CITY COUNCIL 05/15/2023THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, May 15, 2023
220 E. Deerpath
Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL 6:30 p.m.
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Jim Preschlack, Alderman Third Ward
Terry Mieling, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR
A. 2023-2024 Board & Commission Appointments and Reappointments
BUILDING REVIEW BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Justin Stamer APPOINT 2
Eric Lohmuller APPOINT 2
GORTON
NAME OF MEMBER APPOINT/REAPPOINT WARD
Bob Scales APPOINT 1
CROYA
NAME OF MEMBER APPOINT/REAPPOINT WARD
Julie Crouch APPOINT 1
HISTORIC PRESERVATION COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Tina Dann-Fenwick APPOINT 4
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Monday, May 15, 2023, City Council Agenda
LIBRARY
NAME OF MEMBER APPOINT/REAPPOINT WARD
Emily Van Bel APPOINT 2
PLAN COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Lisa Nehring APPOINT 2
SENIOR RESOURCE COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Jean Manning APPOINT 3
ZONING BOARD OF APPEALS
NAME OF MEMBER APPOINT/REAPPOINT WARD
Mike Adams APPOINT 1
A copy of volunteer profiles sheets are available at City Hall upon request.
COUNCIL ACTION: Approve the Mayors Appointments and Reappointments
2. COMMENTS BY CITY MANAGER
A. Emerging Artists Awards
- Morgan Adams- Executive Director at Deer Path Art League
3. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
4. COMMITTEE REPORTS
PUBLIC WORKS
1. Rockefeller-McCormick-Loch Ravine Improvement Project Overview
- Jim Lockefeer, Assistant Public Works Director
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of May 1, 2023, first session City Council Meeting Minutes
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A copy of the minutes can be found beginning on page 17
COUNCIL ACTION: Approval of May 1, 2023, first session City Council Meeting Minutes
2. Approval of May 1, 2023, second session City Council Meeting Minutes
A copy of the minutes can be found beginning on page 20
COUNCIL ACTION: Approval of May 1, 2023, second session City Council Meeting Minutes
3. Approval of a Resolution of Appreciation for Retiring Members of Boards and
Commissions as follows:
BOARD, COMMISSION OR COMMITTEE NAME OF MEMBERS(S)
GORTON Nick Bothfeld
BUILDING REVIEW BOARD Jim Diamond
CROYA Carolyn Bielski
HISTORIC PRESERVATION COMMISSION Janet Gibson
LIBRARY Andrea Lemke
ZONING BOARD OF APPEALS Lisa Nehring
A copy of the resolution can be found on page 25
COUNCIL ACTION: Approve the Resolution of Appreciation
4. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection
with Holding a Raffle in the City of Lake Forest for McKinlock Post 264-American
Legion (Approval by Motion)
STAFF CONTACT: Margaret Boyer, City Clerk (847-810-3674)
PURPOSE AND ACTION REQUESTED: Staff requests City Council consideration of waiving the
fidelity bond requirement in connection with a proposed raffle from McKinlock Post 264-
American Legion.
BACKGROUND: In January 2020 the City Council approved an Ordinance Amending Chapter
110, titled “Licenses and Miscellaneous” related to Raffles, to align these sections with recent
State of Illinois Legislation. Section 110.0149, J, allows the raffle manager designated by the
organization to seek a waiver of the bond requirement from the City Council.
At this time, the McKinlock Post 264-American Legion is requesting a waiver of the bond
requirement and has submitted a request. A copy of the requests can be found beginning on
page 26
BUDGET/FISCAL IMPACT: N/A
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COUNCIL ACTION: Consideration of a Request to Waive the Fidelity Bond Requirement in
Connection with Holding a Raffle in the City of Lake Forest for McKinlock Post 264-American
Legion. (Approval by Motion)
5. Approval to extend the City’s Office Supplies Contract with Warehouse Direct
through May 31, 2024, with the option for additional extension as determined by the
Suburban Purchasing Cooperative of the Northwest Municipal Conference.
STAFF CONTACT: Jamese Scott, Staff Accountant (847-810-3618)
PURPOSE AND ACTION REQUESTED: Staff recommends City Council authorization to extend the
current contract with Warehouse Direct for City office supply purchases pursuant to a contract
granted by the Suburban Purchasing Cooperative (SPC) of the Northwest Municipal
Conference.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 5/18/20 Approved extension through 5/31/23
consistent with the SPC extension.
City Council 3/18/19 Approved extension through 5/31/20
consistent with the SPC extension.
City Council 2/5/18 Approved extension through 2/28/19
consistent with the SPC extension.
City Council 1/17/17 Approved extension through 2/28/18
consistent with the SPC extension.
City Council 2/6/16 Approved extension through 12/31/16
consistent with the SPC extension.
City Council 9/6/13 Awarded contract for office supplies to
Warehouse Direct.
BACKGROUND/DISCUSSION: In September 2013, the City Council approved a contract with
Warehouse Direct for City office supply purchases. This contract was approved pursuant to a
contract awarded by the Suburban Purchasing Cooperative (SPC) of the Northwest Municipal
Conference. Since that time, the City Council has approved several extensions of the
contract consistent with actions by the SPC, as noted above. As an active SPC participant,
staff is seeking authorization to extend the contract through May 31, 2024 consistent with a
recent announcement by the SPC (page 27).
