PUBLIC WORKS COMMITTEE 2025/03/17 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 17, 2025 – 5:00 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ara Goshgarian called the meeting to order at 5:00 P.M. Aldermen
Ted Notz and Richard Walther were in attendance.
Staff attending the meeting included Mike Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works, and Jim Lockefeer, Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MARCH 3, 2025, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the March 3, 2025, Public Works Committee
meeting minutes. Alderman Walther seconded the motion, which carried
unanimously.
2. REVIEW OF CURRENT FY25 CIP PROJECT BALANCES – MICHAEL THOMAS
Director Thomas reviewed the below presentation slides on the topic.
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The Committee and City staff discussed the chart, minor edits to the chart that
could be made to make it easier to read, and the many7 projects and staff’s
capacity to complete the projects.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
MCCLORY BIKE PATH RESURFACING (WESTLEIGH TO OLD ELM) – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
The Committee and City staff discussed two access points off the bike path,
widening of the bike path, the grant that is supporting the project, and utilizing
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the City remaining budgeted funds for the project to fund additional bike path
resurfacing.
Alderman Walther moved to recommend to City Council award of the low bid
for the McClory Bike Path Resurfacing Project to Maneval Construction, and
authorize the City Manager to execute an agreement in the amount of $236,664
as well as approving a 10% contingency in the amount of $23,666 for a total cost
of $260,330. Alderman Notz seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
AHWAHNEE LN WATERMAIN REPLACEMENT (S. OF DEERPATH) – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
The Committee and City staff discussed the project scope of work.
Alderman Notz moved to recommend to City Council award of bid for the
Ahwahnee Lane Watermain Replacement project to DiMeo Brothers., Inc., and
authorize the City Manager to execute an agreement in the amount of $579,800
and a 10% contingency in the amount of $57,980 for a total project cost of
$637,780. Alderman Walther seconded the motion, which carried unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
ANNUAL CONCRETE STREET, CURB, AND SIDEWALK PROGRAMS – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
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The Committee and City staff discussed staff’s management and selection
process of sidewalks to be replaced and the contract extension and negotiation
process.
Alderman Notz moved to recommend to City Council approval of a second-
year renewal with Schroeder & Schroeder, Inc., for the 2025 Concrete Streets,
Curb, and Sidewalk Replacement Project, and authorize the City Manager to
execute an agreement in the amount not to exceed $215,000. Alderman
Walther seconded the motion, which carried unanimously.
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A PHASE III
ENGINEERING SERVICES AGREEMENT FOR THE WHISPERING OAKS SIDEWALK
CONNECTIONS (SRTS GRANT) – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic.
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The Committee and City staff discussed the grant funding supporting the project
and the status of contingency with the agreement.
Alderman Notz moved to recommend to City Council award Phase III
Construction Engineering Services for the Safe Routes to School Project to Clark
Dietz, Inc., and authorize the City Manager to execute an agreement in an
amount not to exceed $43,100. Alderman Walther seconded the motion, which
carried unanimously.
7. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
GORTON COMMUNITY CENTER PATIO & DROP-IN CENTER REPLACEMENT PROJECT –
JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slides on the topic.
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The Committee and City staff discussed the age of the existing infrastructure and
Gorton communities share of the budget as it relates to the patio. Staff
explained that follow up conversations would occur with City Manager Wicha on
connecting with Gorton staff in potentially requesting a funding increase.
Assistant Director Lockefeer explained that he would follow up with the
Committee via email after that discussion occurs.
Alderman Walther moved to recommend to City Council award of bid for the
Gorton Patio & Drop-In Center Replacement Project to Efraim Carlson
Construction in the amount of $385,000 to include a 10% contingency in the
amount of $38,000 for a total cost of $423,000. Alderman Notz seconded the
motion, which carried unanimously.
8. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
ELAWA BARN DOOR IMPROVEMENT PROJECT – JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slide on the topic.
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The Committee and City staff discussed the project scope and timing.
Alderman Notz moved to recommend to City Council award of bid for the Elawa
Barn Doors Improvement Project to Efraim Carlson Construction in the amount of
$38,000 to include a 10% contingency in the amount of $4,000 for a total cost of
$42,000. Alderman Walther seconded the motion, which carried unanimously.
9. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL UPDATES TO THE FY26
WATER FUND CAPITAL EQUIPMENT – JIM LOCKEFEER
Assistant Director Lockefeer and Director Thomas reviewed the below
presentation slides on the topic.
The Committee and City staff discussed the timing of the orders and when staff
expects to receive the new equipment.
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Alderman Walther moved to recommend to City Council approve the FY26
Capital Equipment Program. Alderman Notz seconded the motion, which
carried unanimously.
III. CIP PROJECT SCHEDULE
There were no Committee discussions.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – APRIL 7
Director Thomas explained that the next meeting date would be confirmed via
email.
VI. ADJOURNMENT
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Alderman Notz moved to adjourn the meeting of the Public Works Committee at
6:07 P.M. Alderman Walther seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works