PUBLIC WORKS COMMITTEE 2026/01/20 Packet
PUBLIC WORKS COMMITTEE MEETING
TUESDAY, JANUARY 20, 2026 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
TED NOTZ, CHAIRMAN
RICHARD WALTHER
NANCY NOVIT
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF DECEMBER 1, 2025, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL WAUKEGAN AND
WESTLEIGH PROJECT CONTINGENCY FUNDING – BYRON KUTZ
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE WATER PLANT ELEVATOR IMPROVEMENT PROJECT – JIM LOCKEFEER
III. CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – FEBRUARY 2, 2026
VI. ADJOURNMENT
II. NEW BUSINESS / ACTION ITEM:
1. APPROVAL OF DECEMBER 1, 2025,
PUBLIC WORKS COMMITTEE MEETING
MINUTES
1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, DECEMBER 1, 2025 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Notz called the meeting to order at 5:30 P.M. Aldermen Richard
Walther and Nancy Novit were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Corey Wierema, Superintendent of
Public Works; Matt Brugioni, Superintendent of Public Works, and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE NOVEMBER 3, 2025, PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Walther moved to approve the November 3, 2025, Public Works
Committee meeting minutes. Alderman Novit seconded the motion, which
carried unanimously
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE LAKE AND
WOODBINE BRIDGE PROJECT CONTINGENCY REQUESTS – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
The Committee and City staff discussed the project budget and the grant
award, the contingency amounts as it relates to the State versus the contractor,
and the upcoming project open house.
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Alderman Novit moved to recommend City Council consideration for the Lake
Woodbine Bridge Project: approval of a construction contingency in the amount
of $214,882 for invoices to the State of Illinois Department of Transportation. Also,
approval of a construction contingency in the amount of $214,881 to Dunnet
Bay Construction Company. Alderman Walther seconded the motion, which
carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FISCAL YEAR 2027
CAPITAL EQUIPMENT PROGRAM – MATT BRUGIONI
Assistant Director Lockefeer reviewed the below presentation slides on the topic.
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The Committee and City staff discussed equipment cycling, life-to-date
expenses, and replacing Sanitation Section scooters at a quicker rate prior to
incurring more significant life-to-date expenses associated with costly repairs.
Alderman Walther moved to recommend City Council approval the FY27
Capital Equipment Program. Alderman Novit seconded the motion, which
carried unanimously.
III. CIP PROJECT SUMMARY CHART
The Committee and City staff discussed the below presentation slides.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – JANUARY 20, 2026
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VI. ADJOURNMENT
Alderman Walther moved to adjourn the meeting of the Public Works
Committee at 6:17 P.M. Alderman Novit seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
II. NEW BUSINESS / ACTION ITEM:
2. REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL WAUKEGAN AND
WESTLEIGH PROJECT CONTINGENCY
FUNDING – BYRON KUTZ
•Tentative low bidder D'Land Construction, LLC in the amount of $3,663,043
•IDOT agreements do not include local contingency
•Awarding a contingency is consistent with our local construction practices
•Total construction amount $3,960,000, including $296,957 contingency
•FY27 budgeted: $3,960,000 ($2,620,000 grant; $1,340,000 local)
•$296,957 total contingency amount split 50/50 between IDOT and D'Land ($148,478 each)
•Contingency for any unforeseen items or small scope changes
•Unused contingency remains in the Capital Fund
Action requested- PW Committee Recommends City Council Consideration for
the Waukegan and Westleigh Intersection Project: Approval of a Construction
Contingency in the Amount of $148,479 for Invoices to the State of Illinois
Department of Transportation. Also, Approval of a Construction Contingency in
the Amount of $148,478 to D'Land Construction, LLC
WAUKEGAN AND WESTLEIGH INTERSECTION CONTINGENCY REQUESTS
II. NEW BUSINESS / ACTION ITEM:
3. REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF BID FOR
THE WATER PLANT ELEVATOR
IMPROVEMENT PROJECT – JIM
LOCKEFEER
WATER PLANT FREIGHT ELEVATOR REPLACEMENT
•The Water Plant’s freight elevator was installed in the 1950s; the elevator was last repaired in 2004
•In July 2025, the control CPU failed, replacement is required to return to service and meet current code
compliance
•FY27 CIP Budget - $500,000 (Water Fund)
•RFP issued; two proposals received January 6th
*Otis did not provide pricing for door and piston replacement
•Lakeland Larsen Elevator completed the 2004 repair and has also completed replacement projects at
Waukegan Water Plant, CLC JAWA Water Plant, and Abbvie
•Pending City Council approval, contractor requires a 25% down payment for materials, requiring FY27 funds
to be advanced
•Total project length to completion is 19 weeks
•Action Requested: PW Committee Recommends City Council Award of proposal to Lakeland
Larsen Elevator in the Amount of $401,330 to Include 15% Contingency in the amount of
$62,000 for a Total Project Cost of $463,330
Firm
TOTAL
Lakeland Larsen Elevator $401,330
Otis Elevator*$400,350
III. CIP PROJECT SUMMARY CHART
FY ’25 CIP PROJECT SUMMARY CHART
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024
City selected for STP-Shared grant for land-acquisition on
12/1/23. ROW Funding Agreements will be presented to
CC in 2026.
