PUBLIC WORKS COMMITTEE 2025/04/21 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, APRIL 21, 2025 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
ARA GOSHGARIAN, CHAIRMAN
TED NOTZ
RICHARD WALTHER
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 7, 2025, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
BID EXTENSION FOR THE GENERATOR MAINTENANCE PROGRAM – JIM
LOCKEFEER
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF
DEERPATH STREETSCAPE PROJECT CONTINGENCY FUNDS AND AN
EXTENSION OF THE EXISTING GREEN BAY & WESTMINSTER TEMPORARY
TRAFFIC SIGNAL AGREEMENT – BYRON KUTZ
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
PROJECT CONTINGENCY FOR THE WHISPERING OAKS SIDEWALK
CONNECTIONS PROJECT (SRTS GRANT) – BYRON KUTZ
III. CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – MAY 5, 2025
VI. ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE APRIL 7, 2025, PUBLIC
WORKS COMMITTEE MEETING MINUTES
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, APRIL 17, 2025 – 5:00 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ara Goshgarian called the meeting to order at 5:00 P.M. Aldermen
Ted Notz and Richard Walther were in attendance.
Staff attending the meeting included Mike Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works; Chuck Myers, Superintendent of Parks & Forestry; Corey Wierema, Forestry
Supervisor, and Jim Lockefeer, Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MARCH 17, 2025, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the March 17, 2025, Public Works Committee
meeting minutes. Alderman Walther seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID
EXTENSION FOR THE FY26 LONGLINE STRIPING PROGRAM- JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slides on the topic.
The Committee and City staff discussed historic price increases with the program
and contract language regarding extension options.
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Alderman Notz moved to recommend to City Council approval of a bid
extension for the FY26 Longline Striping Program to High Star Traffic in the amount
of $85,000. Alderman Walther seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL OF THE FY26 ROAD SALT
PURCHASE – JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slide on the topic.
The Committee and City staff discussed recent winter seasons and salt utilization.
Alderman Walther moved to recommend to City Council approval of a total
purchase of 1,500 tons of road salt from Morton Salt in the amount of $133,035 for
the FY ‘26 Winter Season. Alderman Notz seconded the motion, which carried
unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID FOR
THE FY26 WATER LEAK DETECTION PROGRAM – DAN MARTIN
Superintendent Martin reviewed the below presentation slide on the topic.
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The Committee and City staff discussed past program budgeting and the MPI
bid process.
Alderman Notz moved to recommend to City Council approval of a three-year
contract with M.E. Simpson Company Inc for Leak Detection Services included in
the FY2026 – FY2028 Operating Capital Budget for the sum of $ 148,750.
Alderman Walther seconded the motion, which carried unanimously.
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5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID
EXTENSION FOR THE FY26 VALVE EXERCISING PROGRAM – DAN MARTIN
Superintendent Martin reviewed the below presentation slide on the topic.
The Committee and City staff discussed past project budgeting and the MPI bid
process.
Alderman Walther moved to recommend to City Council award final one-year
extension of the City’s contract with Wachs Water Services to provide valve
exercising services for the sum of $22,828. Alderman Notz seconded the motion,
which carried unanimously.
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
PROFESSIONAL SERVICES AGREEMENT FOR CITY ENGINEERING SERVICES – BYRON
KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic.
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Alderman Notz moved to recommend to City Council approval of a professional
services agreement for plan review and City engineering services with Gewalt
Hamilton Associates, Inc. in an amount not to exceed $45,000, and authorize the
City Manager to enter into a one-year agreement with two additional one-year
optional renewals. Alderman Walther seconded the motion, which carried
unanimously.
7. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL OF A DESIGN SERVICES
AGREEMENT FOR CHEROKEE STORM SEWER PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic.
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The Committee and City staff discussed the project location, the design scope of
services, design modeling, and the downstream discharge location of the
existing storm sewer system.
Alderman Walther moved to recommend to City Council approval of design
engineering services for the Cherokee Road Storm Sewer Improvements Project
to Christopher B. Burke Engineering, Ltd., and authorize the City Manager to
execute an agreement in the amount of $59,876 to include a 5% contingency in
the amount of $2,994 for a total cost of $62,870. Alderman Notz seconded the
motion, which carried unanimously.
8. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A DESIGN
SERVICES AGREEMENT FOR UPDATES TO THE COMPREHENSIVE BRIDGE INSPECTION
REPORT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
The Committee and City staff discussed the types of inspections completed.
