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PUBLIC WORKS COMMITTEE 2024/07/01 Minutes 1 PUBLIC WORKS COMMITTEE MEETING MONDAY, JULY 1, 2024 – 5:30 P.M. MUNICIPAL SERVICES – PRAIRIE CONFERENCE ROOM (LOWER-LEVEL) MINUTES I. ROLL CALL/CALL TO ORDER Chairman Goshgarian called the meeting to order at 5:24 P.M. Alderman Ted Notz was in attendance. Alderman Richard Walther was not in attendance. Staff attending the meeting included Michael Thomas, Director of Public Works; Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public Works; Chuck Myers Superintendent of Parks & Forestry and Jim Lockefeer, Assistant Director of Public Works. II. NEW BUSINESS / ACTION ITEMS 1. APPROVAL OF THE JUNE 17, 2024, PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Notz moved to approve June 17, 2024, Public Works Committee meeting minutes. Chairman Goshgarian seconded the motion, which carried unanimously. 2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF ARESOLUTION DEDICATING RIGHT-OF-WAY FOR THE WAUKEGAN &WESTLEIGH INTERSECTION IMPROVEMENT PROJECT – BYRON KUTZ Superintendent Kutz reviewed the below summary presentation slides on the topic. 2 The Committee and City staff discussed the proposed improvements, intersection safety, and the IDOT design and land acquisition process. Alderman Notz moved to recommend to City Council approval of an Ordinance dedicating and accepting City property for the Waukegan Road and Westleigh Road Intersection Improvements Project for road purposes and authorizing the Mayor and City Manager to execute associated documents on behalf of the City of Lake Forest. Chairman Goshgarian seconded the motion, which carried unanimously. Alderman Notz moved to recommend to City Council approval of a Resolution conveying and dedicating Right of Way to the State of Illinois for the Waukegan Road and Westleigh Road Intersection Improvements Project between the City of Lake Forest and the State of Illinois Department of Transportation for Highway Purposes for the sum of zero dollars and authorizing the Mayor and City Manager to execute associated documents on behalf of the City of Lake Forest. Chairman Goshgarian seconded the motion, which carried unanimously. 3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR MANHOLE LINING AND INFLOW & INFILTRATION (I&I) REPAIRS – BYRONKUTZ Superintendent Kutz reviewed the below summary presentation slides on the topic. 3 4 The Committee and City staff discussed managing the private repair process. Alderman Notz moved to recommend to City Council award of Low Bid for the 2024 Inflow and Infiltration Repairs to Visu-Sewer, LLC., and authorize the City Manager to execute an agreement in the amount of $351,421 as well as approving a contingency in the amount of $8,579 for a total cost of $360,000. Chairman Goshgarian seconded the motion, which carried unanimously. 5 III. FY ’25 CIP PROJECT SCHEDULE The were no discussions on the below FY’25 CIP Project Schedule. 6 7 IV. PUBLIC COMMENT There was no Public Comment. V. NEXT MEETING – July 1, 2024 Director Thomas explained that he will follow up with the Committee via email to schedule the next meeting. He explained that the next meeting was going to be scheduled on July 15, 2024. VI. ADJOURNMENT Alderman Notz moved to adjourn the meeting of the Public Works Committee at 5:51 P.M. Chairman Goshgarian seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Assistant Director of Public Works