PUBLIC WORKS COMMITTEE 2025/05/19 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MAY 19, 2025 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
TED NOTZ, CHAIRMAN
NANCY NOVIT
RICHARD WALTHER
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MAY 5, 2025, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
BID FOR WATER PLANT AIR HANDLER COIL REPLACEMENT PROJECT – DAN
MARTIN
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
BID FOR THE WATER PLANT ELEVATED TANK PAINTING PROJECT – DAN
MARTIN
III. CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – TBD
VI. ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE MAY 5, 2025, PUBLIC
WORKS COMMITTEE MEETING MINUTES
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, MAY 5, 2025 – 5:00 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ara Goshgarian called the meeting to order at 5:00 P.M. Aldermen
Ted Notz and Richard Walther were in attendance.
Staff attending the meeting included Mike Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works; Chuck Myers, Superintendent of Parks & Forestry; Matt Brugioni, Streets
Supervisor, and Jim Lockefeer, Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 21, 2025, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Walther moved to approve the April 21, 2025, Public Works Committee
meeting minutes. Alderman Notz seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID FOR
THE BANK LANE STREETSCAPE ENHANCEMENT PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic.
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The Committee and City staff discussed the bid options for day-time, day-time
hybrid, and night-time work options, impacts of the projects to the adjacent
property owners and businesses, general construction impacts, construction work
hours for the various options.
Alderman Notz moved to recommend to City Council l award of the low bid for
the Bank Lane Streetscape Project: 1) to D'Land Construction, LLC. and authorize
the City Manager to execute an agreement in the amount of $1,264,094 and a
10% Contingency in the Amount of $126,410 for a total project cost of $1,415,504.
2) Approval of part-time construction inspection services for the Bank Lane
Streetscape Project to Thomas Engineering Group and authorize the City
Manager to execute an agreement in the amount not to exceed $50,000.
Alderman Walther seconded the motion, which carried unanimously.
There was Committee consensus in directing staff to explore private business cost
sharing of the cost difference between the day-time and the day-time hybrid
options. The Committee was supportive of the hybrid option if a business or
businesses would be willing to fund the increased cost.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL OF A BID FOR THE FY26
STORM & SANITARY SEWER LINING – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
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The Committee and City staff discussed water main utility lining, areas in town
that have been lined, maps outlining areas that have lined versus not lined, and
the project budget.
Alderman Walther moved to recommend to City Council award the renewal for
the 2025 Sewer Lining Program to Hoerr Construction, Inc., and authorize the City
Manager to execute an agreement in the amount not to exceed $639,031.
Alderman Notz seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A IDOT
RESOLUTION TO UTILIZE ADDITIONAL REBUILD ILLINOIS FUNDS FOR THE RINGWOOD
BRIDGE PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
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Alderman Notz moved to recommend to City Council approval of an Illinois
Department of Transportation Resolution appropriating $109,144 in Rebuild Illinois
Funds (RBI) funds to be used for Phase I design engineering services of the
Ringwood Bridge Project. Alderman Walther seconded the motion, which
carried unanimously.
5. REVIEW OF THE IDOT ONWENTSIA STORM SEWER PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
The Committee and City staff discussed project timing, location of the proposed
storm sewer, and the existing storm sewer.
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6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID FOR
COMPOST & RECYCLING CENTER COMPOST SERVICES – DAN MARTIN
Superintendent Martin reviewed the below presentation slide on the topic.
Alderman Notz moved to recommend to City Council award of bid to Thelen
Materials for the Compost Center’s Yardwaste Transfer Agreement included in
the FY2026 – FY 2030 for the sum of $545,000. Alderman Walther seconded the
motion, which carried unanimously.
7. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A BID FOR
A REPLACEMENT WATER PLANT ELEVATED TANK GENERATOR – DAN MARTIN
Superintendent Martin reviewed the below presentation slide on the topic.
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The Committee and City staff discussed the location of the generator.
Alderman Walther moved to recommend to City Council award of bid to
Midwest Power Industry Inc for the Elevated Tank Generator Replacement
Project in the amount of $54,403, to include a 10% contingency in the amount of
$5,249 for a total cost of $59,652. Alderman Notz seconded the motion, which
carried unanimously.
8. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
PROFESSIONAL SERVICES AGREEMENT FOR WATER PLANT TECH SUPPORT – DAN
MARTIN
Superintendent Martin reviewed the below presentation slide on the topic.
