PUBLIC WORKS COMMITTEE 2024/04/15 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, APRIL 15, 2024 – 5:00 P.M.
CITY HALL – UPSTAIRS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Goshgarian called the meeting to order at 5:30 P.M. Aldermen Eileen
Looby Weber and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works; Chuck Myers Superintendent of Parks & Forestry and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE APRIL 1, 2024, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Weber moved to approve the April 1, 2024, Public Works Committee
meeting minutes. Alderman Notz seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
ENGINEERING DESIGN SERVICES FOR THE CEMETERY RAVINE PROJECT – CHUCK
MYERS
Superintendent Myers reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed the existing concrete ravine bed
infrastructure and City Cemetery ravine responsibilities as it relates to the Village
of Lake Bluff.
Alderman Notz moved to recommend to City Council award design engineering
services for the Cemetery Ravine Project to Living Waters and authorize the City
Manager to execute an agreement in the amount of $49,750, to include a 5%
contingency in the amount of $2,400 for a total cost of $52,150. Alderman Weber
seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
ENGINEERING DESIGN SERVICES FOR THE WALDEN RAVINE PROJECT – CHUCK
MYERS
Superintendent Myers reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed the City’s process to engage private
property owners, the impacts of our project as it relates to downstream private
properties, the surveying of the City’s ravine project area, and the City’s
ownership of the parcel and if vacation of the property is an option.
Alderman Weber moved to recommend to City Council award design
engineering services for the Walden Ravine Project to Hey and Associates, Inc.,
and authorize the City Manager to execute an agreement in the amount of
$119,000 to include 5% contingency in the amount of $5,595 for a total cost of
$124,595. Alderman Notz seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
ENGINEERING DESIGN SERVICES FOR THE WEST PARK TENNIS COURT
RECONSTRUCTION PROJECT – CHUCK MYERS
Superintendent Myers reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the proposals received, the post-tension
concrete bid option, and the existing City tennis court inventory and USTA
standards.
Alderman Notz moved to recommend to City Council award design engineering
services for West Park Tennis Court Design to Kapur & Associates and authorize
the City Manager to execute an agreement in the amount of $22,650, to include
a 10% contingency in the amount of $2,200 for a total cost of $24,850. Alderman
Weber seconded the motion, which carried unanimously.
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III. FY ’25 CIP PROJECT SCHEDULE
The Committee and City staff discussed the below summary presentation slides
on the topic.
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The Committee and City staff did not have further discussions on this option.
IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – MAY 6, 2024
Director Thomas explained that he will follow up with the Committee via email to
schedule the next meeting. He explained that the next meeting was going to be
scheduled for May 6, 2024.
VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
6:03 P.M. Alderman Weber seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works