PUBLIC WORKS COMMITTEE 2024/03/04 PacketPUBLIC WORKS COMMITTEE MEETING
MONDAY, MARCH 4, 2024 – 5:30 P.M.
CITY HALL – UPSTAIRS ROOM (LOCATED BEHIND CITY COUNCIL DAIS)
AGENDA
I.ROLL CALL/CALL TO ORDER
ARA GOSHGARIAN, CHAIRMAN
EILEEN LOOBY WEBER
TED NOTZ
II.NEW BUSINESS / ACTION ITEMS
1.APPROVAL OF THE FEBRUARY 20, 2024 PUBLIC WORKS COMMITTEE MEETING
MINUTES
2.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID
FOR THE 2024 SEWER LINING PROGRAM – BYRON KUTZ
III.INFORMATIONAL ITEM
1.2024 BRIDGE INSPECTION SERVICES – BYRON KUTZ
IV.FY ’25 CIP PROJECT SUMMARY CHART
V.PUBLIC COMMENT
VI.NEXT MEETING – MARCH 18, 2024
VII.ADJOURNMENT
NEW BUSINESS / ACTION ITEM:
APPROVAL OF THE FEBRUARY 20, 2024
PUBLIC WORKS COMMITTEE MEETING
MINUTES
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PUBLIC WORKS COMMITTEE MEETING
TUESDAY, FEBRUARY 20, 2024 – 5:30 P.M.
CITY HALL – UPSTAIRS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Goshgarian called the meeting to order at 5:30 P.M. Aldermen Eileen
Looby Weber and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering; Chuck Myers, Superintendent of Parks & Forestry, and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE FEBRUARY 5, 2024, PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Weber moved to approve the February 5, 2024, Public Works
Committee meeting minutes. Alderman Notz seconded the motion, which
carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
ENGINEERING DESIGN SERVICES FOR THE WHISPERING OAKS “SAFE ROUTES TO
SCHOOL” SIDEWALK CONNECTIVITY PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the grant funding that is supporting the
project and completing designs in-house versus contracting out.
Alderman Notz moved to recommend to City Council award design engineering
services for the Safe Routes to School Project to Gewalt Hamilton Associates,
Inc., and authorize the City Manager to execute an agreement in the amount of
$42,276 to Include a contingency in the amount of $2,724 for a total cost of
$45,000. Alderman Weber seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL APPROVAL OF AN
AGREEMENT FOR THE WATER PLANT INTAKE CLEANING
Superintendent Martin reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed project timing, the frequency intake
cleaning occurs, project funding, the design of the intake inlet that prevents
debris from entering the intake pipe, and the benefits of completing this work.
Alderman Weber moved to recommend to City Council waiver of the bid
process and award of bid to Northern Divers in the amount of $225,000.
Alderman Notz seconded the motion, which carried unanimously.
4. DEERPATH COMMUNITY PARK PROJECT UPDATE
Superintendent Myers provided the Committee with a construction update and
shared the below slide.
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III. FY ’25 CIP PROJECT SCHEDULE
There were no discussions had on this agenda item.
IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – MARCH 4, 2024
Director Thomas explained that he will follow up with the Committee via email to
schedule the next meeting.
VI. ADJOURNMENT
Alderman Weber moved to adjourn the meeting of the Public Works Committee
at 6:08 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works
NEW BUSINESS / ACTION ITEM:
REVIEW AND RECOMMEND APPROVAL
TO CITY COUNCIL AWARD OF BID FOR
THE 2024 SEWER LINING PROGRAM
2024 SANITARY AND STORM SEWER LINING PROGRAM
•Annual project to repair cracked, leaking, damaged sewer lines
utilizing technique without disruptive excavation
•Process provides for the insertion of a special liner creating a new
smooth-surfaced, long-lasting pipe within the old sewer.
•Budget increase due to also lining at Golf Course
•Second renewal (+2.1%) of the low-bid contractor from the
Municipal Partnering Initiative (MPI – Highland Park and Mundelein)
•4,400 feet proposed to be lined ranging from 8” to 18”
Fund Project Component Amount
Capital Fund Storm Sewer $75,000
Water Fund Sanitary Sewer $200,000
Total Budget $275,000
Action requested: PW Committee Recommends City Council Award the Low Bid for the 2024 Sewer Lining
Program to Hoerr Construction, Inc., and Authorize the City Manager to Execute an Agreement in the Amount Not
to Exceed $275,000
INFORMATIONAL ITEM:
2024 BRIDGE INSPECTION SERVICES
2024 BRIDGE INSPECTION SERVICES
•WJE to perform 2024 inspections as City’s Bridge Program Manager
•City’s Program Manager since 2020
•Inspection follows FHWA Recording and Coding Guide for the Structure
Inventory and Approval of the Nation’s Bridges
•Provides City with Inspection Reports
•Submits required IDOT forms
•Includes 9 vehicular bridges and 2 pedestrian bridges
•Cost varies by year based on bridge inspection cycles
•Last year Cost: $22,555 (6 vehicular bridges, 1 pedestrian bridge)
•Operations Budget: FY2025 $30,000
•Proposal Amount: $28,642
This item for approval of Wiss, Janney, Elstner Associates will be included on the March 18th,
2024 City Council meeting as part of the Vendor List Approvals
FY ’25 CIP PROJECT SUMMARY CHART
CIP PROJECT SUMMARY CHART –CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Annual Pavement Resurfacing & Patching Program Road 0%May –August Seeking PWC review on 4/1/24 and CC bid approval on
4/15/24.
