PUBLIC WORKS COMMITTEE 2025/03/03 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 3, 2025 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
ARA GOSHGARIAN, CHAIRMAN
TED NOTZ
RICHARD WALTHER
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE FEBRUARY 3, 2025, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN
IDOT RESOLUTION APPROPRIATING RBI FUNDS FOR PHASE I DESIGN OF THE
RINGWOOD BRIDGE REPLACEMENT PROJECT – BYRON KUTZ
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE FY26 RESURFACING AND PATCHING PROGRAM – BYRON KUTZ
III. CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – MARCH 17, 2025
VI. ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE FEBRUARY 3, 2025,
PUBLIC WORKS COMMITTEE MEETING
MINUTES
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, FEBRUARY 3, 2025 – 5:00 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CHAMERS
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ara Goshgarian called the meeting to order at 5:10 P.M. Aldermen
Ted Notz and Richard Walther were in attendance.
Staff attending the meeting included Byron Kutz, Superintendent of Engineering
and Chuck Myers, Superintendent of Parks & Forestry
Jim Lockefeer, Assistant Director of Public Works, was also in attendance via
phone.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE DECEMBER 2, 2024, PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Notz moved to approve the December 2, 2024, Public Works
Committee meeting minutes. Alderman Walther seconded the motion, which
carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
FY26 MANHOLE LINING AND I&I REPAIR PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slides on the topic.
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The Committee and City staff discussed public versus private repairs, repair
types, and the repair areas. The Committee provided consensus in supporting
the staff recommendation to utilize the $175,771 project savings from the Inflow &
Infiltration Repairs Project for the annual Sanitary Sewer Lining Program.
Alderman Walther moved to recommend to City Council award of the low bid
for the 2025 Inflow and Infiltration Repairs to Visu-Sewer, LLC., and authorize the
City Manager to execute an agreement in the amount of $261,170 as well as
approving a 5% contingency in the amount of $13,059 for a total cost of
$274,229. Alderman Notz seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A
PROFESSIONAL DESIGN SERVICES AGREEMENT FOR THE GREEN BAY ROAD
WATERMAIN REPLACEMENT PROJECT AND THE BASSWOOD ROAD WATERMAIN
REPLACEMENT PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below presentation slide on the topic.
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The Committee and City staff discussed the proposals received and the location
of the current watermain locations in the road/parkway.
Alderman Notz moved to recommend to City Council approval of design
engineering services for the Green Bay Road Watermain and the Basswood
Road Watermain Replacement Projects to the Thomas Engineering Group, and
authorize the City Manager to execute an agreement in the amount of $50,016
to include a 5% contingency in the amount of $2,501 for a total cost of
$52,517. Alderman Walther seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A
PROFESSIONAL PHASE III DESIGN SERVICES AGREEMENT FOR THE DEERPATH
STREETSCAPE PROJECT – JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below presentation slides on the topic.
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The Committee and City staff discussed the proposals received, the total work
hours presented in each proposal, the high expectations and level of service
needed from the approved firm, and the invoicing and tracking of firm hours.
Alderman Walther moved to recommend to City Council approval of a phase III
design engineering services agreement for Deerpath Streetscape Project to
Thomas Engineering Group in the amount of $435,000 to Include a 5%
contingency in the amount of $22,000 for a total cost of $457,000. Alderman Notz
seconded the motion, which carried unanimously.
III. FY ’25 CIP PROJECT SCHEDULE
There were no Committee discussions on this topic.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING
Assistant Director Lockefeer explained that the next meeting date would be
confirmed via email.
VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:51 P.M. Alderman Walther seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL APPROVAL OF AN
IDOT RESOLUTION APPROPRIATING RBI
FUNDS FOR PHASE I DESIGN OF THE
RINGWOOD BRIDGE REPLACEMENT
PROJECT
APPROVAL APPROPRIATING REBUILD ILLINOIS (RBI) FUNDS
FOR PHASE I DESIGN SERVICES FOR THE RINGWOOD BRIDGE REPLACEMENT
•2022 sufficiency rating of the bridge= 18 (greater than 50 considered
satisfactory per Federal guidelines)
•City still has 6-9 months prior to bridge alternates being determined
•12/2/2024 City Council: Design Agreement and MFT Resolution ($150,000)
approved
•Original Approved Budget
•FY2025 Budget Total $225,000 (Capital $75,000; MFT $150,000)
•FY2026 Budget Total $25,000 (Capital)
•City has $42,811 RBI Funds unspent (must be obligated by July 1, 2025)
•Staff is recommending to swap $42,811 MFT Funds for RBI Funds
•MFT funds will stay in City’s bank account for future use
APPROVAL APPROPRIATING REBUILD ILLINOIS
(RBI) FUNDS
FOR PHASE I DESIGN SERVICES FOR THE
RINGWOOD BRIDGE REPLACEMENT
•Phase I design duration~24 months (Phase I approval soonest is late
fall 2026)
•Submit ISBP grant October 2025/2026 (ISBP rejection October
2022)
•Phase II design (2027/2028) pending grant construction award
•Construction (2029/2030) pending grant construction award
•Action requested:
•PW Committee Recommends Approval of an Illinois Department of Transportation Resolution Appropriating $42,811 in Rebuild Illinois Funds (RBI) Funds to be used for Phase I Design Engineering Services of the Ringwood Bridge Project
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF BID FOR
THE FY26 RESURFACING AND PATCHING
PROGRAM
2025 PATCHING & RESURFACING PROJECT
2025 PATCHING & RESURFACING PROJECT
•Bid together with Lake Bluff for economies-of-scale
•Received four bids- February 20, 2025 (see chart to the right)
•FY2026 Budget Summary (Lake Forest only)
•Last year: 2 miles of streets resurfaced (total budget $1,000,000)
•Proposed: 2.6 miles of streets proposed to be resurfaced (total budget $1,380,000)
•Award the resurfacing, patching, and Cemetery at the full budgeted amount
•Award the I&I at the as-bid amount (staff recommends $128,260 savings added to sanitary lining program)
•Action requested: PW Committee Recommends City Council Award of the Low Bid for the 2025 Patching & Resurfacing Project to
Peter Baker & Son Co., and Authorize the City Manager to Execute an Agreement in the Amount Not to Exceed $1,551,740
Contractor Firm Combined Bid Amount*
Peter Baker & Son Co.$1,812,158.60
Schroeder Asphalt Services, Inc.$1,888,560.40
Maneval Construction $1,935,255.
