PUBLIC WORKS COMMITTEE 2025/07/07 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, JULY 7, 2025 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
TED NOTZ, CHAIRMAN
RICHARD WALTHER
NANCY NOVIT
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE JUNE 2, 2025, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
BID FOR SPRUCE & SHERIDAN LIFT STATION CONTROL PANEL REPLACEMENT
PROJECT – JIM LOCKEFEER
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN
IDOT LOCAL AGENCY FUNDING AGREEMENT FOR THE LAKE-WOODBINE
PROJECT – BYRON KUTZ
III. CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – TBD
VI. ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE JUNE 2, 2025, PUBLIC
WORKS COMMITTEE MEETING MINUTES
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, JUNE 2, 2025 – 3:45 P.M.
WATER PLANT
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ted Notz called the meeting to order at 3:45 P.M. Aldermen Richard
Walther and Nancy Novit were in attendance.
Staff attending the meeting included Mike Thomas, Director of Public Works; Dan
Martin, Superintendent of Public Works; Chuck Myer, Superintendent of Parks &
Forestry; Corey Wierema, Forestry Supervisor; Matt Brugioni, Streets Supervisor;
Brian Pogachnik, Sanitation Supervisor, and Jim Lockefeer, Assistant Director of
Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MAY 19, 2025, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Walther moved to approve the May 19, 2025, Public Works Committee
meeting minutes. Alderman Novit seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID FOR
THE RECREATION CENTER HVAC ROOFTOP UNIT REPLACEMENT PROJECT – JIM
LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slide on the topic.
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The Committee and City staff discussed the location of the alternate work
associated with the rooftop condenser and future building capital replacement
considerations for the Recreation Center.
Alderman Novit moved to recommend to City Council Award of bid to o Cahill
for Recreation Center Rooftop HVAC Unit Replacements Project in the Amount
of $34,450, to Include a 10% Contingency in the amount of $3,500 for a Total Cost
of $38,950. Alderman Walther seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID
EXTENSION FOR THE ANNUAL HVAC MAINTENANCE AGREEMENT – JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slides on the topic.
The Committee and City staff discussed the extension contract language.
Alderman Walther moved to recommend to City Council award of bid extension
for the HVAC Preventative Maintenance Contract to MK Industries Inc., in the
amount of $63,855. Alderman Novit seconded the motion, which carried
unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN
AGREEMENT FOR RECYCLING PROCESSING SERVICES – DAN MARTIN
Superintendent Martin reviewed the below presentation slides on the topic.
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The Committee and City staff discussed the cost per ton to dispose of refuse
versus recycling materials, anticipated operational budget savings, changes to
Sanitation Section operations in accommodating the new agreement, the LRS
Northbrook processing facility, and impacts to recycling commodity pricing.
Alderman Walther moved to recommend to City Council to Waive the Public Bid
Process and Award the Five-Year Contract for Recycling Material Processing
Services to Lakeshore Recycling Systems for a Total Cost of $650,000. Alderman
Novit seconded the motion, which carried unanimously.
III. CIP PROJECT SUMMARY CHART
The Committee and City staff discussed the below presentation slides.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – TBD
Director Thomas explained that he would look to coordinate the next meeting
date via email.
VI. ADJOURNMENT
Alderman Novit moved to adjourn the meeting of the Public Works Committee
at 4:31 P.M. Alderman Walther seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL APPROVAL OF A BID
FOR SPRUCE & SHERIDAN LIFT STATION
CONTROL PANEL REPLACEMENT PROJECT
SPRUCE & SHERIDAN LIFT STATION
PUMP CONTROL PANEL REPLACEMENT
•FY26 Budget - $50,000 Water Plant Operating Capital
•The Spruce & Sheridan Sanitary Sewer Lift Station, originally built in 1986, receives most of
the sanitary sewer waste from homes and businesses between Green Bay Rd, Sheridan Rd,
and Westminster
•The panel controls the pumps and communicates with the Water Plant
•The panel was last replaced in 2000; it is well past its useful life and has no replacement parts
or support available
•Public Bid Process; 2 bids received
•Wunderlich Malec is the Water Plant’s SCADA network manager and has done work for the
City since 2017
•Budget overage will be covered from other Water Plant Operating Capital savings
•Action Requested: PW Committee Recommends City Council Award of bid to
Wunderlich Malec for the Spruce & Sheridan Pump Replacement Project in the
Amount of $54,800, to Include a 5% Contingency in the amount of $2,740 for a
Total Cost of $57,540.