This joint purchasing initiative allows the City to benefit from competitive bid and discounted
pricing without having to designate Warehouse Direct as an exclusive provider. Should
departments find more advantageous savings through another source for a particular item,
they may purchase from other suppliers.
BUDGET/FISCAL IMPACT: Office supplies are paid directly from department operating budgets
and this action has no immediate fiscal impact. Office supply costs are included within
individual operating budgets. The estimated total of purchases for FY2024 is $45,000.
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Monday, May 15, 2023, City Council Agenda
COUNCIL ACTION: Approval to extend the City’s Office Supplies Contract with Warehouse
Direct through May 31, 2024, with the option for additional extension as determined by the
Suburban Purchasing Cooperative of the Northwest Municipal Conference.
6. Award of a Bid in the Amount of $64,686 to Tiles in Styles for the Lake Forest Public
Safety Building Flooring Project, Plus a 5% Contingency in the Amount of $3,235, for a
Total of $67,921
STAFF CONTACT: Kevin Zelk, Administrative Commander - Police (847-810-3816)
PURPOSE AND ACTION REQUESTED: The Police Department requests City Council authorization
to award the bid for the FY24 Public Safety Building Flooring Project to Tiles in Styles. The
awarded bid would include the moving of furniture, removal and disposal of old
carpeting/tile, and the purchase and installation of new laminate flooring on the first floor of
the Public Safety Building (PSB).
BACKGROUND/DISCUSSION: The current carpeting and tile was installed in the early 90’s and
has greatly exceeded its estimated useful life. The combined effect of salt, snow, mud, dirt and
daily use on the carpets has started to exceed the ability for City staff and commercial cleaning
to remove signs of wear and tear. The flooring is showing extreme wear and stains, most notably
in the PSB classroom. In this location, the carpet had deteriorated well beyond repair and was
removed. Over the last several years, there have been improvement projects to both the Police
and Fire sides of the PSB. This project would replace the last remaining carpet and tile on the
first floor.
BUDGET/FISCAL IMPACT: On April 13, 2023 staff received the following bids for the removal
and disposal of old carpeting/tile, and the purchase and installation of new laminate flooring.
Companies were asked to provide a bid on the total cost of services and materials.
Companies were also asked to provide an alternate bid for moving furniture.
Has competitive pricing been obtained for proposed goods/services? Yes
Company Total Alternate Total + Alternate
Tiles in Styles $60,786 $3,900 $64,686
Libertyville Tile & Carpet $71,360 $8,000 $79,360
Red Feather Group $99,885 $12,475 $112,360
The PSB Flooring Project followed the public bid process. The invitation to bid was advertised
through online service. The apparent low firm, Tiles in Styles has been in business for the past 16
years and had many favorable references to include schools, local municipalities, and
government agencies.
This project will be funded through the FY24 Capital Fund. If approved, the project will be
completed over the fall months of FY24.
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Monday, May 15, 2023, City Council Agenda
FY2024
Funding
Source
Account Number Amount
Budgeted
Amount
Requested w/
Contingency
Budgeted?
Y/N
Capital
Improvement 311-7603-475.75-49 $71,478.00 $67,921.00 Y
Total $67,921.00
COUNCIL ACTION: Award of a Bid in the Amount of $64,686 to Tiles in Styles for the Lake Forest
Public Safety Building Flooring Project, Plus a 5% Contingency in the Amount of $3,235, for a
Total of $67,921
7. Approval of a Recommendation from the Public Works Committee to Award of Four
City Facility HVAC Unit Replacements to JNL Climate Control in the Amount of
$45,638
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (847-810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests City
Council award four City facility HVAC replacements to JNL Climate Control in the amount of
$45,638.
BACKGROUND/DISCUSSION: The Building Maintenance Section maintains a comprehensive
asset assessment and condition program for all City facilities and their associated assets.
Building Maintenance Section staff uses this program to identify needed facility asset
replacements that are at their end of estimated useful life.
Via the development of the Fiscal Year 2024 Building Maintenance Section operating budget,
four City HVAC system replacements were identified. Three of the four units that will be
replaced are over 20 years old and have exceeded their estimated useful life. They are
located at the East Train Station Depot, Volwiler Building (Grove Campus), and South Beach
Maintenance Building. The fourth replacement unit, located at Fire Station 2, is approaching its
end of estimated useful life. This unit is recommended for replacement to support Fire Station 2
operational needs. In working with Fire Department staff, Building Maintenance Section staff
identified poor cooling and air flow in the Fire Station 2 fitness room. The replacement unit will
improve both cooling and airflow in the fitness room.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 5/1/23 Reviewed and Recommended
Approval to City Council
BUDGET/FISCAL IMPACT: Each of the four HVAC unit replacements are priced below $25,000.
The Building Maintenance Supervisor obtained three quotes for each of the four units. The low
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quote obtained for each unit was submitted by the same firm, JNL Climate Control as outlined
below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Firm Total Quote Amount
JNL Climate Control $45,638
MK Industries Inc $51,538
Roberts Environmental Control $54,644
.JNL Climate Control has considerable HVAC system maintenance, replacement, and large
project experience. They have also completed positive City facility HVAC work previously.