Westleigh Resurfacing (41-Western) Phase I Design Road 99%2025
CC approved on 7/15/24. Actual road construction was
not awarded grant funding but placed on contingency list.
City will apply for construction grant this fall. Phase I
IDOT design approval received.
CBD Infrastructure Improvements Evaluation Streetscape 98%November 2024 Staff has received draft final report; Engineering to review
report and provide final comments to consultant.
McLennon-Reed Bridge Repairs – Construction Bridge 5%Spring 2026 – Fall 2026
Construction schedule has been changed to be timed
concurrently with Lake Woodbine. Bids have been
received and approved by Council in November.
Lake-Woodbine Bridge Reconstruction –Construction Bridge 10%Winter 2026 – Fall 2026 Demolition of bridge began week of 1/12/26.
Ringwood Bridge Replacement Phase I Design Bridge 20%2024 – 2025
Consultant is proceeding with Phase I design. Staff
presented update to CC on 9/2. Will present to HPC in
February.
ADA Transition Plan Facilities / Right of Way /
Parks 85%March Final draft of plan is complete. HR Director to review final
draft. Working to finalize the plan.
Highlighted areas represents the project was updated since the December 1, 2025, PW Committee meeting
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 85%February
Drop in
work completed.
the replacement of the exterior patio building doors.
– Design Ravine 95%May – Spring 2025 Design progressing. Submitted for IEPA grant application in mid-
July.
– Design Ravine 80%May – Summer 2025 Design progressing.
Ravine 0%TBD
City obtaining approximately $1 million in federal grant funding.
Project construction schedule is subject to EPA grant
administering timeline. Staff is working with design consultant on
grant materials.
-Wisconsin and Griffith-Woodland Storm Sewer Storm Sewer 99%May – September Finalizing bid documents.
Highlighted areas represents the project was updated since the December 1, 2025, PW Committee meeting
FY ’26 CIP PROJECT SUMMARY CHART
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 100%June – October Complete
Crack Sealing Program Road 100%July Complete.
Concrete Streets Repair Road 100%Summer 2025 Complete.
Annual Longline Striping Program Road 100%Summer 2025 Complete.
Waukegan & Westleigh Intersection Improvements -
Construction Engineering Road 0%Summer 2027 PWC to review 11/3/25; seek CC approval 1/20/26
Concrete Sidewalk/Curb Replacement Road / Sidewalk 100%Summer 2025 Complete.
Whispering Oaks Sidewalk Connections Sidewalk 100%June – July Complete.
Deerpath Streetscape – Construction Streetscape 99%January – October Punchlist items still continuing.
Bank Lane Streetscape Improvements – Design Streetscape 100%January – April Complete.
McClory Bike Path Resurfacing (Westleigh to Ryan)Bike Path 100%July Complete.
Walden East Bridge Repairs Design Bridge 10%June – April 2026 Awarded by City Council. Staff held kick-off meeting with
design-team.
Highlighted areas represents the project was updated since the December 1, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Rec Center HVAC RTU Replacements Facility 100%August Complete.
Parks 100%June Complete.
Parks 100%June Complete.
Parks 30%Fall 2025 – Spring 2026
Demolition complete, site utilities installed, masonry work to
roof trusses.
Parks 100%September – October Complete.
Storm Sewer 100%October- November Complete.
-Forest Hill Storm Sewer 90%May – October PWC reviewed 4/7/25; CC approved 5/5/25. Construction
budgeted with FY28 funding.
Storm Sewer 0%Spring / Summer 2026 PWC and CC to review March/April 2026.
Highlighted areas represents the project was updated since the December 1, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline
Water Meter Replacement Purchase & Installation Water 10%FY25-FY29
.
Green Bay Watermain Replacement Design (Linden-Greenwood)Water 95%February – September .
Basswood Watermain Replacement Design (Blackthorn-Westleigh)Water 90%February – September
Water Plant AHU Coil Replacements Water 100%Late Summer 2025
Elevated Tank Generator Replacement Water 10%Winter 2026 6/2/25. Coordinating work with contractor.
Ahwahnee Ln Watermain Replacement (S. of Deerpath)Water 100%Summer 2025 .
Valve Repairs Water 100%Summer 2025
Elevated Tank Painting Water 10%Spring 2026
Annual Sanitary Sewer Lining Program Sanitary 100%October-November
Manhole Lining and I&I Repairs Sanitary 100%Summer – Fall 2025
Highlighted areas represents the project was updated since the December 1, 2025, PW Committee meeting
IV. PUBLIC COMMENT
V. NEXT MEETING:
FEBRUARY 2, 2026
VI. ADJOURNMENT