PUBLIC WORKS COMMITTEE 2026/02/02 Packet
PUBLIC WORKS COMMITTEE MEETING
MONAY, FEBRUARY 2, 2026 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
TED NOTZ, CHAIRMAN
RICHARD WALTHER
NANCY NOVIT
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF JANUARY 20, 2026, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
ENGINEERING DESIGN SERVICES AGREEMENT FOR THE OLD MILL AREA
SIDEWALK CONNECTIVITY PROJECT – BYRON KUTZ
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
CITY LANDSCAPE MAINTENANCE AGREEMENT – COREY WIEREMA
III. CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – FEBRUARY 16, 2026
VI. ADJOURNMENT
II. NEW BUSINESS / ACTION ITEM:
1. APPROVAL OF JANUARY 20, 2026,
PUBLIC WORKS COMMITTEE MEETING
MINUTES
1
PUBLIC WORKS COMMITTEE MEETING
TUESDAY, JANUARY 20, 2026 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Notz called the meeting to order at 5:30 P.M. Aldermen Richard
Walther and Nancy Novit were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Corey Wierema, Superintendent of
Public Works; Matt Brugioni, Superintendent of Public Works, and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE DECEMBER 1, 2025, PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Novit moved to approve the December 1, 2025, Public Works
Committee meeting minutes. Alderman Novit seconded the motion, which
carried unanimously
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL WAUKEGAN AND
WESTLEIGH PROJECT CONTINGENCY FUNDING – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
The Committee and City staff discussed the project bids received by the State of
Illinois, project communications, and water main work in the intersection.
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Alderman Walther moved to recommend City Council consideration for the
Waukegan and Westleigh Intersection Project: Approval of a construction
contingency in the amount of $148,479 for invoices to the State of Illinois
Department of Transportation. Also, approval of a construction contingency in
the amount of $148,478 to D'Land Construction, LLC. Alderman Novit seconded
the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
WATER PLANT ELEVATOR IMPROVEMENT PROJECT – JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slide on the topic.
The Committee and City staff discussed the project bids received.
Alderman Novit moved to recommend City Council award of proposal to
Lakeland Larsen Elevator in the amount of $401,330 to Include 15% contingency
in the amount of $62,000 for a total project cost of $463,330. Alderman Walther
seconded the motion, which carried unanimously.
III. CIP PROJECT SUMMARY CHART
The Committee and City staff discussed the below presentation slides.
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4
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – FEBRUARY 2, 2026
VI. ADJOURNMENT
Alderman Walther moved to adjourn the meeting of the Public Works
Committee at 6:13 P.M. Alderman Novit seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
II. NEW BUSINESS / ACTION ITEM:
2. REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF THE
ENGINEERING DESIGN SERVICES
AGREEMENT FOR THE OLD MILL AREA
SIDEWALK CONNECTIVITY PROJECT –
BYRON KUTZ
OLD MILL AREA SIDEWALK
CONNECTIVITY
DESIGN ENGINEERING SERVICES -No sidewalk exists on Old Mill west of Alexis Ct.
-Staff met residents at Wedgewood HOA on 7/31/2025
-Staff will submit for Safe Routes to School (SRTS) grant
Fall 2027 once Phase I design complete
-IDOT design is very time-intensive to navigate
-Project scope includes:
•Survey
•Project design & specifications (Phase I & II)
•IDOT coordination
•Preliminary and final cost estimates
•Development of construction documents
Red – Existing
Blue – Proposed
OLD MILL AREA SIDEWALK CONNECTIVITY
DESIGN ENGINEERING SERVICES
•Staff initiated RFP process; one proposal received
•Temporary easement costs (if needed) not included
•CBBEL has worked in the City on past projects to staff satisfaction
•CBBEL performed feasibility study
•FY2027 Budget: $100,000
•FY2027 Budget will be adjusted to included additional $7,500
•Targeting construction Summer 2029 (pending SRTS grant award)
•Action requested: PW Committee recommends City Council Award Design Engineering
Services for the Old Mill Area Sidewalk Connectivity Project to Christopher B. Burke
Engineering, LTD. ,and Authorize the City Manager to Execute an Agreement in the Amount of
$102,575 to Include an Approximate 5% Contingency in the Amount of $4,925 for a Total Cost of
$107,500
Consultant Firm Proposal Amount
Christopher B. Burke Engineering, LTD. (CBBEL)
II. NEW BUSINESS / ACTION ITEM:
3. REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF THE CITY
LANDSCAPE MAINTENANCE AGREEMENT
– COREY WIEREMA
CITY-WIDE LANDSCAPE MAINTENANCE CONTRACT
•Since 2011, the City has outsourced some landscape maintenance throughout
the City and has developed a tiered maintenance system that guides service
levels.
•Tier 1: High profile areas
•Tier 2: Lower maintenance sites + cul-de-sacs
•Tier 3: R.O.W's
•In December 2023 (FY24), staff issued a comprehensive three-year bid for
mowing and grounds maintenance across 15 City properties, cul-de-sacs, and
R.O.Ws. in
•Each agreement year is approved annually at City Council
•FY27 operating budget amount of $214,900
•Sundance Lawncare adequately fulfilled FY26 services
•Action Requested: PW Committee recommends City Council
Award approval to continue the three-year contract that was
approved in FY2024 and proceed with the third year of a three-year
contract with Sundance Lawncare for an amount not to
exceed $214,900.