The Committee and City staff discussed management of the City’s generators
and how the City identifies generators for replacement with Capital
Improvement Plan, the Elawa generator, the generator proposed for the new
Police Station, and generator security.
Alderman Notz moved to Recommends City Council award of contract to
Veolia for technical support services included in the FY2026 – FY2030 operating
budget for the sum of $119,950. Alderman Walther seconded the motion, which
carried unanimously.
III. CIP PROJECT SUMMARY CHART
There were no Committee discussions.
IV. PUBLIC COMMENT
There was no Public Comment.
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V. NEXT MEETING – MAY 19, 2025
Director Thomas explained that the next meeting date would be confirmed via
email.
VI. ADJOURNMENT
Alderman Walther moved to adjourn the meeting of the Public Works
Committee at 6:05 P.M. Alderman Notz seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
OF A BID FOR WATER PLANT AIR
HANDLER COIL REPLACEMENT PROJECT
WATER PLANT AIR HANDLER COOLING COIL REPLACEMENT
•FY26 CIP Budget - $100,000
•The Water Plant air handling unit uses Lake Michigan raw water to cool the electrical
switchgear, high lift, and low lift pump rooms. Its cooling coil has undergone multiple
repairs in recent years and is now beyond repair
•Ensures proper cooling for critical power infrastructure
•Public bid process; five bids received on May 1, 2025
•FabTech WasteWater Solutions references were favorable.They have done similar work for
Village of North Aurora, Forest Preserves of Cook County and the City of Chicago Water
Treatment Plants
•Pending City Council approval, coil has a four-week lead time and installation estimated to
take one week
•Action Requested: PW Committee Recommends City Council Award of bid to
FabTech WasteWater Solutions for Water Plant Air Handler Cooling Coil Project
in the Amount of $44,000, to Include a 10% Contingency in the amount of $4,400
for a Total Cost of $48,400
Firm Total Bid $
FabTech WasteWater Solutions $44,000
Oak Brook Mechanical $47,800
MK Industries $60,775
AMS Mechanical $75,000
Mecconn Industries $145,600
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
OF A BID FOR THE WATER PLANT
ELEVATED TANK PAINTING PROJECT
ELEVATED TANK SPOT PAINTING
•FY26 CIP Budget - $120,000
•Elevated Tank, installed in 1988, is used for storing 1.5 million gallons of drinking water as well
as providing pressure to the distribution system
•2011 was last time the Elevated Tank's interior and exterior was overcoated
•Comprehensive inspections were conducted by McMahon Associates (2021) and KLM Engineering
(April 2024), identifying need for approx. 500 sq ft of interior and 400 sq ft of exterior spot
repairs and coating to maintain tanks integrity
•In 2024, project bids were solicited, with the lowest bid at $101,700, exceeding the engineer’s
original estimate of $60,000. To cover the cost overage, the FY26 budget was increased to
$120,000
•Public bid process; three bids received on May 1, 2025
Firm Total Bid $
Era Valdivia $88,000
Inspec Coatings $152,000
Neumann Co., Contractors $171.900
ELEVATED TANK SPOT PAINTING
•Era Valdivia's references came back favorable; KLM has worked on several projects in the past
•After 40 years in service, the Elevated Tank’s coating system will require complete removal to
bare metal on both the interior and exterior. A full recoating project, estimated at $2.2 million, is
anticipated within 5–7 years. The current spot repairs are intended to extend the tank’s life
Pending City Council approval, the work is expected to take place in late September early
October after high summer demand and will take approximately 2 weeks
•KLM Engineering, Inc. was selected through a 2024 RFP process for consulting engineering
services. The firm brings extensive experience, having delivered similar services for the
communities of Elgin, Joliet, and Norridge
•Due to the schedule delay caused by over-budget bids, staff recommends including a 15%
contingency ($13,200) to address any additional failures in the existing repair areas
•Action Requested: PW Committee Recommends City Council Award of bid to Era
Valdivia for Elevated Tank Spot Painting Project in the Amount of $88,000 and
approve in agreement with KLM Engineering Inc for project management services in
the amount of $12,300 to Include a 15% Contingency in the amount of $13,200 for a
Total Cost of $113,500.
