PUBLIC WORKS COMMITTEE 2025/05/05 Minutes
1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MAY 5, 2025 – 5:00 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ara Goshgarian called the meeting to order at 5:00 P.M. Aldermen
Ted Notz and Richard Walther were in attendance.
Staff attending the meeting included Mike Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works; Chuck Myers, Superintendent of Parks & Forestry; Matt Brugioni, Streets
Supervisor, and Jim Lockefeer, Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 21, 2025, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Walther moved to approve the April 21, 2025, Public Works Committee
meeting minutes. Alderman Notz seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID FOR
THE BANK LANE STREETSCAPE ENHANCEMENT PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic.
2
The Committee and City staff discussed the bid options for day-time, day-time
hybrid, and night-time work options, impacts of the projects to the adjacent
property owners and businesses, general construction impacts, construction work
hours for the various options.
Alderman Notz moved to recommend to City Council l award of the low bid for
the Bank Lane Streetscape Project: 1) to D'Land Construction, LLC. and authorize
the City Manager to execute an agreement in the amount of $1,264,094 and a
10% Contingency in the Amount of $126,410 for a total project cost of $1,415,504.
2) Approval of part-time construction inspection services for the Bank Lane
Streetscape Project to Thomas Engineering Group and authorize the City
Manager to execute an agreement in the amount not to exceed $50,000.
Alderman Walther seconded the motion, which carried unanimously.
There was Committee consensus in directing staff to explore private business cost
sharing of the cost difference between the day-time and the day-time hybrid
options. The Committee was supportive of the hybrid option if a business or
businesses would be willing to fund the increased cost.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL OF A BID FOR THE FY26
STORM & SANITARY SEWER LINING – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
3
The Committee and City staff discussed water main utility lining, areas in town
that have been lined, maps outlining areas that have lined versus not lined, and
the project budget.
Alderman Walther moved to recommend to City Council award the renewal for
the 2025 Sewer Lining Program to Hoerr Construction, Inc., and authorize the City
Manager to execute an agreement in the amount not to exceed $639,031.
Alderman Notz seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A IDOT
RESOLUTION TO UTILIZE ADDITIONAL REBUILD ILLINOIS FUNDS FOR THE RINGWOOD
BRIDGE PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
4
Alderman Notz moved to recommend to City Council approval of an Illinois
Department of Transportation Resolution appropriating $109,144 in Rebuild Illinois
Funds (RBI) funds to be used for Phase I design engineering services of the
Ringwood Bridge Project. Alderman Walther seconded the motion, which
carried unanimously.
5. REVIEW OF THE IDOT ONWENTSIA STORM SEWER PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
The Committee and City staff discussed project timing, location of the proposed
storm sewer, and the existing storm sewer.
5
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID FOR
COMPOST & RECYCLING CENTER COMPOST SERVICES – DAN MARTIN
Superintendent Martin reviewed the below presentation slide on the topic.
Alderman Notz moved to recommend to City Council award of bid to Thelen
Materials for the Compost Center’s Yardwaste Transfer Agreement included in
the FY2026 – FY 2030 for the sum of $545,000. Alderman Walther seconded the
motion, which carried unanimously.
7. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID FOR
A REPLACEMENT WATER PLANT ELEVATED TANK GENERATOR – DAN MARTIN
Superintendent Martin reviewed the below presentation slide on the topic.
6
The Committee and City staff discussed the location of the generator.
Alderman Walther moved to recommend to City Council award of bid to
Midwest Power Industry Inc for the Elevated Tank Generator Replacement
Project in the amount of $54,403, to include a 10% contingency in the amount of
$5,249 for a total cost of $59,652. Alderman Notz seconded the motion, which
carried unanimously.
8. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
PROFESSIONAL SERVICES AGREEMENT FOR WATER PLANT TECH SUPPORT – DAN
MARTIN
Superintendent Martin reviewed the below presentation slide on the topic.
The Committee and City staff discussed management of the City’s generators
and how the City identifies generators for replacement with Capital
Improvement Plan, the Elawa generator, the generator proposed for the new
Police Station, and generator security.
Alderman Notz moved to Recommends City Council award of contract to
Veolia for technical support services included in the FY2026 – FY2030 operating
budget for the sum of $119,950. Alderman Walther seconded the motion, which
carried unanimously.
III. CIP PROJECT SUMMARY CHART
There were no Committee discussions.
IV. PUBLIC COMMENT
There was no Public Comment.
7
V. NEXT MEETING – MAY 19, 2025
Director Thomas explained that the next meeting date would be confirmed via
email.
VI. ADJOURNMENT
Alderman Walther moved to adjourn the meeting of the Public Works
Committee at 6:05 P.M. Alderman Notz seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works