparation for shipping. 3.As the power of batteries increases and their size shrinks, the chances for severe fire incidents goes up. 4.Sales of counterfeit batteries, which are more likely to cause safety incidents, are increasing. 8 | ©2017 Call2Recycle, Inc. All rights reserved. Call2Recycle accepts rechargeable batteries each weighing less than 11lbs (5kgs) Accepted Rechargeable Batteries Nickel Cadmium (Ni-Cd)Lithium Ion (Li-Ion)Nickel Metal Hydride (Ni-MH) Small Sealed Lead Acid (SSLA/Pb)Nickel Zinc (Ni-Zn) 9 | ©2017 Call2Recycle, Inc. All rights reserved. Call2Recycle accepts primary batteries each weighing less than 11lbs (5kgs)* Accepted Primary (Single-Use) Batteries Alkaline: AA, AAA, 6V, 9V, C, D, button cells Lithium Primary * Select collection sites have opted into Call2Recycle’s fee-based program for primary batteries; check to see if your collection site is one of them. 10 | ©2017 Call2Recycle, Inc. All rights reserved. Call2Recycle will NOT accept these batteries: •Batteries weighing more the 11lbs (5kgs) •Wet cell batteries (composed of a liquid), such as car or boat batteries •Lithium Ion rechargeable batteries over 300 watt hours •Lithium primary batteries with over 25 grams of lithium content •Any batteries that do not fit in a Call2Recycle collection box 21 | ©2017 Call2Recycle, Inc. All rights reserved. What you need to know about cellphones Call2Recycle accepts: • All cellphones, with or without batteries. • All cellphones should be bagged before shipment. We do NOT accept cellphone accessories, such as chargers. Cellphones are refurbished and resold, depending on the condition. We recycle phones that cannot be refurbished. The proceeds help fund the cellphone collection program and public education to raise recycling awareness. 23 | ©2017 Call2Recycle, Inc. All rights reserved. What you need to know about collection boxes Call2Recycle accepts batteries returned in: •Call2Recycle boxes •Those pre-approved by Call2Recycle Boxes must be stored in a cool, dry place and should be supervised at all times. Write the date you began collecting batteries in the Accumulation area on the box. X 32 | ©2017 Call2Recycle, Inc. All rights reserved. Charge Up Safety! Thank you for your commitment to protecting the environment through safe battery recycling. 1 DRAFT ENVIRONMENTAL SUSTAINABILITY COMMITTEE MEETING 2 Wednesday, October 19 – 5:00 PM 3 Lake Forest City Hall, 220 E Deerpath. 4 5 6 I. CALL TO ORDER AND ROLL CALL 7 8 Chairman Melanie Rummel called the meeting to order at 5:31 P.M. Alderman Eileen 9 Weber was present. Alderman Jim Preschlack was absent. 10 11 Staff in attendance included Jim Lockefeer, Assistant to the Director of Public Works 12 and Reagan Walsh, Management Analyst. One member of the public was also 13 present. 14 15 An in-person tour at the History Center of Lake Forest Lake Bluff was conducted where 16 Agenda items I and II took place. All remaining agenda items took place at Lake 17 Forest City Hall, 220 E Deerpath. 18 19 20 II. INFORMATIONAL ITEMS (:30 for Presentation) 21 22 a. HISTORY CENTER OF LAKE FOREST / LAKE BLUFF GARDEN TOUR – Lisa 23 Frey, Director of Development 24 25 Lisa Frey, Director of Development at the History Center of Lake Forest Lake Bluff 26 provided a presentation and interactive tour regarding The Garden Initiative, a 27 comprehensive plan to develop a learning garden on the current campus of 28 the History Center. 29 30 Breaking ground in 2023, Director Frey specifically outlined the design and 31 construction aspects of the project, discussing several sustainable and 32 environmental best practices that have been imbedded in planning efforts. An 33 emphasis on how the project will restructure and benefit the natural 34 environment surrounding the Center was also a focal point of the presentation. 35 36 The Lake Forest Forest-Lake Bluff contributions to sustainability, landscape 37 design, and preservation throughout the planning and design of the Garden 38 Initiative was applauded by the Committee and was shown as a true reflection 39 of the community’s commitment to environmental stewardship. 40 41 III. ACTION ITEMS (:10 - :15 per item) 42 43 a. APPROVAL OF SEPTEMBER 19, 2022 MEETING MINUTES 44 45 Chairman Rummel moved to approve the September 19, 2022, Environmental 46 Sustainability Committee meeting minutes. Alderman Weber seconded the 47 motion. The motion carried unanimously by voice vote. 48 49 Chairman Rummel asked if there were any additional questions or comments 50 from members of the public. 