CIP PROJECT SUMMARY CHART
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024 City selected for STP-Shared grant for land-acquisition on
12/1/23, coordination is ongoing.
Waukegan & Westleigh Intersection (Land Acquisition)Road 75%2024
ROW documents provided to both City and School
District; coordination and approval process
underway.Presented to City Council on 8/5.
Westleigh Resurfacing (41-Western) Phase I Design Road 60%TBD CC approved on 7/15/24. Actual road construction was
not awarded grant funding but placed on contingency list.
Deerpath Intersection Traffic Light/Crossing Improvements Road / Sidewalk 0%TBD Recently received one bid over budget. Staff initiated
discussions with Deerpath Streetscape electric contractor.
CBD Infrastructure Improvements Evaluation Streetscape 98%November 2024
Second staff coordination meeting with engineering firm
occurred on April 9 & May 23, 2024; staff has received
draft final report; Engineering to review report and
provide final comments to consultant.
McLennon-Reed Bridge Repairs – Design Bridge 99%Winter 2024 Construction schedule has been changed in order to be
timed concurrently with Lake Woodbine.
McLennon-Reed Bridge Repairs – Construction Bridge 0%Winter 2026 – Fall 2026 Construction schedule has been changed in order
to be timed concurrently with Lake Woodbine.
Lake-Woodbine Bridge Reconstruction –Construction Bridge 0%Winter 2026 – Fall 2026 City Staff received announcement from IDOT of additional
grant funding. Staff will present to CC on 6/2/25.
Ringwood Bridge Replacement Phase I Design Bridge 15%2024 – 2025 City Council approved agreement w/ engineering firm to
begin Phase I at their December 2nd meeting
ADA Transition Plan Facilities / Right of Way /
Parks 85%June Facility visits completed. First draft of plan in completed.
Staff is working with consulting firm to finalize plan.
Highlighted areas represents the project was updated since the May 5, 2025, PW Committee meeting
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%Late Summer / Fall 2025 4/7/25 CC reviewed and approved. Working with contractor and
Gorton staff on schedule.
West Park: Tennis Court Construction Parks 95%March – June 2025 CC approved on 11/18/24. Asphalt complete, surface coating
underway. Completion expected by Memorial weekend.
Northcroft Park: Handball Courts Installation Parks 0%Fall 2025 Design is complete. Project re-bid with a bid opening on June 11.
Cemetery Ravine Restoration – Design Ravine 90%May – Spring 2025 Design progressing.
Walden Ravine Bed Restoration – Design Ravine 80%May – Summer 2025 Design progressing.
Seminary Ravine Improvements Construction Ravine 0%TBD
City obtaining approximately $1 million in federal grant funding.
Project construction schedule is subject to EPA grant
administering timeline. Staff is working with design consultant on
grant materials.
Ahwahnee Road & Lane Storm Sewer Upgrade Construction Storm Sewer 75%January 2025 – June 2025
Construction and sod on Golf Course is complete. Sewer work
on Ahwahnee Road and Ahwahnee Lane is complete with street
restoration starting after Memorial Day.
Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvement Design Storm Sewer 75%May – September Design progressing.
Highlighted projects represents the project was updated since the May 5, 2025, PW Committee meeting
FY25 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline Notes
Water Meter Replacement Purchase & Installation Water 15%FY25-FY29
PWC approved on 10/21 and CC approved on 11/4 for meter
equipment, installation and project management.Antenna
installations have begun and meter software training is scheduled
for the end of May in preparation to begin replacing year 1 of
5 of the meters this summer.
Watermain Replacements (Field/Spring) & Valve Repairs Water 99%Summer 2025
PWC reviewed on 5/6/24 and CC bid approval on 5/20/24. Field
Court and Spring Lane construction is complete. Transmission
main valve at 41 & Gage complete. Final miscellaneous valve
replacement to occur before Memorial Day.
Highlighted projects represents the project was updated since the May 5, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 25%June – October Work began week of May 5 with all curb work (initial
phase) substantially complete.
Crack Sealing Program Road 0%June Expected to begin in early June.
Concrete Streets Repair Road 5%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25. Work
tentatively begins in June.
Annual Longline Striping Program Road 0%Fall 2025 CC approved 4/21/25
Waukegan & Westleigh Intersection Improvements -
Construction Engineering Road 0%Summer 2027 PWC to review 12/1/25; seek CC approval 1/19/26
Concrete Sidewalk/Curb Replacement Road / Sidewalk 5%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25.
