PUBLIC WORKS COMMITTEE 2024/11/18 Minutes
1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, NOVEMBER 18, 2024 – 5:00 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CHAMERS
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ara Goshgarian called the meeting to order at 5:00 P.M. Aldermen
Ted Notz and Richard Walther were in attendance.
Staff attending the meeting included Mike Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works and Chuck Myers, Superintendent of Parks & Forestry.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE OCTOBER 21, 2024, PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Notz moved to approve October 21, 2024, Public Works Committee
meeting minutes. Alderman Walther seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
DEERPATH WATER MAIN REPLACEMENT PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
2
The Committee and City staff discussed road resurfacing after the project is
completed and the project work to occur in the intersection of Western Avenue.
Alderman Walther moved to recommend to City Council award of the low bid
for the Deerpath Watermain Replacement Project to Campanella & Sons, Inc.,
and authorize the City Manager to execute an agreement in the amount of
$1,154,179 and a 10% contingency in the amount of $115,418 for a total project
cost of $1,269,597. Alderman Notz seconded the motion, which carried
unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A DESIGN
SERVICES AGREEMENT FOR THE RINGWOOD BRIDGE REPLACEMENT PROJECT –
BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
3
The Committee and City staff discussed estimated cost of the future phase II
design, the historical review of the bridge, future bridge projects, snow operation
salt impacts to bridges, project funding, Motor Fuel Tax (MFT) funding, and bridge
design options.
Alderman Notz moved to recommend to City Council approval of an Illinois
Department of Transportation Resolution appropriating $150,000 in Motor Fuel Tax
(MFT) funds to be used for phase I design engineering services of the Ringwood
Bridge Project. Alderman Walther seconded the motion, which carried
unanimously.
Alderman Walther moved to recommend to City Council approval of phase I
design engineering services for the Ringwood Bridge Project to Ciorba Group
and authorize the City Manager to execute an agreement in the amount of
$237,470 to Include a 5% contingency in the amount of $11,874 for a total cost of
$249,344. Alderman Notz seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF MFT
FUNDING RESOLUTIONS FOR THE RINGWOOD BRIDGE REPLACEMENT PROJECT –
BYRON KUTZ
This item was reviewed and approved as part of the above agenda item. There
were no further Committee discussions on this item.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A
FUNDING RESOLUTION FOR THE WHISPERING OAKS SAFE ROUTES TO SCHOOL
PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
4
The Committee and City staff discussed the IDOT bid process and the IDOT
design process.
Alderman Walther moved to recommend to City Council approval of a
Resolution for a joint funding agreement for federally funded construction with
the State of Illinois Department of Transportation for construction of the Lake
Forest / Cherokee School Sidewalk Connection Project, Section Number 23-
00099-00-SW, for a local match of at least $100,000 and authorize the City
Manager to execute required agreements and additional paperwork as
required by IDOT related to work on this project. Alderman Notz seconded the
motion, which carried unanimously.
III. FY ’25 CIP PROJECT SCHEDULE
There were no Committee discussions on this topic.
5
6
IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING
Director Thomas explained that the next meeting date would be confirmed via
email.
VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:46 P.M. Alderman Walther seconded the motion, which carried unanimously.
Respectfully submitted,
7
Jim Lockefeer Jr.
Assistant Director of Public Works