PUBLIC WORKS COMMITTEE 2024/10/21 Minutes1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, OCTOBER 21, 2024 – 5:00 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CHAMERS
MINUTES
I.ROLL CALL/CALL TO ORDER
Alderman Ted Notz called the meeting to order at 5:10 P.M. Alderman Richard
Walther was in attendance. Chairman Ara Goshgarian joined the meeting at
5:15 P.M.
Staff attending the meeting included Mike Thomas, Director of Public Works;
Elizabeth Holleb, Director of Finance; Byron Kutz, Superintendent of Engineering;
Dan Martin, Superintendent of Public Works; Chuck Myers Superintendent of
Parks & Forestry and Jim Lockefeer, Assistant Director of Public Works.
Brian Hackman, Director of Practice-Water at Strand Associates, was also in
attendance.
II.NEW BUSINESS / ACTION ITEMS
1.APPROVAL OF THE OCTOBER 7, 2024, PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Walther moved to approve October 7, 2024, Public Works Committee
meeting minutes. Alderman Notz seconded the motion, which carried
unanimously.
2.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
WATER METER REPLACEMENT PROJECT – DAN MARTIN
Superintendent Martin and Mr. Hackman, Director of Practice-Water at Strand
Associates, reviewed the below summary presentation slides on the topic.
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The Committee and staff discussed the customer service alert system, City staff
training on the new system, the project budget and funding sources, and the
installation schedule.
Alderman Notz moved to recommend to City Council the following:
1. Award a bid for the Automated Meter Infrastructure (AMI) Project to United
Meters, Inc., including Neptune solid state meters, based on accepting the
Computed Unit Price for a budgeted cost of up to $5,693,575 over FY2025
through FY2029.
2. Based upon the exception noted in Section 8.5 D1of the City’s Purchasing
Directive, approve an agreement with Strand Associates, Inc. for construction
engineering services in the amount of $181,425 over FY2025 through FY2029.
3. Approve a 2% project contingency for any unforeseen construction or
construction engineering issues with either United Meters, Inc. and/or Strand
Associates, Inc. in the amount of $125,000 over FY2025 through FY2029.
Alderman Walther seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR
AHWAHNEE STORM SEWER IMPROVEMENT PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the project budget and funding sources,
project impacts to the golf course, and project curb and sidewalk replacement.
Alderman Walther moved to recommend to City Council award the low bid for
the Ahwahnee Road Area Storm Sewer Improvements Project to DiMeo Brothers,
Inc., and authorize the City Manager to execute an agreement in the amount of
$3,294,990 and a 10% Contingency in the amount of $329,499 for a total project
cost of $3,624,489. Alderman Notz seconded the motion, which carried
unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AN IDOT LOCAL AGENCY
AGREEMENT FOR THE DEERPATH STREETSCAPE PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed the IDOT design process and IDOT’s bid
schedule.
Alderman Notz moved to recommend to City Council approval of a Resolution
for a Joint Funding Agreement for federally funded construction with the State of
Illinois Department of Transportation for construction of the Deerpath Streetscape
Project, Section Number 19-00093-00-SW, for a local match of $1,484,676 and
authorize the City Manager to execute required agreements and additional
paperwork as required by IDOT related to work on this project. Alderman Walther
seconded the motion, which carried unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A DESIGN SERVICE
CHANGE ORDER FOR THE DEERPATH STREETSCAPE PROJECT – JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
Alderman Walther moved to recommend to City Council approval of a change
order for additional phase II design engineering services to Thomas Engineering
Group for the Deerpath Streetscape Project in the amount of $29,925. Alderman
Notz seconded the motion, which carried unanimously.
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
WEST PARK TENNIS COURT PROJECT – CHUCK MYERS
Superintendent Myers reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the estimated useful life of the asphalt
versus concrete design, construction engineering services for the project, the size
of the court, and the protection of the memorial area near the project site.
Alderman Walther moved to recommend to City Council award the West Park
Tennis Court Reconstruction Project to Obsidian Asphalt Paving and authorize
the City Manager to execute an agreement in the amount of $447,410 to
include a 10% contingency in the amount of $44,590 for a total
cost of $492,000. Alderman Notz seconded the motion, which carried
unanimously.
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III. FY ’25 CIP PROJECT SCHEDULE
There were no Committee discussions on this topic.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING
Director Thomas explained that the next meeting date would be confirmed via
email.
VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
6:09 P.M. Alderman Walther seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works