PUBLIC WORKS COMMITTEE 2024/04/01 Minutes
1
PUBLIC WORKS COMMITTEE MEETING
MONDAY, APRIL 1, 2024 – 5:00 P.M.
CITY HALL – UPSTAIRS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Alderman Eileen Looby Weber called the meeting to order at 5:03 P.M.
Alderman Ted Notz was in attendance. Chairman Ara Goshgarian joined the
meeting at approximately 5:15 P.M.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Byron Kutz, Superintendent of Engineering; Dan Martin, Superintendent of Public
Works; Chuck Myers Superintendent of Parks & Forestry and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MACH 4, 2024, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the March 4, 2024, Public Works Committee
meeting minutes. Alderman Weber seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
2024 RESURFACING & PATCHING PROGRAM – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
2
The Committee and City staff discussed the current list of streets that were
identified to be resurfaced.
Alderman Weber moved to recommend to City Council award the low bid for
the 2024 Patching & Resurfacing Project to Schroeder Asphalt Services, Inc., and
authorize the City Manager to execute an agreement in the amount not to
exceed $1,085,000. Alderman Notz seconded the motion, which carried
unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF
ENGINEERING DESIGN SERVICES FOR THE SCOTT-WISCONSIN AND GRIFFITH-
WOODLAND STORM SEWER IMPROVEMENTS PROJECT – BYRON KUTZ
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
3
Alderman Weber moved to recommend to City Council award design
engineering services for the Scott-Wisconsin and Griffith-Woodland Storm Sewer
Improvements to Gewalt Hamilton Associates Company, Inc., and authorize the
City Manager to execute an agreement in the amount of $40,400 to include a
5% contingency in the amount of $2,020 for a total cost of $42,420. Alderman
Notz seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF AN
EXTENSION FOR THE WATER VALVE EXERCISING PROGRAM MPI BID – DAN MARTIN
Superintendent Martin reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed how valve exercising program data is
collected, the scope of the program and how much exercising is completed on
an annual basis, and how valve repairs are identified and made.
Alderman Notz moved to recommend to City Council award of a one-year
extension of the City’s contract with Wachs Water Services to provide Valve
Exercising Services for the sum of $22,438. Alderman Weber seconded the
motion, which carried unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF AN
EXTENSION FOR THE WATER VALVE LEAK DETECTION PROGRAM MPI BID – DAN
MARTIN
Superintendent Martin reviewed the below summary presentation slide on the
topic.
4
The Committee and City staff discussed the scope of the program and how
much of the water distribution system has leak detection completed on annual
basis, how the program supports the City’s IDNR water loss measure, and
communications if a leak is detected on a private water service.
Alderman Weber moved to recommend to City Council award of a one-year
extension of the City’s contract with Consulting Engineering, Inc. to provide Leak
Detections Services for the sum of $22,508. Alderman Notz seconded the motion,
which carried unanimously.
III. FY ’25 CIP PROJECT SCHEDULE
The Committee and City staff discussed the below summary presentation slides
on the topic.
5
6
The Committee and City staff discussed various projects that included the Elawa
Parking Lot Project.
IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – APRIL 15, 2024
Director Thomas explained that he will follow up with the Committee via email to
schedule the next meeting. He explained that the next meeting was going to be
scheduled for April 15, 2024.
VI. ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:38 P.M. Alderman Weber seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works