Work tentatively begins in June.
Whispering Oaks Sidewalk Connections Sidewalk 5%June – July Contract has been awarded by IDOT. Work to start week
of June 9 and completed in early July.
Deerpath Streetscape –Construction Streetscape 25%January – October
The road is now fully closed between Oakwood and
Western.Streetscape Improvement work is now focusing
on irrigation, electric, and storm sewer catch-
basins.Extensive communication and business outreach
efforts continue.
Bank Lane Streetscape Improvements – Design Streetscape 100%January – April
Design complete and bids received. PWC to review
construction bids 5/5/25; seek CC approval 5/19/25.
Construction to begin June 9.
McClory Bike Path Resurfacing (Westleigh to Ryan)Bike Path 5%July – August
PWC reviewed 3/17/25; CC approved 5/5/25.
Construction to begin after July 4 and to be completed
prior to the school year.
Walden East Bridge Repairs Design Bridge 0%June –April 2026 Revised RFP has been issued and proposal are being
reviewed. Recommendation to the PWC in June.
Highlighted areas represents the project was updated since the May 5, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Rec Center HVAC RTU Replacements Facility 0%Summer 2025 PWC to review 6/2/25; seek CC approval 6/16/25
Senior Center Air Condenser Replacement Facility 0%Fall 2025 / Winter 2026 Design progressing. Construction bids: PWC to review 7/21/25;
seek CC approval 8/4/25
Waveland Park Picnic Shelter Renovation – Construction Park / Facility 0%Late Summer – Fall 2025 Construction bid PWC review 6/2/25; CC bid approval 6/16/25
South Park: Tennis/Basketball Surface Maintenance Parks 0%July CC approved 5/5/25, tentative start at end of June
Forest Park: Playground Equipment Replacement Parks 0%September – October Park Board approved 3/18/25; CC approved 4/7/25, Sept. start
Annual Storm Sewer Lining Program Storm Sewer 0%June PWC to review 5/5/25; seek CC approval 5/19/25
Storm Sewer Design Cherokee: Grandview-Forest Hill Storm Sewer 5%May –October PWC reviewed 4/7/25; CC approved 5/5/25. Construction
budgeted with FY27 funding
Griffith Woodland Storm Sewer Construction Storm Sewer 0%Spring / Summer 2026 PWC and CC to review March/April 2026
Highlighted areas represents the project was updated since the April 21, 2025, PW Committee meeting
FY26 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline Notes
Water Meter Replacement Purchase & Installation Water 5%FY25-FY29
PWC approved on 10/21 and CC approved on 11/4 for meter
equipment, installation and project management.Communication
equipment expected to be installed early summer.
Green Bay Watermain Replacement Design (Linden-Greenwood)Water 10%February – September PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Design work is now underway, with borings week of 5/19.
Basswood Watermain Replacement Design (Blackthorn-Westleigh)Water 10%February – September PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Design work is now underway, with borings week of 5/19.
Water Plant AHU Coil Replacements Water 5%Summer 2025 PWC to review 5/19/25; seek CC approval 6/2/25.
Elevated Tank Generator Replacement Water 10%Summer 2025 PWC reviewed on 5/5/25; seek CC approval 5/19/25.
Ahwahnee Ln Watermain Replacement (S. of Deerpath)Water 5%Summer 2025 PWC reviewed 3/17/25; CC approved 4/7/25. Work tentatively
starts week of 5/19/25.
Valve Repairs Water 90%Summer 2025 PWC reviewed 3/17/25; CC approved 4/7/25. This work is
substantially complete.
Elevated Tank Painting Water 10%September – October PWC reviewed 5/19/25; seek CC approval 6/2/25.
Annual Sanitary Sewer Lining Program Sanitary 0%June PWC to review 5/5/25; seek CC approval 5/19/25.
Manhole Lining and I&I Repairs Sanitary 50%Summer – Fall 2025
PWC reviewed on 2/3/25 and CC approved bid 2/18/25. Cleaning
and televising of sewers underway, with manhole lining in early
July
Highlighted areas represents the project was updated since the May 5, 2025, PW Committee meeting
PUBLIC COMMENT
NEXT MEETING:
TBD
ADJOURNMENT