Below is an estimated summary of Project budget:
FY24 Funding Source Amount Budgeted Amount
Requested
Budgeted?
Y/N
Operating Capital Fund
101-1503-478.78-98 $30,000 $21,878 Y
Operating Capital Fund
101-1503-467.67-24 $15,000 $10,287 Y
Operating Capital Fund
101-1503-467.67-81 $15,000 $6,987 Y
Operating Capital Fund
101-1503-467.67-85 $15,000 $6,486 Y
If approved, this work will begin in May of 2023 and is anticipated to be completed by the end
of June of 2023.
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award of Four City Facility HVAC Unit Replacements to JNL Climate Control in the Amount of
$45,638
8. Approval of a Recommendation from the Public Works Committee to Award the Bid
for the Rockefeller-McCormick-Loch Ravine Improvement Project to the Lowest
Responsive and Responsible Bidder, V3 Construction Group, in the Amount of
$693,500 Plus a 10% Contingency in the Amount of $69,350 for a Total of $762,850
STAFF CONTACT: Jim Lockefeer, Assistant Director of Public Works (847-810-3542)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and City staff requests award
of bid for the Rockefeller-McCormick-Loch Ravine Improvement Project to the lowest
responsive and responsible bidder, V3 Construction Group, in the amount of $693,500 plus a
10% contingency in the amount of $69,350 for a total of $762,850.
BACKGROUND/DISCUSSION: The Public Works Department maintains a Ravine Inventory and
Evaluation Program. Every three years, a qualified intern is hired by the City to investigate the
City’s entire ravine system, to include all public and private areas. Following this inventory
process, Public Works staff evaluates any priority issue areas to determine public responsibility.
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Monday, May 15, 2023, City Council Agenda
After the last Ravine Inventory and Evaluation Program process during the summer of 2021, the
Rockefeller-McCormick-Loch Ravine Improvement Project was identified as a priority project.
Located in southeastern Lake Forest, the Rockefeller-McCormick-Loch Ravine Improvement
Project features City storm sewer repairs to three different, yet nearby ravine areas in the Villa
Turicum subdivision. These areas were combined as one project due to their close proximity
and similar needed repair work. Each area features significant ravine erosion that has resulted
in the undermining and failure of important City storm sewer infrastructure. This infrastructure
conveys stormwater from the adjacent City road into the nearby ravine. Important
components of City stormwater management, designing and making these repairs to this
infrastructure are significant in maintaining the overall health of the City’s storm sewer system.
The completed project design identified all the needed repairs to existing storm sewer
infrastructure and further included the stabilization of adjacent ravine bank areas to prevent
future stormwater erosion. In addition to the needed storm sewer infrastructure repairs, stone
riffle pools will be installed. These riffle pools assist in dissipating stormwater energy as it is
discharged from the City storm sewer into the ravine system. After the project is complete, the
impacted construction areas will be planted with native seed mix and plant material. This
plant material helps to further stabilize the ravine banks. This project’s sustainability initiatives
were supported and recommended by the City’s Environmental Sustainability Committee. The
overall design and added sustainability elements are very similar in nature to the project work
completed for the past Ringwood Ravine and Rosemary Ravine Projects.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 5/1/23 Reviewed and Recommended
Approval to City Council
City Council 5/2/22 Project Design Services Proposal
Approved
BUDGET/FISCAL IMPACT: On April 13, 2023, City staff initiated the public bid process for this
project. On April 27, 2023, the City received five bids as outlined below.
Has City staff obtained competitive pricing for proposed goods/services? Yes
Firm Name Bid Total
Misfits Construction Company $648,220
V3 Construction Group $693,500
Lenny Hoffman Excavating Inc. $731,471
Semper Fi Land Service $733,537
John Keno and Company $753,469
Following the review of the apparent low bid firm, Misfits Construction Company, staff
requested information on five similar projects completed by the firm that were comparable in
both size and scope. In reviewing the submitted project references and qualifications, only
one of the five projects submitted was found by staff to be comparable in both size and
scope. After reviewing these staff concerns regarding project experience with the City
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Monday, May 15, 2023, City Council Agenda
Attorney, staff is recommending that Misfits Construction Company be found as not a
responsible bidder for this size project.
The next apparent low bidder, V3 Construction Group, has a great deal of local experience in
completing ravine and similar bank stabilization projects that are comparable in both size and
scope. V3 Construction Group successfully completed construction for the City’s Rosemary
Ravine and Ringwood Ravine Projects.
Below is an estimated summary of project budget:
FY24 Funding Source Amount Budgeted Amount
Requested
Budgeted?
Y/N
Capital Fund
311-3703-467.67-26 $850,000 $762,850 Y
If approved, project construction is anticipated to begin in September and will be complete
by early November. Prior to any project construction, City staff will communicate project
information with residents and property owners.
COUNCIL ACTION: Approval of a Recommendation from the Public Works Committee to
Award the Bid for the Rockefeller-McCormick-Loch Ravine Improvement Project to the Lowest
Responsive and Responsible Bidder, V3 Construction Group, in the Amount of $693,500 Plus a
10% Contingency in the Amount of $69,350 for a Total of $762,850
9. Award of the Low Bid for the Annual Concrete Street, Curb, and Sidewalk Project,
and the Deerpath/Westmoreland Sidewalk Connectivity Project to Schroeder &
Schroeder, Inc., and Authorize the City Manager to Execute an Agreement in an
Amount Not to Exceed $185,000
STAFF CONTACT: Byron Kutz, P.E., Superintendent of Engineering (847-810-3555)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff request City Council
approval of the Annual Concrete Street, Curb, and Sidewalk Project, and the
Deerpath/Westmoreland Sidewalk Connectivity Project with Schroeder and Schroeder, Inc.
