PUBLIC WORKS COMMITTEE 2024/02/05 Minutes
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PUBLIC WORKS COMMITTEE MEETING
TUESDAY, FEBRUARY 5, 2024 – 5:00 P.M.
CITY HALL – UPSTAIRS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Goshgarian called the meeting to order at 5:05 P.M. Aldermen Eileen
Looby Weber and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Elizabeth Holleb, Director of Finance; Dan Martin, Superintendent of Public Works;
Byron Kutz, Superintendent of Engineering; Chuck Myers, Superintendent of Parks
& Forestry, and Jim Lockefeer, Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE NOVEMBER 20, 2023, PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Notz moved to approve the November 20, 2023, Public Works
Committee meeting minutes. Alderman Weber seconded the motion, which
carried unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
GROVE CAMPUS ROOF REPLACEMENTS/REPAIR PROJECT
Assistant Director Lockefeer reviewed the below summary presentation slides on
the topic.
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The Committee and City staff discussed the City’s insurance agent’s deductible
and the hail damage experienced throughout southern Lake Forest.
Alderman Weber moved to recommend to City Council award of bid for the
Grove Campus Roof Replacements & Repair Project to Filotto Roofing, Inc. in the
amount of $141,500, to include a 10% contingency in the amount of $14,500, for
a total amount of $156,000. Alderman Notz seconded the motion, which carried
unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
ELAWA PARKING LOT RESURFACING CONSTRUCTION PROJECT
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed project timing, parking lot lighting,
adding a north/south cut through path, construction phasing, landscaping, a
potential Civic Beautification Committee review of the landscape plan, and the
contractor’s experience.
Alderman Notz moved to recommend to City Council award of the low bid for
the Elawa Parking Lot Improvement Project to Maneval Construction and
authorize the City Manager to execute an agreement in the amount of $453,210
as well as approving a 10% contingency in the amount of $40,321 for a total cost
of $493,531. Alderman Weber seconded the motion, which carried unanimously.
III. FY ’25 CIP PROJECT SCHEDULE
The Committee and City staff reviewed and discussed the below presentation
slides.
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The Committee and City staff discussed numerous projects on the above charts
and their current statuses.
IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – FEBRUARY 20, 2024
Director Thomas explained that he will follow up with the Committee via email to
schedule the next meeting.
Alderman Weber expressed some lighting concerns at Illinois Road and Bank
Lane. Staff explained the City’s Street Section would investigate the issue.
VI. ADJOURNMENT
Alderman Weber moved to adjourn the meeting of the Public Works Committee
at 5:59 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works