Brothers Asphalt Paving, Inc.$2,109,226.54
*Lake Forest Sub-Total Only = $1,304,604
Budget Source As-Bid
Amount
Budgeted
Amount
Requested
Amount
Resurfacing $1,121,757 $1,380,000 $1,380,000
Patching $118,255 $100,000 $100,000
I&I (manhole adjustments)
Water Fund $21,740 $150,000 $21,740
Cemetery $42,852 $50,000 $50,000
Total $1,304,604 $1,680,000 $1,551,740
CIP PROJECT SUMMARY CHARTS
FY ’25 CIP PROJECT SUMMARY CHART
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Longline Striping Program Road 90%August – Spring 2025 Some FY25 funding is still available. Contractor will return
in Spring.
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024 City selected for STP-Shared grant for land-acquisition on
12/1/23, coordination is ongoing.
Waukegan & Westleigh Intersection (Land Acquisition)Road 98%2024
ROW material provided to both City and School District;
coordination and approval process underway.Presented
to City Council on 8/5.
Westleigh Resurfacing (41-Western) Phase I Design Road 25%TBD CC approved on 7/15/24. Actual road construction was
not awarded grant funding but placed on contingency list.
Deerpath Intersection Traffic Light/Crossing Improvements Road / Sidewalk 0%June 2025
Recently received one bid over budget. Bid received is
being reviewed in detail to see if we can complete some
scope in-house.
CBD Infrastructure Improvements Evaluation Streetscape 98%November 2024
Second staff coordination meeting with engineering firm
occurred on April 9 & May 23; staff has received draft final
report; Engineering to review report and provide final
comments to consultant.
McLennon-Reed Bridge Repairs – Design Bridge 99%Winter 2024 Construction schedule has been changed in order to be
timed concurrently with Lake Woodbine.
McLennon-Reed Bridge Repairs – Construction Bridge 0%Winter 2026/ Spring 2027 Construction schedule has been changed in order
to be timed concurrently with Lake Woodbine.
Lake-Woodbine Bridge Reconstruction – Construction Bridge 0%Winter 2026/ Spring 2027
Construction options discussed with the Finance
Committee on November 12; awaiting notification of
recent grant application to determine next steps.
Ringwood Bridge Replacement Phase I Design Bridge 10%2024 – 2025 City Council approved agreement w/ engineering firm to
begin Phase I at their December 2nd meeting
ADA Transition Plan Facilities / Right of Way /
Parks 85%April Facility visits completed. First draft of plan in completed.
Staff is working with consulting firm to finalize plan.
Highlighted areas represents the project was updated since the February 3, 2025, PW Committee meeting
FY25 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%Spring / Summer 2025 3/17/25 PWC review and approval; 4/7/25 CC review and
approval.
West Park: Tennis Court Construction Parks 0%March – May 2025 CC approved on 11/18/24. Construction anticipated in spring of
2025.
Northcroft Park: Handball Courts Installation Parks 0%Spring 2025 Design is complete.Preparing bidding documents.
Cemetery Ravine Restoration –Design Ravine 90%May –Spring 2025 Design progressing.
Walden Ravine Bed Restoration –Design Ravine 80%May –Summer 2025 Design progressing.
Seminary Ravine Improvements Construction Ravine 0%TBD
City obtaining approximately $1 million in federal grant funding.
Project construction schedule is subject to EPA grant
administering timeline. Staff is working with design consultant on
grant materials.
Ahwahnee Road & Lane Storm Sewer Upgrade Construction Storm Sewer 20%January 2025 – Summer
2025
Construction on Golf Course is substantially complete. Work on
Ahwahnee Road will begin week of 3/3
Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvement Design Storm Sewer 70%May – September Seeking PWC review on 4/1/24 and CC bid approval on 4/15/24.