BACKGROUND/DISCUSSION: This project is a combination of the sidewalk/curb replacement
program, and the concrete streets repair program. The sidewalk replacement program is an
annual program that replaces hazardous and deteriorated sections of sidewalk, and curb and
gutter. The concrete streets repair program is an annual program that replaces damaged and
deteriorated sections of concrete road pavement.
Based on the concrete streets survey, the City Sidewalk Survey, and requests for replacement
of concrete sidewalk and curb from residents and businesses, the Engineering staff prioritizes
the locations on an annual basis for replacement based on the severity of their condition.
Added to this year’s project is the Deerpath/Westmoreland Sidewalk Connectivity project to
construct approximately 300’ of new sidewalk on the north side of Deerpath Road to connect
from the Lake Forest Hospital asphalt path at Westmoreland east to the existing City sidewalk
by Faith Lutheran Church. The proposed sidewalk along Deerpath is mostly within the City’s
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Monday, May 15, 2023, City Council Agenda
right-of-way but a combination of temporary/permanent easements are required as the
sidewalk connects north into the Lake Forest Hospital’s existing asphalt path, requiring future
City Council approval of these easements at a later date.
City staff have previously briefed the City Council on Municipal Partnership Initiative (MPI), a
program that takes advantage of economies of scale by securing low bid prices among
neighboring municipalities who bid similar projects each year. This year, the City joined forces
with Lake Bluff, Glenview, Kenilworth, Northfield, and Lincolnwood for the 2023 Concrete Curb
and Sidewalk Replacement Project.
This Contract may be renewed for up to three additional and consecutive one-year terms,
upon the mutual written consent of the City and Contractor.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee 5/1/2023 Reviewed & Recommended City
Council Approval
Finance Committee 11/14/2022
Concrete Streets and
Deerpath/Westmoreland Sidewalk
Connectivity Included with FY ’24
Capital Plan*
*Note: Sidewalk Replacement is included in the Operations Budget.
BUDGET/FISCAL IMPACT: Bids for the 2023 Annual Concrete Street, Curb, and Sidewalk Project,
and the Deerpath/Westmoreland Sidewalk Connectivity Project were received and opened
on April 20, 2023. The City received a total of three bids.
If awarded, the work on the sidewalk/curb/streets portion of the project is expected to begin
in late June and be completed by early July. Work on the Deerpath Sidewalk Connectivity
portion of the project is dependent on easement agreements but potentially could be any
time between early August and late October. Property owners living near the vicinity of the
construction work will be notified in advance of the start of construction.
The City’s Engineering staff will provide oversight through daily inspections.
Has City staff obtained competitive pricing for proposed goods/services? Yes
The following is a summary of the three bids received:
Company Name Bid Amount
Schroeder & Schroeder Inc. $167,200.00
D'Land Construction, LLC $263,470.00
G&M cement construction $274,560.00
The low bidder, Schroeder & Schroeder, Inc., has worked in The City of Lake Forest and the
work was satisfactory to Engineering staff.
Below is an estimated summary of project budget by funding source:
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Monday, May 15, 2023, City Council Agenda
FY 2024 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
Operating Fund (Walks/Curbs)
101-5103-467.67-12 $85,000 $85,000 Y
Capital Fund (Streets)
311-3703-467.67-41 $50,000 $50,000 Y
Capital Fund
(Deerpath/Westmoreland
Sidewalk Connectivity)
311-3703-467.67-12
$50,000 $50,000 Y
The Lake Forest portion of the bid amounts to $167,200. Staff recommends that the contract
be awarded at the full budgeted amount of $185,000 which would allow for additional
quantities to be added. This work is performed on a unit-price basis in which the Contractor is
paid based on the quantity of work completed.
COUNCIL ACTION: Award of the Low Bid for the Annual Concrete Street, Curb, and Sidewalk
Project, and the Deerpath/Westmoreland Sidewalk Connectivity Project to Schroeder &
Schroeder, Inc., and Authorize the City Manager to Execute an Agreement in an Amount Not
to Exceed $185,000
10. Consideration of an Ordinance Approving a Recommendation from the Historic
Preservation Commission. (First Reading and if Desired by the City Council, Final
Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (847-810-3504)
The following recommendation from the Historic Preservation Commission is presented to the City
Council for consideration as part of the Omnibus Agenda.
590 N. Sheridan Road – The Commission recommended approval of a building scale variance
to allow the addition of an open porch to the rear of the residence. No testimony was
presented to the Commission on this petition. (Approved 6 – 0)
The Ordinance approving the petition, with key exhibits attached, is included in the Council’s
packet beginning on page 28. The Ordinance with complete exhibits is available for review in the
Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the building scale variance as
recommended by the Historic Preservation Commission.