Firm Total Bid $
Wunderlich Malec $54,800
IPS $334,100
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL APPROVAL OF AN
IDOT LOCAL AGENCY FUNDING
AGREEMENT FOR THE LAKE-WOODBINE
PROJECT
LAKE WOODBINE BRIDGE JOINT FUNDING AGREEMENT FOR
FEDERALLY FUNDED CONSTRUCTION WITH IDOT
•Received two construction grants for total of $3,680,000
•Use of Federal funds requires project to be bid by IDOT on State bidding
•IDOT requires funding agreements executed by City prior to bid opening
•Local match~ $1,212,952 (excluding construction engineering and contingency)
•Bid opening – September 19, 2025
•Tentative construction schedule : January 2026 – October 2026
•Specific ‘Action Requested’ language may be revised prior to Council Approval based on ongoing IDOT coordination
•Action requested: PW Committee Recommends Approval of a Resolution for a Joint Funding
Agreement for Federally Funded Construction with the state of Illinois Department of Transportation
for Construction of the Lake Woodbine Bridge Project, Section Number 12-00094-00-BR, for a Local
Match Estimated at $1,212,952, and Authorize the City Manager to Execute Required Agreements and
Additional Paperwork as Required by IDOT Related to Work on This Project
CIP PROJECT SUMMARY CHART
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024 City selected for STP-Shared grant for land-acquisition on
12/1/23, coordination is ongoing.
Waukegan & Westleigh Intersection (Land Acquisition)Road 95%2024
ROW documents provided to both City and School
District; coordination and approval process
underway.Presented to City Council on 8/5.
Westleigh Resurfacing (41-Western) Phase I Design Road 60%TBD CC approved on 7/15/24. Actual road construction was
not awarded grant funding but placed on contingency list.
Deerpath Intersection Traffic Light/Crossing Improvements Road / Sidewalk 0%TBD Recently received one bid over budget. Staff initiated
discussions with Deerpath Streetscape electric contractor.
CBD Infrastructure Improvements Evaluation Streetscape 98%November 2024
Second staff coordination meeting with engineering firm
occurred on April 9 & May 23, 2024; staff has received
draft final report; Engineering to review report and
provide final comments to consultant.
McLennon-Reed Bridge Repairs – Design Bridge 99%Winter 2024 Construction schedule has been changed in order to be
timed concurrently with Lake Woodbine.
McLennon-Reed Bridge Repairs – Construction Bridge 0%Winter 2026 – Fall 2026 Construction schedule has been changed in order
to be timed concurrently with Lake Woodbine.
Lake-Woodbine Bridge Reconstruction –Construction Bridge 0%Winter 2026 – Fall 2026 City Staff received announcement from IDOT of additional
grant funding. Staff presented at CC on 6/16/25.
Ringwood Bridge Replacement Phase I Design Bridge 15%2024 – 2025 City Council approved agreement w/ engineering firm to
begin Phase I at their December 2nd meeting
ADA Transition Plan Facilities / Right of Way /
Parks 85%September Final draft of plan is complete. New HR Director to
review final draft.
Highlighted areas represents the project was updated since the June 2, 2025, PW Committee meeting
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%Late Summer / Fall 2025 4/7/25 CC reviewed and approved. Working with contractor and
Gorton staff on schedule.
West Park: Tennis Court Construction Parks 95%March – June 2025 CC approved on 11/18/24. Asphalt complete, surface coating
underway.
Northcroft Park: Handball Courts Installation Parks 0%Fall 2025 Bid opening June 11. Bids came in higher than the donor amount.
Donor is reconsidering / evaluating project options.
Cemetery Ravine Restoration – Design Ravine 90%May – Spring 2025 Design progressing.
Walden Ravine Bed Restoration – Design Ravine 80%May – Summer 2025 Design progressing.
Seminary Ravine Improvements Construction Ravine 0%TBD
City obtaining approximately $1 million in federal grant funding.
Project construction schedule is subject to EPA grant
administering timeline. Staff is working with design consultant on
grant materials.
Ahwahnee Road & Lane Storm Sewer Upgrade Construction Storm Sewer 80%January 2025 –July 2025
Sewer work on Ahwahnee Road and Ahwahnee Lane is complete
with curb-gutter complete on Ahwahnee Road. Curb-gutter on
Ahwahnee Lane will be complete the week of July 7th. All paving
to be complete by end of the month.
Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvement Design Storm Sewer 75%May – September Design progressing.
Highlighted projects represents the project was updated since the June 2, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 80%June – October
Work began week of May 5 with all curb work (initial
phase) complete. Pavement grinding complete and now
paving has started.
