PUBLIC WORKS COMMITTEE 2023/06/12 Minutes
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PUBLIC WORKS COMMITTEE MEETING
MONDAY, JUNE 12, 2023 – 5:30 P.M.
CITY HALL – UPSTAIRS CONFERENCE ROOM
MINUTES
I. ROLL CALL/CALL TO ORDER
Chairman Goshgarian called the meeting to order at 5:30 P.M. Aldermen Eileen
Looby Weber and Ted Notz were in attendance.
Staff attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Chuck Myers, Superintendent of
Parks and Forestry and Jim Lockefeer, Assistant Director of Public Works.
II. NEW BUSINESS / ACTION ITEMS
1. APPROVAL OF THE MAY 1, 2023 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the May 1, 2023, Public Works Committee
meeting minutes. Alderman Weber seconded the motion, which carried
unanimously.
2. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF DESIGN
SERVICES FOR THE ELAWA PARKING LOT IMPROVEMENTS PROJECT
Superintendent Kutz reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed parking lot design concepts,
accessibility, circulation, vendor event parking, neighbor and HOA discussions,
the project landscape plan, and impermeable versus permeable surfaces.
Alderman Notz moved to recommend to City Council award design engineering
services for the Elawa Parking Lot Improvements to Bleck Engineering Company,
Inc., and authorize the City Manager to execute an agreement in the amount of
$29,400 to include a contingency in the amount of $5,416 for a total cost of
$34,816. Alderman Weber seconded the motion, which carried unanimously.
3. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A RESOLUTION TO ADOPT
THE 2022 LAKE COUNTY ALL-NATURAL HAZARDS MITIGATION PLAN
Superintendent Kutz reviewed the below summary presentation slide on the
topic.
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The Committee and City staff discussed the overall guidance of the plan and
City staff attendance of Lake County Stormwater Management Commission
meetings.
Alderman Weber moved to recommend to City Council Approval of a resolution
to Adopt the 2022 Lake County All-Natural Hazards Mitigation Plan. Alderman
Notz seconded the motion, which carried unanimously.
4. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE
WATER PLANT GENERATOR RADIATOR REPAIR PROJECT
Superintendent Martin reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed project scope in comparison to the past
east generator project and project funding.
Alderman Notz moved to recommend to City Council award of bid in the
amount of $99,500 with a 5% or $4,975 contingency to Midwest Power for the
Lake Forest Water Treatment Plant Emergency Generator Radiator Rebuild
Project. Alderman Weber seconded the motion, which carried unanimously.
5. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF ADVANCED
METERING INFRASTRUCTURE PROFESSIONAL CONSULTING SERVICES FOR THE WATER
METER REPLACEMENT PROJECT
Superintendent Martin reviewed the below summary presentation slides on the
topic.
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The Committee and City staff discussed future project installation costs, project
funding via the Water Fund, water meter technologies, installation processes and
procedures, and water meter resident usage notifications and alerts.
Alderman Weber moved to recommend to City Council award of an agreement
with Strand Associates for advanced metering infrastructure professional
consulting services for the Water Meter Replacement Project in the amount of
$72,460 to include a 5% contingency in the amount of $3,623 for a total cost of
$76,083. Alderman Notz seconded the motion, which carried unanimously.
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6. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A ONE-YEAR
PROFESSIONAL CITY FACILITIES JANITORIAL SERVICES AGREEMENT EXTENSION
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
Alderman Weber moved to recommend to City Council award of a one-year
professional services agreement extension to Multisystem Management
Company to provide janitorial services at City facilities in the amount of $231,180.
Alderman Notz seconded the motion, which carried unanimously.
7. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF A THE
ANNUAL THERMOPLASTIC LANE MARKING BID
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
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The Committee and City staff discussed the schedule associated with the lane
marking program.
Alderman Notz moved to recommend to City Council award of the
thermoplastic lane marking bid to Superior Road Striping, Inc. in the amount
of $93,000. Alderman Weber seconded the motion, which carried unanimously.
8. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL WAIVER OF THE BID
PROCESS AND AWARD OF PURCHASE FOR THE BUILDING MAINTENANCE SECTION
MOBILE WORK VAN REPLACEMENT
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
The Committee and City staff discussed the City Council vote requirement
associated with the waiver of the bid process.
Alderman Notz moved to recommend to City Council waiver of the bid process
and award purchase for the Building Maintenance Section mobile work van
replacement to Fyda Freightliner of Cincinnati in the amount of $78,937.
Alderman Weber seconded the motion, which carried unanimously.
9. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL RATIFICATION OF AN
EMERGENCY PURCHASE OF A REPLACEMENT PARKS SECTION PICK-UP TRUCK
APPROVED BY THE CITY MANAGER
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
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Alderman Weber moved to recommend City Council approve the ratification of
an emergency purchase of a replacement Parks Section pick-up truck
approved by the City Manager, to Castle Motors of McHenry in the amount of
$58,944. Alderman Notz seconded the motion, which carried unanimously.
III. FY ’24 CIP PROJECT SCHEDULE
The Committee and City staff reviewed and discussed the below presentation
slides.
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IV. ASSET, INFRASTRUCTURE, & SERVICE HIGHLIGHTS
1. MEET THE FLEET EVENT
Assistant Director Lockefeer reviewed the below summary presentation slide on
the topic.
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V. BUDGET / HIRING / INNOVATION UPDATES
There were no discussions.
VI. PUBLIC COMMENT
There was no Public Comment.
VII. NEXT MEETING
The Committee and City staff discussed planning future meetings to occur
before City Council at 5 P.M. The Committee tentatively scheduled the next
Committee meeting for August 7, 2023.
VIII. ADJOURNMENT
Alderman Weber moved to adjourn the meeting of the Public Works Committee
at 7:23 P.M. Alderman Notz seconded the motion, which carried unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant Director of Public Works