Loading...
PUBLIC WORKS COMMITTEE 2024/06/03 Minutes 1 PUBLIC WORKS COMMITTEE MEETING MONDAY, JUNE 3, 2024 – 5:20 P.M. CITY HALL – UPSTAIRS CONFERENCE ROOM MINUTES I. ROLL CALL/CALL TO ORDER Chairman Goshgarian called the meeting to order at 5:20 P.M. Aldermen Ted Notz and Richard Walther were in attendance. Staff attending the meeting included Michael Thomas, Director of Public Works; Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public Works; Chuck Myers Superintendent of Parks & Forestry; Matt Brugioni, Streets Supervisor and Jim Lockefeer, Assistant Director of Public Works. II. NEW BUSINESS / ACTION ITEMS 1. APPROVAL OF THE MAY 20, 2024, PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Notz moved to approve May 20, 2024, Public Works Committee meeting minutes. Alderman Walther seconded the motion, which carried unanimously. 2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF IDOT AGREEMENTS FOR THE LAKE & WOODBINE BRIDGE PROJECT – BYRON KUTZ Superintendent Kutz reviewed the below summary presentation slide on the topic. 2 The Committee and City staff discussed the grant match requirement, the project budget, and post-Covid construction costs. Alderman Walther moved to recommend to City Council approval of a resolution for a joint funding agreement for federally funded construction with the State of Illinois Department of Transportation for construction of the Lake Woodbine Bridge, Section Number 12-00094-00-BR, for a local match of $855,000 and authorize the City Manager to execute required agreements and additional paperwork as required by IDOT related to work on this project. Alderman Notz seconded the motion, which carried unanimously. 3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF A DESIGN SERVICES AGREEMENT FOR THE WAVELAND PARK PAVILION PROJECT – JIM LOCKEFEER Assistant Director Lockefeer reviewed the below summary presentation slide on the topic. The Committee and City staff discussed incorporating a resident engagement event into the preliminary conceptual design process. 3 Alderman Notz moved to recommend to City Council Award of a design services agreement to Larson & Darby Group for the Waveland Park Pavilion Project in the amount of $69,300, to include a 5% contingency in the amount of $3,465, for a total cost of $72,765. Alderman Walther seconded the motion, which carried unanimously. 4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE RECREATION CENTER HVAC ROOFTOP UNIT REPLACEMENT PROJECT – JIM LOCKEFEER Assistant Director Lockefeer reviewed the below summary presentation slide on the topic. The Committee and City staff discussed replacing existing units versus a broader system upgrade, utilizing the full budget to replace additional units, and Cahill Heating & Air Conditioning commercial experience. Alderman Walther moved to recommend to City Council Award of bid to Cahill Heating & Air Conditioning for Recreation Center Rooftop HVAC Unit Replacements Project in the amount of $66,100, to include a 10% contingency in the amount of $6,610, for a total cost of $72,710. Alderman Notz seconded the motion, which carried unanimously. 5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE FY25 LONGLINE STRIPING PROGRAM – MATT BRUGIONI Streets Supervisor Brugioni reviewed the below summary presentation slides on the topic. 4 The Committee and City staff discussed how linear feet and types/sizes of lines needed is tracked, contractor oversite, adding the entire City limits of the McClory path to the striping program, and the longevity of striping. Alderman Notz moved to recommend to City Council award of the thermoplastic lane marking bid to Superior Road Striping, Inc. in the amount of $85,000. Alderman Walther seconded the motion, which carried unanimously. III. FY ’25 CIP PROJECT SCHEDULE The Committee and City staff briefly discussed the Deerpath Intersection Traffic Light/Crossing Improvements and Forest Park Bluff Projects. 5 6 IV. PUBLIC COMMENT There was no Public Comment. V. NEXT MEETING – JUNE 17, 2024 Director Thomas explained that he will follow up with the Committee via email to schedule the next meeting. He explained that the next meeting was going to be scheduled on June 17, 2024. 7 VI. ADJOURNMENT Alderman Walther moved to adjourn the meeting of the Public Works Committee at 6:06 P.M. Notz seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Assistant Director of Public Works