PUBLIC WORKS COMMITTEE 2025/09/15 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, SEPTEMBER 15, 2025 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
TED NOTZ, CHAIRMAN
RICHARD WALTHER
NANCY NOVIT
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE JULY 7, 2025, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN
IDOT JOINT FUNDING AGREEMENT FOR THE WAUKEGAN & EVERETT
INTERSECTION PROJECT – BYRON KUTZ
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
DESIGN ENGINEERING SERVICES AGREEMENT FOR THE WALDEN LANE EAST
BRIDGE REPAIR PROJECT – BYRON KUTZ
III. CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – TBD
VI. ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE JULY 7, 2025, PUBLIC
WORKS COMMITTEE MEETING MINUTES
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, JULY 7, 2025 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ted Notz called the meeting to order at 5:30 P.M. Alderman Richard
Walther was in attendance. Alderman Nancy Novit was not in attendance.
Staff attending the meeting included Corey Wierema, Superintendent of Public
Works; Matt Brugioni, Superintendent of Public Works, and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE JUNE 2, 2025, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Walther moved to approve the June 2, 2025, Public Works Committee
meeting minutes. Chairman Notz seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID FOR
SPRUCE & SHERIDAN LIFT STATION CONTROL PANEL REPLACEMENT PROJECT – JIM
LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slide on the topic.
The Committee and City staff discussed the project schedule and the difference
between the pricing received from the two bidders.
Alderman Walther moved to Recommend City Council award of bid to
Wunderlich Malec for the Spruce & Sheridan Panel Replacement Project in the
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Amount of $54,800, to Include a 5% Contingency in the amount of $2,740 for a
Total Cost of $57,540. Chairman Notz seconded the motion, which carried
unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN IDOT
LOCAL AGENCY FUNDING AGREEMENT FOR THE LAKE-WOODBINE PROJECT –
BYRON KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic.
The Committee and City staff discussed project timing, the presentation to City
Council, the current project estimate versus the estimate that was submitted to
IDOT, the IDOT bid process, and IDOT bid acceptance.
Alderman Walther moved to recommend to City Council approval of a
Resolution for a Joint Funding Agreement for federally funded construction with
the State of Illinois Department of Transportation for construction of the Lake
Woodbine Bridge Project, Section Number 12-00094-00-BR, for a local match
estimated at $1,212,952, and authorize the City Manager to execute required
agreements and additional paperwork as required by IDOT related to work on
this project. Chairman Notz seconded the motion, which carried unanimously.
III. CIP PROJECT SUMMARY CHART
The Committee and City staff discussed the below presentation slides.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – TBD
Assistant Director Lockefeer explained that Director Thomas would coordinate
the next meeting date via email.
VI. ADJOURNMENT
Alderman Walther moved to adjourn the meeting of the Public Works
Committee at 6:04 P.M. Alderman Notz seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL APPROVAL OF AN
IDOT JOINT FUNDING AGREEMENT FOR
THE WAUKEGAN & EVERETT INTERSECTION
PROJECT
WAUKEGAN & EVERETT JOINT FUNDING AGREEMENT FOR
FEDERALLY FUNDED RIGHT-OF-WAY WITH IDOT
Add dedicated right turn lane from
southbound Waukegan to westbound
Everett
Lengthen (restripe) left turn lane
westbound Everett to southbound
Waukegan
Lengthening the left turn lane
eastbound Everett to northbound
Waukegan
Lengthening the right turn lane
eastbound Everett to southbound
Waukegan
Add dedicated right turn lane from
westbound Everett to northbound
Waukegan
WAUKEGAN & EVERETT JOINT FUNDING AGREEMENT FOR
FEDERALLY FUNDED RIGHT-OF-WAY WITH IDOT
•Received two construction grants for total of $3,989,948 ($875,440 for ROW)
•Joint Funding agreement required before utilizing federal funds
•Local match~ $218,860 (excluding construction and construction engineering)
•City match funding available May 1, 2026
•Tentative construction schedule : Spring– Fall 2028
•Specific ‘Action Requested’ language may be revised prior to Council Approval