11. Consideration of a Recommendation from the Plan Commission in support of a
Special Use Permit for Pizza by Sal, a New Restaurant Proposed at 177 E. Laurel
Avenue. (First reading and if appropriate final approval)
STAFF CONTATCT:
Catherine Czerniak, Director of Community Development (847-810-3504)
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Monday, May 15, 2023, City Council Agenda
PURPOSE AND ACTION REQUESTED: Council consideration of a recommendation from the Plan
Commission.
BACKGROUND/DISCUSSION: Ballyhoo Hospitality, the owners of Sophia Steak Lake Forest,
proposes to open a new takeout restaurant, Pizza by Sal, in an existing tenant space in the
same building as and adjacent to Sophia Steak. Ballyhoo Hospitality is an experienced
restauranteur with proven success in operating unique neighborhood oriented restaurants as
demonstrated by the recent opening of Sophia Steak, which has been very well received by
the community and beyond. The commercial building in which Pizza by Sal is proposed is
located steps away from the recently completed apartments, condominiums and single
family homes in Kelmscott Park as well as other well established residential developments to
the west on Laurel Avenue.
The City Code classifies restaurants located within 150’ of residential zoning districts as special
uses and therefore, a public hearing on this matter was held by the Plan Commission.
Restaurants located further away from residential properties are permitted outright, no public
review process is required.
Public testimony was received from a resident of Regent’s Row, the residential development
located directly south of the commercial building in which Pizza by Sal is proposed. The
resident stated general support for the restaurant but noted concern about increased activity
and traffic in the area of Laurel and Western Avenues. The Commission noted that conditions
of approval are recommended in an effort to mitigate congestion in the area to some extent
by requiring employees to park in the City lots on the east side of the railroad tracks. The
Commission also noted that successful restaurants are a good problem to have.
After deliberation, the Commission voted 5 to 0 to recommend approval of a Special Use
Permit to authorize Pizza by Sal, a takeout restaurant, at 177 E. Laurel Avenue. The Ordinance
is included in the Council’s packet beginning on page 37. The Plan Commission’s report is also
included in the Council packet beginning on page 46 for additional information.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of an Ordinance approving a Special Use Permit for Pizza by Sal at
177 E. Laurel Avenue in accordance with the Plan Commission’s recommendation.
12. Consideration of an Ordinance Approving a Recommendation from the Zoning
Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Catherine Czerniak,
Director of Community Development (847-810-3504)
PURPOSE AND ACTION REQUESTED: The following recommendation from the Zoning Board of
Appeals is presented to the City Council for consideration as part of the Omnibus Agenda.
BACKGROUND:
189 Summit Place – The Zoning Board of Appeals recommended approval of a variance from the
rear yard setback to allow replacement of an existing screen porch with a fully enclosed family
room. Written testimony in support of the petition was submitted by two neighbors. In response to
concerns raised by the neighbor to the south, the Board required additional perimeter landscaping
to provide enhanced screening between the properties. (Board vote: 6-0, approved)
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370 E. Onwentsia Road – The Zoning Board of Appeals recommended approval of variances from
the front and side yard setbacks to allow reconfiguration of a driveway including installation of a
second curb cut. The Board acknowledged the safety issues that support the proposed
reconfiguration due to the proximity of the property to the Lake Forest Country Day School parking
lot. A letter was received from a neighbor noting drainage concerns in the area. In response, the
Board directed careful review of the grading and drainage plan by the City Engineer prior to the
issuance of the permit. (Board vote: 6-0, approved)
The Ordinance approving the petition as recommended by the Zoning Board of Appeals, with key
exhibits attached, is included in the Council packet beginning on page 49. The Ordinances,
complete with all exhibits, are available for review in the Community Development Department.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading
and grant final approval of the Ordinance approving the petition in accordance with the
Zoning Board of Appeals’ recommendation.
13. Consideration of a Request to Authorize the City Manager to Enter into an Amended
Professional Services Contract with Tank Industry Consultants for Third Party Reviews
Related to Upgrades to Telecommunications Equipment on the City’s Water Tower at
1381 Kennedy Road (Route 60) in an Amount Not to Exceed $26,139.24
STAFF CONTACT: Catherine J. Czerniak,
Director of Community Development (847-810-3504)
PURPOSE AND ACTION REQUESTED: Council approval is requested for contractual services
exceeding $25,000.
BACKGROUND/DISCUSSION: The City leases space in, on, and around the City’s water tower
which is located at the Compost Center to telecommunications companies. Antenna arrays
and individual antenna are located on top of the water tower, cables run through the center
of the tower, and equipment cabinets are located on the ground within a fenced in area at
the base of the water tower. From time to time, the telecommunication companies submit
plans to the City for upgrades to the equipment to improve service. The water tower is a
critical component of the City’s infrastructure. To assure the ongoing structural integrity of the
water tower, the City engages a third party firm, one with expertise on water towers, to review
plans for any work on the tower and to conduct on site inspections. The third party reviews are
in addition to reviews that are conducted in house, by Public Works and Community
Development staff.
In 2022, both AT&T and T-Mobile submitted plans for equipment upgrades at the City’s water
tower. The City entered into a contract for reviews and inspections with Tank Industry
Consultants in the amount of $23,500. As the work progressed, additional inspections were
required resulting in an overage in the cost of service. The total cost incurred for the reviews
and inspections is $26,139.24. Because the total amount now exceeds $25,000, Council
approval is required to amend the contract.