Crack Sealing Program Road 0%Fall 2024 Seeking PWC review on 4/15/24 and CC bid approval on
5/6/24.
Concrete Streets Repair Road 0%June –August Seeking PWC review on 5/6/24 and CC bid approval on
5/20/24.
Annual Longline Striping Program Road 0%August –September Seeking PWC review on 6/3/24 and CC approval on
6/17/24.
Waukegan & Everett Intersection (Land Acquisition)Road 5%2024 Applied for STP-Shared grant for land-acquisition with
pending award notification this fall.
Waukegan & Westleigh Intersection (Land Acquisition)Road 15%2024 ROW material provided to both City and School District;
coordination and approval process underway.
Westleigh Resurfacing (41-Western) Phase I Design Road 0%TBD Seeking PWC review on 6/17/24 and CC approval on
7/15/24. Project subject to potential grant award funding.
Deerpath Intersection Traffic Light/Crossing Improvements Road / Sidewalk 0%May –September Seeking PWC review on 4/15/24 and CC bid approval on
5/6/24.
Concrete Sidewalk/Curb Replacement Road / Sidewalk 0%June –August Seeking PWC review on 5/6/24 and CC bid approval on
5/20/24.
Whispering Oaks Sidewalk Connections (SRTS) Design PH 2 Sidewalks 15%Fall 2024 Phase I design approval received, Phase II design to begin
this fall. Seeking CC approval on 3/4/24.
Gas Light Conversion Program Parkway 0%Spring –Fall 2024 conversion plan and map to be developed.
McClory Bike Path Resurfacing (Ryan to Illinois)Path 0%Summer 2024 Seeking PWC review on 4/15/24 and CC bid approval on
5/6/24.
CIP PROJECT SUMMARY CHART –CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Deerpath Streetscape –Design PH 2 Streetscape 50%Summer / Fall 2024 Phase II design progressing. Construction anticipated to
begin Spring 2025.
CBD Infrastructure Improvements –Design Streetscape 0%June –October
Seeking PWC review on 5/20/24 and CC approval on
6/3/24. Subject to project scope being defined in Spring
2024.
McLennon-Reed Bridge Repairs –Design Bridge 90%Winter 2024 Design progressing.
McLennon-Reed Bridge Repairs –Construction Bridge 0%January 2025 –June 2025
Staff intends to align construction with Lake-Woodbine
Bridge Project to minimize overall construction impacts to
Lake Road residents.
Lake-Woodbine Bridge Reconstruction –Design PH 2 Bridge 40%Summer 2024 Phase II design underway and progressing.
Lake-Woodbine Bridge Reconstruction –Construction Bridge 0%December 2024 –September 2025 Working towards bidding with State’s bid process for
August 2024.
2024 Bridge Inspections Bridge 0%May Seeking PWC review on 3/4/24 and CC approval on
3/18/24
Ringwood Bridge Replacement Phase I Design Bridge 0%2024 –2025 Seeking PWC review on 4/1/24 and CC approval on
4/15/24.
Elawa Parking Lot Resurfacing and Expansion –Construction Parking Lot 0%April –May Construction to occur in April & May of 2024.
ADA Transition Plan Facilities / Right of Way /
Parks 55%April Facility visits completed. First draft of plan in completed.
Staff review underway.
CIP PROJECT SUMMARY CHART –CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Gorton Community Center Patio & Drop in Center Facility 5%May –August Staff presented project to HPC; project returned to HPC and
was approved. Construction bid documents being developed.
Public Safety Water Cooled Chiller Replacement Facility 15%Spring 2024 Project coordination underway. Project to begin and be
completed during the spring months of 2024.
North Beach Building & Pavilion Roof Replacement Facility 5%September –October 2024 Seeking PWC bid review on 6/3/24 and CC bid approval on
6/1724. Construction to occur after Labor Day.