Crack Sealing Program Road 0%July Expected to begin in July.
Concrete Streets Repair Road 100%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25. Work
substantially complete.
Annual Longline Striping Program Road 85%Summer 2025 CC approved 4/21/25
Waukegan & Westleigh Intersection Improvements -
Construction Engineering Road 0%Summer 2027 PWC to review 12/1/25; seek CC approval 1/19/26
Concrete Sidewalk/Curb Replacement Road / Sidewalk 100%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25. Work
substantially complete.
Whispering Oaks Sidewalk Connections Sidewalk 90%June – July Contract has been awarded by IDOT. Work substantially
complete with only signage installation remaining.
Deerpath Streetscape –Construction Streetscape 30%January – October
The road is now fully closed between Oakwood and
Western.Streetscape Improvement work is now focusing
on irrigation, electric, and masonry walls.Extensive
communication and business outreach efforts continue.
Bank Lane Streetscape Improvements – Design Streetscape 100%January – April
Design complete and bids received. PWC to review
construction bids 5/5/25; seek CC approval 5/19/25.
Construction to begin June 9.
McClory Bike Path Resurfacing (Westleigh to Ryan)Bike Path 5%July
PWC reviewed 3/17/25; CC approved 5/5/25.
Construction to begin late July and to be completed prior
to the beginning of the school year. Letters has been sent
to residences along the bike detour route.
Walden East Bridge Repairs Design Bridge 0%June –April 2026 Revised RFP has been issued and proposals are being
reviewed.
Highlighted areas represents the project was updated since the June 2, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Rec Center HVAC RTU Replacements Facility 0%Summer 2025 CC approved 6/16/25.
Senior Center Air Condenser Replacement Facility 0%Fall 2025 / Winter 2026 Design progressing. Construction bids: PWC to review 7/21/25;
seek CC approval 8/4/25
Waveland Park Picnic Shelter Renovation – Construction Park / Facility 0%Late Summer – Fall 2025 Construction bid PWC review 7/21/25; CC bid approval 8/4/25
South Park: Tennis/Basketball Surface Maintenance Parks 100%June Complete.
Waveland: Tennis/Basketball Surface Maintenance Parks 100%June Complete.
Forest Park: Playground Equipment Replacement Parks 0%September – October Park Board approved 3/18/25; CC approved 4/7/25, Sept. start
Annual Storm Sewer Lining Program Storm Sewer 0%August PWC to review 5/5/25; seek CC approval 5/19/25
Storm Sewer Design Cherokee: Grandview-Forest Hill Storm Sewer 15%May –October PWC reviewed 4/7/25; CC approved 5/5/25. Construction
budgeted with FY27 funding
Griffith Woodland Storm Sewer Construction Storm Sewer 0%Spring / Summer 2026 PWC and CC to review March/April 2026
Highlighted areas represents the project was updated since the June 2, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline Notes
Water Meter Replacement Purchase & Installation Water 5%FY25-FY29
PWC approved on 10/21 and CC approved on 11/4 for meter
equipment, installation and project management.. Antenna
installations are almost complete (two sites remain). Working
with Comms Department on installation communications.
Green Bay Watermain Replacement Design (Linden-Greenwood)Water 15%February – September PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Design work is now underway.
Basswood Watermain Replacement Design (Blackthorn-Westleigh)Water 15%February – September PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Design work is now underway.
Water Plant AHU Coil Replacements Water 10%Summer 2025 CC approved 6/2/25. Coordinating work with contractor.
Elevated Tank Generator Replacement Water 10%Summer 2025 CC approved 6/2/25.Coordinating work with contractor.
Ahwahnee Ln Watermain Replacement (S. of Deerpath)Water 99%Summer 2025
PWC reviewed 3/17/25; CC approved 4/7/25. Watermain
installation is substantially complete with pavement restoration
remaining.
Valve Repairs Water 100%Summer 2025 PWC reviewed 3/17/25; CC approved 4/7/25. This work is
complete.
Elevated Tank Painting Water 10%September – October CC approved 6/2/25. Coordinating work with contractor.
Annual Sanitary Sewer Lining Program Sanitary 0%August CC approved 5/19/25.
Manhole Lining and I&I Repairs Sanitary 60%Summer – Fall 2025
PWC reviewed on 2/3/25 and CC approved bid 2/18/25.
Cleaning, televising,and lining of sewers complete, with manhole
lining in mid July
Highlighted areas represents the project was updated since the June 2, 2025, PW Committee meeting
PUBLIC COMMENT
NEXT MEETING:
TBD
ADJOURNMENT