51 52 Seeing none, she moved to the next agenda item. 53 Environmental Sustainability Committee Minutes Wednesday, October 19, 2022 54 55 b.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL NET CIVIC56 GRANT CONTRIBUTION, NORTH SHORE ELECTIRCY AGGREGATION57 CONSORTIUM (NSEAC) – Reagan Walsh, Management Analyst58 59 Reagan Walsh, Management Analyst, presented a Memorandum pertaining to 60 the Allocation of the Annual Net Civic Grant Contribution received by the City 61 of Lake Forest for the 2022 calendar year. Attached in the meeting packet, the 62 Memorandum recommended that based on conversations with North Shore 63 Electricity Aggregation Consortium (“NSEAC”) communities, the City’s credit 64 rating agency, and internal City staff, the City receive the $90,000 Civic 65 Contribution in full, with the assumption as mandatory to fund environmentally 66 sensitive or sustainability-related projects. 67 68 After discussion and clarifying questions regarding the Consortium, contribution 69 limitations, and the City’s financial policies, the Committee made a consensus 70 to approve the recommendation. With several sustainability initiatives and 71 programs that are in progress and being developed, the Committee outlined 72 that the funding could be dedicated to these projects which would have a 73 noticeable, and direct benefit to the community. 74 75 c.FOODCYCLER PILOT-COST SHARE PROGRAM RECOMMENDATION –76 Reagan Walsh, Management Analyst77 78 Reagan Walsh, Management Analyst presented survey results and modeling 79 information regarding the FoodCycler product and pilot municipal program. An 80 internal Return-on-Investment (ROI) model was provided to the Committee to 81 demonstrate the different financial, social, and environmental outcomes of the 82 potential pilot composting municipal program. After detailed discussion and 83 clarifying questions, City staff recommended that due to the program not 84 being financially feasible or creating a large enough environmental impact for 85 Lake Forest, the Committee not move forward with the program offered. 86 87 The Committee made a consensus to approve the recommendation, that said, 88 with survey results indicating a strong desire for composting and increased 89 access to composting in the community, future recommendations on optimal 90 and viable composting options were noted as still desired. The Committee 91 ended the discussion mentioning several alternative composting options to be 92 considered, with more detailed research and proposals to review in the coming 93 months to ultimately move forward with a composting initiative to increase 94 access to composting in the community. 95 96 d.CAPTIAL PROJECTS REVIEW – Jim Lockefeer, Assistant to the Director of Public97 Works98 99 Jim Lockefeer, Assistant to the Director of Public Works, provided a brief 100 background regarding the City’s capital project funding process, noting the 101 similarities from previous City Council capital budget workshops. He further 102 explained the process staff conducted to identify projects that could include 103 sustainable elements, and the change in cost that would be impacted. 104 Environmental Sustainability Committee Minutes Wednesday, October 19, 2022 105 The Review of the Sustainability Enhancements to CIP Projects for FY2024 106 included four projects as listed: 107 108 1.ROCKEFELLER / MCCORMICK / LOCH STORM SEWER RAVINE109 2.ELAWA PARKING LOT110 3.SOUTH PARK IMPROVEMENTS DESIGN111 4.COMMUNITY GARDEN112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 The Committee asked clarifying questions regarding the enhancements in both the Elawa Parking Lot and South Park Improvement Design projects. The Community Garden project details and funding were also discussed including the use of the Net Civic Grant Contribution, possibly being a catalyst for the project to move forward. Following further discussion, Mr. Lockefeer provided potential next steps for the Committee to move forward with a recommendation to City Council. Chairman Rummel asked if there were any questions or comments from the public. Several comments were provided from the public audience member in attendance involving the community garden including questions surrounding a deer fence for installation, general water costs, and water policies at other community gardens nearby. Chairman Rummel asked the Committee if there were any addition questions. Seeing none, she asked for a motion. Alderman Weber made a motion to recommend sustainability enhancements to CIP projects for FY2024, Chairman Rummel seconded the motion. The following voted “Aye”: Chairman Rummel, and Alderman Weber. The following voted “Nay”: None. 2-Ayes, 0 Nays, 1-Abstain, motion carried. 