PUBLIC WORKS COMMITTEE 2025/04/07 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, APRIL 17, 2025 – 5:00 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ara Goshgarian called the meeting to order at 5:00 P.M. Aldermen
Ted Notz and Richard Walther were in attendance.
Staff attending the meeting included Mike Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works; Chuck Myers, Superintendent of Parks & Forestry; Corey Wierema, Forestry
Supervisor, and Jim Lockefeer, Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MARCH 17, 2025, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the March 17, 2025, Public Works Committee
meeting minutes. Alderman Walther seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID
EXTENSION FOR THE FY26 LONGLINE STRIPING PROGRAM- JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slides on the topic.
The Committee and City staff discussed historic price increases with the program
and contract language regarding extension options.
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Alderman Notz moved to recommend to City Council approval of a bid
extension for the FY26 Longline Striping Program to High Star Traffic in the amount
of $85,000. Alderman Walther seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL OF THE FY26 ROAD SALT
PURCHASE – JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slide on the topic.
The Committee and City staff discussed recent winter seasons and salt utilization.
Alderman Walther moved to recommend to City Council approval of a total
purchase of 1,500 tons of road salt from Morton Salt in the amount of $133,035 for
the FY ‘26 Winter Season. Alderman Notz seconded the motion, which carried
unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID FOR
THE FY26 WATER LEAK DETECTION PROGRAM – DAN MARTIN
Superintendent Martin reviewed the below presentation slide on the topic.
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The Committee and City staff discussed past program budgeting and the MPI
bid process.
Alderman Notz moved to recommend to City Council approval of a three-year
contract with M.E. Simpson Company Inc for Leak Detection Services included in
the FY2026 – FY2028 Operating Capital Budget for the sum of $ 148,750.
Alderman Walther seconded the motion, which carried unanimously.
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5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID
EXTENSION FOR THE FY26 VALVE EXERCISING PROGRAM – DAN MARTIN
Superintendent Martin reviewed the below presentation slide on the topic.
The Committee and City staff discussed past project budgeting and the MPI bid
process.
Alderman Walther moved to recommend to City Council award final one-year
extension of the City’s contract with Wachs Water Services to provide valve
exercising services for the sum of $22,828. Alderman Notz seconded the motion,
which carried unanimously.
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
PROFESSIONAL SERVICES AGREEMENT FOR CITY ENGINEERING SERVICES – BYRON
KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic.
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Alderman Notz moved to recommend to City Council approval of a professional
services agreement for plan review and City engineering services with Gewalt
Hamilton Associates, Inc. in an amount not to exceed $45,000, and authorize the
City Manager to enter into a one-year agreement with two additional one-year
optional renewals. Alderman Walther seconded the motion, which carried
unanimously.
7. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL OF A DESIGN SERVICES
AGREEMENT FOR CHEROKEE STORM SEWER PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic.
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The Committee and City staff discussed the project location, the design scope of
services, design modeling, and the downstream discharge location of the
existing storm sewer system.
Alderman Walther moved to recommend to City Council approval of design
engineering services for the Cherokee Road Storm Sewer Improvements Project
to Christopher B. Burke Engineering, Ltd., and authorize the City Manager to
execute an agreement in the amount of $59,876 to include a 5% contingency in
the amount of $2,994 for a total cost of $62,870. Alderman Notz seconded the
motion, which carried unanimously.
8. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A DESIGN
SERVICES AGREEMENT FOR UPDATES TO THE COMPREHENSIVE BRIDGE INSPECTION
REPORT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
The Committee and City staff discussed the types of inspections completed.
Alderman Notz moved to recommend to City Council approval of structural
engineering services for 2025 Supplemental Bridge Inspections to Wiss, Janney,
Elstner Associates, Inc., and authorize the City Manager to enter Into an
agreement in an amount not to exceed $59,686. Alderman Walther seconded
the motion, which carried unanimously.
III. CIP PROJECT SCHEDULE
There were no Committee discussions.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – APRIL 21, 2025
Director Thomas explained that the next meeting date would be confirmed via
email. Alderman Walther suggested that an update on the Lake & Woodbine
Bridge Project be shared at the next meeting.
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Director Thomas shared an that the Public Works Department received an
American Public Works Association for the Forest Park Boardwalk Project.
VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
6:02 P.M. Alderman Walther seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works