Design kickoff meeting was held on 5/6/24.
Highlighted projects represents the project was updated since the February 3, 2025, PW Committee meeting
FY25 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline Notes
Water Meter Replacement Purchase & Installation Water 5%FY25-FY29
PWC approved on 10/21 and CC approved on 11/4 for meter
equipment, installation and project management.City’s project
engineer reviewing shop drawings and submittals.
Watermain Replacements (Field/Spring) & Valve Repairs Water 90%Summer – Fall 2024 PWC reviewed on 5/6/24 and CC bid approval on 5/20/24. Field
Court and Spring Lane construction is complete.
Highlighted projects represents the project was updated since the February 3,2025, PW Committee meeting
FY ’26 CIP PROJECT SUMMARY CHART
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 0%June – October PWC to review 3/3/25; seek CC approval 3/17/25
Crack Sealing Program Road 0%Fall 2025 PWC to review 4/7/25; seek CC approval 4/21/25
Concrete Streets Repair Road 0%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25
Annual Longline Striping Program Road 0%Fall 2025 PWC to review 4/21/25; seek CC approval 5/5/25
Waukegan & Westleigh Intersection Improvements - Construction
Engineering Road 0%Summer 2027 PWC to review 12/1/25; seek CC approval 1/19/26
Concrete Sidewalk/Curb Replacement Road / Sidewalk 0%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25
Whispering Oaks Sidewalk Connections Sidewalk 0%June – July IDOT bid opening March 7
Deerpath Streetscape – Construction Streetscape 20%January – October
Watermain construction progressing with anticipated
completion end of March. North Shore gas to complete
gas main replacement in March/April. Restoration to occur
in April. Streetscape Improvement bid opening to occur
March 7. Streetscape Improvement construction is
anticipated to begin in mid-May. Extensive communication
and business outreach efforts continue.
Bank Lane Streetscape Improvements - Design Streetscape 60%January – May
Design progressing. PWC to review construction bids
4/21/25; seek CC approval 5/5/25. Construction to begin
early/mid-June.
McClory Bike Path Resurfacing (Westleigh to Ryan)Bike Path 0%July – August PWC to review 3/17/25; seek CC approval 4/7/25
Walden East Bridge Repairs Design Bridge 0%April – September PWC to review 4/7/25; seek CC approval 4/21/25
FY26 CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Rec Center HVAC RTU Replacements Facility 0%Summer 2025 PWC to review 5/5/25; seek CC approval 5/19/25
Senior Center Air Condenser Replacement Facility 0%Fall 2025 / Winter 2026 Design progressing. Construction bids: PWC to review 7/21/25;
seek CC approval 8/4/25
Waveland Park Picnic Shelter Renovation – Construction Park / Facility 0%Late Summer – Fall 2025
Design is currently progressing and anticipated to be completed
in late April. Construction bid PWC review 6/2/25; CC bid
approval 6/16/25
South Park: Tennis/Basketball Surface Maintenance Parks 0%October PWC to review 4/7/25; seek CC approval 4/21/25
Forest Park: Playground Equipment Replacement Parks 0%September – October PWC to review 4/7/25; seek CC approval 4/21/25
Annual Storm Sewer Lining Program Storm Sewer 0%June PWC to review 4/7/25; seek CC approval 4/21/25
Storm Sewer Design Cherokee: Grandview-Forest Hill Storm Sewer 0%April – September Construction budgeted with FY26 & FY27 funding. PWC to
review 3/23/26; seek CC approval 4/6/26
Griffith Woodland Storm Sewer Construction Storm Sewer 0%Spring / Summer 2026 PWC to review 4/7/25; seek CC approval 4/21/25
FY26 CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline Notes
Water Meter Replacement Purchase & Installation Water 5%FY25-FY29
PWC approved on 10/21 and CC approved on 11/4 for meter
equipment, installation and project management. Project
expected to begin in January.
Green Bay Watermain Replacement Design (Linden-Greenwood)Water 5%February – September PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Basswood Watermain Replacement Design (Blackthorn-Westleigh)Water 5%February – September PWC reviewed on 2/3/25 and CC approved proposal 2/18/25.
Water Plant AHU Coil Replacements Water 0%Summer 2025 PWC to review 4/7/25; seek CC approval 4/21/25
Elevated Tank Generator Replacement Water 0%Summer 2025 PWC to review 4/7/25; seek CC approval 4/21/25
Ahwahnee Ln Watermain Replacement (S. of Deerpath)Water 0%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25
Valve Repairs Water 0%Summer 2025 PWC to review 3/17/25; seek CC approval 4/7/25
Elevated Tank Painting Water 0%September – October PWC to review 4/21/25; seek CC approval 5/5/25
Annual Sanitary Sewer Lining Program Sanitary 0%June PWC to review 4/7/25; seek CC approval 4/21/25
Manhole Lining and I&I Repairs Sanitary 5%Summer – Fall 2025 PWC reviewed on 2/3/25 and CC approved bid 2/18/25.
PUBLIC COMMENT
NEXT MEETING:
MARCH 17, 2025
ADJOURNMENT