138 139 140 IV.DISCUSSION ITEMS (:15 - :20 per item)141 142 No discussion items were listed on the agenda for the October 19 meeting.143 144 V.ADDITIONAL ITEMS (Packet Material Only)145 146 a.STATUS REPORT ON SUSTAINABILITY INITIATIVES & PRIORITIES147 148 Jim Lockefeer, Assistant to the Director of Public Works, provided an update on 149 the 2022-2023 Work Plan attached in the meeting packet. Included in the Work 150 Plan are initiatives currently being undertaken by the Committee and 151 upcoming projects slated for the next quarters. 152 153 Chairman Rummel provided questions regarding the progress of research for 154 an Anti-Vehicle Idling initiative as well as the potential ban on single-use plastics 155 Environmental Sustainability Committee Minutes Wednesday, October 19, 2022 in Municipal buildings. Discussion thereafter occurred on the current timelines 156 and upcoming tasks for each initiative in relation to the overall workplan 157 attached in the meeting packet. Chairman Rummel asked if there were any 158 additional questions or comments from members of the public. 159 160 Seeing none, she moved to the next agenda item. 161 162 VI.PUBLIC COMMENT163 164 Chairman Rummel asked if there were any public comments on any non-agenda 165 items. 166 167 Seeing none, Chairman Rummel moved to the next agenda item. 168 169 VII.NEXT MEETING DATE(S) – DECEMBER 8, 2022170 171 The Committee confirmed the next meeting date for December 8, 2022, at 5:30PM 172 located at Lake Forest City Hall. The regularly scheduled November meeting was 173 cancelled due to holiday, time, and scheduling restrictions. 174 175 VIII.ADJOURNMENT176 177 Chairman Rummel moved to adjourn the meeting of the Environmental Sustainability 178 Committee at 7:12 P.M. seconded by Alderman Weber. The motion carried 179 unanimously by voice vote. 180 181 182 Respectfully Submitted, 183 184 Reagan Walsh 185 Management Analyst 186 187 Lake Forest Community Garden Survey Results and Update December 8, 2022 Survey Respondents Feelings for supporting a Community Garden •153 survey responses •Majority positive (skewed) results •Top reasons for apposition: •New construction concerns •Not viable or practical •Already enough amenities/open space •Other gardening opportunities •Concern of look and place 77% 14% 5%3% Support Neutral Appose Other Overall Feelings about Support a Community Garden Top Garden Elements to Include 21 44 50 57 79 79 83 85 104 Other* Sensory Gardens Programmed Activities Ample Seating Shaded Structure to Gather Parking Irrigation Watering System Green Space(s) Walking Paths *Deer/rabbit fence, landscaping, sunshine, water, recycling, composting, washrooms, covered structure, instructions/educational materials Would you or someone in your family rent a plot in a community garden?11% 42% 7% 39% No Not Sure Yes, someone in family Yes, myself 0%20%40%60% 52 9 56 15 *Optimal design for 30-40 plots Why Would You Participate? 10 61 63 73 77 96 Other* Learn More about Gardening Community Involvement Passionate about Sustainability Socializing/Recreation/Hobby Access to Fresh Vegetables *Volunteerism, to donate food, get outside, access to sunshine VEGETABLES (124) HERBS (102) FLOWERS (80) NATIVE SPECIES (53) Top Plants of Interest to Grow Aspects a Garden Could Bring •Strong number of respondents felt the garden could be a learning and educational opportunity •Community involvement and friendship / socializing also well represented •Respondents were both interested in growing food for themselves and donation •Opportunity exists to collaborate with community par tners What would a Community Garden bring to LF?Selections A place to learn about gardening 100 A place for community involvement 96 A place to grow healthy food for myself/family 90 A place to grow healthy food to donate 74 A place to make friends 70 Location Insight and Themes Less visible or protected location Walkable spot and away from major roads Utilize neighborhood or community parks (Townline, South Park, etc.) Connection to trails and other amenities Centralized location LF Hospital / College Campus / Downtown (urban) Easy accessability Respondent Demographics Majority of respondents (70%) were home gardeners About 25% of respondents are not involved in any gardening 97% of respondents lived in Lake Forest Ages 25-49 (40%), Ages 50-64 (25%), Ages 65+ (35%) 90 respondents left contact information Discussion Composting Program Environmental Sustainability Committee December 8, 2022 1 Options Explored •Countertop composting unit •Centralized large capacity compost machines •Collection –inhouse •Collection –third party 2 Third Party Food Scrap Collection •Successful franchise agreement programs in Evanston, Morton Grove, Park Ridge, and Skokie •Franchise agreement establishes discounted rates •Weekly or Biweekly sealed 5-gallon bucket pickups •Bucket is left in front patio / garage on pickup day •Clean bucket is left behind for next collection •Other pickup packages and options •Commercial / restaurant •Winter season residential pickups •City oversees the franchise agreement; fairly hands off •Can control/require various items per development of agreement •Service firm regularly shares reports with City on collection totals 3 Next Steps •Staff can initiate Request for Proposal process for third party food scrap collection services •Staff team will review RFP submissions, form staff recommendation, and present at an upcoming ESC meeting •ESC would provide recommendation to City Council 4 Discussion on Vehicle-Idling ENVIRONMEN TAL S US TAINABILITY COMMITTEE MEETING THURSDAY, DECEMBER 8, 2022 1 Current Initiatives Green Minds –“Idling is Fuelish” Campaign •Social Media toolkit •Signage at schools/public parking/other areas children frequent •Quarterly school newsletter reminder •Partnership with LF Schools -physical no Idling Signs 2021 City of LF Vehicle Idling Management Policy •“When capable, no driver of a City of Lake Forest vehicle shall cause or allow a vehicle to idle for a period exceeding reasonable judgement” •Exceptions provided IL State and Lake County Policies 2 3 Deerpath Middle School Sustainability Plan Focus Areas 4 Stormwater Management & Water Usage Ecosystem Vitality & Ravine Conservation Waste Management Energy Efficiency & Renewable Energy Transportation & Air Quality Goals 1.Reduce traffic congestion 2.Reduce idling 3.Reduce air pollution from the City’s fleet and equipment 4.Increase bicycling and utilization of other non-automotive forms of transportation Measurements •Enacted Anti-Idling policy •Increased percentage of City fleet that is hybrid or electric vehicles •Reduced traffic counts on Deerpath and McKinley during school days •Achievement of the Bicycle Master Plan goals GHG Emission Statistics Idling contributes strongly to Greenhouse gas emissions (GHG) Running vehicles releases carbon dioxide (CO2) into the air - a number one contributing pollutant to climate change Transportations accounts for 42%of Lake Forest total GHG emissions in Lake Forest,15%higher than national average •75% of the total emissions from transportation in Lake Forest comes from private auto trips 5Data Provided by CMAP Potential Opportunities Adopt Resolution declaring Lake Forest to be an Idle-Free Community •Recommended by the ESC to move to City Council •Shows greater commitment than just educational campaign –brings awareness •No enforcement necessary with clear outlines on policy •Possible push back and could be unneeded Increase education campaign •Publicize pamphlets and educational tools utilized by the schools and community •Make a monthly campaign dedicated to idling •Order new signs for beach, key areas, see if businesses are interested, and collaborate with community partners Encourage other modes of transportation •Reduced traffic counts on Deerpath and McKinley during school days •Achieve goals of the Bicycle Master Plan •Promote or incentivize the use of electric vehicles 6 Discussion •Should the City Consider Recommending a Resolution to be an “Idle -Free Community”? •Are There Alternate Approaches the City Should Consider? •Is the “juice worth the squeeze?” 