PUBLIC WORKS COMMITTEE 2025/02/03 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, FEBRUARY 3, 2025 – 5:00 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
ARA GOSHGARIAN, CHAIRMAN
TED NOTZ
RICHARD WALTHER
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE DECEMBER 2, 2024, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE FY26 MANHOLE LINING AND I&I REPAIR PROJECT – BYRON KUTZ
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A
PROFESSIONAL DESIGN SERVICES AGREEMENT FOR THE GREEN BAY ROAD
WATERMAIN REPLACEMENT PROJECT AND THE BASSWOOD ROAD
WATERMAIN REPLACEMENT PROJECT – BYRON KUTZ
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A
PROFESSIONAL PHASE III DESIGN SERVICES AGREEMENT FOR THE DEERPATH
STREETSCAPE PROJECT – JIM LOCKEFEER
III. FY ’25 CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – FEBRUARY 18, 2025
VI. ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE DECEMBER 2, 2024,
PUBLIC WORKS COMMITTEE MEETING
MINUTES
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, DECEMBER 2, 2024 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CHAMERS
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ara Goshgarian called the meeting to order at 5:30 P.M. Aldermen
Ted Notz and Richard Walther were in attendance.
Staff attending the meeting included Mike Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works; Ron Gramer, Fleet Supervisor, and Jim Lockefeer, Assistant Director of
Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE NOVEMBER 18, 2024, PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Notz moved to approve November 18, 2024, Public Works Committee
meeting minutes. Alderman Walther seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FY26 CAPITAL
EQUIPMENT PROGRAM – JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below summary presentation slides on
the topic.
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The Committee and City staff discussed Fleet maintenance cost tacking, the
Fleet management software system and reporting, the equipment
recommended for replacement, and equipment ordering timing.
Alderman Walther moved to recommend to City Council approval of the FY26
Capital Equipment Program. Alderman Notz seconded the motion, which
carried unanimously.
III. FY ’25 CIP PROJECT SCHEDULE
There were no Committee discussions on this topic.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING
Director Thomas explained that the next meeting date would be confirmed via
email.
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VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
6:06 P.M. Alderman Walther seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF BID FOR
THE FY26 MANHOLE LINING AND I&I
REPAIR PROJECT
2025 INFLOW & INFILTRATION REPAIRS
•I&I = Inflow and Infiltration
•I&I can cause sanitary backups in residences and
businesses during heavy rain-storms
•Inflow & Infiltration Repair projects last in 2020 and
2024
•2023 Smoke Testing project identified potential I&I
•2024 Dye Testing project followed up on “worst”
locations from Smoke Testing
•Report lists defects by prioritization “worst first” and
provides list of recommended repairs
•Repairs reduce surcharges and backups
•Proposed project is public-side only
2025 INFLOW & INFILTRATION REPAIRS
Estimated I&I flow (based on 2023-2024 study areas)
2024 Public Side Improvements Completed Last Year
2025 Public Side Improvements (Planned this Year)
2025 INFLOW & INFILTRATION REPAIRS
Proposed 2025 Locations
Area 1 (Sewer Lining)Area 2 (Manhole Lining / Leak Repairs)
Area 1~ May 2025
Area 2 ~ July-August 2025
2025 INFLOW & INFILTRATION REPAIRS
•Received five bids – January 30, 2025
•Staff recommends that the remaining project savings (est. $175,771) be added to the Annual Sanitary
Lining Program (currently $285,000)
•Action requested:
PW Committee Recommends Award of the Low Bid for the 2025 Inflow and Infiltration
Repairs to Visu-Sewer, LLC., and Authorize the City Manager to Execute an Agreement in the
Amount of $261,170 as well as Approving a 5% Contingency in the Amount of $13,059 for a
Total Cost of $274,229
Contractor Firm Bid Amount
Visu-Sewer $261,170
National Power Rodding $265,055
Performance Pipelining $314,955
Hoerr Construction, Inc.$460,060
Insituform Technologies LLC $497,455.20
TOTAL BUDGET $600,000
Manhole Frame Replacement (Resurfacing)$150,000
This Project $274,229
Projected Remaining Savings $175,771
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF A
PROFESSIONAL DESIGN SERVICES
AGREEMENT FOR THE GREEN BAY ROAD
WATERMAIN REPLACEMENT PROJECT
AND THE BASSWOOD ROAD WATERMAIN
REPLACEMENT PROJECT
APPROVAL OF DESIGN ENGINEERING SERVICES FOR THE GREEN BAY ROAD WATERMAIN
AND THE BASSWOOD ROAD WATERMAIN REPLACEMENT PROJECTS
•Green Bay Road (Linden-Greenwood) ~existing 10” from 1924
•Frequent watermain breaks over last few years
•Basswood Road (Blackthorn-Westleigh)~existing 8” from 1970’s
•Identified in 2020 watermain study due to number of breaks
•Staff initiated RFP process; 10 proposals received
•FY2026 Budget Total $180,000 Local Capital (Basswood $80k, Green Bay $100k)
