PUBLIC WORKS COMMITTEE 2024/05/06 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, MAY 6, 2024 – 5:00 P.M.
CITY HALL – UPSTAIRS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Aldermen Eileen Looby Weber called the meeting to order at 5:20 P.M.
Alderman Ted Notz was in attendance. Chairman Goshgarian joined the
meeting at approximately 5:25 P.M.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works; Chuck Myers Superintendent of Parks & Forestry; Matt Brugioni, Streets
Supervisor and Jim Lockefeer, Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 15, 2024, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Weber moved to approve the April 15, 2024, Public Works Committee
meeting minutes. Alderman Notz seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL PURCHASE OF ROAD
SALT FOR THE FY25 WINTER SEASON – JIM LOCKEFEER & MATT BRUGIONI
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
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The Committee and City staff discussed salt tonnage price increases, salt storage
practices, and City salt inventory tracking.
Alderman Notz moved to recommend to City Council approval of a total
purchase of 1,920 tons of road salt from Morton Salt in the amount of $162,183 for
the FY25 winter. Alderman Weber seconded the motion, which carried
unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
MCCLORY BIKE PATH RESURFACING PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the project schedule, the original scope
of the project versus the changed project scope, project contingency, potential
utility conflicts, and grant opportunities for future path resurfacing.
Alderman Weber moved to recommend to City Council award of the low bid for
the McClory Bike Path Resurfacing project to Maneval Construction and
authorization for the City Manager to execute an agreement in the amount of
$347,189 as well as approving a contingency in the amount of $16,610 for a total
cost of $363,799. Alderman Notz seconded the motion, which carried
unanimously.
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4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
FIELD COURT AND SPRING LANE WATERMAIN REPLACEMENT PROJECT – BYRON
KUTZ
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the depth of the existing watermain and
the depth of the new watermain to be constructed.
Alderman Notz moved to recommend to City Council award the low bid for the
Field Court and Spring Lane Watermain Replacement Project to C. Szabo
Contracting, Inc. and authorization for the City Manager to execute an
agreement in the amount of $990,238 and a contingency in the amount of
$39,762 for a total project cost of $1,030,000. Alderman Weber seconded the
motion, which carried unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
FY25 CONCRETE STREETS/CURB/SIDEWALK PROGRAM – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed grinding sidewalks versus full panel
replacement.
Alderman Weber moved to recommend to City Council approval of a first year
renewal with Schroeder & Schroeder, Inc., for the 2024 Concrete Streets, Curb,
and Sidewalk Replacement Project, and authorization for the City Manager to
execute an agreement in the amount not to exceed $235,000. Alderman Notz
seconded the motion, which carried unanimously.
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
FY25 CRACK SEALING PROGRAM – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff viewed a video of the dustless technology. It was
discussed that the dustless technology should be promoted on City social media
accounts at the appropriate time.
Alderman Notz moved to recommend to City Council approval of a second
year renewal with Patriot Pavement Maintenance, Inc. for the 2024 Crack
Sealing Project, and authorization for the City Manager to execute an
agreement in the amount not to exceed $35,000. Alderman Weber seconded
the motion, which carried unanimously.
III. FY ’25 CIP PROJECT SCHEDULE
The Committee and City staff discussed the below summary presentation slides
on the topic.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – MAY 20, 2024
Director Thomas explained that he will follow up with the Committee via email to
schedule the next meeting. He explained that the next meeting was going to be
scheduled for May 20, 2024.
The Committee and City staff discussed potentially reviewing the results of the
recent inflow & infiltration stormwater study at the next Public Works Committee
meeting.
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VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
6:11 P.M. Alderman Weber seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works