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PUBLIC WORKS COMMITTEE 2024/05/20 Minutes 1 PUBLIC WORKS COMMITTEE MEETING MONDAY, MAY 20, 2024 – 5:30 P.M. CITY HALL – UPSTAIRS CONFERENCE ROOM MINUTES I. ROLL CALL/CALL TO ORDER Chairman Goshgarian called the meeting to order at 5:30 P.M. Alderman Richard Walther was in attendance. Alderman Notz was not in attendance. Staff attending the meeting included Michael Thomas, Director of Public Works; Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public Works; Chuck Myers Superintendent of Parks & Forestry and Jim Lockefeer, Assistant Director of Public Works. II. NEW BUSINESS / ACTION ITEMS 1. APPROVAL OF THE MAY 20, 2024, PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Walther moved to approve the May 20, 2024, Public Works Committee meeting minutes, subject to Alderman Eileen Weber’s emailed edit request to Jim Lockefeer. Chairman Goshgarian seconded the motion, which carried unanimously. 2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A THREE- YEAR JANITORIAL SERVICES AGREEMENT FOR CITY FACILITIES – JIM LOCKEFEER Assistant Director Lockefeer reviewed the below summary presentation slides on the topic. 2 The Committee and City staff discussed green certification and floor cleaning pricing. Alderman Walther moved to recommend to City Council award of a three-year janitorial services contract to Eco Clean Maintenance in the amount of $665,562. Chairman Goshgarian seconded the motion, which carried unanimously. 3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AMENDMENTS TO THE FEBRUARY 5, 2024, IDOT RESOLUTION APPROPRIATING MFT & RBI FUNDS – BYRON KUTZ Superintendent Kutz reviewed the below summary presentation slide on the topic. 3 The Committee and City staff discussed RBI funding installments and flexibility in utilizing MFT and RBI funds versus committing the funds to a specific project. Alderman Walther moved to recommend to City Council approval of amendments to the February 5, 2024, Illinois Department of Transportation Resolution appropriating $265,548 in Motor Fuel Tax (MFT) funds and $734,452 in Rebuild Illinois funds (RBI) to be used for the 2024 Annual Pavement Resurfacing Program. Chairman Goshgarian seconded the motion, which carried unanimously. 4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL RESOLUTIONS ADOPTING THE LAKE MICHIGAN & NORTH BRANCH CHICAGO RIVER WATERSHED-BASED PLANS – BYRON KUTZ Superintendent Kutz reviewed the below summary presentation slide on the topic. The Committee and City staff discussed costs associated with the approval of the Resolution. Alderman Walther moved to recommend to City Council approval of a Resolution adopting the North Branch Chicago River & Lake Michigan Watershed-Based Plans. Chairman Goshgarian seconded the motion, which carried unanimously. 5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR FY25 HYDRANT PAINTING – DAN MARTIN Superintendent Martin reviewed the below summary presentation slides on the topic. 4 The Committee and City staff discussed the seven-year program cycle and in- house Water & Sewer Section hydrant painting that occurs. Alderman Walther moved to recommend to City Council award of the three- year Hydrant Painting Services Contract to Alpha Maintenance & Services Inc. included in the FY2025 – FY2027 Operating Capital Budget for the sum of $55,800 chairman seconded the motion, which carried unanimously. 5 III. FY ’25 CIP PROJECT SCHEDULE The Committee and City staff had no discussion on the below presentation slides. 6 7 IV. PUBLIC COMMENT There was no Public Comment. V. NEXT MEETING – JUNE 3, 2024 Director Thomas explained that he will follow up with the Committee via email to schedule the next meeting. He explained that the next meeting was going to be scheduled for June 3, 2024. VI. ADJOURNMENT Alderman Walther moved to adjourn the meeting of the Public Works Committee at 6:04 P.M. Chairman Goshgarian seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Assistant Director of Public Works