•Economies-of-scale by combining both designs as single project
•Timing advantageous as consultants aggressively seeking work
•PW Committee Recommends Approval of Design Engineering Services
for the Green Bay Road Watermain and the Basswood Road Watermain
Replacement Projects to the Thomas Engineering Group, and Authorize
the City Manager to Execute an Agreement in the Amount of $50,016 to
Include a 5% Contingency in the Amount of $2,501 for a Total Cost of
$52,517
Consultant Firm Proposal Amount
Thomas Engineering Group $50,016
Bleck $53,925
Clark Dietz $60,585
SpaceCo $63,197
CBBEL $67,526
BLA $74,282
Baxter and Woodman $78,300
GHA $82,600
Horner and Shifrin $111,600
HLR $132,985
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF A
PROFESSIONAL PHASE III DESIGN
SERVICES AGREEMENT FOR THE
DEERPATH STREETSCAPE PROJECT
DEERPATH STREETSCAPE PHASE III ENGINEERING SERVICES
•Phase III services include construction inspection and observation, construction documentation, extensive community outreach, and construction project
closeout
•All inspection, documentation, and reporting needs to be submitted via the IDOT process (ITEP grant award requirement)
•FY26 Project Budget – $475,000 (local funds)
•Over ten firms downloaded the RFP; two proposals received via the public RFP process
•RFP submittal review criteria prioritized:
•Project understanding / familiarity with the City of Lake Forest and the CBD
•Experience and qualifications of the firm
•Experience in streetscape construction inspection (preferably IDOT experience)
•Experience with municipal government projects / references / results achieved
•Cost
Firm Bid $
GSG Consultants $279,360
Thomas Engineering Group $435,000
DEERPATH STREETSCAPE PHASE III ENGINEERING SERVICES
•Staff is unanimously recommending Thomas Engineering
•Thomas Engineering has worked successfully with City staff over the last two years completing Phase II design
•Significant project understanding to include desired extensive resident/business communications approach
•Qualifications of their Phase III team feature key staff with large streetscape project experience
•Proposed and included accurate total project manhours that align with staff’s expectations
•While GSG proposed an overall lower cost, their proposal features over 700 less man-hours than the Thomas Engineering proposal
•PW Committee Recommends Approval of a Phase III Design Engineering Services Agreement for Deerpath Streetscape Project to
Thomas Engineering Group in the Amount of $435,000 to Include a 5% Contingency in the Amount of $22,000 for a Total Cost of $457,000
FY ’25 CIP PROJECT SUMMARY CHART
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 100%June – October Complete.
Crack Sealing Program Road 100%Fall 2024 Complete.
Concrete Streets Repair Road 100%July – August Complete.
Annual Longline Striping Program Road 90%August –Spring 2025 Some FY25 funding is still available. Contractor will return
in Spring.
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024 City selected for STP-Shared grant for land-acquisition on
12/1/23, coordination is ongoing.
Waukegan & Westleigh Intersection (Land Acquisition)Road 98%2024
ROW material provided to both City and School District;
coordination and approval process underway.Presented
to City Council on 8/5.
Westleigh Resurfacing (41-Western) Phase I Design Road 25%TBD CC approved on 7/15/24. Actual road construction was
not awarded grant funding but placed on contingency list.
Deerpath Intersection Traffic Light/Crossing Improvements Road / Sidewalk 0%June 2025 Staff is preparing to bid out the project in the coming
weeks.
Concrete Sidewalk/Curb Replacement Road / Sidewalk 100%July – August Complete.
Whispering Oaks Sidewalk Connections (SRTS) Design PH 2 Sidewalks 100%Fall 2024
Phase I design approval received; Phase II design began
early 2024. Submitted final plans to IDOT for the March
letting.
Gas Light Conversion Program Parkway 100%Spring – Fall 2024 conversions completed. 34 total lights converted. A
grand total of 186 of the 439 lights have been converted.
McClory Bike Path Resurfacing (Ryan to Illinois)Path 100%July – Early August Construction complete.
Highlighted areas represents the project was updated since the December 2, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Deerpath Streetscape – Design PH 2 Streetscape 100%Summer / Fall 2024 Final Phase II design submitted to IDOT. Construction
anticipated to begin April/May 2025.
CBD Infrastructure Improvements Evaluation Streetscape 98%November 2024
Second staff coordination meeting with engineering firm
occurred on April 9 & May 23; staff has received draft final
report; Engineering to review report and provide final
comments to consultant.
McLennon-Reed Bridge Repairs – Design Bridge 99%Winter 2024 Construction schedule has been changed in order to be
timed concurrently with Lake Woodbine.
McLennon-Reed Bridge Repairs – Construction Bridge 0%Winter 2026/ Spring 2027 Construction schedule has been changed in order
to be timed concurrently with Lake Woodbine.
