PUBLIC WORKS COMMITTEE 2023/11/20 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, November 20, 2023 – 5:00 P.M.
CITY HALL – UPSTAIRS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Goshgarian called the meeting to order at 5:00 P.M. Aldermen Eileen
Looby Weber and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Elizabeth Holleb, Director of Finance; Dan Martin, Superintendent of Public Works;
Byron Kutz, Superintendent of Engineering and Jim Lockefeer, Assistant Director
of Public Works.
Also in attendance was Scott Griffith, Project Manager, Kimley-Horn.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE AUGUST 21, 2023, PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the August 21, 2023, Public Works Committee
meeting minutes. Alderman Weber seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF AN
ENGINEERING SERVICES AGREEMENT FOR THE CENTRAL BUSINESS DISTRICT
INFRASTRUCTURE EVALUATION PROJECT
Director Thomas reviewed the below summary presentation slides on the topic.
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The Committee and City staff discussed the proposals received, Kimley-Horn
project experience, and the project schedule.
Alderman Weber moved to recommend to City Council award of engineering
services for the Central Business District Infrastructure Evaluation to Kimley-Horn
and authorize the City Manager to execute an agreement in the amount of
$293,790 plus the remaining $6,210 for contingency; total cost not to
exceed $300,000. Alderman Notz seconded the motion, which carried
unanimously.
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3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
FOREST PARK BOARDWALK PROJECT
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed project timing, construction phasing,
and the project grant award.
Alderman Notz moved to recommend to City Council approval of the Forest
Park Boardwalk Project’s low bid and authorize the City Manager to execute an
agreement with F.H. Paschen in an amount of $1,735,935; this includes an overall
10% project contingency.
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Staff will request City Council approval of the remaining $263,580 wood decking
bid amount upon receipt of the signed IDNR grant. Alderman Weber seconded
the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE F.Y. ‘25 CAPITAL
EQUIPMENT PROGRAM
Assistant Director Lockefeer reviewed the below summary presentation slides on
the topic.
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The Committee and City staff discussed the equipment to be replaced.
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Alderman Weber moved to recommend to City Council approval of the F.Y. ‘25
Capital Equipment Program. Alderman Notz seconded the motion, which
carried unanimously.
III. FY ’24 CIP PROJECT SCHEDULE
The Committee and City staff reviewed and discussed the below presentation
slides.
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IV. PUBLIC COMMENT
There was no Public Comment.
V. NEXT MEETING – TBD
Director Thomas explained that he will follow up with the Committee via email to
schedule the next meeting.
VI. ADJOURNMENT
Alderman Weber moved to adjourn the meeting of the Public Works Committee
at 6:01 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works