PUBLIC WORKS COMMITTEE 2024/05/06 Packet
PUBLIC WORKS COMMITTEE MEETING
MONDAY, MAY 6, 2024 – 5:00 P.M.
CITY HALL – UPSTAIRS CITY COUNCIL CONFERENCE ROOM
AGENDA
I. ROLL CALL/CALL TO ORDER
ARA GOSHGARIAN, CHAIRMAN
EILEEN LOOBY WEBER
TED NOTZ
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 15, 2024, PUBLIC WORKS COMMITTEE MEETING
MINUTES
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL PURCHASE OF
ROAD SALT FOR THE FY25 WINTER SEASON – JIM LOCKEFEER & MATT
BRUGIONI
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE MCCLORY BIKE PATH RESURFACING PROJECT – BYRON KUTZ
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE FIELD COURT AND SPRING LANE WATERMAIN REPLACEMENT
PROJECT – BYRON KUTZ
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE FY25 CONCRETE STREETS/CURB/SIDEWALK PROGRAM – BYRON KUTZ
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE FY25 CRACK SEALING PROGRAM – BYRON KUTZ
III. FY ’25 CIP PROJECT SUMMARY CHART
IV. PUBLIC COMMENT
V. NEXT MEETING – MAY 20, 2024
VI. ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE APRIL 15, 2024 PUBLIC
WORKS COMMITTEE MEETING MINUTES
1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, APRIL 15, 2024 – 5:00 P.M.
CITY HALL – UPSTAIRS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Goshgarian called the meeting to order at 5:30 P.M. Aldermen Eileen
Looby Weber and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works; Chuck Myers Superintendent of Parks & Forestry and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 1, 2024, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Weber moved to approve the April 1, 2024, Public Works Committee
meeting minutes. Alderman Notz seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
ENGINEERING DESIGN SERVICES FOR THE CEMETERY RAVINE PROJECT – CHUCK
MYERS
Superintendent Myers reviewed the below summary presentation slide on the
topic.
2
The Committee and City staff discussed the existing concrete ravine bed
infrastructure and City Cemetery ravine responsibilities as it relates to the Village
of Lake Bluff.
Alderman Notz moved to recommend to City Council award design engineering
services for the Cemetery Ravine Project to Living Waters and authorize the City
Manager to execute an agreement in the amount of $49,750, to include a 5%
contingency in the amount of $2,400 for a total cost of $52,150. Alderman Weber
seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
ENGINEERING DESIGN SERVICES FOR THE WALDEN RAVINE PROJECT – CHUCK
MYERS
Superintendent Myers reviewed the below summary presentation slides on the
topic.
3
The Committee and City staff discussed the City’s process to engage private
property owners, the impacts of our project as it relates to downstream private
properties, the surveying of the City’s ravine project area, and the City’s
ownership of the parcel and if vacation of the property is an option.
Alderman Weber moved to recommend to City Council award design
engineering services for the Walden Ravine Project to Hey and Associates, Inc.,
and authorize the City Manager to execute an agreement in the amount of
$119,000 to include 5% contingency in the amount of $5,595 for a total cost of
$124,595. Alderman Notz seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
ENGINEERING DESIGN SERVICES FOR THE WEST PARK TENNIS COURT
RECONSTRUCTION PROJECT – CHUCK MYERS
Superintendent Myers reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the proposals received, the post-tension
concrete bid option, and the existing City tennis court inventory and USTA
standards.
Alderman Notz moved to recommend to City Council award design engineering
services for West Park Tennis Court Design to Kapur & Associates and authorize
the City Manager to execute an agreement in the amount of $22,650, to include
a 10% contingency in the amount of $2,200 for a total cost of $24,850. Alderman
Weber seconded the motion, which carried unanimously.
4
III. FY ’25 CIP PROJECT SCHEDULE
The Committee and City staff discussed the below summary presentation slides
on the topic.
5
6
The Committee and City staff did not have further discussions on this option.
IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – MAY 6, 2024
Director Thomas explained that he will follow up with the Committee via email to
schedule the next meeting. He explained that the next meeting was going to be
scheduled for May 6, 2024.
VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
6:03 P.M. Alderman Weber seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL PURCHASE OF ROAD
SALT FOR THE FY25 WINTER SEASON
FY25 ROAD SALT PURCHASE
•Municipal Services salt storage bays hold a total of 2,400 tons
•On average the City uses 2,900 tons of salt per snow season
•2,400 tons represents 83% of total average season usage
•City participates in Lake County’s joint salt purchase bid; City has participated since 2016
•FY24 contract price per ton was $82.81; FY25 price is $84.47 (2% increase)
•Seeking purchase of 1,920 tons
•FY25 budget: $169,260
•Action Requested: PW Committee Recommends City Council Approve a Total
Purchase of 1,920 tons of Road Salt from Morton Salt in the Amount of
$162,183 for the FY ‘25 Winter
Salt Tonnage
End of Season Salt Inventory Total 2,000
Salt Needed for 100% Storage Bay Capacity +400
Total Salt for Start of 2024/2025 Winter 2,400
Tons to be Purchased for 2024/2025 Winter Reserve +1,520
Total Tons Available for Winter 2024/2025 3,920
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL AWARD OF
BID FOR THE MCCLORY BIKE PATH
RESURFACING PROJECT
MCCLORY BIKE PATH RESURFACING PROJECT
(WESTLEIGH TO ILLINOIS)
•Deteriorated bike-path surface is rough and hazardous for bicyclists and pedestrians
•FY2025 Budget total $350,000
•Original Scope (Ryan to Illinois) bids opened on 4/11/24 for $196,795
•Staff rejected original bids as available budget to extend limits further south to Westleigh
•Received 4 bids for rebid- May 2, 2024 (see chart)
•Staff is requesting an additional $15,000 allowance for any adjacent underground fiber-optic repairs
•Anticipated construction from June 10 to July 1
•Amount in excess of the budget will be funded from Capital Improvement Fund reserves. A supplemental appropriation will be submitted for City Council approval
at a later date if needed.
•Action requested: PW Committee Recommends City Council Award of the Low Bid for the McClory Bike Path Resurfacing project to Maneval
Construction, and Authorize the City Manager to Execute an Agreement in the Amount of $347,189 as well as Approving a Contingency in the
Amount of $16,610 for a Total Cost of $363,799
Contractor Firm Bid Amount
Maneval Construction $332,189
Peter Baker & Son Co.$377,305
Schroeder Asphalt Services, Inc.$384,809
A Lamp Concrete Contractors, Inc.$494,964
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL AWARD OF
BID FOR THE FIELD COURT AND SPRING
LANE WATERMAIN REPLACEMENT
PROJECT
FIELD COURT AND SPRING LANE WATERMAIN REPLACEMENT
PROJECT
•Field Court experienced numerous watermain breaks over last few years
•Time-consuming for operations
•Spring Lane has potential water quality issues as currently ‘dead end’ main
•Project includes replacement of seven other valves throughout the City
•FY2025 Budget: $1,030,000
•Received three bids
•Field Court tentative start after July 8 with final completion by August 22
•Spring Lane tentative start after September 3 with final completion by October 31
•Majority is directionally drilled which reduces traffic impacts and minimizes full-depth restoration
•Action requested: PW Committee Recommends City Council award the Low Bid for the Field Court and Spring Lane
Watermain Replacement Project to C. Szabo Contracting, Inc., and Authorize the City Manager to Execute an Agreement in the
Amount of $990,238 and a Contingency in the Amount of $39,762 for a Total Project Cost of $1,030,000
Contractor Firm Bid Amount
C. SZABO CONTRACTING, INC.$990,238
Mauro Sewer Construction, Inc.$1,085,360
Joel Kennedy Constructing Corp $1,408,811
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL TO CITY COUNCIL AWARD OF
BID FOR THE FY25 CONCRETE
STREETS/CURB/SIDEWALK PROGRAM
2024 CONCRETE STREETS, CURB, AND SIDEWALK
REPLACEMENT PROJECT
•Annual project to address sidewalk trip-hazards, and deteriorating concrete streets
and curb
•Budget:
•Curb and Sidewalk: $185,000
•Concrete Streets: $50,000
•Utilizing the low-bid contractor from the 2023 Municipal Partnering Initiative
•Requesting Agreement Renewal with an increased unit price of 4%
•Action requested: PW Committee recommends Approval of a First
Year Renewal with Schroeder & Schroeder, Inc., for the 2024 Concrete
Streets, Curb, and Sidewalk Replacement Project , and Authorize the
City Manager to Execute an Agreement in the Amount Not to Exceed
$235,000
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF BID FOR
THE FY25 CRACK SEALING PROGRAM
2024 CRACK SEALING PROJECT
•Annual project to seal pavement cracks to prevent moisture
infiltration
•Operations Budget: $35,000
•Utilizing the low-bid contractor from the Municipal Partnering
Initiative (MPI)
•Requesting agreement renewal with increased unit prices of 28%
from 2023 prices due to utilizing more expensive dustless product
•~25,000 feet sealed in 2023
•~20,000 feet proposed to be sealed in 2024
•Action requested: PW Committee recommends Approval of a
Second Year Renewal with Patriot Pavement Maintenance, Inc. for
the 2024 Crack Sealing Project, and Authorize the City Manager to
Execute an Agreement in the Amount Not to Exceed $35,000
FY ’25 CIP PROJECT SUMMARY CHART
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 5%June –August Bids received 3/28/24. Seeking PWC review on 4/1/24 and
CC bid approval on 4/15/24.