Alderman Notz moved to recommend to City Council approval of structural
engineering services for 2025 Supplemental Bridge Inspections to Wiss, Janney,
Elstner Associates, Inc., and authorize the City Manager to enter Into an
agreement in an amount not to exceed $59,686. Alderman Walther seconded
the motion, which carried unanimously.
III. CIP PROJECT SCHEDULE
There were no Committee discussions.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – APRIL 21, 2025
Director Thomas explained that the next meeting date would be confirmed via
email. Alderman Walther suggested that an update on the Lake & Woodbine
Bridge Project be shared at the next meeting.
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Director Thomas shared an that the Public Works Department received an
American Public Works Association for the Forest Park Boardwalk Project.
VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
6:02 P.M. Alderman Walther seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL APPROVAL OF A BID
EXTENSION FOR THE GENERATOR
MAINTENANCE PROGRAM
GENERATOR MAINTENANCE BID EXTENSION
•The City has 15 emergency generators that provide backup power in the event of a power outage
to critical City facilities
•Contract includes biannual maintenance and annual load bank testing for all units
•Since 2016, the City has entered contracts with a generator maintenance service firm via a
Municipal Partnership Initiative bid process
•Current three-year contract with Midwest Power Industries has ended; option for two, one-year
additional agreements based on performance and cost
•Midwest Power Industries is not proposing any cost increase from their FY25 contract price of
$26,975
•Contract funded through multiple operating building budgets
•Action Requested: PW Committee Recommends City Council Approval of a Bid
Extension to Midwest Power Industries for Generator Maintenance Contract in the
amount of $26,975
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL APPROVAL OF
DEERPATH STREETSCAPE PROJECT
CONTINGENCY FUNDS AND AN
EXTENSION OF THE EXISTING GREEN BAY
& WESTMINSTER TEMPORARY TRAFFIC
SIGNAL AGREEMENT
•Original Budget: $4,400,000 ($2,068,748 grant; $2,331,252 Local)
•Low Bidder D’Land in the amount of $2,990,058
•Breakdown of bid:
•Federal Funding (80/20): $2,356,772 Eligible (Fed:$1,885,417; Local Match: $471,355): $1,885,417
•Local Funding (Match + Ineligible Items): $1,104,641
•IDOT agreements do not include local contingency above award-amount
•Awarding a 10% contingency is consistent with our local construction practices
•Splitting $300,000 contingency 50/50 between IDOT and work payable directly to D’Land
•Contingency for any unforeseen items, or small scope changes
•Unused contingency remains in the Capital Fund
•Current temporary Westminster signal contract expires; seeking extension
Action requested: PW Committee Recommends City Council Consideration to Approve
Agreements and Contingencies for the Deerpath Streetscape Project:
1) Approval of Temporary Traffic Signal Services to John Thomas Inc., and Authorize the City
Manager to Execute an Agreement in the Amount Not to Exceed $52,200. 2) Approval of a
Construction Contingency in the Amount of $150,000 for Invoices to the State of Illinois
Department of Transportation. 3) Approval of a Construction Contingency and Miscellaneous
Services Related to the Project in the Amount of $150,000 to D'Land Construction, LLC.
DEERPATH STREETSCAPE
CONTINGENCY REQUESTS & TRAFFIC SIGNAL EXTENSION
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL APPROVAL OF A
PROJECT CONTINGENCY FOR THE
WHISPERING OAKS SIDEWALK
CONNECTIONS PROJECT (SRTS GRANT)
SAFE ROUTES TO SCHOOL
CONSTRUCTION CONTINGENCY REQUEST
•Whispering Oaks Subdivision (south of Cherokee School)
•City received a Safe Routes to School grant on April 28, 2022 for $140,000
•Project will include addition of ADA ramps and associated crosswalks at 6 intersections
•Construction budget $240,000 (Grant $140,000; City $100,000)
•Recent IDOT State Bid $246,136 ($6,136 overage to be funded from Phase III savings)
•Contingency request will be offset by realized savings on other PW Capital Fund CIP projects
•If necessary, a FY26 supplemental appropriation will be submitted for City Council approval
•IDOT agreements do not include local contingency above award amount
•Awarding a 10% contingency is consistent with our local construction practices
•Contingency for any unforeseen items, or small scope changes
•Unused contingency remains in the Capital Fund
•Targeting construction in June and July
Action requested: PW Committee Recommends City Council Approval of a 10% Construction Contingency for the Safe Routes to School
Project in the Amount of $24,614 for Invoices to the State of Illinois Department of Transportation
CIP PROJECT SUMMARY CHART
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Longline Striping Program Road 100%August – Spring 2025 Complete.
