PUBLIC WORKS COMMITTEE 2023/08/21 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, AUGUST 21, 2023 – 5:30 P.M.
CITY HALL – UPSTAIRS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Goshgarian called the meeting to order at 5:30 P.M. Aldermen Eileen
Looby Weber and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Byron Kutz, Superintendent of
Engineering; Chuck Myers, Superintendent of Parks & Forestry, and Jim Lockefeer,
Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE JUNE 12, 2023 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the June 12, 2023, Public Works Committee
meeting minutes. Alderman Weber seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A PREFERRED DESIGN
OPTION FOR THE ELAWA PARKING LOT IMPROVEMENTS PROJECT
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed prior meetings with the neighbors
adjacent to Elawa, landscape screening, future Elawa programming and
parking needs, parking lot safety, lighting, traffic circulation, permeable versus
impervious surfaces, and the project construction timeline.
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Alderman Weber moved to recommend to City Council selection of design
option one (32 additional spaces) for the Elawa Parking Lot Improvement Project
and to complete the project by May 31, 2024. Alderman Notz seconded the
motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL EASEMENT AGREEMENTS
FOR THE DEERPATH/WESTMORELAND SIDEWALK CONNECTIVITY PROJECT BETWEEN
THE CITY AND THE NORTHWESTERN LAKE FOREST HOSPITAL
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the width of the sidewalk, construction
timing, and construction traffic impacts.
Alderman Notz moved to recommend to City Council of easement agreements
for the Deerpath/Westmoreland Sidewalk Connectivity Project between the City
of Lake Forest and the Northwestern Lake Forest Hospital. Alderman Weber
seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL ADOPTION OF REVISED
2023 LAKE COUNTY WATERSHED DEVELOPMENT ORDINANCE
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed benefits of continuing with the City’s
participation with the Lake County Watershed Development Ordinance.
Alderman Weber moved to recommend to City Council approval to replace
existing Section 152.30 of the City Code with the Lake County Watershed
Development Ordinance as approved by the County of Lake on July 11, 2023.
Alderman Notz seconded the motion, which carried unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE ANNUAL
HVAC MAINTENANCE SERVICES AGREEMENT
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
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Alderman Notz moved to recommend to City Council award of bid for the two-
year HVAC preventative maintenance contract to the lowest responsive and
responsible bidder, MK Industries Inc., in the amount of $120,480. Alderman
Weber seconded the motion, which carried unanimously.
6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
PUBLIC SAFETY BUILDING CHILLER REPLACEMENT PROJECT
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
The Committee and City staff discussed the project design process.
Alderman Weber moved to recommend to City Council award of bid for the
Public Safety Building Chiller Replacement Project to Oak Brook Mechanical
Services, Inc., in the amount of $236,800, to include a 10% contingency in the
amount of $23,200, for a grand total amount of $260,000. Alderman Notz
seconded the motion, which carried unanimously.
III. FY ’24 CIP PROJECT SCHEDULE
The Committee and City staff reviewed and discussed the below presentation
slides.
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IV. BUDGET / HIRING / INNOVATION UPDATES – APPRENTICE PROGRAM UPDATE
Director Thomas explained that most of the new Apprentice Program positions
had been filled. He explained that Operating Section Supervisors are very
excited in filling their positions and look forward to working with these new
employees.
V. PUBLIC COMMENT
There was no Public Comment.
VI. NEXT MEETING – SEPTEMBER 18 5PM (TENTATIVE)
Director Thomas explained that he will follow up with the Committee if a meeting
is needed.
VII. ADJOURNMENT
Alderman Weber moved to adjourn the meeting of the Public Works Committee
at 6:58 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works