PUBLIC WORKS COMMITTEE 2024/10/07 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, OCTOBER 7, 2024 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Ara Goshgarian called the meeting to order at 5:30 P.M. Alderman
Ted Notz was in attendance. Alderman Richard Walther was not in attendance.
Staff attending the meeting included Mike Thomas, Director of Public Works;
Elizabeth Holleb, Director of Finance; Byron Kutz, Superintendent of Engineering;
Dan Martin, Superintendent of Public Works; Chuck Myers Superintendent of
Parks & Forestry and Jim Lockefeer, Assistant Director of Public Works.
Alderman Alice LeVert was also in attendance.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE SEPTEMBER 3, 2024, PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Notz moved to approve September 3, 2024, Public Works Committee
meeting minutes. Chairman Goshgarian seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND TO CITY COUNCIL AUTHORIZATION OF THE CITY
MANAGER TO EXECUTE AN ADVANCE MATERIALS CONTRACT FOR THE DEERPATH
STREETSCAPE PROJECT – BYRON KUTZ & JIM LOCKEFEER
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
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The Committee and City staff discussed the current construction bidding
environment and recent construction bids received by the City, the Illinois
Department of Transportation (IDOT) bid letting process, the utilization of the
advanced contract materials if the Deerpath Streetscape Project was to not
move forward, and adjusting the purchase cancelation timing related to the
cobbles from February 1, 2024 to February 4, 2024 so that a City Council
discussion can occur at the February 3, 2024 meeting, if needed.
Alderman Notz moved to recommend to City Council to waive competitive bid
requirements and authorize the city manager to execute an advanced
materials contract for the Deerpath Streetscape Project with Coldspring in the
amount of $337,550. Chairman Goshgarian seconded the motion, which carried
unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AUTHORIZATION OF THE
CITY MANAGER TO EXECUTE ALL REQUIRED DEERPATH STREETSCAPE RIGHT OF WAY
AND PERMANENT EASEMENT ACQUISITION MATERIALS – BYRON KUTZ & JIM
LOCKEFEER
Assistant Director Lockefeer reviewed the below summary presentation slides on
the topic.
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The Committee and City staff discussed process and design changes if property
owners do not want to proceed in the easement acquisition process.
Alderman Notz moved to recommend to City Council authorization of the City
Manager to execute all required permanent easement acquisition documents
for the Deerpath Streetscape Project to include the potential purchase of
needed easements in an amount not to exceed $54,700. Chairman Goshgarian
seconded the motion, which carried unanimously.
III. FY ’25 CIP PROJECT SCHEDULE
There were no Committee discussions on this topic.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING
Director Thomas explained that the next meeting date would be confirmed via
email.
VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
6:07 P.M. Chairman Goshgarian seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works