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024 City selected for STP-Shared grant for land-acquisition on
12/1/23, coordination is ongoing.
Waukegan & Westleigh Intersection (Land Acquisition)Road 98%2024
ROW material provided to both City and School District;
coordination and approval process underway.Presented
to City Council on 8/5.
Westleigh Resurfacing (41-Western) Phase I Design Road 50%TBD CC approved on 7/15/24. Actual road construction was
not awarded grant funding but placed on contingency list.
Deerpath Intersection Traffic Light/Crossing Improvements Road / Sidewalk 0%TBD
Recently received one bid over budget. Bid received is
being reviewed in detail to see if we can complete some
scope in-house. Staff will also explore discussions with
Deerpath Streetscape electric contractor.
CBD Infrastructure Improvements Evaluation Streetscape 98%November 2024
Second staff coordination meeting with engineering firm
occurred on April 9 & May 23, 2024; staff has received
draft final report; Engineering to review report and
provide final comments to consultant.
McLennon-Reed Bridge Repairs – Design Bridge 99%Winter 2024 Construction schedule has been changed in order to be
timed concurrently with Lake Woodbine.
McLennon-Reed Bridge Repairs – Construction Bridge 0%Winter 2026/ Spring 2027 Construction schedule has been changed in order
to be timed concurrently with Lake Woodbine.
Lake-Woodbine Bridge Reconstruction – Construction Bridge 0%Winter 2026/ Spring 2027
Construction options discussed with the Finance
Committee on November 12; City Staff received
preliminary announcement from IDOT of additional grant
funding still awaiting official award letter.
Ringwood Bridge Replacement Phase I Design Bridge 15%2024 – 2025 City Council approved agreement w/ engineering firm to
begin Phase I at their December 2nd meeting
ADA Transition Plan Facilities / Right of Way /
Parks 85%April Facility visits completed. First draft of plan in completed.
Staff is working with consulting firm to finalize plan.
Highlighted areas represents the project was updated since the April 7, 2025, PW Committee meeting
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%Spring / Summer 2025 4/7/25 CC reviewed and approved. Working with contractor and
Gorton staff on schedule.
West Park: Tennis Court Construction Parks 40%March – June 2025 CC approved on 11/18/24. Construction underway, completion
expected late May / early June.
Northcroft Park: Handball Courts Installation Parks 0%Spring 2025 Design is complete. Bid opening March 26. Bids surpassed
budget, discussing options with donor. Re-bid in May
Cemetery Ravine Restoration – Design Ravine 90%May – Spring 2025 Design progressing.
Walden Ravine Bed Restoration – Design Ravine 80%May – Summer 2025 Design progressing.
Seminary Ravine Improvements Construction Ravine 0%TBD
City obtaining approximately $1 million in federal grant funding.
Project construction schedule is subject to EPA grant
administering timeline. Staff is working with design consultant on
grant materials.
Ahwahnee Road & Lane Storm Sewer Upgrade Construction Storm Sewer 60%January 2025 – Summer
2025
Construction on Golf Course is substantially complete with only
sod remaining. Work on Ahwahnee Road substantially complete
with crews now working on Ahwahnee Lane.
Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvement Design Storm Sewer 75%May – September Design progressing.
Highlighted projects represents the project was updated since the April 7, 2025, PW Committee meeting
FY25 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline Notes
Water Meter Replacement Purchase & Installation Water 10%FY25-FY29
PWC approved on 10/21 and CC approved on 11/4 for meter
equipment, installation and project management. Shop drawings
and submittals have been approved,working to have antenna
infrastructure and meter software procured and installed.
Watermain Replacements (Field/Spring) & Valve Repairs Water 98%Summer – Fall 2024
PWC reviewed on 5/6/24 and CC bid approval on 5/20/24. Field
Court and Spring Lane construction is complete. Transmission
main valve at 41 & Gage to be replaced week of 4/21.