Crack Sealing Program Road 0%Fall 2024 Seeking PWC review on 5/6/24 and CC bid approval on
5/20/24.
Concrete Streets Repair Road 0%June – August Seeking PWC review on 5/6/24 and CC bid approval on
5/20/24.
Annual Longline Striping Program Road 0%August – September Seeking PWC review on 6/3/24 and CC approval on
6/17/24.
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024 City selected for STP-Shared grant for land-acquisition on
12/1/23, coordination is ongoing.
Waukegan & Westleigh Intersection (Land Acquisition)Road 15%2024 ROW material provided to both City and School District;
coordination and approval process underway.
Westleigh Resurfacing (41-Western) Phase I Design Road 0%TBD
Seeking PWC review on 6/17/24 and CC approval on
7/15/24. Project was not awarded grant funding but placed
on contingency list.
Deerpath Intersection Traffic Light/Crossing Improvements Road / Sidewalk 0%June –Early August
Seeking PWC review on 5/6/24 and CC bid approval on
5/20/24. Work to occur when schools are on summer
break.
Concrete Sidewalk/Curb Replacement Road / Sidewalk 0%June – August Seeking PWC review on 5/6/24 and CC bid approval on
5/20/24.
Whispering Oaks Sidewalk Connections (SRTS) Design PH 2 Sidewalks 15%Fall 2024 Phase I design approval received, Phase II design began
early 2024.
Gas Light Conversion Program Parkway 5%Spring – Fall
2024 conversions underway. Three lights completed on
Sheridan. Current focus is on six lights on Waveland and
Hilldale.
McClory Bike Path Resurfacing (Ryan to Illinois)Path 0%Summer 2024
Seeking PWC review on 5/6/24 and CC bid approval on
5/20/24. Staff rebidding to include Ryan & Westleigh based
on available budget.
Highlighted projects represents the project was updated since the April 15, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Deerpath Streetscape – Design PH 2 Streetscape 60%Summer / Fall 2024 Phase II design progressing. Construction anticipated to
begin Spring 2025.
CBD Infrastructure Improvements Evaluation Streetscape 70%Spring 2024
Second staff coordination meeting with engineering firm
occurred on April 9; Engineering firm developing draft
report (expected within next four weeks).
CBD Infrastructure Improvements –Design Streetscape 0%September –December Subject to project scope being defined in Summer 2024.
McLennon-Reed Bridge Repairs – Design Bridge 90%Winter 2024 Design progressing.
McLennon-Reed Bridge Repairs – Construction Bridge 0%March 2025 – June 2025
Staff intends to align construction with Lake-Woodbine
Bridge Project to minimize overall construction impacts to
Lake Road residents.
Lake-Woodbine Bridge Reconstruction –Design PH 2 Bridge 98%Summer 2024 Phase II design underway and progressing.
Lake-Woodbine Bridge Reconstruction – Construction Bridge 0%December 2024 – September 2025 Working towards bidding with State’s bid process for
August 2024.
2024 Bridge Inspections Bridge 5%May Inspections anticipated to start May.
Ringwood Bridge Replacement Phase I Design Bridge 0%2024 –2025 Seeking PWC review on 6/17/24 and CC approval on
7/15/24.
Elawa Parking Lot Resurfacing and Expansion –Construction Parking Lot 95%April –May Construction began 4/8/24 and anticipated to be reopened
on 5/3/24 with final landscaping to follow
ADA Transition Plan Facilities / Right of Way /
Parks 65%June Facility visits completed. First draft of plan in completed.
Staff review underway.
Highlighted projects represents the project was updated since the April 15, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%May – August Staff presented project to HPC; project returned to HPC and
was approved. Construction bid documents being developed.
Public Safety Water Cooled Chiller Replacement Facility 95%April -May Project underway with anticipate completion in early May.
North Beach Building & Pavilion Roof Replacement Facility 5%September – October Seeking PWC bid review on 6/3/24 and CC bid approval on
6/17/24. Construction to occur after Labor Day.
Grove Campus Roof Replacements Facility 15%April –May CC bid approval on 2/20/24. Work is underway and estimated
completion is late May.