III. CIP PROJECT SUMMARY CHART
FY ’25 CIP PROJECT SUMMARY CHART
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024
City selected for STP-Shared grant for land-acquisition on
12/1/23. ROW Funding Agreements will be presented to
CC in 2026.
Westleigh Resurfacing (41-Western) Phase I Design Road 99%2025
CC approved on 7/15/24. Actual road construction was
not awarded grant funding but placed on contingency list.
City applied for construction grant this fall. Phase I IDOT
design approval received.
CBD Infrastructure Improvements Evaluation Streetscape 98%November 2024 Staff has received draft final report; Engineering to review
report and provide final comments to consultant.
McLennon-Reed Bridge Repairs –Construction Bridge 5%Mid March 2026 – Fall 2026
Construction schedule has been changed to be timed
concurrently with Lake Woodbine. Bids have been
received and approved by Council in November.
Lake-Woodbine Bridge Reconstruction – Construction Bridge 10%Winter 2026 – Fall 2026 Demolition of bridge began week of 1/12/26.
Ringwood Bridge Replacement Phase I Design Bridge 20%2024 – 2025
Consultant is proceeding with Phase I design. Staff
presented update to CC on 9/2. Will present to HPC in
February.
ADA Transition Plan Facilities / Right of Way /
Parks 85%March Final draft of plan is complete. HR Director to review final
draft. Working to finalize the plan.
Highlighted areas represents the project was updated since the January 20, 2026, PW Committee meeting
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 85%February
Drop in
work completed.
the replacement of the exterior patio building doors.
– Design Ravine 95%May – Spring 2025 Design progressing. Submitted for IEPA grant application in mid-
July.
– Design Ravine 80%May – Summer 2025 Design progressing.
Ravine 0%TBD
City obtaining approximately $1 million in federal grant funding.
Project construction schedule is subject to EPA grant
administering timeline. Staff is working with design consultant on
grant materials.
-Woodland Storm Sewer Improvement Design Storm Sewer 100%May – September Issued for bid on 1/29/26.
Highlighted areas represents the project was updated since the January 20, 2026 PW Committee meeting
FY ’26 CIP PROJECT SUMMARY CHART
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 100%June – October Complete
Crack Sealing Program Road 100%July Complete.
Concrete Streets Repair Road 100%Summer 2025 Complete.
Annual Longline Striping Program Road 100%Summer 2025 Complete.
Waukegan & Westleigh Intersection Improvements -
Construction Engineering Road 5%Summer 2027 CC approval 1/20/26
Concrete Sidewalk/Curb Replacement Road / Sidewalk 100%Summer 2025 Complete.
Whispering Oaks Sidewalk Connections Sidewalk 100%June – July Complete.
Deerpath Streetscape – Construction Streetscape 99%January – October Punchlist items still continuing.
Bank Lane Streetscape Improvements – Design Streetscape 100%January – April Complete.
McClory Bike Path Resurfacing (Westleigh to Ryan)Bike Path 100%July Complete.
Walden East Bridge Repairs Design Bridge 10%June – April 2026 Awarded by City Council. Staff held kick-off meeting with
design-team.
Highlighted areas represents the project was updated since the January 20, 2026, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Rec Center HVAC RTU Replacements Facility 100%August Complete.
Parks 100%June Complete.
Parks 100%June Complete.
Parks 30%Fall 2025 – Spring 2026
Demolition complete, site utilities installed, masonry work to
roof trusses.
Parks 100%September – October Complete.
Storm Sewer 100%October- November Complete.
-Forest Hill Storm Sewer 95%May – October PWC reviewed 4/7/25; CC approved 5/5/25. Construction
budgeted with FY28 funding.
Storm Sewer 0%Spring / Summer 2026 Issued for bid on 1/29/26. Construction to start during Spring-
Break.
Highlighted areas represents the project was updated since the January 20, 2026, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline
Water Meter Replacement Purchase & Installation Water 10%FY25-FY29
Green Bay Watermain Replacement Design (Linden-Greenwood)Water 100%February – September
Basswood Watermain Replacement Design (Blackthorn-Westleigh)Water 95%February – September
Water Plant AHU Coil Replacements Water 100%Late Summer 2025
Elevated Tank Generator Replacement Water 10%Winter 2026 6/2/25. Coordinating work with contractor.
Ahwahnee Ln Watermain Replacement (S. of Deerpath)Water 100%Summer 2025 .
Valve Repairs Water 100%Summer 2025
Elevated Tank Painting Water 10%Spring 2026
Annual Sanitary Sewer Lining Program Sanitary 100%October-November
Manhole Lining and I&I Repairs Sanitary 100%Summer – Fall 2025
Highlighted areas represents the project was updated since the January 20, 2026, PW Committee meeting
IV. PUBLIC COMMENT
V. NEXT MEETING:
FEBRUARY 16, 2026
VI. ADJOURNMENT