Highlighted projects represents the project was updated since the April 7, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 5%June – October PWC to review 3/3/25; CC approval 3/17/25
Crack Sealing Program Road 0%Fall 2025 PWC to review 5/5/25; seek CC approval 5/19/25
Concrete Streets Repair Road 5%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25
Annual Longline Striping Program Road 0%Fall 2025 PWC to review 4/7/25; seek CC approval 4/21/25
Waukegan & Westleigh Intersection Improvements -
Construction Engineering Road 0%Summer 2027 PWC to review 12/1/25; seek CC approval 1/19/26
Concrete Sidewalk/Curb Replacement Road / Sidewalk 5%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25
Whispering Oaks Sidewalk Connections Sidewalk 5%June – July Contract currently being awarded by IDOT. Work to be
performed during summer months.
Deerpath Streetscape –Construction Streetscape 25%January – October
Watermain construction complete. North Shore gas
completed their gas main replacement with only
restoration remaining.Streetscape Improvement contract
currently being awarded by IDOT. Streetscape
Improvement construction is anticipated to begin in late-
April. Extensive communication and business outreach
efforts continue. Streetscape project-team meeting with
the Chamber on 4/24/25.
Bank Lane Streetscape Improvements –Design Streetscape 100%January –April
Design complete. PWC to review construction bids
5/5/25; seek CC approval 5/19/25. Construction to begin
June 9.
McClory Bike Path Resurfacing (Westleigh to Ryan)Bike Path 0%July – August PWC to review 3/17/25; seek CC approval 5/5/25
Walden East Bridge Repairs Design Bridge 0%June –April 2026
City issued RFP in early April with a proposal due-date of
April 17. No proposals were received. Initial consultant
feedback was that the design timelines of Mid-September
was not feasible.
Highlighted areas represents the project was updated since the April 7, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Rec Center HVAC RTU Replacements Facility 0%Summer 2025 PWC to review 5/19/25; seek CC approval 6/2/25
Senior Center Air Condenser Replacement Facility 0%Fall 2025 / Winter 2026 Design progressing. Construction bids: PWC to review 7/21/25;
seek CC approval 8/4/25
Waveland Park Picnic Shelter Renovation – Construction Park / Facility 0%Late Summer – Fall 2025
Design is currently progressing and anticipated to be completed
in late April. Construction bid PWC review 6/2/25; CC bid
approval 6/16/25
South Park: Tennis/Basketball Surface Maintenance Parks 0%October Park Board to review 4/15/25; seek CC approval 5/5/25
Forest Park: Playground Equipment Replacement Parks 0%September – October Park Board to review 3/18/25; seek CC approval 4/7/25
Annual Storm Sewer Lining Program Storm Sewer 0%June PWC to review 5/5/25; seek CC approval 5/19/25
Storm Sewer Design Cherokee: Grandview-Forest Hill Storm Sewer 0%May –October PWC to review 4/7/25; seek CC approval 5/5/25. Construction
budgeted with FY27 funding
Griffith Woodland Storm Sewer Construction Storm Sewer 0%Spring / Summer 2026 PWC and CC to review March/April 2026
Highlighted areas represents the project was updated since the April 7, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline Notes
Water Meter Replacement Purchase & Installation Water 5%FY25-FY29
PWC approved on 10/21 and CC approved on 11/4 for meter
equipment, installation and project management.Communication
equipment expected to be installed early summer.
Green Bay Watermain Replacement Design (Linden-Greenwood)Water 5%February – September PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Basswood Watermain Replacement Design (Blackthorn-Westleigh)Water 5%February – September PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Water Plant AHU Coil Replacements Water 0%Summer 2025 PWC to review 4/21/25; seek CC approval 5/5/25.
Elevated Tank Generator Replacement Water 0%Summer 2025 PWC to review 4/21/25; seek CC approval 5/5/25.
Ahwahnee Ln Watermain Replacement (S. of Deerpath)Water 5%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25.
Valve Repairs Water 5%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25.
Elevated Tank Painting Water 0%September – October PWC to review 4/21/25; seek CC approval 5/5/25.
Annual Sanitary Sewer Lining Program Sanitary 0%June PWC to review 5/5/25; seek CC approval 5/19/25.
Manhole Lining and I&I Repairs Sanitary 5%Summer – Fall 2025 PWC reviewed on 2/3/25 and CC approved bid 2/18/25.
Highlighted areas represents the project was updated since the April 7, 2025, PW Committee meeting
PUBLIC COMMENT
NEXT MEETING:
MAY 5, 2025
ADJOURNMENT