based on ongoing IDOT coordination
•Donations could offset some of the costs
Action requested: PW Committee Recommends Approval of a Resolution for a Joint Funding Agreement
for Federally Funded Right-of-Way with the state of Illinois Department of Transportation for the
Waukegan & Everett Project, Section Number 11-00091-00-CH, for a Local Match Estimated at $218,860,
and Authorize the City Manager to Execute Required Agreements and Additional Paperwork as Required
by IDOT Related to Work on This Project
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL APPROVAL OF A
DESIGN ENGINEERING SERVICES
AGREEMENT FOR THE WALDEN LANE EAST
BRIDGE REPAIR PROJECT
WALDEN LANE EAST BRIDGE REPAIRS
DESIGN ENGINEERING SERVICES
•Stone loss at east abutment, displacement of west abutment
•Channel repairs and slope stabilization necessary
•Construction: Summer 2026 (FY2027)
•Currently unfunded Priority 1 project ($900,000)
WALDEN LANE EAST BRIDGE REPAIRS
DESIGN ENGINEERING SERVICES
•Staff initiated RFP process; 4 proposals received
•GSG- References were checked and positive
•FY2026 Budget: $90,000
•Consultant will confirm construction cost estimates prior to November 10, Finance Committee Meeting
•Action requested: PW Committee Recommends City Council Approval of Design Engineering Services
for the Walden Lane East Bridge Repairs Project to GSG Consultants, Inc., and Authorize the City
Manager to Execute an Agreement in the Amount of $85,910 to Include a Contingency in the Amount of
$4,090 for a Total Cost of $90,000
Consultant Firm Proposal Amount
GSG $85,910
WJE- Kimley Horn $174,100
BLA $203,090
Atlas $264,224
CIP PROJECT SUMMARY CHART
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Highlighted areas represents the project was updated since the July 7, 2025, PW Committee meeting
Project Asset Category % Complete Project Timeline Notes
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024
City selected for STP-Shared grant for land-acquisition on
12/1/23. ROW Funding Agreements will be presented to
CC in October.
Waukegan & Westleigh Intersection (Land Acquisition)Road 100%2024 Presented to City Council on 8/5. Approval process
complete.
Westleigh Resurfacing (41-Western) Phase I Design Road 65%TBD CC approved on 7/15/24. Actual road construction was
not awarded grant funding but placed on contingency list.
Deerpath Intersection Traffic Light/Crossing Improvements Road / Sidewalk 0%TBD Recently received one bid over budget. Staff initiated
discussions with Deerpath Streetscape electric contractor.
CBD Infrastructure Improvements Evaluation Streetscape 98%November 2024 Staff has received draft final report; Engineering to review
report and provide final comments to consultant.
McLennon-Reed Bridge Repairs – Design Bridge 99%Winter 2024 Construction schedule has been changed in order to be
timed concurrently with Lake Woodbine.
McLennon-Reed Bridge Repairs – Construction Bridge 0%Winter 2026 – Fall 2026 Construction schedule has been changed in order
to be timed concurrently with Lake Woodbine.
Lake-Woodbine Bridge Reconstruction – Construction Bridge 0%Winter 2026 – Fall 2026
City Staff received announcement from IDOT of additional
grant funding. Project is tentatively scheduled for the
IDOT September bid opening.
Ringwood Bridge Replacement Phase I Design Bridge 20%2024 – 2025
City Council approved agreement w/ engineering firm to
begin Phase I at their December 2nd meeting. Staff
presented update to CC on 9/2.
ADA Transition Plan Facilities / Right of Way /
Parks 85%September Final draft of plan is complete. New HR Director to
review final draft.
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Highlighted projects represents the project was updated since the July 7, 2025, PW Committee meeting
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%September 2025 4/7/25 CC reviewed and approved. Working with contractor and
Gorton staff on schedule.
West Park: Tennis Court Construction Parks 100%July Complete
Cemetery Ravine Restoration – Design Ravine 95%May – Spring 2025 Design progressing. Submitted for IEPA grant application in mid-
July.
Walden Ravine Bed Restoration – Design Ravine 80%May – Summer 2025 Design progressing.
Seminary Ravine Improvements Construction Ravine 0%TBD
City obtaining approximately $1 million in federal grant funding.
Project construction schedule is subject to EPA grant
administering timeline. Staff is working with design consultant on
grant materials.
