PUBLIC WORKS COMMITTEE 2024/08/05 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, AUGUST 5, 2024 – 5:30 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
ARA GOSHGARIAN, CHAIRMAN
TED NOTZ
RICHARD WALTHER
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE JULY 1, 2024, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE GORTON COMMUNITY CENTER CHIMNEY TUCKPOINTING PROJECT
– JIM LOCKEFEER
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE FOREST PARK BEACH SAND NOURISHMENT PROJECT – CHUCK
MYERS
III. FY ’25 CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – SEPTEMBER 3, 2024
VI. ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE JULY 1, 2024, PUBLIC
WORKS COMMITTEE MEETING MINUTES
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, JULY 1, 2024 – 5:30 P.M.
MUNICIPAL SERVICES – PRAIRIE CONFERENCE ROOM (LOWER-LEVEL)
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Goshgarian called the meeting to order at 5:24 P.M. Alderman Ted
Notz was in attendance. Alderman Richard Walther was not in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works; Chuck Myers Superintendent of Parks & Forestry and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE JUNE 17, 2024, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve June 17, 2024, Public Works Committee
meeting minutes. Chairman Goshgarian seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF
ARESOLUTION DEDICATING RIGHT-OF-WAY FOR THE WAUKEGAN &WESTLEIGH
INTERSECTION IMPROVEMENT PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the proposed improvements,
intersection safety, and the IDOT design and land acquisition process.
Alderman Notz moved to recommend to City Council approval of an Ordinance
dedicating and accepting City property for the Waukegan Road and Westleigh
Road Intersection Improvements Project for road purposes and authorizing the
Mayor and City Manager to execute associated documents on behalf of the
City of Lake Forest. Chairman Goshgarian seconded the motion, which carried
unanimously.
Alderman Notz moved to recommend to City Council approval of a Resolution
conveying and dedicating Right of Way to the State of Illinois for the Waukegan
Road and Westleigh Road Intersection Improvements Project between the City
of Lake Forest and the State of Illinois Department of Transportation for Highway
Purposes for the sum of zero dollars and authorizing the Mayor and City Manager
to execute associated documents on behalf of the City of Lake Forest. Chairman
Goshgarian seconded the motion, which carried unanimously.
3.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR
MANHOLE LINING AND INFLOW & INFILTRATION (I&I) REPAIRS – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed managing the private repair process.
Alderman Notz moved to recommend to City Council award of Low Bid for the
2024 Inflow and Infiltration Repairs to Visu-Sewer, LLC., and authorize the City
Manager to execute an agreement in the amount of $351,421 as well as
approving a contingency in the amount of $8,579 for a total cost of $360,000.
Chairman Goshgarian seconded the motion, which carried unanimously.
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III. FY ’25 CIP PROJECT SCHEDULE
The were no discussions on the below FY’25 CIP Project Schedule.
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IV.PUBLIC COMMENT
There was no Public Comment.
V.NEXT MEETING – July 15, 2024
Director Thomas explained that he will follow up with the Committee via email to
schedule the next meeting. He explained that the next meeting was going to be
scheduled on July 15, 2024.
VI.ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:51 P.M. Chairman Goshgarian seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF BID FOR
THE GORTON COMMUNITY CENTER
CHIMNEY TUCKPOINTING PROJECT
GORTON COMMUNITY CENTER CHIMNEY TUCKPOINTING PROJECT
•Chimney currently features numerous areas of deteriorated mortar and cracking
•City utilizes services of Leverett Masonry to develop detailed project specifications to preserve
the historic brick and mortar and assist with project oversight
•FY25 CIP Budget - $55,000
•Public bid process; five bids received
•Otto Baum Company is a large concrete, masonry, and restoration company with significant
municipal and school district project experience; all references came back favorable
•If approved by City Council, work will potentially occur during this upcoming fall
•Action Requested: PW Committee Recommends City Council Award of bid to
Otto Baum Company, Inc. for the Gorton Community Center Tuckpointing Project
in the Amount of $67,800
Firm Bid $
Otto Baum Company, Inc.$67,800
Fortune Restoration $75,000
Bruce Brugioni Construction Co. $77,436
Berglund Construction $99,000
RestoreWorks $112,130
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF BID FOR
THE FOREST PARK BEACH SAND
NOURISHMENT PROJECT
BEACH RESTORATION PROJECT
•FY25 Budget: Capital Fund $300,000
•2021 Beach Profile Study identified long-term monitoring & maintenance needs
to ensure continued protection of this highly valued asset. Similar project was
completed in 2022 on Cell #1, it is performing well
•During years leading up to record high waters levels in 2020, Cell #2 lost a
significant amount of sand that altered the profile of the beach in that area and
put it at risk for increased shoreline erosion
•Project includes:
•Placement of 4475 cubic yards of sand in Cell #2
•Sand is composed of 39% Torpedo Sand and 61% Bird’s-Eye Sand
•Approximately 220 truckloads will be delivered to beach
•Permitting has been issued by ACOE and IDNR
•Received two proposals for construction services:
•Staff recommends awarding a contract to John Keno & Co as the low bidder
and with their extensive knowledge and experience with beach grading
•Action requested: PW Committee recommends City Council
approve the Beach Cell #2 sand restoration project to John Keno &
Co, in the amount of $258,120 plus 4% contingency in the amount of
$10,000, for a total of $268,120.