Importantly, the City is fully reimbursed for all third party review and inspection costs by the
telecommunication providers.
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BUDGET/FISCAL IMPACT: Has City staff obtained competitive pricing for proposed
goods/services?
No, this contract was not competitively bid. In the past, the City engaged Chicago Bridge
and Iron Works (CBI) for these specialized reviews and inspections. In 2022, the City learned
that CBI, due to changes at the company, was no longer available to provide this service.
City staff contacted a number of engineering firms, however only TIC had the necessary
experience.
FY2023 Funding Source Amount
Budgeted
Amount
Requested
Budgeted
Y/N
General Fund
101-3401-414-35-10
Community Development Contractual Account
(Fully Reimbursable)
0
Not to
Exceed
$26,139.24
N
COUNCIL ACTION: By motion, authorize the City Manager to Enter into an Amended
Professional Services Contract with Tank Industry Consultants for Third Party Reviews Related to
Upgrades to Telecommunications Equipment on the City’s Water Tower at 1381 Kennedy Road
(Route 60) in an Amount Not to Exceed $26,139.24
COUNCIL ACTION: Approve the thirteen (13) omnibus items as presented
6. OLD BUSINESS
7. NEW BUSINESS
8. ADDITIONAL ITEMS FOR DISCUSSION/ COMMENTS BY COUNCIL MEMBERS
1. EXECUTIVE SESSION pursuant to 5ILCS120/2(c), 11 The City Council will be
discussing pending litigation.
Adjournment into Executive Session
Reconvene into Regular Session
9. ADJOURNMENT
A copy of the Decision Making Parameters is included beginning on page 22 of this packet.
Office of the City Manager May 10, 2023
14
Monday, May 15, 2023, City Council Agenda
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this meeting,
or who have questions regarding the accessibility of the meeting or the facilities, are required
to contact City Manager Jason Wicha, at (847) 234-2600 promptly to allow the City to make
reasonable accommodations for those persons.
15
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THE CITY OF LAKE FOREST
DECISION-MAKING PARAMETERS FOR CITY COUNCIL,
AND APPOINTED BOARDS & COMMISSIONS
Adopted June 18, 2018
The City of Lake Forest Mission Statement:
"Be the best-managed, fiscally-responsible and appealing community and promote a community
spirit of trust, respect and citizen involvement. "
The Lake Forest City Council, with the advice and recommendations of its appointed advisory
Boards and Commissions, Lake Forest Citizens, and City Staff, is responsible for policy
formulation and approval. Implementation of adopted strategy, policy, budgets, and other
directives of Council is the responsibility of City Staff, led by the City Manager and Senior
Staff. The Mayor and Aldermen, and appointed members of Boards and Commissions should
address matters in a timely, deliberate, objective and process-driven manner, making decisions
guided by the City of Lake Forest Strategic and Comprehensive Plans, the City's Codes,
policies and procedures, and the following parameters:
. Motions and votes should comprise what is in the best long-term interests of all Lake
Forest citizens, measured in decades, being mindful of proven precedents and new
precedents that may be created.
. All points of view should be listened to and considered in making decisions with the
long-term benefit to Lake Forest's general public welfare being the highest priority.
. Fundmg decisions should support effectiveness and economy in providing services
and programs, while mindful of the number ofcidzens benefittmg from such
expenditures.
. New initiatives should be quantified, qualified, and evaluated for their long-tenn merit
and overall fiscal unpact and other consequences to the community.
. Decision makers should be proactive and timely in addressing sto-ategic planning
initiatives, external forces not under control of the City, and other opportunities and
challenges to the community.
Community trust in, and support of, government is fostered by maintaining the integrity of these
decision-making parameters.
The City of Lake Forest 's Decision-Making Parameters shall be reviewed by the City Council on an
annual basis and shall be included on all agendas of the City Council and Boards and Commissions.
16
The City of Lake Forest
CITY COUNCIL MEETING
FIRST SESSION
Proceedings of the Monday, May 1, 2023
City Council Meeting – City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
CALL TO ORDER AND ROLL CALL: Mayor Pandaleon called the meeting to order at 6:30p.m., and City Clerk
Margaret Boyer called the roll of Council members.
Present: Alderman Morris, Alderman Novit, Alderman Rummel, Alderman Notz, Alderman Preschlack,
Alderman Goshgarian, and Alderman Weber.
Absent: none.
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE was recited.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Pandaleon acknowledged the grand opening of Fannie Mae in the past week.
COMMENTS BY CITY MANAGER
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
COMMITTEE REPORTS
ENVIRONMENTAL SUSTAINABILITY COMMITTEE
A. Report on Committee Achievement
- Alderman Melanie Rummel, Committee Chair
Alderman Rummel gave a presentation to the City Council on the achievements and initiatives suggested by
the committee, noting large financial savings, long-term planning measures, and nationally recognized awards.