Lake-Woodbine Bridge Reconstruction – Design PH 2 Bridge 100%Summer 2024 Construction options discussed with the Finance
Committee on November 12.
Lake-Woodbine Bridge Reconstruction – Construction Bridge 0%Winter 2026/ Spring 2027
Construction options discussed with the Finance
Committee on November 12; awaiting notification of
recent grant application to determine next steps.
2024 Bridge Inspections Bridge 100%August Inspections complete; final report received August.
Ringwood Bridge Replacement Phase I Design Bridge 5%2024 – 2025 City Council approved agreement w/ engineering firm to
begin Phase I at their December 2nd meeting
Elawa Parking Lot Resurfacing and Expansion – Construction Parking Lot 99%April – May Minimal restoration remains.
ADA Transition Plan Facilities / Right of Way /
Parks 85%August Facility visits completed. First draft of plan in completed.
Staff is working with consulting firm to finalize plan.
Highlighted projects represents the project was updated since the December 2, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%Spring / Summer 2025 3/3/25 PWC review and approval; 3/17/25 CC review and
approval.
Public Safety Water Cooled Chiller Replacement Facility 100%April - May Complete.
North Beach Building & Pavilion Roof Replacement Facility 100%November Complete.
Grove Campus Roof Replacements Facility 100%April – May Complete.
Rec Center HVAC Replacements (RTUs)Facility 100%Fall 2024 Complete.
Forest Park Bluff Slope Stabilization Forest Park / Beach 100%September 5, 2023 –
March 2024 Complete.
Forest Park Boardwalk Forest Park / Beach 100%Mid July – Mid October
2024 Complete.
Sailboat Compound Expansion Forest Park / Beach 100%October 2024 Complete.
Beach Restoration (Sand Replenishment)Forest Park / Beach 100%October 2024 Complete.
Highlighted projects represents the project was updated since the December 2, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Tennis Surface Maintenance – Everett Parks 100%Late Summer 2024 Complete.
Tennis Surface Maintenance – Northcroft Parks 100%August 2024 Complete.
West Park: Tennis Court Design Parks 100%May – September Complete.
West Park: Tennis Court Construction Parks 0%December – May 2025 CC approved on 11/18/24. Construction anticipated in spring of
2025.
Northcroft Park: Handball Courts Installation Parks 0%Spring 2025 Design at 90% and progressing. Ongoing discussions with
possible donor continue.
Cemetery Ravine Restoration – Design Ravine 80%May – Winter 2025 Design progressing.
Walden Ravine Bed Restoration – Design Ravine 80%May – Winter 2025 Design progressing.
Seminary Ravine Improvements Construction Ravine 0%TBD
City obtaining approximately $1 million in federal grant funding.
Project construction schedule is subject to EPA grant
administering timeline. Staff is working with design consultant on
grant materials.
Annual Storm Sewer Lining Program Storm Sewer 50%Winter 2025 Construction anticipated February 2025.
Ahwahnee Road Storm Sewer Upgrade Design Storm Sewer 100%Fall 2024 Bid opening on 10/10. DiMeo Bros is the lowest bidder
Ahwahnee Road Storm Sewer Upgrade Construction Storm Sewer 5%January 2025 – Summer
2025
CC bid approval on 11/04/2024. Construction on Golf Course is
anticipated to begin 02/03/25. Residents have been mailed
correspondence.
Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvement Design Storm Sewer 60%May – September Seeking PWC review on 4/1/24 and CC bid approval on 4/15/24.
Design kickoff meeting was held on 5/6/24.
Highlighted projects represents the project was updated since the December 2, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline Notes
Membrane Module Replacement Water 70%Winter 2024/2025 PWC reviewed on 6/17/24 and CC approval on 7/15/24; module
replacement underway.
Water Meter Replacement Project Design Water 100%2024 Project bid opening for meter equip. was June 6 for five-year
procurement pricing. Meter installation RFP was October 1st.
Water Meter Replacement Purchase & Installation Water 5%FY25-FY29
PWC approved on 10/21 and CC approved on 11/4 for meter
equipment, installation and project management. Project
expected to begin in January.
Pump VFD Upgrade (2 Year)Water 100%May Complete.
Water Plant Intake Cleaning Water 100%May - June 2024 Complete.
Watermain Replacements (Field/Spring) & Valve Repairs Water 90%Summer – Fall 2024 PWC reviewed on 5/6/24 and CC bid approval on 5/20/24. Field
Court and Spring Lane construction is complete.
Elevated Tank Painting Water 0%Spring FY2026 Bids received were higher than budget. Project will be scheduled
in FY26
Annual Sanitary Sewer Lining Program Sanitary 50%Winter 2025 Construction anticipated February 2025.
Manhole Lining and I&I Repairs Sanitary 100%Summer – Fall 2024 Complete.
Highlighted projects represents the project was updated since the December 2, 2024, PW Committee meeting
PUBLIC COMMENT
NEXT MEETING:
FEBRUARY 18, 2025
ADJOURNMENT