Firm Proposal $
John Keno & Co, Inc.$258,120
Berger Contractors, Inc.$394,130
FY ’25 CIP PROJECT SUMMARY CHART
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 75%June – August Bids received 3/28/24. Seeking PWC review on 4/1/24 and
CC bid approval on 4/15/24. Program began June 17.
Crack Sealing Program Road 5%Fall 2024 PWC review on 5/6/24 and CC bid approval on 6/3/24.
Concrete Streets Repair Road 5%July – August
PWC review on 5/6/24 and CC bid approval on 5/20/24.
Construction will begin after LF Day and be complete
prior to School resuming.
Annual Longline Striping Program Road 0%August – September CC approved on 6/17/24. Coordinating striping to occur
after patching program work is complete.
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024 City selected for STP-Shared grant for land-acquisition on
12/1/23, coordination is ongoing.
Waukegan & Westleigh Intersection (Land Acquisition)Road 90%2024
ROW material provided to both City and School District;
coordination and approval process underway. Will be
presented to City Council on 8/5.
Westleigh Resurfacing (41-Western) Phase I Design Road 5%TBD CC approved on 7/15/24. Project was not awarded grant
funding but placed on contingency list.
Deerpath Intersection Traffic Light/Crossing Improvements Road / Sidewalk 0%TBD
Latest bid process resulted in one bid submittal
significantly above the project budget. Staff to reapproach
bid process in early winter of 2025 to get ahead of busy
contractor spring and summer schedules.
Concrete Sidewalk/Curb Replacement Road / Sidewalk 5%July – August
PWC review on 5/6/24 and CC bid approval on
5/20/24.Construction will begin after LF Day and be
complete prior to School resuming.
Whispering Oaks Sidewalk Connections (SRTS) Design PH 2 Sidewalks 25%Fall 2024 Phase I design approval received, Phase II design began
early 2024.
Gas Light Conversion Program Parkway 65%Spring – Fall
2024 conversions underway. 19 total lights converted.
Current focus is on six lights north of Woodland (west of
Sheridan). A grand total of 199 of the 439 lights have been
converted.
McClory Bike Path Resurfacing (Ryan to Illinois)Path 100%July – Early August Construction complete.
Highlighted areas represents the project was updated since the July 1, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Deerpath Streetscape –Design PH 2 Streetscape 75%Summer / Fall 2024 Phase II design progressing. Construction anticipated to
begin Spring 2025.
CBD Infrastructure Improvements Evaluation Streetscape 95%Summer 2024
Second staff coordination meeting with engineering firm
occurred on April 9 & May 23; Engineering firm finalizing
report (early August).
CBD Infrastructure Improvements – Design Streetscape 0%September – December Subject to project scope being defined in Summer 2024.
McLennon-Reed Bridge Repairs – Design Bridge 95%Winter 2024 Design progressing.
McLennon-Reed Bridge Repairs – Construction Bridge 0%March 2025 – June 2025
Staff intends to align construction with Lake-Woodbine
Bridge Project to minimize overall construction impacts to
Lake Road residents.
Lake-Woodbine Bridge Reconstruction –Design PH 2 Bridge 100%Summer 2024 State bid opening to occur on August 2.
Lake-Woodbine Bridge Reconstruction – Construction Bridge 0%January 2025 – October 2025 Working towards bidding with State’s bid process for
August 2024.
2024 Bridge Inspections Bridge 95%August Inspections complete; final report due August.
Ringwood Bridge Replacement Phase I Design Bridge 5%2024 – 2025 Staff is reviewing consultant proposals.PWC review on
8/5/24 and CC bid approval on 9/3/24.
Elawa Parking Lot Resurfacing and Expansion – Construction Parking Lot 100%April – May Complete.