She thanked the committee for their continued work.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of April 17, 2023, City Council Meeting Minutes
2. Approval of the Check Register for the Period of March 25 – April 21, 2023
3. Approval of FY24 Special Event Funding for Friends of Lake Forest Parks and Recreation in the
amount of $100,000
17
Proceedings of the First Session Monday, May 1, 2023
City Council Meeting
4. Approval of Ordinances Terminating Special Service Area 25 and Special Service Area 26 and
Declaring Surplus to be Refunded to Impacted Property Owners (First Reading, and if Desired
by the City Council, Final Approval)
5. Approval of a Collective Bargaining Agreement between the City and the Lake Forest Employee
Association (LFEA)
6. Approval of a Twelve (12) Month Renewal Agreement with XO Communications for SIP
Telecommunication Services at an Estimated Expense of $34,000
7. Award of the Low Bid for the 2023 Crack Sealing Project to Patriot Pavement Maintenance,
Inc., and Authorize the City Manager to Execute an Agreement in the Amount Not to Exceed
$35,000.
8. Approval of Professional Engineering Services for the 2023 Sanitary Sewer Inflow and
Infiltration Testing to RJN Group and authorize the City Manager to Execute an Agreement in
the Amount Not to Exceed $100,000
Mayor Pandaleon asked members of the City Council if there were any items that they would like removed or
taken separately. Seeing none, he asked for a motion.
COUNCIL ACTION: Approval of the eleven (8) Omnibus items as presented.
Alderman Preschlack made a motion to approve the eight (8) Omnibus items as presented, seconded by
Alderman Rummel. The following voted “Aye”: Alderman Morris, Novit, Rummel, Notz, Preschlack,
Goshgarian, and Weber. The following voted “Nay”: none. 7-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
With Thanks and Appreciation Presentation
- City Manager, Jason Wicha
Jason Wicha, City Manager, presented Alderman Morris, Alderman Rummel, and Mayor Pandaleon each with
a certificate for a tree to be planted in their honor, along with a personalized City street sign.
1. Final words for departing Council Members from remaining Council Members for Alderman Morris,
Alderman Rummel, and Mayor Pandaleon
Each Alderman expressed sincere gratitude for the service of departing Alderman Morris, Alderman Rummel,
and retiring Mayor Pandaleon, saying a few words regarding each of their service to the City.
2. Final comments from Alderman Morris, Alderman Rummel and Mayor Pandaleon
Alderman Morris, Alderman Rummel, and Mayor Pandaleon made closing remarks to the Council, Residents,
and Staff about their tenure and accomplishments on the City Council.
18
Proceedings of the First Session Monday, May 1, 2023
City Council Meeting
ADJOURNMENT
There being no further business Mayor Pandaleon asked for a motion. Alderman Rummel made a motion to
adjourn, seconded by Alderman Morris. Motion carried unanimously by voice vote at 8:26p.m.
Respectfully Submitted,
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s
office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To,
then click on View, then choose Archived Meetings Videos..
19
The City of Lake Forest
CITY COUNCIL MEETING
SECOND SESSION
Proceedings of the Monday, May 1, 2023
City Council Meeting – City Council Chambers
220 E Deerpath, Lake Forest, IL 60045
The City Clerk Called for the Organization of the 2023-2023 Lake Forest City Council
CITY CLERK ADMINISTERS THE OATH OF OFFICE TO:
First Ward Alderman-Elect - - Terence Mieling
Second Ward Alderman-Elect - - John Powers
Third Ward Alderman-Elect - - Ara Goshgarian
Fourth Ward Alderman-Elect - - Richard Walther
The City Clerk administered the Oath of Office to First Ward Alderman-Elect Terence Mieling, Second Ward
Alderman-Elect John Powers, Third Ward Alderman-Elect Ara Goshgarian, and Fourth Ward Alderman-Elect
Richard Walther.
CITY CLERK ADMINISTERS THE OATH OF OFFICE TO:
Mayor-Elect - - Stanford R. Tack
The City Clerk administered the Oath of Office to Mayor-Elect Stanford R. Tack.
CALL TO ORDER AND ROLL CALL
Mayor Tack called the meeting to Order at 8:35pm.
Honorable Mayor, Stanford R. Tack
Nancy Novit, Alderman First Ward Jim Preschlack, Alderman Third Ward
Terry Mieling, Alderman First Ward Ara Goshgarian, Alderman Third Ward
Edward U. Notz, Jr., Alderman Second Ward Eileen Looby Weber, Alderman Fourth Ward
John Powers, Alderman Second Ward Richard Walther, Alderman Fourth Ward
The Pledge of Allegiance was recited.
ELECTION AND APPOINTMENT OF CITY OFFICERS
Mayor Tack read the following, and asked for a motion to approve election and appointment of City Officers:
1. ELECTION BY THE CITY COUNCIL AND APPOINTMENTS BY THE MAYOR AS REQUIRED BY
CHARTER AND CITY CODE
City Supervisor Jason Wicha
City Treasurer Elizabeth Holleb
City Clerk Margaret Boyer
City Marshal & Collector Karl Walldorf
City Attorney Julie Tappendorf
City Surveyor and Engineer Gewalt Hamilton Associates
20
Proceedings of the Second Session Monday, May 1, 2023
City Council Meeting
COUNCIL ACTION: Approve the Mayors Appointments
Alderman Preschlack made a motion to approve the Mayors Appointments, seconded by Alderman Weber. Motion
passed unanimously by voice vote.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
A. Resolution of Appreciation for Ward 1 Alderman James “Jed” Morris
Mayor Tack read the resolution, and photos were taken.