Rec Center HVAC Replacements (RTUs)Facility 0%June – July 2024 Seeking PWC review on 6/3/24 and CC approval on 6/17/24.
Forest Park Bluff Slope Stabilization Forest Park / Beach 90%September 5, 2023 –
March 2024
Construction began 9/5/23. Substantially complete with remaining
restoration following boardwalk construction.
Forest Park Boardwalk Forest Park / Beach March –May 2024
Boardwalk Project: On 4/1/24 City Council approved a
construction schedule to begin late May/early June. Currently
with ongoing contractor coordination work is anticipated to start
early to mid June
Sailboat Compound Expansion Forest Park / Beach 10%Summer2024 Construction to occur after boardwalk landscape installation is
complete.
Beach Restoration (Sand Replenishment)Forest Park / Beach 0%September –
November 2024 Seeking PWC review on 7/15/24 and CC approval on 8/5/24.
Highlighted projects represents the project was updated since the April 15, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Tennis Surface Maintenance (Northcroft/Waveland/Everett)Parks 0%TBD Rebidding resurfacing and seeking on date TBD
West Park: Tennis Court Design Parks 0%May – September PWC reviewed & recommended approval on 4/15/24 and seeking
CC bid approval on 5/6/24.
West Park: Tennis Court Construction Parks 0%TBD Seeking PWC review on 8/5/24 and CC approval on 9/3/24.
Northcroft Park: Handball Courts Installation Parks 0%Fall 2024 Seeking PWC review on 6/17/24 and CC approval on 7/15/24
Cemetery Ravine Restoration – Design Ravine 0%May – September PWC reviewed & recommended approval on 4/15/24 and seeking
CC bid approval on 5/6/24.
Walden Ravine Bed Restoration – Design Ravine 0%May – September PWC reviewed & recommended approval on 4/15/24 and seeking
CC bid approval on 5/6/24.
Seminary Ravine Improvements Construction Ravine 0%TBD
City obtaining approximately $1 million in federal grant funding.
Project construction schedule is subject to EPA grant
administering timeline.
Annual Storm Sewer Lining Program Storm Sewer 5%Fall 2024 Construction anticipated Fall 2024.
Ahwahnee Road Storm Sewer Upgrade Design Storm Sewer 85%Fall 2024 Design progressing.
Ahwahnee Road Storm Sewer Upgrade Construction Storm Sewer 0%December 2024 – Spring
2025
Pending possible grant announcement from SMC this Spring
2024.
Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvement Design Storm Sewer 5%May –September Seeking PWC review on 4/1/24 and CC bid approval on 4/15/24.
Design Kickoff meeting to be held on 5/6/24.
Stormwater Management Study Update Storm Sewer 0%May –September Seeking PWC review on 5/6/24 and CC bid approval on 5/20/24.
Highlighted projects represents the project was updated since the April 15, 2024, PW Committee meeting
CIP PROJECT SUMMARY CHART – WATER FUND
Project Asset Category % Complete Project Timeline Notes
Membrane Module Replacement Water 0%Fall 2024 Seeking PWC review on 6/17/24 and CC approval on 7/15/24.
Water Meter Replacement Project Design Water 90%Summer 2024 Vendor demos completed. Technical Report completed. Project
will bid out this spring for five-year procurement pricing.
Water Meter Replacement Purchase & Installation Water 0%TBD Seeking PWC review on 7/15/24 and CC approval on 8/5/24.
Pump VFD Upgrade (2 Year)Water 95%May First year contract completed; second year VFDs to be
completed by May 2024.
Water Plant Intake Cleaning Water 0%May 2024 Work to be completed early May 2024.
Watermain Replacements (Field/Spring/Mayflower) & Valve Repairs Water 0%Summer – Fall 2024 Seeking PWC review on 5/6/24 and CC bid approval on 5/20/24.
Elevated Tank Painting Water 0%June – September Seeking PWC review on 5/17/24 and CC bid approval on 7/15/24.
Annual Sanitary Sewer Lining Program Sanitary 5%Fall 2024 Construction anticipated Fall 2024.
Dye Testing Sanitary 90%Spring 2024 Dye testing fieldwork complete and now awaiting report.
Manhole Lining and I&I Repairs Sanitary 0%Summer – Fall 2024 Seeking PWC review on 5/6/24 and CC bid approval on 5/20/24.
Highlighted projects represents the project was updated since the April 15, 2024, PW Committee meeting
PUBLIC COMMENT
NEXT MEETING:
MAY 20, 2024
ADJOURNMENT