Ahwahnee Road & Lane Storm Sewer Upgrade Construction Storm Sewer 100%January 2025 – August 2025 Complete.
Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvement Design Storm Sewer 80%May – September Design progressing.
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Highlighted areas represents the project was updated since the July 7, 2025, PW Committee meeting
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 99%June – October Punchlist and patching is remaining.
Crack Sealing Program Road 100%July Complete.
Concrete Streets Repair Road 100%Summer 2025 Complete.
Annual Longline Striping Program Road 100%Summer 2025 CC approved 4/21/25
Waukegan & Westleigh Intersection Improvements -
Construction Engineering Road 0%Summer 2027 PWC to review 12/1/25; seek CC approval 1/19/26
Concrete Sidewalk/Curb Replacement Road / Sidewalk 100%Summer 2025 Complete.
Whispering Oaks Sidewalk Connections Sidewalk 95%June – July Work complete with minor punchlist and restoration
remaining.
Deerpath Streetscape –Construction Streetscape 60%January – October
The road is now fully closed between Oakwood and
Western.Streetscape Improvement work is now focusing
on masonry walls, curb, and sidewalk.Extensive
communication and business outreach efforts continue.
Bank Lane Streetscape Improvements – Design Streetscape 100%January – April Complete.
McClory Bike Path Resurfacing (Westleigh to Ryan)Bike Path 100%July Complete.
Walden East Bridge Repairs Design Bridge 0%June – April 2026 Initial proposals were over budget. Staff revising RFP and
will resubmit.
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Highlighted areas represents the project was updated since the July 7, 2025, PW Committee meeting
Project Asset Category % Complete Project Timeline Notes
Rec Center HVAC RTU Replacements Facility 100%August Complete
Senior Center Air Condenser Replacement Facility 0%Spring 2026
Design progressing. Construction bids: PWC to review 7/21/25;
seek CC approval 8/4/25. In the process of redesigning
equipment needs based on industry regulations
South Park: Tennis/Basketball Surface Maintenance Parks 100%June Complete.
Waveland: Tennis/Basketball Surface Maintenance Parks 100%June Complete.
Waveland Park Pavilion Project Parks 0%Fall 2025 Project bid award to be reviewed by City Council 9/15/25.
Forest Park: Playground Equipment Replacement Parks 0%September - October Park Board approved 3/18/25; CC approved 4/7/25, Sept. start
Annual Storm Sewer Lining Program Storm Sewer 15%October Will be completed by mid-October.
Storm Sewer Design Cherokee: Grandview-Forest Hill Storm Sewer 50%May – October PWC reviewed 4/7/25; CC approved 5/5/25. Construction
budgeted with FY27 funding
Griffith Woodland Storm Sewer Construction Storm Sewer 0%Spring / Summer 2026 PWC and CC to review March/April 2026
FY26 CIP PROJECT SUMMARY CHART – WATER FUND
Highlighted areas represents the project was updated since the July 7, 2025, PW Committee meeting
Project Asset Category % Complete Project Timeline Notes
Water Meter Replacement Purchase & Installation Water 5%FY25-FY29
PWC approved on 10/21 and CC approved on 11/4 for meter
equipment, installation and project management.. Antenna
installations are almost complete (one site remains). Working
with Comms Department on installation communications.
Green Bay Watermain Replacement Design (Linden-Greenwood)Water 50%February – September PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Design work is now underway.
Basswood Watermain Replacement Design (Blackthorn-Westleigh)Water 50%February – September PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Design work is now underway.
Water Plant AHU Coil Replacements Water 10%Late Summer 2025 CC approved 6/2/25. Coordinating work with contractor.
Elevated Tank Generator Replacement Water 10%Winter 2026 CC approved 6/2/25. Coordinating work with contractor.
Ahwahnee Ln Watermain Replacement (S. of Deerpath)Water 100%Summer 2025 Complete.
Valve Repairs Water 100%Summer 2025 Complete.
Elevated Tank Painting Water 10%September – October CC approved 6/2/25. Coordinating work with contractor.
Annual Sanitary Sewer Lining Program Sanitary 15%October Will be completed by mid-October.
Manhole Lining and I&I Repairs Sanitary 100%Summer – Fall 2025 Complete
PUBLIC COMMENT
NEXT MEETING:
TBD
ADJOURNMENT