ADA Transition Plan Facilities / Right of Way /
Parks 70%August Facility visits completed. First draft of plan in completed.
Staff is working with consulting firm to finalize plan.
Highlighted projects represents the project was updated since the July 1, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%TBD
Staff presented project to HPC; project returned to HPC and
was approved. Construction bid documents being developed. A
needed site survey/grading plan is being completed by mid-
August.
Public Safety Water Cooled Chiller Replacement Facility 100%April - May Complete.
North Beach Building & Pavilion Roof Replacement Facility 5%September – October CC bid approved on 6/17/24.Construction to occur after
Boardwalk Project ribbon cutting event.
Grove Campus Roof Replacements Facility 100%April – May Complete.
Rec Center HVAC Replacements (RTUs)Facility 0%Fall 2024 CC approved on 6/17/24. All needed material and equipment has
been ordered. Work will occur when equipment is received.
Forest Park Bluff Slope Stabilization Forest Park / Beach 95%September 5, 2023 –
March 2024
Construction began 9/5/23. Substantially complete with remaining
restoration following boardwalk construction.
Forest Park Boardwalk Forest Park / Beach 10%Mid July –Late September
2024
Steel erection to begin week of 8/5 with estimated completion
late-September.
Sailboat Compound Expansion Forest Park / Beach 10%Summer 2024 Construction to occur after boardwalk landscape installation is
complete.
Beach Restoration (Sand Replenishment)Forest Park / Beach 0%October –
November 2024
Bid opening on 7/25/24. Seeking PWC review on 8/5/24 and CC
approval on 9/3/24.
Highlighted projects represents the project was updated since the July 1, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Tennis Surface Maintenance – Everett Parks 0%Late Summer 2024 CC approval on 6/17/24. Resurfacing to be completed before
10/15/24.
Tennis Surface Maintenance –Northcroft Parks 0%August 2024 Resurfacing of two courts in August by contractor.
West Park: Tennis Court Design Parks 50%May – September Design progressing.
West Park: Tennis Court Construction Parks 0%TBD Design in progress.
Northcroft Park: Handball Courts Installation Parks 0%Spring 2025 Design progressing.
Cemetery Ravine Restoration – Design Ravine 20%May – September Design progressing.
Walden Ravine Bed Restoration – Design Ravine 20%May – September Design progressing.
Seminary Ravine Improvements Construction Ravine 0%TBD
City obtaining approximately $1 million in federal grant funding.
Project construction schedule is subject to EPA grant
administering timeline. Staff is working with design consultant on
grant materials.
Annual Storm Sewer Lining Program Storm Sewer 5%Fall 2024 Construction anticipated Fall 2024.
Ahwahnee Road Storm Sewer Upgrade Design Storm Sewer 90%Fall 2024 Design progressing.
Ahwahnee Road Storm Sewer Upgrade Construction Storm Sewer 0%December 2024 – Spring
2025 Ongoing discussions regarding SMC grant viability.
Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvement Design Storm Sewer 25%May – September Seeking PWC review on 4/1/24 and CC bid approval on 4/15/24.
Design Kickoff meeting was held on 5/6/24.
Highlighted projects represents the project was updated since the July 1, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline Notes
Membrane Module Replacement Water 50%Winter 2024/2025 PWC reviewed on 6/17/24 and CC approval on 7/15/24; module
replacement will occur during winter months.
Water Meter Replacement Project Design Water 90%Summer 2024 Project bid opening for meter equip. was June 6 for five-year
procurement pricing. Meter installation RFP set for July.
Water Meter Replacement Purchase & Installation Water 0%TBD Seeking PWC approval and CC approval on 10/7/24.
Pump VFD Upgrade (2 Year)Water 100%May Complete.
Water Plant Intake Cleaning Water 100%May - June 2024 Complete.
Watermain Replacements (Field/Spring/Mayflower) & Valve Repairs Water 15%Summer – Fall 2024
PWC reviewed on 5/6/24 and CC bid approval on 5/20/24. July
29th –Field Court started. Spring Lane will begin after Labor
Day.
Elevated Tank Painting Water 0%September Bids received were higher than budget. Project will be scheduled
in FY26
Annual Sanitary Sewer Lining Program Sanitary 5%Fall 2024 Construction anticipated Fall 2024.
Manhole Lining and I&I Repairs Sanitary 0%Summer – Fall 2024 PWC review on 7/1/24 and CC bid approval on 7/15/24.
Highlighted projects represents the project was updated since the July 1, 2024, PW Committee meeting
PUBLIC COMMENT
NEXT MEETING:
SEPTEMBER 3, 2024
ADJOURNMENT