7 Environmental Sustainability Committee Current/Future Sustainability Initiatives & Priorities Updated December 2022 Project/Initiative 2022 2023 Q1 Q2 Q3 Q4 Q1 Q2 Current Projects/Status: 1. Provide greater access to composting programs or services for residents and businesses o Status: Appliance program not recommended for City, several additional opportunities and viable composting alternative programs researched o On Deck: Presentation of new private contractor “At-Home” compost pickup program o Target Timeline: Provide recommendation for “At-Home” program to ESC in December Post RFP to gauge demand by outside vendors Provide final recommendation of program with appropriate vendor in Q1 or Q2 meeting 2. Develop plan to discourage vehicle idling on City Properties o Proposed Scope: Explore opportunities to reduce car idling on city properties Soft approach, signage in key areas City “Idle-Free” Resolution o On Deck: Present options and recommendation to further anti-vehicle idling in Community o Target Timeline: With approval of recommendation, draft Resolution and order signage with completion of campaign in Q1 or Q2 3. Develop Community Gardening Program o Status: Funding secured, designs received, and community survey results have been compiled o On Deck: Discuss location options for garden and timeline updates Discuss plans in greater detail with Elawa, work on partnerships / presentations (Civic Beauty Committee) o Target Timeline: Recommendation for location and scope of project in Q2 4. Develop strategies to further reduce the City’s use and collection of single-use plastics o Proposed Scope: Explore opportunities to reduce the City’s use of single-use plastics (e.g. City facilities, meetings/events, etc.) Can we eliminate use of single-use plastics at our community events? Can we promote/incentivize special event permit holds to not sell bottled water? What alternatives might exist? May need to discuss with the City Council further – how far do they want to go with banning/incentivizing these products o Target Timeline: First quarter of 2023 for research/further policy decisions 5. Promote the use of permeable pavers, rain gardens or other “green infrastructure” implements throughout the community o Proposed Scope: Marketing/communications on City projects utilizing infrastructure o Develop “green infrastructure” permit or reduced permit fees o Explore cost-share opportunities or grant program for residents to offset infrastructure investment through (e.g. Overhead sewer cost-share program) o Target Timeline: Research opportunities between December - Jan Potential recommendations to ESC in Q2 6. Strategy Realignment / Greenhouse Gas Inventory o Status: ESC Meeting in June reviewed Initial GHG report and discussed emission reduction targets (Based on ICLEI recommendations) o On Deck: Develop finalized list of future actions for ESC based on ICLEI recommendations after strategy realignment survey in Spring o Target Timeline: Target Q2/Q3 ESC meeting for strategy realignment and combine with Greenhouse Gas Inventory report recommendations. Future Projects/Initiatives (As directed by Committee in April 2022) 1. Investigation of Solar Facilities on City Facilities o Status: Motioned in July ESC Meeting to NOT move forward with solar facility projects presented o On Deck: Investigate new opportunities for solar generation and work with the qualified consultants to find potentially new viable options outside of the options presented • In particular exploring rooftop and ground mount solar options for facilities that are not under a rider-FCA arrangement. o Target Timeline: Follow back with consultants, review past information, and come forward with new plan and timeline for solar facilities in third quarter of 2023. • Coal tar sealants – The completion of the North Branch Chicago River Watershed Workgroup (NBWW) 2020-2021 Biological & Water Quality Assessment Report was delayed (normally would be approved in December) due to some staffing delays from the contractor. MBI, the contractor, is hoping to provide a presentation at the NBWW General Membership meeting on February 8, 2023 or if the August 9, 2023 meeting. • Conversion of Mowed Areas to Natural Areas – No update/report • Landscape Equipment recommendations (Leaf Blowers) – No update/report DRAFT Environmental Sustainability Committee 2023 Meeting Schedule Wednesday January 18 5:30 p.m. City Hall Wednesday February 15 5:30 p.m. City Hall Wednesday March 15 5:30 p.m. City Hall Wednesday April 19 5:30 p.m. City Hall Wednesday May 17 5:30 p.m. City Hall Wednesday June 14 5:30 p.m. City Hall Wednesday July 19 5:30 p.m. City Hall Wednesday August 16 5:30 p.m. City Hall Wednesday September 13 5:30 p.m. City Hall Wednesday October 18 5:30 p.m. City Hall Wednesday November 15 5:30 p.m. City Hall Wednesday December 13 5:30 p.m. City Hall