Grove Campus Roof Replacements Facility 10%April 2024 CC bid approval on 2/20/24. Work to begin in early April.
Rec Center HVAC Replacements (RTUs)Facility 0%June –July 2024 Seeking PWC review on 6/3/24 and CC approval on 6/17/24.
Forest Park Bluff Slope Stabilization Forest Park / Beach 90%September 5, 2023 –
March 2024
Construction began 9/5/23. Estimated construction completion in
December or January.
Forest Park Boardwalk Forest Park / Beach March –May 2024
Boardwalk Project: Received construction bids and fundraising
efforts for the needed $750,000 continues via Park and
Recreation Foundation. Staff will seek City Council approval to
proceed with construction at their 12/4/23 meeting.
Construction is estimated to begin mid-winter and be completed
by the end of June.
Sailboat Compound Expansion Forest Park / Beach 10%Spring 2024 Seeking PWC bid review on 2/5/24 and CC bid approval on
2/20/24.
Beach Restoration (Sand Replenishment)Forest Park / Beach 0%September –
November 2024 Seeking PWC review on 7/15/24 and CC approval on 8/5/24.
CIP PROJECT SUMMARY CHART –CAPITAL FUND
Project Asset Category % Complete Project Timeline Notes
Tennis Surface Maintenance (Northcroft/Waveland/Everett)Parks 0%Spring 2024 Seeking PWC bid review on 2/5/24 and CC bid approval on
2/20/24.
West Park: Tennis Court Design Parks 0%May –September Seeking PWC review on 4/15/24 and CC bid approval on 5/6/24.
West Park: Tennis Court Construction Parks 0%TBD Seeking PWC review on 8/5/24 and CC approval on 9/3/24.
Northcroft Park: Handball Courts Installation Parks 0%Fall 2024 Seeking PWC review on 6/17/24 and CC approval on 7/15/24
Cemetery Ravine Restoration –Design Ravine 0%May –September Seeking PWC review on 3/18/24 and CC bid approval on 4/1/24.
Walden Ravine Bed Restoration –Design Ravine 0%May –September Seeking PWC review on 3/18/24 and CC bid approval on 4/1/24.
Seminary Ravine Improvements Construction Ravine 0%TBD Seeking PWC review on 4/15/24 and CC bid approval on 5/6/24
(subject to Federal grant award approval timing).
Annual Storm Sewer Lining Program Storm Sewer 0%Fall 2024 Seeking PWC review on 3/4/24 and CC bid approval on 3/18/24.
Ahwahnee Road Storm Sewer Upgrade Design Storm Sewer 85%Fall 2024 Design progressing.
Ahwahnee Road Storm Sewer Upgrade Construction Storm Sewer 0%December 2024 –Spring
2025
Pending possible grant announcement from SMC this Spring
2024.
Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvement Design Storm Sewer 0%May –September Seeking PWC review on 4/1/24 and CC bid approval on 4/15/24.
Stormwater Management Study Update Storm Sewer 0%May –September Seeking PWC review on 4/15/24 and CC bid approval on 5/6/24.
CIP PROJECT SUMMARY CHART –WATER FUND
Project Asset Category % Complete Project Timeline Notes
Membrane Module Replacement Water 0%Fall 2024 Seeking PWC review on 6/17/24 and CC approval on 7/15/24.
Water Meter Replacement Project Design Water 60%Summer 2024
Vendor demos completed. Technical Report completed. Project
will bid out this winter for three-year installation/implantation
pricing.
Water Meter Replacement Purchase & Installation Water 0%TBD Seeking PWC review on 7/15/24 and CC approval on 8/5/24.
Pump VFD Upgrade (2 Year)Water 50%May First year contract completed; second year VFDs to be
completed by May 2024.
Water Plant Intake Cleaning Water 0%Early Summer 2024 Seeking CC bid approval on 3/4/24.
Watermain Replacements (Field/Spring/Mayflower) & Valve Repairs Water 0%Summer –Fall 2024 Seeking PWC review on 4/15/24 and CC bid approval on 5/6/24.
Elevated Tank Painting –Design Water 0%June –September Seeking PWC review on 5/6/24 and CC bid approval on 5/20/24.
Annual Sanitary Sewer Lining Program Sanitary 0%Fall 2024 Seeking PWC review on 3/4/24 and CC bid approval on 3/18/24.
Dye Testing Sanitary 0%Spring –Summer 2024 Seeking CC approval on 2/5/24.
Manhole Lining and I&I Repairs Sanitary 0%Summer –Fall 2024 Seeking PWC review on 5/6/24 and CC bid approval on 5/20/24.
PUBLIC COMMENT
NEXT MEETING:
MARCH 18, 2024
ADJOURNMENT