B. Resolution of Appreciation for Ward 2 Alderman Melanie K. Rummel
Mayor Tack read the Resolution, and photos were taken.
C. Resolution of Appreciation for Mayor George A. Pandaleon
Mayor Tack read the Resolution, and photos were taken.
D. 2023-2024 Board and Commission Appointments and Reappointments
Mayor Tack made the following appointments and reappointments:
BUILDING REVIEW BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
John Looby REAPPOINT as Chair 4
Joann Bluhm REAPPOINT 4
Scott Renken REAPPOINT 1
Tim Franzen REAPPOINT 1
CEMETERY
NAME OF MEMBER APPOINT/REAPPOINT WARD
John Anderson REAPPOINT as Chair 2
Robert Wayne REAPPOINT 3
Lowell Dixon REAPPOINT 1
CROYA
NAME OF MEMBER APPOINT/REAPPOINT WARD
Kate Leech REAPPOINT 4
Kristen Lee REAPPOINT 3
21
Proceedings of the Second Session Monday, May 1, 2023
City Council Meeting
HISTORIC PRESERVATION COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Lief Soderberg REAPPOINT 2
Maureen Grinnell REAPPOINT as Chair 3
LEGAL
NAME OF MEMBER APPOINT/REAPPOINT WARD
Joy Guscott-Mueller REAPPOINT as Chair 3
David Michael REAPPOINT 2
Paul Sundberg REAPPOINT 3
LIBRARY
NAME OF MEMBER APPOINT/REAPPOINT WARD
Bryan Bertola REAPPOINT 1
John Johnson REAPPOINT 2
Joann Desmond REAPPOINT 4
PARKS & RECREATION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Kevin Carden REAPPOINT 1
Patrick Marshall REAPPOINT 3
PLAN COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Louis Pickus REAPPOINT 2
Mark Pasquesi REAPPOINT 4
Barrett Davie REAPPOINT 1
Stephen Douglas REAPPOINT 1
John Dixion REAPPOINT as Chair 1
SENIOR RESOURCE COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
22
Proceedings of the Second Session Monday, May 1, 2023
City Council Meeting
Fred Montgomery REAPPOINT 3
ZONING BOARD OF APPEALS
NAME OF MEMBER APPOINT/REAPPOINT WARD
Laurie Rose REAPPOINT 4
Ari Bass REAPPOINT as Chair 2
Jamie Moorhead REAPPOINT 1
COUNCIL ACTION: Approve the Mayors Appointments and Reappointments
Alderman Novit made a motion to approve the Mayors Appointments and Reappointments, seconded by
Alderman Weber. Motion carried unanimously by voice vote.
COMMENTS BY CITY MANAGER
City Manager Jason Wicha welcomed all of the new City Council members on behalf of the staff.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL
COMMITTEE REPORTS
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of a Resolution of Appreciation for Retiring Members of Boards and Commissions as
follows:
BOARD, COMMISSION OR COMMITTEE NAME OF MEMBERS(S)
AUDIT Terence Mieling
BUILDING REVIEW BOARD Richard Walther
2. Consideration of a Request to Waive the Fidelity Bond Requirement in Connection with Holding a
Raffle in the City of Lake Forest for the Junior Garden Club and the Women’s Board of
Northwestern Lake Forest Hospital (Approval by Motion)
Mayor Tack asked members of the City Council if there were any items that they would like removed or taken
separately. Seeing none, he asked for a motion.
COUNCIL ACTION: Approval of the two (2) Omnibus items as presented.
Alderman Goshgarian made a motion to approve the two (2) Omnibus items as presented, seconded by Alderman
Notz. The following voted “Aye”: Alderman Novit, Mieling, Notz, Powers, Preschlack, Goshgarian, Weber, and
Walther. The following voted “Nay”: none. 8-Ayes, 0-Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended
Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
23
Proceedings of the Second Session Monday, May 1, 2023
City Council Meeting
OLD BUSINESS
NEW BUSINESS
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION/COMMENTS BY COUNCIL MEMBERS
City Council members welcomed new members.
ADJOURNMENT
There being no further business Mayor Tack asked for a motion. Alderman Notz made a motion to adjourn,
seconded by Alderman Preschlack. Motion carried unanimously by voice vote at 9:13pm.
Respectfully Submitted,
Margaret Boyer, City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office
at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click
on View, then choose Archived Meetings Videos..
24
RESOLUTION OF APPRECIATION
WHEREAS
has served The City of Lake Forest as a member of the
BOARD OR COMMISSION
YYYY-YYYY
WHEREAS, he/she has devoted much valuable time and personal attention to the work of this
commission and, on behalf of the citizens of Lake Forest, continually met his/her responsibilities
with purpose and dedication; and
WHEREAS, the citizens of Lake Forest recognize and are deeply appreciative of the valuable
time and service she contributed to the preservation and improvement of the quality of life in our
community by serving on this commission;
NOW, THEREFORE, BE IT RESOLVED that the City Council of The City of Lake Forest,
Illinois, hereby expresses the profound gratitude of the citizens of Lake Forest to NAME for the
loyal and faithful public service he/she has given by means of this resolution, which shall be
spread upon the permanent records of the City Council.
Adopted by the City Council of
The City of Lake Forest this
XX day of XXXX, 2023
______________________________
Mayor
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